As the 3rd Assistant, you will be part of the team supporting a high-level executive in a very fast-paced office. The ideal candidate for this position must have an upbeat attitude, excellent follow through and be exceedingly well organized. You must also take pride in being a great assistant and have an AMAZING WORK ETHIC combined with the skills and ability to complete important projects with minimal supervision needed. You have common sense and are a true team player able to leave your ego at the door. (You won’t be offended by being asked to get someone coffee or to run an errand, etc.) You should be willing to commit yourself to being an assistant as this is NOT a job for someone wanting to “move up the ladder”.
Our office is located on the westside and the hours are 9:30am to 6:30pm (but you must be able to be flexible to come in early / stay late occasionally if needed).
PLEASE DO NOT APPLY IF YOU DO NOT HAVE ALL THE REQUIREMENTS BELOW:
• 3+ years office experience supporting at the executive level.
• Excellent secretarial skills
• Professional phone manner
• Reliable, punctual, loyal, trustworthy and discreet
• Must be able to work well under pressure and in a demanding environment
• Multi-tasking ability is a MUST
• Excellent verbal and written communication skills (including spelling and grammar)
• Meticulous with great attention to detail (names spelled correctly, etc.)
• Common sense
• Flexible, thick-skinned and unflappable
• Work quickly and efficiently while remaining flexible to shifting priorities
• Professional appearance and demeanor
• Able to interact pleasantly with all levels of staff, business associates and clients
• Able to take direction and constructive criticism well
• Will report to the 1st Assistant
• Not a “clock-watcher”
• Proficient in Word Perfect, Outlook & all Microsoft Office programs
Salary is 45K and includes excellent benefits – health insurance, 401k, paid holidays and paid vacation.
If you are interested, please submit your resume and a cover letter specifically for this position to both Lori@thegrapevinela.com and Rachel@thegrapevinela.com.
** We will not be able to respond if you don’t include your cover letter targeted at this specific job or if you do not meet the other qualifications!***
The house is 5,000 square feet of living space. 2 people and 3 dogs live there.
– Full time high-end housekeeper who will work special events and projects (Client does a lot of entertaining) and is competent to manage admin when needed
– Good communicator and speaks PERFECT English
– Strong attention to detail and forward-thinking
– Must like dogs and be able to handle them (Client has 3 dogs, a large, medium and small. 2 labradoodles, one of them is 125 pounds)
– Monday-Friday, 8:00am-6:00pm, however, the candidate would need to spend the night to take care of the dogs when Client travels. This is very important!
– Client travels 40%-50% of the time, so the position is semi-live in, but the hire would be a live-out. This could change and evolve into something depending on how the relationship evolves. A car, at that point, would be negotiable.
– $30-$35 per hour and NO HEALTH BENEFITS!
If you have worked in a high end home before as both an Executive Housekeeper and House Manager and are OK with living in half the time, please send your resumes to Rachel@thegrapevinela.com
We are looking for an administrative assistant to TEMP at a Cancer based foundation that is growing and needs help with special projects. Ideal temp will be able to do data entry, phone calls, mailing lists, correspondents, scheduling and basic clerical duties in a small office. Must be computer savvy on a PC/Dell and know the full office suite/ Windows. Must be very comfortable on Excel! We are going to want info transferred into our donor database called Razor’s Edge (by Black Baud) so experience in non –profit and this database is a huge perk!
Hours 9am-5pm M-F.
**We will need this temp to work thru April.
If interested, please email resume to Rachel@thegrapevinela.com and let me know if you are familiar with Razor’s Edge.
Financial Company’s CEO based in Chicago area seeking a highly experienced executive assistant ASAP. Ideal candidate has 5-10 years of experience assisting C-level finance executive, great computer skills, is professional, flexible, easygoing, personable, but can easily draw the line between employer/employee relationship. Long-term references a plus, and must be looking for a VERY long-term commitment.
Duties include managing incredibly busy calendar, including frequent domestic and international travel, scheduling appointments, email correspondence, phone support, etc. Duties vary day-to-day, and EA should be a self-starter who can multi-task and adapt easily.
Schedule is 45-50/hours per week, but on-call 24/7. Applicants MUST have a minimum of 7 years of experience as an executive assistant in the finance industry to apply, be currently based in the Chicago area or able to relocate ASAP, and be able to start within 2-4 weeks. Salary is OPEN! Top benefits package including insurance, 401K, etc. Great company and employer to work for–amazing opportunity!
If interested, email both Lori@thegrapevinela.com and Rachel@thegrapevinela.com
Salary-$90k-$100k plus benefits. New York, New York
Executive Personal Assistant needed for Philanthropist in NYC. Handle all household staff and schedules. Booking of Calendar, Travel Arrangements, RSVS for private events and invitations. Working out of a home office. 10 plus years related experience. Must have consistency in resume. Polished individual with great organizational and computer skills. Family has teenagers so some duties involving scheduling of children’s calendars too. Second residence in Southampton, New York. Immediate Hire.
If interested, please email BOTH Lori@thergapevinela.com and Rachel@thegrapevinela.com
New non profit advocating the end of domestic abuse seeks intern to start immediately. The foundation is media driven with high celebrity exposure so discretion is essential.
Job description: research, maintain data base, assist in event planning, social media, runs, scheduling. Strong communication skills a must.
College credit available but not required. Must have car, laptop, and can-do attitude. The internship is non-paid and starts immediately. Flexible with days/hours. Email resume and cover letter to: firstname.lastname@example.org
42.5K+ amazing health benefits.
Opportunity for growth for the right person that is extremely hard-working and shows extraordinary abilities. If there is not room to grow in the company, this boss will help to assist in growth elsewhere, as long as you have proved yourself. This is not a role where you can ask continuously when you will be promoted. You need to prove yourself to have a work ethic that is long lasting.
Client seeks an exceptionally organized, detailed executive assistant who can manage an extremely fast paced desk: extensive phone sheet and calendar, production schedules, personal needs etc. Must be film savvy, know the “players” in town as well as be well aware of LA restaurants etc.
Ideal person will have come off a desk at an agency or another busy producer. Must be able to work long hours, do personal and professional work and give 110% at all times.
**PLEASE ONLY APPLY IF YOUR EXPERIENCE REALLY IS A MATCH and you have worked on a desk in features!
If interested, please email BOTH Lori@thegrapevinela.com and Rachel@thegrapevinela.com
$20 an hour
General schedule is Sunday 7am – 7pm
6am – 7pm Monday
8am – 6pm Wednesday
MUST also be flexible though.
Also need to be able to travel when needed.
Driving is a plus.
Great work ethic.
For a really nice family with 3 active little boys.
If interested, please email both Lori@thegrapevinela.com and Rachel@thegrapevinela.com
Looking for an energetic, upbeat Nanny for 2 kids (10 and 4) in Los Feliz. We can guarantee you 10 hours a weekend even if you are not working. Typical schedule is:
Sat 10am/Noon- 10pm/Midnight
$20/hour and you will be 1099’d. You will be using your own car.
Must speak perfect english!
If interested, please email Rachel@thegrapevinela.com
They provide car.
A sweet and loving family with 2 girls 4 and 7 seek an afternoon nanny
who would also be available for more pick up work when school is out (spring Break) and
Hours are 3pm – 7pm Monday through Friday.
4 year old is picked up at 4pm at school and older is picked up at a bus stop nearby from school bus.
Very simple cooking needed for kids, as well as bathing and kids needs.
Must be able to help 1st grader with home work as well as make sure it gets done.
Fun, energetic and entertaining is ideal.
Ideal person will speak either Spanish or Mandarin.
If interested please email Lori@thegrapevinela.com!