Estate Manager for high profile client
Up to 125K plus Benefits
Working hours 9am – 6:30pm Monday – Friday while in Los Angeles with some flexibility while traveling.
Seeking an outstanding and top notch Estate Manager for multiple estates for a family currently living in Los Angeles. The position reports directly to the lady of the house and this person will oversee the operation across all locations currently New York, The Hamptons, Los Angeles and Montecito. The homes employ a full staff who will report to the estates manager relating to all day to day matters. The ideal candidate will be Immaculately presented charismatic and a polished individual. Will oversee the running of the households including recruiting of staff, managing finances, traveling with the family while at their other homes (with potential to travel for up to six months a year) and acting as an advance party to ensure the homes are set up correctly. The ideal candidate will be able to travel without restriction, five years experience running a similar large scale household operation and be able to lead, motivate and manage a diverse staff. The role will also include a yearly summer trip to The Hamptons estate for June and July which will require an increase hours weekly schedule. Ideal person will have have experience gained in a fine hotel or restaurant and have a broad knowledge of housekeeping standards along with household items and their care. Office and technology skills are also essential.
Job Role & Responsibilities
Look after the family and their day to day needs
Request purchasing needs instantly for any properties to maintained standards and maintenance.
Driving family and guests when required.
Ensuring the house is in perfect working order.
Liaising with on site contractors/service engineers ensuring they have access and are supervised.
Ordering flowers for the home the for the family is in residence.
All fire places prepared for use at times including yearly chimney service.
Ordering and maintaining stock of all household items required for the house – food, stationary, beauty products, medicine, toiletries etc.
Maintaining an extensive organic food stock that is sensitive to dietary needs.
Maintaining inventories of glass, china, cutlery etc.
Organization lady of the house’s wardrobe in each home ensuring folding standards are maintained.
Extensive knowledge of garment care overseeing clothes storage archives in New York, London and Los Angeles.
Daily walk through of the house to check level of Housekeeping to ensure highest levels of cleanliness all areas should be dust free, cobweb free, and looking beautiful (supervising polishing, vacuuming, etc)
Assisting housekeepers with high and heavy cleaning.
Any items requiring repair any leaks, stains, cracks should be checked for and brought up for discussion asap.
Ensure all exterior porch and patio are swept daily.
Checking light bulbs once a week.
To have a working knowledge of the hot water and heating services.
Ensuring the recycling program is being carried out.
Possess a working knowledge of all technical aspects of an ultra high-end home.
Overseeing all swimming pool needs.
Coordinating gardeners, organic vegetable garden and orchard care to ensure all gardens are maintained to the highest standard.
Taking dog for a walk and to vets appointments when needed.
Care of large wine collection in multiple locations keeping up to date inventory and wine lists.
Inventory, organization and logistics of multiple furniture storage facilities.
To have a working knowledge of Mac, iPhone, blackberry, apple, TV, cable, DVD player etc. home audio systems and Dolby Cinema system.
Responding swiftly to emails.
Daily dealings with family accountants and Lawyers.
Ensuring prompt payment of invoices once approval to pay has been received.
Opening relevant mail and actioning.
Keeping the house running to budget.
Responsible for all human resources requirements for all staff including induction, training, confidentiality agreements, contracts etc.
Responsible for overseeing two nannies to ensure that all child care responsibilities are being met
Maintaining the holiday and sickness calendar for staff.
The ability to manage and oversee staff remotely.
Controlling valuable assets and ensuring they are adequately insured i.e. art, jewelry, home contents should be organised.
The organisation of all aspects of parties and dinner service.
Proficient cookery and food preparation skills to assist the lady of the house.