Part-time Personal Assistant needed for busy Music Exec (NO LONGER ACCEPTING RESUMES)

We are looking for a Personal Assistant to support a very busy Women in the Music Industry.  You will be in charge of handling all of her personal affairs so she can focus on her business!  You must have your own reliable car and know your way around LA really well.

Duties will include:

-dry cleaning
-fed-ex returns
-grocery shopping
-follow up calls regarding payment/bills
-running around for pick ups and drop offs, gift exchanges etc.

Ideal candidate will be calm under pressure, have energy, move quickly and be self sufficient.  We want someone bright who is detailed and has excellent follow through.

$20/HOURLY + Gas Reimbursement

* Please note, this position is based from your own home but the client lives in Northridge.  You will be expected to run errands all over town (San Fernando valley, Hollywood, Beverly Hills etc.)  so you must know your way around and be comfortable in your car.

If interested please send resume to Rachel@thegrapevinela.com

HOUSEHOLD ASSISTANT/COMPANION (FILLED)

(If you have interest in this position please email Caitlin@thegrapevinela.com along with your resume and a brief note explaining why you believe you would be a good match for this particular position)

*** RELEVANT DOMESTIC EXPERIENCE REQUIRED***
The creator of three iconic network TV comedy series of the 1960s and an Oscar and Tony nominated writer and his wife — both 80 years old — seek a full-time Household Assistant/Companion who is also a show business aficionado!  Due to advancing age, the couple no longer drives or keeps a car. Responsibilities include overseeing their 2,500 sq ft apartment in Beverly Hills, driving them in your own car to their local appointments (doctors, hair, general errands), cooking/picking up food, oversee their daily part-time housekeeper, helping print emails, reminding them to take their medications — and reminisce about Hollywood and Broadway!  This Monday-Friday 8:30AM-6:30PM position will liaise with the couple’s adult daughter that lives locally and will in general help provide an enhanced quality of life and good cheer for this couple that has had a rich history in the entertainment industry.
Salary is $20-25 per hour plus mileage.

2 Housekeepers Needed in BRENTWOOD

(If interested in this position please email Caitlin@thegrapevinela.com  Please note which housekeeping position you are interested in along with your salary requirements)

PLEASE READ BOTH POSITIONS CAREFULLY

The Grapevine Agency is looking to place (2) housekeepers in a large home in Brentwood.  Candidates must have experience working in high end homes and be an enthusiastic, confident and have a professional yet a “team-player” attitude.  The primary role of the candidates will be housekeeping however perfect fit will be someone who has experience working with and around children in the home as there will be some times when they will be asked to watch over the children while mom runs errands or Nanny is out of the home.  Please note this is NOT a Nanny position there is a FT Nanny in the home as well as an assistant who covers as well.  Candidates should be open to stay the night 1-2 times per month if needed.

Housekeeper #1

Monday – Friday 7AM – 3PM. This position calls for a detailed cleaner who has experience with fine furniture and clothing.  Someone who is organized and thorough.  Responsibilities will include: deep cleaning, organizing, polishing, laundry, and maintaining household on a daily basis.

Housekeeper #2

Monday – Friday 11AM – 7:30PM. This housekeeper will be in charge of the first level of the home on a daily basis as well as cooking for the family.  They are not seeking a CHEF – the cooking needed is basic family style.  Someone who is comfortable in the kitchen who can assist and follow a recipe with ease.  This person will also be asked to assist with the bedtime routine of the children.

Salary: $20 – $35 per hour (depending on experience) on the books + Insurance after 3 months.

Full-Time Stylist/Wardrobe Manager needed for Fashion Exec and Entertainment Personality-NO LONGER ACCEPTING RESUMES



High-profile fashion executive and entertainment personality is seeking an on-staff 
full-time Stylist/Wardrobe Manager for himself and his SO.
Position is based from mid-town NYC office
General schedule: M-F 10am-7pm (certain projects may require late nights and/or weekends)
Salary: TBD
Benefits after 90 days
15-20% travel
Stylist Responsibilities 

Execute bi-weekly outfit look selection for Chairman & his SO

Style Chairman & SO for all red carpet engagements

Build and develop relationships with design houses and high end retail

Negotiate retail discounts with designers and high end retail

Work with public relation firms for high end complimentary and exclusive/advanced product

Cognizant of all fashion show weeks worldwide and communicate to the executive team

Research missed fashion shows online and/or via trade magazines and communicate to Chairman

Perform market research of the best vintage locales for men and women

Weekly status report submission of all stylist activities for review by Chairman

–          Occasional styling for children (infants)

Wardrobe Management Activities 

Perform seasonal closet cleaning (storage, archiving & direction, items to be kept)

Develop and implement a seasonal system for wardrobe overhaul

Monthly status report submission of all wardrobe management activities for review by Chairman

If interested please email both Lori@thegrapevinela.com and Rachel@thegrapevinela.com

CAREER NANNY – LOS ANGELES

(If you meet ALL of the requirements of this position please email your resume to Caitlin@thegrapevinela.com  Please also include your salary requirements)

The Grapevine Agency is looking for a highly motivated Career Nanny who is happy working for a busy family in West LA.  Must have experience working with boys – children are 7 and 9 years old.  This position requires experience working in an environment which can be ever changing.  International travel will be required and can be heavy or light depending on the parents schedule.  Candidate must have no aires about them and be able to work over time hours when needed sometimes at the last minute.  When family is based in LA the schedule will be Monday – Friday 11AM -8PM (give or take) but when they travel it will be more atypical.  Compensation for the schedule adjustment when traveling will be given. Must have strong communication skills (English as a primary language) and the ability to work along side another Nanny / Housekeeper with ease.  Primary responsibilities will include: full charge care for both boys on a daily basis, scheduling all activities and school functions, maintaining family calendar, oversee homework, carpool, running errands and physical exercise with the children on a daily basis (play outside with them basketball, football etc) Family is looking for someone who is organized, confident and secure who is a good roll model and can keep up with the momentum of the family as well as offer a long term commitment.

*** This family  is considering a Manny as well – you MUST have prior Manny experience working in a home with children along with stelar references if you wish to be considered.

SALARY: OPEN / BASED ON EXPERIENCE + MEDICAL + VACATION

Personal Assistants to Chairman- 24/7!

Salary: $60-80K & paid overtime.
Benefits after 90 days
Asisstants can be based in LA or NY
The job is 60% LA, 40% NY (and traveling the world with him)
In LA, the job is based from an office at his house in Beverly Hills/West Hollywood


We are is seeking two senior polished Personal Assistants to coordinate the Chairman’s business, social and personal affairs. This role involves handling business and personal tasks at the Chairman’s office and multiple homes in different states. Serve as a personal liaison between the Chairman and his family. It is imperative that the Assistant has the sophistication to communicate effectively with people at all levels of management and handle highly confidential matters. Due to the Chairman’s extremely busy schedule, the Assistant needs to be accessible on weekends and evenings to handle ongoing activities.

Job Summary:

Ensure that all personal aspects of Chairman’s life are covered, including tight scheduling (keep him on time); anticipate his needs in order to ensure that all the information he requires is always at hand. Interact with industry executives and talent; manage/maintain personal calendar. Secure personal supplies. Responsible for Chairman’s personal expenses. Manage expenditures & petty cash. Handle personal projects. Prepare correspondence, when required, consistent with general direction from Chairman and Chief of Staff.

Respond expeditiously to diverse assignments and take responsibility for projects from beginning to end. Consistently operate with a sense of urgency while not losing sight of the details!

On-call 24/7 (you will travel and accompany Chairman to events, and parties late in the evening.) This on-call schedule is a TRUE 24/7 position.

Will travel nationally and internationally; coordinate with Wardrobe Manager to pack clothing selection for business and personal trips.

No task is too small. Candidate must have “whatever it takes” attitude.

Qualifications/Requirements:

Ideal candidate will have a minimum of (5) years experience with a well-known businessman and/or senior level executive (CEO, Chairman).

TYPE A Personality

Commitment to excellence. Unwavering loyalty. Team player; consistently sharing and communicating information.

Reliable, trustworthy, flexible- CONFIDENTIALITY A MUST. Always operate with discretion.

Outstanding computer skills are required including but not limited to proficiency in MS Word, Excel, Power Point, Blackberry, IPOD and the Internet

Social Media knowledge required

Able to maintain composure in an extremely fast paced, entrepreneurial/creative fluid environment.

Exceptional interpersonal skills; must be charismatic and have ability to communicate respectfully with all walks of life.

Possess impeccable attention to detail; outstanding time management skills; work quickly and efficiently.

Able to work under tight deadlines; remain aware of shifting priorities; anticipate last “second” changes. Always have a plan B in place.

Self-managed; skilled at managing a high volume of work and deciphering what’s immediate from what can wait.

Manage tasks and projects to successful outcomes; communicate and coordinate.

Must be highly-connected in NY (knowledge of the top restaurants, nightclubs, and best chefs) and if uncertain MUST have the resources in place to find out.

Must be able to travel internationally. Must possess a valid driver’s license. Bilingual preferred but not necessary.

Qualities that they are seeking:

Relentless follow through

Highly self directed/self starter

Amazingly resourceful

Stellar research skills.

Exhibit high standards of customer service/hospitable

Ability to quickly adapt

Agile in the midst of any situation

Strong negotiation skills

Unusually high level of accountability

Common Sense/problem solver/critical thinker

Comfort working long hours

Candidate with previous similar experience

Proven discretion/confidentiality is a plus

Position Logistics

1. Accommodations will be provided when the employee is away from “home base”.

2. When on west coast, candidate will work in Beverly Hills/West Hollywood area. Candidate will need to be flexible as the principal’s schedule can vary greatly.

3. Ideally make two hires ASAP

If you have AT LEAST 5 YEARS of high end Personal Assistant experience and can work 24/7 please email both Lori@thegrapevinela.com and Rachel@thegrapevinela.com.

Prestigious Acting School Looking for a Full Time Manager to Run Day to Day Operations!

Looking for a seasoned professional to manage a prestigious acting school in Santa Monica. This is a creative and stable job for someone looking for a long-term position. Our ideal candidates is someone loyal who has had longevity in their previous job (at least 5 years) and experience in office management. No job hoppers please. Must have a 4 year college degree and experience managing at least 3 employees at one time in an office environment. Sales experience and customer service experience is a plus! Must have knowledge of Quickbooks, FileMaker Pro and Excel. No actors please!

You will be responsible for meeting and enrolling all 200 students every year, some sales as well as overseeing the office and making sure all moving parts are running smoothly and efficiently.

We need someone who has an upbeat personality, likes to juggle many tasks and is a real people person.

Hours- 11am-7:30 M-F

Starting Salary- 45K + $ towards benefits + bonuses + paid parking + 2 weeks paid vacation

There will be a guaranteed substantial raise after 1 year!

If interested please email Rachel@thegrapevinela.com and Lori@thegrapevinela.com

FULL TIME HOUSEKEEPER – LOS FELIZ

(If interested in this position please send your current resume to Caitlin@thegrapevinela.com)

The Grapevine is in search of a wonderful Full Time Housekeeper for a large home is Los Feliz.  Must have experience in high end homes and be comfortable working along side a Junior Housekeeper who works Part Time. The schedule is Monday – Friday 9-6PM.  Must have references from prior employers which reflect similar experience.Salary is $35K per year gross + benefits after 3 months. Candidate must have a car which can be used for errands.  Position to be filled ASAP.

PLEASE BE SURE YOU AGREE TO THE SALARY AS POSTED – IT IS FIRM

Seasoned Career Executive/ Personal Assistant needed for Burbank Entrepreneur (NO LONGER ACCEPTING RESUMES)

Below please find the profile from our client.  We seek someone who likes to work from a home office and is kid friendly.   No room to grow.  Salary range is 65K-100K (DOE) + health insurance.

Extraordinary Executive and Personal Assistant to entrepreneur, Chairman, and investor in multiple businesses

Creative and focused entrepreneur, member of a husband and wife team, seeks an extraordinary assistant willing to embrace a wideranging role in support of the entrepreneurʼs creative process. This unique position blends aspects of the highest-powered executive assistant jobs in the finance industry with the informality and flexibility of a personal assistant working in a family-centric environment in Burbank, CA.

The successful candidate is trustworthy and competent, combining extraordinary analytical intelligence and emotional intuition with a level of attention to detail that could be described as obsessive. The candidate must be willing to learn the entrepreneurʼs unique style and work closely with the entrepreneurʼs wife/business partner to create a team dynamic that functions at the highest level.  The entrepreneur is an ivy-league educated, hard-driving perfectionist balanced by self-awareness, integrity, and loyalty. The husband and wife together manage investment vehicles, high technology and media start-ups, international and publicly listed companies, as well as artistic creative endeavors.

The job requires a high degree of self-motivation and independent judgment.  The supervisory environment ranges from periods of minimal direction to periods of fast-paced intensity characterized by maximum detailed involvement.  The right candidate will anticipate the needs of the entrepreneur and his wife/business partner.  The husband and wife team work from a small, informal home office in close proximity to their small children; as a result the job offers some location flexibility, with the candidate expected to shift seamlessly from working inside the home to working successfully from external locations.  Results are more important than “face time” or hours worked, and occasional work on nights, weekends, and across international time zones is required.

The job requires a willingness to perform any reasonable task which leverages the entrepreneurʼs time – ranging from running errands and planning personal travel to preparing detailed investor reports and interfacing with lawyers and accountants.  This includes serving as the entrepreneurʼs interface to the world and managing outside relationships with superior skill and finesse.  The ability to read people is essential, as is the ability to communicate at the highest levels both verbally and in writing.  Knowledge of business culture and context is important to effectively communicate with a range of external constituencies.  The job also involves internal management of the entrepreneurʼs task list and schedule, requiring a high degree of multi-tasking, a near-perfect ability to track tasks and todos, and an ease with basic technology including Blackberry, Outlook, MS Office (Word, PowerPoint, Excel), Skype, IM, and social networking sites.

Importantly, the job requires the ability to manage and prioritize complex initiatives in parallel, including such diverse projects as the administration of multiple investment entities, business and creative research, recruiting and hiring, and the completion of various business agreements.  The successful candidate must be effective, organized, and execute a mammoth number of tasks and projects with a high degree of autonomy and without allowing any task to slip through the cracks.  Many projects will require management of multiple external relationships in an iterative and persistent process.

Basic familiarity with legal agreements and accounting software, the ability to effectively interface with investors, lawyers and accountants, and a comfort with international interaction are assets for success in this role.  A knowledge and interest in the music or other creative industries is a plus but not required.

The pay is salaried, with health insurance provided.  A confidentiality agreement is required.  All compensation ranges will be considered, commensurate with experience and commitment level. Experience ranging from 5 years to 10+ years is preferred, but not an absolute requirement.  A degree from a top-tier university and/or an MBA is a plus. Native skill, temperament and fit are the most important criteria for the successful candidate – training is offered for any specific knowledge areas which require augmentation.  The candidate will work primarily from the entrepreneur’s base in Burbank, California.

If interested please email both Rachel@thegrapevinela.com and Lori@thegrapevinela.com