Live in couple needed for 15K sq foot Malibu House (no kids)
EA to CEO/Partner
Santa Monica, 55K-75K DOE and salary history. plus benefits
9am – 5/6pm plus being available on email.
At the moment client is a CEO of a new tech company, and is the partner of one that has major VC backing.
Due to these new companies being super successful, as well as being the father of 4 married to a great woman, he needs someone who can be
true right hand. He seeks someone who is upbeat, has a high level of common sense, and has great people skills.
Communication and discretion are of key importance as well.
Must be able to manage a very,very busy schedule/calendar, be able to set travel arrangements, and most of all be able to be a forward thinking assistant
who can anticipate needs.
Must be available early AM and evenings by email.
All EA admin duties are required.
Potential for growth could be there for the right person after a 2 year commitment if desired and made sense.
Seeking an experienced EA/PA – who HAS traveled on a fairly frequent basis with their employer, is able to travel with their employer for a few days, weeks to even a few months at a time. The travel can be up to 40%.
· Provide personal and administrative support with multiple priorities and time-sensitive deliverables.
· Manage calendars to ensure the family’s personal priorities and professional demands are met.
· Coordinate family travel arrangements, including detailed travel plans, itineraries, and address changes and cancellations.
· Coordinate with office and household staff on special projects, priorities and status updates.
· Manage incoming and outgoing phone calls, emails and mail.
· Manage special projects as designated.
· Run personal errands as needed.
· Provide general support for other administrative duties and personal needs as assigned.
Qualifications include (but not limited to):
Minimum of five years experience as a personal assistant.
Bachelors’ degree a plus.
Must have a reliable car and be insured.
Working knowledge of MS Office, Word and Excel.
High level of trustworthiness, integrity, loyalty and dependability.
Strong ethical skills; discretion and confidentiality are a must.
Self-motivated with the ability to get the job done and anticipate needs.
Strong organizations skills.
Acute attention to accuracy and detail in all aspect of responsibilities.
Ability to prioritize and take ownership of workload.
Excellent communication skills with the ability to communicate professionally and effectively.
Ability to work weekends when needed.
Up to 40% travel in and possibly out of the U.S.; possess a valid passport.
Fortune 500-listed investment firm in Beverly Hills seeks a Junior Assistant for the Office of the Chairman. This role will support the Senior Executive Assistant with expense reports, travel research, event coordination, PowerPoint presentations, running errands, site visits, special projects and more. Fantastic opportunity for someone a few years out of college, someone with a great personality, bright, quick, willing to learn and be mentored and who loves the variety of having no two days being the same and who wants to grow. General schedule Monday-Friday 8AM-5PM with flexibility. $55-60K & full corporate benefits & bonus opportunity.
Personal Assistant/House Manager
Entertainment Couple – BH/Coldwater
9am – 7pm – with flex.
55K – 80K DOE and Salary history
Seeking an exceptionally detailed House Manager/Personal Assistant who will manage all details as related to the home and family scheduling. Will work alongside an EA and a second assistant.
Ideal person will have a true service heart, be a true team player and is willing to wear many hats. Must also be able to work in an environment with young kids.
Clean driving and background check is a must.
• Management of family schedule for wife and kids. Ensuring that Mr.’s office is in sync with schedule. Go over daily schedule everyday with Mrs.
• Responsible for the management of the home. Work with vendors for repairs.
• Errands—each day the PA/HM will have “stuff” to do. Stocking the home etc.
• Food- this is a big subject. Each day will have to order and get lunch as well as make sure to see if someone is cooking (a HSKP) or ordering food for the evening. Will also do all grocery shopping.
• Crestron home—so tech savvy is a plus.
• Event planning – there are a large number of events each year as well as small dinner gatherings. When there are dinners at the home during the week, you will greet guests and ensure that needs are met prior to leaving for the evening.
Also, responsible for kids parties.
• Taking care of petty cash.
• Responsible for management of staff – HSKPS and Nannies
• Maintenance of cars
• Interface as needed with kids school
Ideal person will also know QUICKBOOKS or QUICKEN
At the end of each day must know that all is taken care of and that anything is broken is fixed prior to leaving for the day.
2nd Assistant, BH, 35K- 45K + benefits
This role will co-assist with the “first” assistant for a very busy office in BH.
Ideal person will be just off their first “training” or job at an agency or management company, but will have no ego,
is still enthused about being admin and can learn.
This first and foremost a desk job but may require errands as needed.
Excellent team — nice people but must be able to work in a super busy environment.
Scheduling, travel organizing, ensuring that the executive is updated on knows meetings, ensuring
all things are moving forward.
HOURS: LIVE IN WEEK DAYS ONLY. HOURS ARE 8:30am MONDAY- 2pm FRIDAY – UNTIL SUMMER
SUMMER HAMPTON HOURS- 3 days on, 3 days off etc.
Once school starts again in the Fall back in LA the role will be more week day focused with help from babysitters on the weekends.
We are looking for a fun and engaging and highly organized SPANISH speaking LIVE IN WEEKDAY Nanny for 2 kids (6 and 9) in Brentwood for an A-List couple. The goal would be to keep them entertained and off their iPads. You will be responsible for making sure the kids are ready for the day and week ahead from homework to play dates and find time to tidy. Nanny must speak Spanish all the time to the children unless not safe to do so. They should be tech savvy and know how to use navigation in cars, iPads etc. Must have a perfect driving record as you will drive kids to school and activities etc. Ideal candidate has worked in a high profile home as a Nanny for at least 3 years and have excellent references. Any coaching/tutoring/teaching Spanish is a bonus. There will be some travel but typically no more than 2 weeks at a time during the school year. Over the summer you will be living with them in their Hampton’s house for up to 2 months. Car and accomidations will be provided. There will be a housekeeper in the home but it is the Nannies responability to clean up after the kids in the house and garden as well as open up the kids rooms, tidy all toys, books, closets, drawers, make the beds, change bedding if needed (housekeepers wash) and turn down their beds. The housekeepers will do the deep cleaning in bedrooms and bathrooms. Bathing is typically done by the parents but you may be asked to supervise if parents are not home. Must be able to cook simple meals for the kids that meet their not so simple dietary requirements. You will then wash up and clear away kid’s plates etc. You will make sure the kids eat at the appropriate times.
Must have a perfect driving record, excellent references and experience working in a high profile home!
Salary based on experience!
PLEASE SEND YOUR RESUME IN WORD!
TRAVELING PERSONAL ASSISTANT needed for busy lady of the house who divides her time between homes in Palm Springs, Sun Valley, Vancouver, Missoula and New York City and destinations abroad. This position is based in Palm Springs and will travel up to75% of the time each year. Responsibilities include managing an ever-changing calendar, liaising with vendors, handling all correspondence (emails, regular mail, faxes), assist with frequent entertaining and houseguests, answer all invitations/RSVPs, gift buying, liaise with household staff in multiple locations as well as aviation, interior design and yacht staff, packing and unpacking, choosing table settings, meeting and greeting guests, receiving and notating all incoming mail and deliveries, reviewing and approving invoices and much more. The Traveling Personal Assistant must be extremely tech savvy and be a whiz with all things MAC, including iCal, iPhone and iPad and be willing to travel with or in advance of Mrs. making sure that the details in each of the houses are set up to her preference to ensure continuity of all residences. “Must-have” characteristics include being polished, refined, discreet, honest, hard-working, energetic, discreet, loyal, flexible, anticipatory, forward-thinking, service-hearted and drama-free. General schedule varies from week to week, depending on travel schedule. For immediate consideration, please email your updated resume as a MS Word!
Executive Assistant to Founder/Chairman/CEO of exciting fast-growing bio-tech company in Santa Monica with 15 employees. General hours are Monday-Friday 9AM-6Pm with flexibility. Must be highly computer proficient (including PowerPoint and Excel) and have the polish to regularly interface with investment bankers, private investors and public relations executives among others. Other “must-haves” include ability to write business letters, a college degree and long-term intent. Previous experience working in a bio-tech or professional entrepreneurial environment for a CEO/President/Chairman is a plus. $80-100K DOE & salary history & bonus opportunity and full benefit package. Please submit your updated resume with reason for leaving previous positions. Immediate hire.
Tues / Thurs or Wed/Fri Asst needed for busy mom/ entertainment business owner!
This hardworking mom/business owner needs a wife to help her get everything handled in her personal life while she is busy focusing on work. 2-3 days are ideal. 2 kids (1 and 3) so much be extremely kid friendly. They have a full time nanny but you will be around them and do household errands so this is an important part of the job. Duties include: grocery shopping, prepping snacks, going to farmer’s market for specialty items, pick up/drop off drying cleaning, gift buying, tracking incoming gifts and outgoing thank you notes, car maintenance, occasionally picking up kids at school/driving to activities. Looking for someone flexible, upbeat and detailed with no ego. This is a great opportunity for someone looking for part time work and a little flexibility.
Email me your resume in a WORD doc and your hourly rate. You will be paid on the books!