Personal Assistant/ Mother’s Helper needed in Beverly Hills- ON HOLD

 

50K + health insurance, vacation and paid holidays

M-F 9-6 with some flex!

Looking for someone who is a self-starter and always 10 steps ahead of this busy family!  Both parents work so we need someone ambitious, detailed and happy with a great energy!  Duties include picking up kids and driving to activities, organizing the household, overseeing family schedule and household inventory, shopping/returns, errands, helping with the new puppy etc.  You will be expected to interface with the Gardner, Nanny, Housekeeper and any venders. They basically need a “wife” type!  When doing errands you can use the household car.  NO ACTORS!   Must be kid and pet friendly!  We need candidates who have experience within a busy household!

Celebrity Stylist seeks amazing Assistant! FILLED

Salary- 40K

Celebrity stylist is looking for an amazing right hand assistant to help make his life run smoothly!  Ideal candidate will have experience in Fashion and a passion for it.  Must have an understanding and appreciation for celebrity dressing, pop culture, red carpet looks and high end clothing.  Must know how to help out at shoots, do pulls for dresses and accessories, have the ability to interface with high profile people and not get star struck as well as make sure everything is tracked, organized and on schedule.  Attention for detail is important and an understanding of how to get things done in this fast paced, ever changing, time sensitive environment.  Looking for someone ASAP to help with awards season!  Must be excellent at managing your time and comfortable taking things off your boss’ plate.  Also must know LA like the back of your hand!!

Live in Weekend Nanny needed- Beverly Hills!

BH Canyon, $600to $650 (maybe) for the weekend

Friday at 5pm (ideally) to Monday at 8am – LIVE IN for weekend. Very nice but very demanding and particular family seeks a live in nanny for their 3 kids (6, 3 and 1).

Must be able to drive (clean records pls), cook and clean as well as organize for kid.

Must be extremely detailed, proactive– think of fun activities for the weekend and know what’s happening in town.

Ideal person will have worked with kids of all ages (babies as well).

Nanny needed for busy Bel Air Family!

M-Fri

(Tues- Wed 6am-8pm) Thurs 6am-sleepover and leave Fri by Noon) with flexibility as needed.

3 boys (2,3,4)
$22/hour + money towards health insurance
Driving to activities, all nanny care duties for kids, cleaning and organizing kids, cooking kids food/cleaning after meals).  Must have a TON of energy and handle and extremely busy household and active kids.  Can do and positive attitude.  Ideal candidate speaks spanish as a first language but speaks excellent english!

Los Feliz 6 week EA/PA role (Filled)

Couple in Los Feliz
Full time EA/PA needed for the next 6 weeks.
Could go full/more time if the client doesn’t decide to travel in March.
$22-$30 an hour DOE and salary history.

Job Description:

Busy artist/writer couple that owns several growing companies is seeking a sharp, detail-oriented full time assistant to support them across a multitude of daily tasks both in running their household and managing their artistic endeavors. The primary responsibilities will include administrative help, (such as: travel coordination, scheduling meetings, etc.), research for various projects, assisting in all necessary film production tasks, assist in posting and upkeep of social media networks, and general household management (ordering supplies, managing staff, etc.). Ideally, this candidate will have no problem taking direction from various sources, as well as, multi-tasking while remaining detail oriented and efficient in completing tasks.


Job Requirements

– Bachelor’s Degree

– Must have at least 2 years experience working for high-level artists or executives.

– Previous experience in office administration or personal assistant

– Film industry experience a plus.

– Proficient in Microsoft Word, Excel, and Powerpoint


– Intimate knowledge of existing and emerging social media platforms

– Excellent writing and communications skills
-

– MUST HAVE an eager entrepreneurial disposition, relentless work ethic, inquisitive approach to everything, and an insatiable desire to be part of a growing, creative company

– MUST multi-task like an octopus and take ownership of projects with true follow-through.

– MUST be proactive with compulsive follow through and attention to detail.

– MUST be creative problem solver.

– MUST thrive on constant change and be able to adapt effortlessly to get the job done.

Fabulous Grapevine Finds!

We are introducing The Grapevine Finds!  Interesting information about resources, places, products or just something cool that we want to share with you!!
With it being the new year and many folks asking, we are sharing the site for an amazing RESUME WRITING COMPANY!
 They are one of the best and are hard at work ensuring that your resume leads to the greatest number of call backs.
In this day and age when everyone uses the Internet to receive resumes and hundreds come in at once, you need to make sure yours stands out.
It should be clean, easy to read, and look very professional.

Admin Asst Talent Agency Biz Dev (Filled)

Assistant to Head of Strategy and Business Development
Talent Agency, BH
$20 an hour plus OT, plus full benefits after 2 months, as well as great over all package.
The Grapevine Agency is assisting a talent agency client in their search for a dynamic, extremely detailed and dedicated
administrative assistant for their head of strategy and biz dev.
This assistant will over see the day to day needs of a very busy office, as well as will oversee strategic initiatives for the agency
ranging from new ventures, business extensions, investments, strategic planning, M&A, as well as advisory services.
This is a fast paced office where one will need to apply strong self-organization and management skills as well as demonstrate pro-active initiation
and follow through in many areas.
Duties:
Heavy calls and calendar/schedule,
Expense reports, travel arrangements,
Filing and organizing, conducting research and analysis in support of projects,
Preparing presentations (Power Point), spreadsheets (Excel) and documents (word)
Drafting correspondence
Liaising with internal staff at all all levels and external clients and partners.
Skills/Qualities:
Highly professional with great judgement skills
Ability to interact with people at all levels
Ability to work under pressure.
Can do positive attitude
STRONG proficiency in Power Point, WORD, Excel, Outlook
Able to organize transaction documents for multiple deals.
Seeking folks with UP TO 3/4 years of previous administrative experience.
The client is quite specific in their needs so please ONLY send resume as a WORD document attached if you meet their specific computer needs and years of work needs.

Executive/Personal Assistant Chicago, IL (Filled)

Salary: Up to 150K for the right person based on experience and salary history.

Full Benefits- yes

This is Monday to Friday but must be on CALL all the time and with Ipone/Blackberry.

 

We are seeking a sharp, smart, savvy and experienced executive/personal assistant who can work along side, as well as be the Gatekeeper for, a talented executive in Chicago.

This is a fantastic role for someone who enjoys being the right hand person and likes working with someone busy yet also nice.

In this role you will be the primary liaison for all personal and professional matters.

 

Duties will include but are not limited to:

  • Serve as primary gatekeeper and liaison for all matters – business and personal – pertaining to the Chairman
  • Manage a busy and ever changing business and personal calendar
  • Field phone call, e-mail, and mail correspondence
  • Heavy travel planning & travel research (both business and personal)
  • Handling special requests and related duties as needed
  • General administrative functions (faxing, copying, data entry, etc)
  • Prioritize and coordinate business and personal schedule and activities
  • Handle personal duties and miscellaneous errands as required
  • Delegate/coordinate other administrative/household personnel as needed
  • Performs other projects assigned by management

 

Requirements:

  • Bachelor’s degree from 4-year college or university
  • At least five years relevant experience
  • Excellent communication skills, both written and verbal
  • Strong computer skills in both Mac and PC, including Word, Outlook, Excel, Internet and e-mail
  • Poised and polished with a professional mindset
  • Superior judgment with confidential materials
  • Must know how to prioritize executive tasks
  • Ability to multi-task and switch gears quickly
  • Able to work independently as well as part of a team
  • Detail oriented and extremely organized
  • Must consent to comprehensive background check; confidentiality agreements & all previous employment referrals will be closely checked

Administrative Assistant, 45K-55K Westwood (Filled)

General Hours – 9-6:30pm
The Grapevine seeks an extremely dependable right hand person for a very busy entrepreneur who is starting a health management software company.
This role will be responsible for all executive and Person admin needs. Ideal person will be extraordinarily detailed, forward thinking, will know how to anticipate needs
as well as over all be into fitness and well being.
EA duties: Management of calendars/schedules, calls, travel arrangements, updating blog, organizing files, research etc.
PA duties: Taking CAT to vet, managing photos, errands, home organization, home shopping, etc.
MAC proficient is a must.
Email lori@thegrapevinela.com with resume as a WORD document attached.