Second Assistant to Entrepreneur
Downtown and Los Feliz
50K-60K (benefits can be discussed)
Hours: 8:30am – 6:30pm with evenings and weekends as needed
A dynamic and successful entrepreneur who is a fashion and lifestyle maven seeks a second assistant to work with the Chief of staff. In this role we seek someone who is exceedingly bright and sharp, quick, willing to think on their own but also open to direction. This role will straddle all areas of needs from personal to professional. The duties will be managing needs in the office such as scheduling, correspondence, ensuring that staff internally is connected, but also maintaining all needs for the home: errands, management of HSKP, purchases/returns etc. We seek someone who also has a natural care taker ability to them and will always be thinking about what can be done for the client. We want someone who also understands a creative spirit.
West LA and West Hollywood
55K- 60K doe and salary history plus benefits
General Hours: 9am – 5pm/10am – 6pm – with flex as needed
A wonderful business owner/ working mom seeks a right hand person to assist in a multitude of areas that includes both personal and professional needs. Fantastic opportunity for someone who has worked as a nanny or a family assistant who can bring that experience to the table but will also be able to watch someone successfully continue to grow their business. There is ample opportunity to be involved in meetings and to learn on the job.
Duties will include but are not limited to: Connecting in the AM to go over the needs for the day and to organize what needs to be addressed immediately, manage schedule and or assist with calls or reservations/appointments, deal with home needs such as errands or stocking the house, gift buying, organizing, etc. Stay on top of needs for kids such as school forms, knowing when reports are due, assisting with paperwork for camps. Will also be asked to pick up the kids as needed (this is not all of the time). Assist at the office with admin needs, social media, some light marketing ideas, etc. Ideal person will be super organized, a list maker and will keep track of outstanding needs. Will have superb follow through and will also be supremely tech savvy. We need someone who is going to keep everything on pace.
Mid-sized Century City law firm is seeking a Personal Assistant for the Managing Partner. This candidate must have a roll up your sleeves, can do attitude, quick on their feet and be able to keep up in a fast paced environment. The ability to multi-task different projects within tight deadlines is essential. This position is office based with typical hours of 10-7.
· Demonstrate discretion, diplomacy and sensitivity regarding confidential information
· Correspond with the Managing Partner via phone, email and text in polished and professional manner
· Ability to work off hours as needed
· Take high-level, potentially vague assignments and filling in the blanks, with little to no directions.
· Booking domestic and international travel, including hotels, flights, car service, restaurants and more
· Execute personal errands for large family
· Ability to purchase tickets, make reservations, and plan events small and large
· Maintain composure and have patience when challenges are presented
Bachelor Degree from four-year college or university preferred; five or more years of related experience and/or training; high degree of accuracy and attention to detail; poised, polished and friendly with a proactive ‘take-charge’ attitude; experience in the legal field is a plus.
· Health Insurance
· Paid Time Off (PTO)
· 401(k) Plan after 12 months of employment
Personal Assistant/House Manager
70K – 95K DOE and Salary history
Benefits up for discussion after 90 days
General hours: 9am-5/6pm with Saturdays as needed on occasion.
There are some mornings that may require at 7am or so but this is not at all frequent.
A lovely family (in entertainment) seeks someone to be a house manager and personal assistant for a main hom ein Encino with a weekend home in Ojai. Must be able to ensure that both homes are managed and have everything that is needed. We seek someone who is on point, polished, always on time and shows up and understands how to take intiative.
Ideal person will be able to initially take direction but over time as you get to know the role, will be able to work autonomously.
They have 3 children, 11 13, 15 (girls).
Seeking someone who is direct, detailed, is able to be on top of vendors (assertive not aggressive)
For Ojai – work with property manager to ensure that all things are running smoothly on the property and then also make sure
the home is stocked with needs: paper goods, pet food, groceries, kids clothes, repairs fixed etc.
Main Encino home – need someone good on MAC and Iphone.
Organize passwords for mom, kids dr. appointments, scheduling, as well as make sure always stocked with all needs/desired things.
Also hoping that someone is open to house/pet sitting when family away .
Available on email as needed at night or weekend (light).
Research vendors to maintain home
Organize and maintain home office
Grocery shopping, Costco runs, some meal prep
Pet care — dog appointments
Manage and sync calendars
Over see home renovations
Car servicing and maintenance
Holiday and birthday shopping
Events and parties.
$25/hour on the books for 35-40 HOURS PER WEEK!
Seeking personal assistant in a fun, casual environment. Very family, sister-like vibe. If you want to learn a ton, we’re willing to teach! Are you detailed, organized, energetic, motivated, cheerful, resourceful, a lover of fashion, entertaining, shopping, style, design and pop culture? From running errands, party planning, overseeing two homes and everything in between…we’re looking for a nice, reliable, loyal, committed, outgoing, sociable, perceptive, self starting, mature, level-headed, polished, clever assistant with the skills and passion needed to assist a very busy professional woman with all things big and small. Mac experience plus. Willing to travel a plus. Knowing LA a must.
(Travel would be once a month, if that)
If interested, please email your resume in WORD to Rachel@thegrapevinela.com
EA to CEO of fast growing co.
65K to 80K plus benefits, based on experience and salary history.
General Hours 9am to 7pm
An exciting opportunity to join a very fast growing company working in a variety of areas of “well being”
At this time we seek a multi faceted EA who is on point at all times, is exceptional at DETAILS, doesn’t drop the ball and knows how to keep pace with a busy life. With successful abilities in this role, there is opportunity for growth down the line. The executive assistant provides high-level administrative support to the company CEO by conducting research, preparing reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.
• Develop reports, letters and presentations using relevant computer software.
• Coordinate the development of final presentation material for the CEO.
• Draft and review presentations.
• Manage and coordinate email correspondence and respond on behalf of the CEO when needed.
• Manage CEO calendar and ensure daily meetings run smoothly.
• Assist with invoicing.
• Serve as a liaison between the CEO and other staff members, external vendors and members of the public.
• Represent the CEO in meetings from time to time.
• Coordinate and manage very busy travel arrangements.
• Be anticipatory of the CEO’s needs and ensure readiness.
We seek someone who canon this role, can REALLY be fluid, can juggle multiple things at once and doesn’t get overwhelmed. We need someone who is smart and capable, who has thick skin and just knows how to assist a very dynamic and busy person.
House Manager needed for High Profile busy family.
75K – 95K plus monies towards benefits
General hours with flex as needed: Monday to Friday 9am – 6:30pm.
Seeking an experienced House Manager to join the team for a very busy, dynamic and high profile family in the BH Canyon area.
Will assist with schedules, organizing, errands and maintenance for the home. Will assist in overseeing a staff of nannies and housekeepers. Will also ensure about meals which is a big part of this household. Will also ensure to be extremely detailed and discreet at all times. There is a lot of entertaining at this home as well so we’d like someone who knows how to utilize those skills.
There may be some light driving for kids but there are 2 nannies that work there to cover the 4 children.
Ideal person may have been a house manager or house assistant in another home and thrives on a fast paced and busy home.
Must be a self starter, accustomed to a demanding and busy home, likes to be organized and proactive.
IDEAL person will also have experience in construction and will have worked on a remodel.
Work out of a Beverly Hills Office as well as a BH Home
Salary $85-125K DOE & salary history & full benefits
Hours General: M-F 9-7,
Duties Oversee household, all vendors and small staff (nannies and housekeepers), party planning, personal travel, gifts, cars, personal insurances,
personal credit card reconciliation, take dog to groomers, run errands.
Working with high end home and must be on point at all times
Housekeepers Needed (2)
1 HSKP 6:30am to 2:30pm, OTHER is 12pm – 8pm
50K- 60K DOE and salary history
Benedict Canyon, BH
13,000 square foot home
This is working in a team of 3 housekeepers that are staggered.
(Other HSKP works Tuesday to Saturday).
Duties: Deep cleaning, tidying and organizing, laundry, ironing as well as knowing fine art.
EA to CEO/DR of very well respected Dermatology Group
Role is based in Sherman Oaks with about once a week Westlake Village (BH office as well).
55K to 60k with room for monetary growth based on performance plus benefits
8:30am to 5:30/6pm
An exciting and wonderful opportunity to work with one of the premiere dermatology and cosmetic offices in BH, Valley and West Lake.
This DR is lovely, and has an amazing office an steam.
Due to the demands of his schedule and how fast his practice is growing, he seeks a very dynamic, smart and REALLY forward thinking admin assistant to manage a variety of areas and needs.
This role is reporting to CEO/Owner/Dr.
In this role you will be the right hand person to him, and will work closely with front and back office staff.
We seek someone who is bright, polished but super smart and super on it so that Dr’s life can become easier.
Duties will cover typical needs such as:
Scheduling and ensuring DR. is on pace for day and week.
Being aware of his needs: did he eat lunch, does he have a meeting, an engagement etc?
Managing some personal needs
Will manage some basic billing such as credit card or phone bill (there is a controller and person doing medical billing)
Some payroll on occasion.
Make sure all laser contracts and maintenance up to date.