EA/PA to Talent/ Producer- Hollywood!

60K -65K DOE and Salary History + Benefits
General hours: 8:30am – 6:30pm with flexibility as needed (must be very fluid and flexible at all times)

A dynamic, smart and poised producer/ talent is seeking to add an EA/PA to be a key member of a highly skilled team and will assist with
business and personal needs. This is an incredible opportunity to work with someone who has many projects in varying areas of development both in business and entertainment. The role will be based in an office however, will require someone to also do errands as needed.
This posiiton reports to The Director of Business Operations as well as the principal.
Key to this position is the ability to be exceptionally organized, flexible, a team player, and most of all someone who comes up with solutions at all times.
Will be able to effectively communicate both orally and written with a team of folks.
The ideal candidate will also have a good sense of humor, will always be polite and will understand that at times, there will be a need for a thicker skin.
Discretion and privacy is an absolute must at all times.
Role overview:
Will manage ever changing and fluid calendar and schedules.
Work closely and collaboratively with home based PA, another EA at production office, Director of Business Operations as well as team of agents, lawyers, managers,
stylists and glam team.
Manage correspondence and calls
Research and do all travel itineraries
Coordinate shipments of clothes that are coming and going
Run errands
Work on special projects as needed
Can be asked to run lines late at night and early in the AM
Keep running list of to do list and will send a list of ongoing accomplishments and questions to Director of Business Ops and Principal.

EA/PA needed for ENT Business Owner in NY!

We are looking for an experienced EA/PA with experience working for a high profile boss. Must have excellent EA and PA skills, be able to interface with celebs and high net worth individuals at the highest level and be extremely detailed and hardworking. Must be able to do both international and domestic travel and be FLEX when needed. 90K-130K DOE. Entertainment experience is a plus! Also, exp traveling on set with someone ideal! NO EGO!

Executive Assistant for Founder of Perfume Company- FILLED

SALARY- 85K/90K
Job Description is below:
Summary/Objective
The essential duties of the Executive Assistant will be to provide
executive support in a one-on-one working relationship. The Executive
Assistant will serve as the primary point of contact for internal and
external constituencies on all matters pertaining to the Office of the
Founder. The EA will organize and coordinate executive outreach and
external relations efforts; and oversee special projects.
Requirements/Skills
Russian/French Speaking is a plus
Requires excellent communication and interpersonal skills, including
vocal, email,and written. Must have solid computer skills utilizing,
Excel, Word, PowerPoint. The EA must be creative and enjoy working within
a small entrepreneurial environment which is mission and
results-driven.The ideal individual will have the ability to exercise good
judgment in a variety of situations, with strong administrative and
organizational skills, and the ability to maintain a realistic balance
among multiple priorities.The EA will have the ability to work
independently on projects, from conception to completion, and must be able
to work under pressure at times while handling a wide variety of
activities and confidential matters with discretion. It is essential to
have a positive, friendly, and professional attitude and be able to work
with multiple people in other trades, as well as interaction with in-house
staff and clients.
Specific Responsibilities
* Organizes and plans an ever changing calendar and complex schedule
including business and personal matters and ensures that the Founders
schedule is followed and respected.
* Creates detailed travel itineraries for international and domestic
travel and compiles documents for travel-related meetings.
* Completes expense reports.
* Conducts specialized research pertaining to the company for the Founder
as needed.
* Executes special requests, personal errands and related duties as needed.
* Prepares and composes correspondence that is sometimes confidential.
* Researches, prioritizes, and follows up on incoming issues and concerns
addressed to the President, including those of a sensitive or confidential
nature. Determines appropriate course of action, referral, or response.
* Provides a bridge for smooth communication between the Founder’s office
and internal departments; to facilitate demonstrating leadership to
maintain credibility, trust, and support with management staff.
* Successfully completes critical aspects of deliverables with a hands-on
approach, prioritizes conflicting needs, handles matters expeditiously,
proactively, and follows through on projects with deadline pressures to
ensure successful completion.
Competencies
* Ability to write and review comprehensive reports, and business
correspondence.
* Ability to solve practical problems by analyzing information.
* Must have excellent oral and written communication skills.
* Travel may be required both domestically and internationally
* Handling RSVPs and booking appointments; building and maintaining
relationships with personal and professional contacts
Other Duties – Greeting and serving guests, errands (shopping, gift
purchases, dry cleaning) as needed.
The ideal candidate is therefore a proactive, confident, and assertive
self-starter with a strong sense of urgency, high standard of excellence,
and a determination to exceed expectations
Required experience:
* Executive Support: 3-4 years
Required license or certification:
* Driver’s License
Required education:
* Bachelor¹s
Job Type: Full-time

PART TIME PA/COOK needed for Producer in WOODLAND HILLS!

Film and TV Producer is looking for a Part-Time Personal Assistant who can COOK to work 20 hours a week. Looking for someone smart that is extremely organized and has an exceptional memory and great attention to detail. Should also have an excellent attitude and the life experience/ability to perform a myriad of tasks. Responsibilities will include house management, running errands, scheduling, tracking & paying bills, shopping, meal preparation (healthy/clean meals) and dog walking.

Salary $25-$35/hour

Short Term Production & Talent Relations Assistant (Aug 29th- Sept 16th) Santa Monica!

Short Term Production & Talent Relations Assistant (Aug 29th- Sept 16th)
Santa Monica
$15 an hour and discretionary bonus
General hours with flex as needed 10am-6pm
A prominent Los Angeles based PR & Marketing firm is seeking a personable, entertainment savvy person to assist the CEO in the planning and production of an upcoming celebrity event in September.

-High-level communication and interpersonal skills; professional demeanor; meticulous sense of organization and attention to detail. A master multitasker; ability to balance competing priorities; excellent follow-through and follow-up skills.

-The ideal candidate has an outgoing personality, is a hard worker and has experience in Entertainment PR, Event Production & Social Media with knowledge of celebrity & pop culture.
-The ability to communicate effortlessly with celebrities and talent representatives is a must.
– Support Executive with any and all day-to-day tasks leading up to event including on- going correspondence with talent representatives and brand representatives
-Execute a comprehensive email marketing campaign
-Social Media savvy and would be expected to draft and post for Instagram, Twitter and Facebook leading up to the event and during the event

-Excellent verbal and written communication skills; proficient in Apple Platforms and Microsoft Office Suite

-Courteous phone and email etiquette
-Strong computer skills to include strong proficiency of MS Office Suite (Outlook, Word, Excel, PowerPoint and databases).

-Important that this individual is poised, personable, perceptive, and adaptable, with a true service-oriented approach

Asst needed for 2 Entertainment Lawyers- BH

Assistant to 2 Entertainment Associate Attorneys Full Time Job Boutique Entertainment Law Firm in Beverly Hills seeks an Assistant to support 2 Associate Attorneys.
Minimum 2-3 years desk experience at an agency/management/law firm or similar entertainment company.
M-F. 9:30am – 6:30pm. Salary/benefits depends on experience.
55K- 60K DOE

Excellent opportunity with a prominent talent firm in the film and television industry. We are seeking a rock star assistant who has the ability to multi-task, anticipate needs and remain calm in high-pressure situations. Must have excellent verbal and written communication skills with an attention to detail. Ability to maintain a high-level of confidentiality. Take ownership of projects, following through from start to finish. Capable of prioritizing time-sensitive projects in a professional and polite manner. Bachelor’s degree preferred.

Typical duties include:
• Handle correspondence, phones, rolling calls, managing calendar and scheduling meetings for attorneys with clients, agents, managers and studio/network executives.
• Draft transmittal letters and emails to clients, agencies, management companies and studios/networks.
• Coordinate signatures of contracts, tax and other payroll documentation.
• Monitor dates of significance (e.g. calendaring option expiration dates).
• Maintain/administer filing system on Filesite/iManage
• Process checks to be deposited into client trust account; creating invoices.
• Bill for hourly clients in TimeSlips program
• Proficient in Microsoft Office

Executive/Personal Assistant – Montecito, CA

Executive/Personal Assistant to C Level Exec in Wealth Management
Montecito, CA
Monday to Friday 9am – 6pm with flex as needed (however this is a very well rounded person and doesn’t usually need 24/7)
Benefits (will be confirmed) plus 2 weeks paid vacation ( more as you get settled in job and prove your work ethic).
70K- 100K DOE and salary history.
BA preferred.
A lovely family that is moving here from London to Montecito with one child and another on the way, seeks a experienced and bright EA to asset in the office.
The company focuses on wealth management and strategy. Due to the level of clients DISCRETION and composure at all times is a MUST.
Seeking someone with 5 plus years of experience in C level assisting.
Will have outstanding experience in complex schedules, travel arrangements and will be amenable to 20% of the role being personal assistant based.
Will assist in travel for family , planning events, research and as siting with their move.
In this role one must be excellent in their communication style, detailed an organized, will know ALL Microsoft Office,

This candidate must enjoy working within a small, very dynamic and highly entrepreneurial environment that is mission-driven, results-driven and family focused.

The ideal candidate must possess the following characteristics and abilities:

Very high levels of IQ and EQ (both emotional maturity and intelligence are key)

A high degree of common sense and a practical approach to work is important

A can-do, self-starting attitude is absolutely essential, as is an enthusiastic outlook on life – being always willing to go the extra mile is incredibly important.

Sound marketing skills – to support the CEO in managing a sophisticated and complex new client pipeline

Attention to detail; the role includes preparing reports and other client-facing

documentation to support the CEO, all of which requires meticulous, detail-oriented focus

Ability to be diplomatic and tactful, as our client base are prominent, global billionaire families

Highly proactive; happy to work with minimal supervision

The ability to exercise sound commercial judgement, being required to keep solid

financial and administrative records for the business, and to tightly manage costs

Excellent administrative and organisational skills

The ability to multi-task and methodically prioritise

The ability to work independently on projects from conception to completion under pressure

Perhaps most importantly, the ability to handle a variety of activities and confidential matters with the upmost discretion

Initial Set up:

To assist the set up of the U.S Oxford Place office in Santa Barbara

Liaising with Mr’s London assistant to ensure you have a good understanding of his needs and how he can be best supported.

Sales and Marketing:

Right hand to the CEO in preparing reports and client communications

Managing the scheduling and project planning all current client relationships

Managing all prospective client and introducer relationships.

Assisting the CEO in all correspondence / sending out emails / letters and marketing materials.

Keeping the Dashboard (client prospect list) up to date – ensuring all follow-up action is executed appropriately and in a timely manner.

Administration:

Maintaining the calendar and events diary.

Ensuring the Oxford Place “house style” is adhered to in all communications.

Booking all travel and accommodation in a cost-efficient, time-efficient manner.

Photocopying, scanning, formatting and filing of documents.

Dealing with external suppliers, orders and everyday queries.

Ensuring office records are kept up to date with an efficient filing system.

Events and Meetings:

Assisting in organizing and delivering events. e.g. – venue bookings, confirming attendance, catering and travel arrangements.

Booking restaurants and tickets for events.

Supporting the preparation and production of presentations for meetings.

Ensuring meeting rooms are prepared and serving tea and coffee to clients at the meetings as required.

Reception:

Reception duties, greeting visitors, answering phone calls and responding to all enquiries (where meetings occur in Santa Barbara).

Receiving deliveries, arranging for parcel and courier deliveries to ensure secure and timely deliveries.

Facilities Management:

Managing the overall running of the premise and facilities onsite.

Liaising with phone/broadband supplier when issues arise.

Liaising with I.T and internet providers – managing issues as and when they arise.

Sourcing and ordering stationary, office supplies and equipment.

To assist the Family as they relocate from London to Santa Barbara.

Liaising with the Family’s London-based assistant to ensure the home move is set up efficiently and in a cost effective manner.

Principally reporting to and working closely with Mrs. (primary client) and Mr.as needed.

Booking all family travel / managing changes to bookings

Keeping the Family Manual up to date.

Liaising on household issues

Ensuring rental property has certificates/landlord insurance/appliances cover (as
initial home will be rented)

Setting up/renewing insurance policies i.e. health / home / travel / life insurance &
ensuring we get best premiums

Looking after cars: ensuring Vehicle Tax and all appropriate legal documentation
is up to date / arranging repairs / renewing car insurance.

Personal Assistant for 3 Music/Artists, Bel Air

Personal Assistant for 3 music based artists, Bel Air
50K plus potential stipend towards benefits
General hours: 9/10am – 6/7pm with flex as needed as much of their work happens at night
3 talented young people who are music based: 2 as dj’s and one as a performer seeks a whip smart Personal Assistant. These are very hard working musicians/dj/performers who are growing rapidly in their careers. They do a lot of work for brands and designers and work with a ton of AAA level talent. We are seeking a dynamic, smart, experienced and highly organized assistant to maintain all of their needs: scheduling, reservations, research, errands, organizing, etc. We seek someone who is bright, savvy and highly aware of music, fashion, etc., and is also very hard working and flexible.
Will be based out of a home office for now with potential for a BH based office.

Chef/House Manager, Bel Air

Chef/House Manager for 3 person Family, Bel Air
Tuesday to Saturday, 9am/9:30- 7:30pm
Salary: 85K -100K DOE and Salary History
A lovely and warm, stress free, spiritual family, 3 adults, seek a lovely chef/house manager.
The lovely family seeks someone who cooks well and enjoys cooking but will also be flexible in nature to assist with other needs in the home. The duties would include ensuring that the fridge and pantry is stocked, will clean up after themselves while cooking and after meals. The meals would be lunch and dinner. Dinner is usually served at about 6:30pm. The Mrs. is home and is wanting an open and communicative relationship. There is not a need to cook for other staff members. The most important quality is to find someone who is calm in nature and cooks cleanly and without chaos. They may discuss the idea of a stipend towards benefits and offer a 2 week paid vacation.