Admin Assistant for Film Co (FILLED)

$30-$36 K
Full Benefits
Looking for an assistant for a fast growing independent film co. Seeking someone with heavy desk experience as well as a serious interest in production. Someone who is incredible in an office setting, but that also has a basic knowledge of physical production/post-production.

Nanny needed for 3 year old boy in Malibu (past zuma)!

M-F (10 hour days)

Salary 75K (for a 55 hour week) + OT

Nanny needed for 3 year old boy in Malibu starting in Sept!  This is for a busy family where both parents are in the entertainment industry so we need someone extremely flex and able to do overnights on occasion as well as some travel (up to a couple weeks at a time).  FRENCH speaking is a huge plus! Duties will include: driving child to pre-school, planning activities and play dates,  Organic/healthy meal prep etc.  Ideal personality is someone who has an excellent vibe and really easy going attitude.  Would love someone discreet who has worked for someone high profile before and lives on west side.  This family lives far out in Malibu (past Zuma)!

EA to President of Motion Pix Division/ Start Up (FILLED)

Executive Assistant to President of Motion Picture & Chief Content Officer – Los Angeles

A new media and entertainment studio with the capacity to develop, produce, finance, and market a significant number of commercially-viable, star-driven feature films and television shows every year is seeking an Executive Assistant to the President of Motion Picture and Chief Content Officer. 50-60K

Responsibilities include, but not limited to:

Rolling calls, scheduling meetings, maintaining calendars, researching travel options, filing expense reports, managing contact database, & all areas of personal & administrative support to the Executive

-Candidates must be resourceful, motivated, detail-oriented, & hard-working
-Must have excellent communication, organizational, multi-tasking & prioritizing skills
-Ability to handle heavy multi-line phone systems & busy professional & personal calendars
-Thinking & planning ahead is a must!

Bachelor’s Degree required, as well as 1-2 years of desk experience at an agency or studio.

This is a full-time paid position. Full Benefits after 30 days!

Great opportunity to be part of a rapidly growing company.

 

Housekeeper Laurel Canyon (FILLED)

AMAZING Housekeeper Needed
Laurel Canyon
$25 an hour on the books.

8:am – 2pm
Monday to Friday
Seeking a highly organized, exceptionally strong housekeeper to work in a lovely home in Laurel Canyon. Both mom and dad work, kids are at school and there is a nanny.
This role is a dedicated HSKP who can:
Clean deeply –
Organize well all the time.
Will iron
And will over all have a great can do attitude to think ahead of needs
LOVELY family.

Temp to Perm EA – Mid Wilshire

CEO of small (4-person) Family Office based in mid-Wilshire has an immediate need for a temp-to-perm Executive Assistant to facilitate high level communications, administrative projects including heavy filing and office organization. An excellent letter-writer, someone who is polite and polished and who enjoys providing superior administrative and highly detailed assistance will thrive in this office.
General schedule is Monday-Thursday 8:45AM-6:30PM and Friday 8:45-5:00PM.

Responsibilities include but are not limited to:
• Oversee calendars and itinerary for CEO
• Prepare for meetings by coordinating logistics and compiling materials
• Draft, proofread and edit vital reports, presentations and correspondence
• Direct all incoming calls
• Prepare, review, and submit expense reports
• Arrange domestic and international travel as needed
• Take ownership of additional projects as needed
Qualifications:
• Bachelor’s degree preferred
• 8-10+ years of experience supporting one or more senior level executives; experience with heavy calendaring is preferred
• Eager to grow and thrive in a long-term executive support role
• Excellent written and verbal communication skills, having the ability to write, edit and proofread with precision
• Demonstrates strong follow through and a creative approach to problem solving
• Excellent judgment and discretion in regard to sensitive or confidential information
• Highly organized and able to manage and prioritize diverse responsibilities with minimal supervision
• Tech savvy with advanced proficiency in Microsoft Office Suite (MAC and PC), especially Word, Excel and PowerPoint and ability to troubleshoot before calling IT.
This employer offers competitive compensation. Please note that this is a TEMP-TO-PERM position. Please submit (1) your updated resume as a MS Word document with reason for leaving previous positions under each position; and (2) a formal letter of introduction describing why you are the perfect candidate for this position and email both documents to

PA for High Profile Person – SB and LA

PA Needed for High Profile Family
24/7 Availability on email, but plan to be in person about 50 hours a week, most weeks.
65K-80K base, plus OT, paid vacation and benefits.
Ideal person will be based in the Santa Barbara area/ OR willing to move in that area (there are other homes in southern CA but main residence out in this area) OR open to splitting time between SB and LA (will figure out housing as we go).
The ideal candidate for this role is “down to earth” but extremely organized, highly resourceful and exceedingly flexible (meaning may work nights, weekends or a holiday as needed).
MUST have 7 plus years of experience (recently) working with either another high profile person/family OR for a high net worth family/individual. No exceptions at this time.
Must be able to maintain the highest level of professionalism at all times and be able to handle a wide range of responsibilities.
Entertainment experience is a PLUS.
The following are essential to the role:
~ Can successfully manage complex travel and travel with client when needed (can be lots of ravel down the road).
~ Highly organized, able to manage multiple projects, while prioritizing tasks.
~ Good at anticipating needs and being highly resourceful at all times.
~Able to manage all needs for the Mrs, the child(dren), their nannies as well as home needs.
~Hard working, DISCREET, highly efficient.
~ Interface with all business executives, and perhaps from time to time be on a set )stage, video, photo).
~Good computer skills
~Strong problem solving skills
~Can make good decisions and have good judgement.
~Quick to respond to needs.
KEY Responsibilities
~Calendar management for family and Mrs., as well as make reservations, appointments, errands, gift buying, etc.
~Travel arrangements as well as travel.
~Manage staff and home.
~Interace with all business associates.
~Keep family and principal on schedule and aware of changes as they arise.
~Work well with internal and external team
~Anticipate needs. Be forward thinking.

Looking for an Afternoon Camp Counselor type Nanny for 3 kids ( FILLED)

Looking for an Afternoon Camp Counselor type Nanny for 3 kids (8,6, and 5)!

Hours are M-Th 3- 7pm + Sat afternoon/evenings.  Must have flex for occasional babysitting etc.  Sherman Oaks!

 

Duties include driving all kids to activities after school, helping with homework, prep kids meals, tidy after kids (they have a housekeeper), help with bath and bed time schedule, keep the kids active with sports, art projects, activities etc as they are a super active family and don’t like a lot of TV time.  This family is looking for someone to be an extension of Mom and help wherever it is needed.  $20- $25/ hour.

 

Family wants to interview ASAP!!!

3-4 Day a week HSK needed in Pacific Palisades ASAP! (FILLED)

Couple needs a high end housekeeper to oversee and clean their home in the palisades.  They need someone extremely detailed, organized and great at cleaning and has common sense.  Cooking is a plus.  They are about to have their 1st baby but will have a live in baby nurse for months.

Schedule will be 3-4 days a week (days are FLEX) 8:30-3:30/4:30.

Must have experience being the only HSK in a large home and knows how to handle fine clothing, organize closets and know what needs to be dry cleaned and what t0 hang dry etc.  (read labels).

 

Send resumes to Rachel@thegrapevinela.com ASAP!

VERY Part Time Personal Assistant, (FILLED)

PT PA, Santa Monica About 6-8 Hours a week

$25 an hour

A lovely woman seeks a very detailed, organized, and resourceful Part time Personal Assistant to assist with errands, shopping, online research etc. Seeking someone who is dynamic and warm, able to work these hours (with flex on both sides). Is a true Jack or Jill of ALL trades.
Please know this is NOT a short term role. We seek folks who can do this schedule LONG TERM.

Personal/Executive Assistant/Office Manager (FILLED)

Personal Assistant/Executive Assistant/ Office Manager
Studio City, CA
Up to 60K plus benefits (DOE and salary history)
Small entertainment business owners (a couple) seeks a very organized, detailed, Jack or Jill of all trades who can wear multiple hats.
Seeking someone who has worn the hats of:
Executive Assistant – Coordination of all business and personal agendas including scheduling, document preparation and organization. Arrangement of all professional and personal travel. Interaction with highly confidential personal/professional information.
Office Management – Handling of QuickBooks accounting for multiple entities, including A/P and A/R, journal entries, account reconciliation. Preparation of correspondence between accountants, investors and business partners.
Household Management – Point person for all household affairs. Procurement, coordination and supervision of outside workers performing maintenance and repairs.
Personal Assistant – Handling of all personal errands including but not limited to online shopping, dry cleaning, gift purchases and deliveries,
If interested, please send a resume in WORD and ensure all experience matches with needs above as well as a list of summary qualifications.