Night and Weekend Nanny – STAR job! Palisades – Good Salary

Night Nanny/Weekend Live in Nanny
Nights are Wednesday to Sunday, but live in weekend Friday PM to Monday AM
Palisades
60-80K DOE and Salary History
When they go away, you are still paid which is a few times a year.
Use of cars when with them.
If nanny travels, paid OT.
2 weeks paid vacation

An absolutely amazing family, mom and dad are the best.
2 kids, boy 3.5 and daughter almost 2, seek a nanny who can assist with nights, Wednesday to Sunday.
Provided with: your own bedroom, living room, bathroom & kitchenette. TV in bedroom and living room,
Will then live in on weekends as a more traditional nanny, Friday PM to Monday AM.
You DO NOT HAVE to stay awake — just be able to wake up when kids wake as mom is on bed rest. Monitors are OK.
Nights – the client is open to start time but does prefer that someone can be there by 10pm. Children are down at 7pm.
Awake time for youngest is about 6am. The littlest does wake with frequency on many nights.
Leaving time in AM is 8am – Thursday, Friday and Monday AM
Please note there is a gym to be utilized as well.
Weekend: For the time being there is flex. You may be able to use the gym or do your own thing, sometimes may not even work Sunday till new baby arrives. Just need to be flex.
The start of the work will be more to gain a rapport with the kids. Bu then there may be some down period. When on major bed rest, we seek a self starter and independent. Dad is around and involved but he doesn’t know eating and nap schedules.
Must be ok with preparing the kids meals, light tidying and light laundry.

Executive Assistant to C Level Producer/Entertainment Exec

EA to C level Producer/Entertainment Exec.
BH
75K – 100K DOE and Salary History, plus benefits
The Grapevine Agency is looking for an executive assistant to a top producer in entertainment. We are only seeking C level EA’s at this time. Must be completely accustomed to working with executives at the highest level. This person must possess excellent phone and people skills, be able to deal with strong personalities, anticipate needs and stay on top of a myriad of projects and details. The position requires someone calm, extremely organized, meticulous, resourceful, motivated and dedicated. While this person is based in entrainment, they have many levels of business they are involved in at any given time.

MUST have at least 5 years experience working in a high level entertainment assistant position.
Duties include:
· Support busy producer in all aspects of his professional and personal life
· Rolling calls, extensive scheduling, heavy e-mail correspondence
· Manage and coordinate two other office assistants
· Liaise with house manager and domestic staff
· Liaise with business managers and attorneys
· Coordinate all domestic and international travel, business and personal, including family
· Approving all expenditures such as credit card reconciliations, gift buying, purchase orders and check requests
MAC devices/MS Office/Social Media
PLEASE only send RESUME IN WORD

Music Artist is seeking next long-term Personal Assistant

Well-known Music Artist is seeking next long-term Personal Assistant. Candidate MUST have LONG-term tenure as a PA working for high profile entertainment personalities. Only local-area L.A.-based candidates will be considered.  Responsibilities include but are not limited to interfacing with employer’s team — manager, agents, publicists, lawyer, business manager, tour manager, et al; managing all communications (email, phone, text, snail-mail); handling all travel (domestic and international); managing business and personal calendar; personal shopping; running errands and more.  Must be available to travel up to one week per month.  For immediate consideration, please email your updated resume in Word and salary history!

EA/PA to CEO for Style Based Network

EA/PA to CEO of Style based Network
Hollywood
Salary 75K – 95K plus benefits, based on experience and salary history
Seeking a strong EA/PA to strategically manage and maintain the schedule of the CEO so that every day is efficiently organized
Represent the CEO and act as a liaison between them, their management team and organization.
Manage professional obligations of the CEO, appointments, and meeting scheduling, logistics, etc.
Quickly and efficiently manage domestic and international travel. Ensure that all required travel documents (visas) are obtained and travel is booked optimizing travel to effectively manage costs.
Work with executive team to coordinate communications, agenda planning, logistics and follow up on action items.
Plan, coordinate, and execute all types of local and global meetings and events including board and advisory board meetings.
Provide detailed data, information and resources in preparation for meetings.
Handle a large volume of communications including answer calls, screen calls, take messages, and re-direct to the appropriate person.
Handle multiple tasks, switching priorities and focus as needed.
Handle any and all personal requests, and be available on-call.
KEY COMPETENCIES
Organized
Efficient
Diplomatic, trustworthy and able to keep sensitive information private
Independent
Flexible

Qualifications/Requirements

Requires previous executive assistant experience with strong professional demeanor. 5+ years working in a high-paced environment for C-level executive a plus. Preferably from entertainment/talent agency background or large technology company
BS/BA degree desirable, with strong interest/knowledge in entertainment industry.
Interest in the Youtube and Style space.
Ability to handle confidential information and interact with high-level executives a must.
Office coverage often requires extended work hours.
PLEASE send resumes in WORD only. Thank you.

Personal Assistant/Personal Affairs Manager to International Financier/Philanthropist

Personal Assistant/Personal Affairs Manager to International
Financier/Philanthropist
Beverly Hills, with occasional travel as needed.
General Hours 9am – 7pm depending on time zones, as well as availability on email at all times.
Salary $125 – 150K plus benefits DOE and Salary history must be provided
Seeking a high level PA to transition and set up the personal life for this executive’s move to LA. We seek someone who is exceptionally refined, dynamic, polished and poised with experience working with executives and high net worth individuals at the highest levels. Additionally, will feel comfortable, and have had experience, interfacing with high level business people, associates etc, including International heads of state. Duties will involve a myriad of needs , no job shall be too big or too small: Overseeing construction of a new home, interior design, recruiting and hiring personal staff, liaising with NYC based EA, and the Chief of Staff of a foundation. Will have exceptional taste in order to be able to throw events, assist with gift buying and setting up the home in general. Ideal person will be multi-languaged, has traveled and knows the world, well read, aware of current events and politics. Must truly enjoy being right hand person who seamlessly keeps employers on point and moving forward. Will have no ego and will be OK managing duties as simple as errands and such.
Los Angeles candidates ONLY, no reelections.
Please be sure to send a resume in WORD.

EA/Office Manager to Family Real Estate Office

EA for Real Estate office
9-5pm
Beverly Hills
45K
Small real estate firm managed by a son (40’s) and father – late 70’s who have a ton of property through BH and Los Angeles seek a strong EA/Office Manager to assist with scheduling, interfacing with the managers at the various building, as well as manage inputting information into a real estate property management software – SKYLINE. Previous experience in this arena is preferable. Seeking someone who is able to make a long-term commitment. This is a small office and they keep folks for a long time.

EA to Chairman and CEO of Fashion Company

Fantastic new role for a HIGH end PA/EA who has worked for and alongside C level executives, high net worth individuals OR AAA list celebrities — managing all admin and personal needs.
(Please do not apply if you do need meet these very specific requirements)
Seeking someone who is highly polished, enjoys fashion but ultimately enjoys being the right hand person to a savvy and dynamic person who has multiple things happening at all times.  MUST not have an ego as you must have an attitude that no job is too big or too small. Must have confidence and capabilities on your own  but will also be caring and concerned for the employer.

PA/EA to Chairman and CEO of Fashion Co.
Downtown (with travel about once a week and more when there is a book tour)
70K – 100K plus benefits etc.

Act as gatekeeper at all times, be meticulously organized, detailed, a problem solver and proactive.

Manage CEO’s calendar and appointments, ensuring CEO is adequately informed and prepared in advance.
Conduct research to provide CEO, independently and as assigned, relating to business contacts as well as business and personal dealings. High level of taste as it relates to curating CEO’s business life is essential.
Maintain a constantly updated list of personal and professional contacts.
Draft mail, letters, and correspondence on behalf of the CEO, ensuring that time-sensitive deadlines are met.
Manage CEO’s personal and business correspondence, acting as not only Executive Assistant but as business manager to the CEO’s personal affairs as well. Manage and interact with contractors, financial advisors, accountants, attorneys, doctors, etc.
Will BE OK to do all PA work — Packing and unpacking, some errands or grabbing coffee , lunch etc.  Will work closely as well with a HSKP at the house who manages many needs for the home.
Respond to all emails promptly, accurately, and politely both during and after business hours.
· Personal buying: gifts for personal and professional contacts
Prepare records such as agenda, notices, minutes, and resolutions for meetings, ensuring that materials are distributed in advance.
Prepare presentations, slide decks, and speaking notes for CEO
Serve as a liaison between the CEO and business contacts.
Assists with sorting, prioritization and disposition of incoming calls and correspondence (email and postal mail), responding independently when appropriate.
· Arrange and coordinate business meetings, conferences, special functions, appointments, full event coordination including site selection, managing the budget, preparing agendas, etc.

· Arrange and coordinate travel schedules and reservations. Manage travel plans to ensure they are aligned with meeting requirements.

Requirements:

Must have excellent taste in food, entertainment, travel, and fashion, staying constantly abreast of new restaurants, travel destinations, etc.
Must be extremely proactive, confident, and assertive (while maintaining politeness), assuring efficiency in all dealings. Ability to understand current and new technologies as it relates to the role is critical.
Must have excellent verbal and writing skills, with impeccable handwriting.
Must understand the basics of business and personal finance, with an ability to quickly identify stakeholders in various scenarios, liaising constantly with internal and external partners.
Must be able to solve problems independently, finding creative answers to abstract questions, assignments – essentially, you must be an excellent problem solver.
Must understand and have extensive working knowledge of travel arrangement protocols. Be able to provide seamless travel plans to CEO.
Communication: excellent phone manners and email correspondence, especially in being able to deal effectively, professionally and cordially with individuals.
Must be extremely independent, self-aware, and sensitive to others – ability to predict needs before they arise is critical to success in this role
Must be self-motivated, proactive, with excellent time management skills. There is no downtime in this role – the successful candidate will be self directed and able to assign herself/himself tasks independently.
Task oriented with a strong attention to detail when composing, typing and proofing materials.
Ability to prioritize competing tasks within deadlines and flexibility to adapt to constant schedule changes
Must be able to work in a fast-paced environment with demonstrated ability to handle multiple competing tasks and demands.
Must be able to multi-task and balance numerous responsibilities
Skills and experience

Bachelor’s Degree and 4+ years’ of executive level administrative experience.
Strong communication skills are critical (phone, email, in-person, etc.)
Exceptional writing and grammar skills (resumes without cover letters will not be considered)
Proficient in Microsoft Office programs (Outlook, Word, PowerPoint, and Excel), Visio, and Adobe, as well as Gmail and Google Apps for Business.
Excellent organizational skills (oral and written) and the ability to excel at details, multi-tasking, project management, and working under pressure
Punctuality and consistent dependability is critical
Flexibility to meet the President/CEO’s demanding schedule
Ability to maintain absolute confidentiality in all aspects of performance
High level of maturity, courtesy and self-confidence
Must be patient, self-reliant and poised while presenting a highly professional image.
Team player with ability to be flexible while working in a fast-paced, deadline-driven, ever-changing environment
· Must be willing to travel, occasionally on short notice, up to 15% of the year
· When principal is traveling in different time zones, must be available by phone and email 24 hours a day – occasionally working odd hours to accommodate schedule
· Must be able to answer emails on weekends and evenings

Personal Assistant needed for a busy couple- Encino (home) and West Hollywood (office)

 

Full time- 9-5 M-F + some flex

55K + HB

 

Personal Assistant needed for a busy couple- Encino (home) and West Hollywood (office)

 

Busy couple who owns a business together seeks a personal assistant to make their day to day run smoothly.  They have an EA based in the office who you will liaise with closely.  Duties will include; dealing with household vendors, errands, make sure all bills are paid, Org the house, family schedule, gift buying, vet appointments (2 small dogs), car maintenance, dry cleaning, planning events etc.  You will be working from the home in Encino and sometimes out of the office in West Hollywood as well as on the go.   Ideal candidate wants to be a long term PA and stay and grow with this family as they grow into a bigger home.  This couple has a 6 year old daughter so must be kid friendly (not a nanny job).

Part time Personal Assistant for Actress

Seeking an organized, detailed and experienced Personal Assistant for an actress.
Monday Wednesday Friday
10am – 4pm, $30 an hour
Typical PA duties: Errands, stocking the house and fridge, returns and exchanges, assist with selling a home, ensure HSKP comes, putting together daily and weekly schedule, managing travel. There is a small dog – vet care, walking the dogs sometimes,
When away check on house etc., car maintenance,
Interfacing with business associates and ensuring all schedules from agents, PR and manager are all aligned.
Discretion is a must as well as experience.

Executive Assistant for New Fashion/Beauty Co – Exciting!

Executive Assistant – West Hollywood
General hours – 9am – 5:30 pm with flex as needed. Able to work at home sometimes with proven work ethic.
Benefits – some monies will be provided towards a plan.
ROOM TO GROW!
An exciting new company/app that represents stylists for makeup, hair and clothing that sends out stylists to your home for any beauty needs. They also represent the stylists as an agency to ensure optimization for the stylists in getting them as much work as possible. We seek a vibrant and experienced EA, who is organized, hungry and a true team player. This is a company formed by an actress and a hair stylist, both of whom are well connected. They are launching in LA and then will be across the US QUICKLY. The office is based in the heart of West Hollywood. The client is seeking someone to manage the office – scheduling, ensuring that everything is in working order, will work closely with the PR company and will assist with outreach for stylists in each new city. Will also work closely with the PR team to learn the most popular bloggers and blogs in each city to ensure that a successful launch takes place.
Fantastic opportunity for someone who loves fashion and beauty and wants to grow with an exciting new company.