Executive Assistant needed for Owner of a Management Company! (FILLED)

Looking for a smart, hungry and detailed assistant to run the fast paced desk of a very busy Talent Manager/ Owner.  Must know how to handle heavy phones, scheduling and running the day to day operations of this office.  You will also be the liaison between Manager and his A List clients a true service heart is needed.  Successful candidate will be a self starter who has enough experience in entertainment to hit the ground running, have your finger on the pulse, know the names of key players in the industry, good at networking and have at least 1 year as a 1st on a representation desk (Agency or Management Company).  There is room to grow if you prove yourself so we prefer someone who wants to be a Talent Manager!   Must be able to represent this company well.  Check your ego at the door b/c we are looking for someone who is eager to please, has the passion and wants to go above and beyond the call of duty to prove yourself to be a future Manager at this company!  This is a great company that is looking for the right personality match!

Hours 9am-7pm but no clock watchers.

26K-36K DOE

If interested, email Rachel@thegrapevinela.com

Shipping and Receiving Manager/Admin for High End Jewelry Designer (FILLED)

Email Lori@thegrapevinela.com if interested!

 

45K (Full benefits after 90 days)

High End Jewelry Designer (sold At Barneys, Neimans etc)

Previous experience as an Executive Assistant is suitable.

Seeking a detail oriented, meticulous self-starter who knows how to be VERY focused.

This is a GREAT team and there is opportunity for growth after at least a one-year commitment.

General hours are 9 – 6 with a 2 week vacation after one year.

Duties of role:

Shipping and Receiving Jewelry
Ship all orders, special orders, on approval, consignment, and trunk shows to stores
Photocopy all shipments, write style #’s on the bag, give estimate to internal person to invoice
Update pending orders document
Schedule pickups via messenger (SCM)
Enter Fedex/UPS/Brinks Costs in Shipping Costs Sheet to track shipping expenses
Schedule RTV pickups from stores and communicate with the store on details of pickup
Update shipping document and send daily email of all shipments going out
Trunk Shows
Assist in creating trunk show shipping schedule
Photocopy, tag, and bag all trunk show pieces
Communicate with stores on shipments being sent
Schedule pickups from the stores to RTV trunk shows
Check in all trunk show RTV’s and give paperwork to team

Executive/Personal Assistant needed for Owners of Jewelry company- (ON HOLD)

50K + $100/month towards insurance + jewelry dollars

9-6pm M-F

90% business and 10% personal

 

Looking for a great assistant to work for a husband and wife team out of Culver City office.  Duties will include handling busy calendars, phones, booking reservations, working with designers to pull samples,  gift buying and occasional errands.  Must have a great can do attitude and no ego!  Ideal candidate is an excellent communicator, has the ability to anticipate needs and be a self starter with common sense and good judgement.  This assistant will represent this lifestyle brand so must be polished, articulate and have great writing and grammar skills.  On occasion, you will be expected to run some personal errands and occasional runs up to their Malibu home.  2-3 years of previous experience as an Exec Asst to a business owner or high level executive is needed.  2 year commitment needed before growth opportunities.

 

If interested, please email Rachel@thegrapevinela.com and Lori@thergapevinela.com

Top Level Personal Assistant Needed for Influential/High Profile Couple-San Francisco!

Salary up to $85k plus insurance
Objective:
“We’re looking for a multi-tasking, problem solving, creative thinking,
proactive, detail-oriented organizer to coordinate matters.  The goal
of this position is to make Principals life to run more smoothly and
with ease.”
Needs:
-Someone who is highly organized and can multi task and outsource
tasks when necessary, you need to enjoy having your hands in many
projects at the same time!
-An “on the toes” thinker and problem solver
-A motivated self starter who doesn’t need  supervision to get the
task done, can handle short term and long term projects
-At least 5 years of personal assistant experience and the ability to commit
to this position for at least 2 years
-Enjoys working from home but also a home office
-Can handle basic administrative tasks
-Calender management and bill paying
-Set up home organization systems and organize moves
-Property/construction management
-Someone who understands the importance of discretion and confidentiality
-Understands what it means to live a green lifestyle can source
organic/green products for household and principals
-Experience with private travel and travel arrangements
Qualifications:
-Obviously discretion is essential.
-Must “juggle” several tasks at once, quickly “shift gears” and re prioritize
-Must possess superior organizational, task management and follow through skills
-40 hour work week
-A superior communicator
-Experience managing property and construction projects
-Proactively looks for aspects of principal’s life that can be
simplified, organized or improved.
-Principals needs to be able to give this person a task and trust that
it’s being handled well without worrying about it. No task is beneath him or her
Personality:
-Capable of separating personal life from work.
-Committed to doing this for a few years.
-Able to travel and enjoys it when asked to do so for work.
-Articulate communicator
-Clean records and able to pass a background check
Email Lori@thegrapevinela.com and Rachel@thegrapevinela.com

Part-Time PA/Assistant- Pacific Palisades

Mondays and Tuesdays
Seeking someone who can assist as well as organize a client who has a variety of businesses.
Seeking someone who is bright, resourceful, efficient, MAC savvy, Quick Books or Quicken proficient.  
Up to $30/hourly DOE
If interested, please email Lori@thegrapevinela.com

Personal/Admin/Creative Assistant- (ON HOLD)

40K + Insurance offered
A production company seeks a hybrid assistant who will work both personally for
the actress that runs the company (who is in town about 5 months a year) as well as
can be an assistant/creative contributor when the actress is not in town. 
Ideal person will have an excitement and aptitude for reading scripts and writing coverage, will have experience in film, will be OK with working at the production company when actress is not  in town and will simply enjoy wearing a variety of hats.
When actress is in town, this role will act more as a Personal Assistant and will be based in Beverly Hills.
Client comes for a few weeks every couple of months.
When client is in town the assistant will manage schedule, will drive and will be extremely flexible as this can be more of a 24/7 role
during these periods.  Regular hours are 9:30 to 6:30.  Eligible for OT when client is here. 
The atmosphere is nice and it is a team orientated environment.
we just seek someone who has a good “can do” attitude and is open to a variety of needs. 
If interested, please email both Lori@thegrapevinela.com and Rachel@thegrapevinela.com

Full-Time Personal Assistant to an Oscar Award Winning Writer (NO LONGER ACCEPTING RESUMES)

Up to 65K DOE Insurance offered

A client seeks a super organized, efficient, detailed personal assistant to maintain the personal needs for a writer in entertainment.
The home is in BH and the office is in Burbank.

General duties will include but are not limited to: running errands, maintaing the home and working with staff which includes trainer, chef, housekeepers, gardener and pool man.  Must also make sure to be on top of the technology in the home as well as keep a detailed eye out in general of needs around the home.  Be aware when things are broken or light bulbs need changing etc.

Will also assist in party planning and handling guests when they stay in home.  Other duties include gift buying, ensuring the contacts are up to date, closets etc.  Must also be open to travel to NYC on occasion.

General hours will be 9/10 to 7/8 M-F and person will be available by phone and email on off days.

Looking for a long-term commitment.

 

If interested, please email BOTH Rachel@thegrapevinela.com and Lori@thegrapevinela.com

Advertising/Post Production Company Seeks Experienced Office Manager! NO LONGER ACCEPTING RESUMES

A Culver City based advertising/post production company specializing in the development of advertising for movies and TV shows is looking for an office manager.   Ideally looking for an individual with previous experience managing other individuals. This person must be proactive, customer service oriented, resourceful, budget-minded, enthusiastic, able to juggle current needs with future tasks, have leadership abilities, attention to detail and capable of multi-tasking in a fast paced environment.  Office management includes overseeing facilities, office upkeep and general appearance, managing a group of 3 receptionists and 4-5 Production assistants, overseeing the office calendar, writing and sending out company announcements, supporting (2) executives with personal projects, coordinating with HR on staff issues, taking pride in maintaining a well run, efficient and happy work environment for a company of 60-70 creative individuals.  Other duties include planning fun events to keep up company morale, overseeing small client events and coordinating holiday gift giving and party.  Preferably an individual who enjoys taking care of others and takes pride in creating an warm, high end, fun environment.
If you have years of experience managing a very busy office, please email Rachel@thegrapevinela.com and Lori@thegrapevinela.com
Salary 55K-65K + benefits.

Part-time Nanny needed for Westside family (FILLED)

Looking for an upbeat, responsible camp counselor type big sister type for family on the west side.  10 hours a week with a lot of flexibility.  Candidate must have experience working as a Nanny with Nanny references.  Usually the hours will be on week days and after school and for activities but occasionally will be needed on the weekend for a little.  Must have a clean driving records and be able to use your own car (gas and mileage will be reimbursed).

$20/ Hour DOE!
If interested, please email Berenice@thegrapevinela.com ASAP!

 

EA/PA for Chairman of a Media and Technology Co.- NYC!

90K + DOE

NYC/ Broadway and 21st st.
Insurance, vacation and paid holidays as well.
The Chairman of a media and technology “holding” company that is public seeks a very strong admin assistant.
Client seeks people with 5 plus years of experience as a C level assistant.
This is a 24/7 role that seeks someone who can manage very heavy schedule/calendar, correspondence and communications;
scheduling of all travel arrangements including private, air, car hotel etc.; prepare travel and expense reports; be savvy about the
NY restaurant and theater world; work closely with the director of the headquarters and other staff; manage office and ensure supplies are ordered;
coordinate with Estate Manager and staff in 5 residences; maintain database and simply ensure the smooth running of the executives life.
We seek someone who is good at anticipating needs, can think on your feet, etc.
If interested, please email Lori@thegrapevinela.com