Exec/Personal Assistant to C Level Exec

Executive and Personal Assistant to C level Executive
Will be a new office based in West side or BH
85K-100K plus benefits and discretionary bonus
General hours with flex as needed 8am-6pm

A prominent Toronto based Private Equity firm is seeking a personable, perceptive, and adaptable high level Personal / Executive Assistant with a true service-oriented approach to support its Los Angeles based Chief Investment Officer/Founder. This will be a start up office assisting a young dynamic guy. He is a true straight shooter who seeks true problem solver, someone who is analytical in their thoughts and can assist in all areas.

Responsibilities
This person will be working independently with the Executive and his tight-knit Los Angeles team, as the rest of the firm is located in Toronto.
• 60% PA / 40% EA responsibilities split
• Support Executive with any and all day-to-day tasks, both professional and personal
• Maintain sensitive and complex calendars, requiring coordination between Executive’s professional and personal calendars
• Demonstrate composure, tact and flexibility, regardless of competing priorities
• Handle important professional tasks for Executive including: project management, note taking, email correspondence, charitable giving communications, etc.
• Handle important personal matters for Executive including: shopping/item pickups, car maintenance, gift buying, etc.
• Facilitate private jet and commercial travel; coordinate complex travel logistics with impeccable attention to detail
• Accept deliveries, answer phone calls and greet visitors
• Oversee the day-to-day office operations including: office management, errands, ordering supplies, catering, etc.
• Planning, setup and execution of company stakeholder events, management off-site/team building activities, and office events
• Liaising between the accountant(s) to coordinate personal finances and household managers.
• Prepare external/internal written communication, as directed by Executive.
• Respond to requests from Executive to include information gathering/follow up, arranging appointments, researching and clarifying information, etc.
• Maintain the Executive’s contacts databases, ensuring updates are made on a regular basis and lists are accessible and easily referenced.
Desired Skills & Experience
• Bachelor’s degree with minimum of 5-7 years’ experience supporting high level executives in a similar role
• Ability to maintain the highest standard of confidentiality
• Detail oriented self-starter with the ability to anticipate needs and propose/execute solutions
• Must be proactive, resourceful, engaged and with a quick-thinking, fast-paced, and intuitive approach
• Comfortable and experienced in managing multiple tasks and projects independently with minimal supervision
• A strong work ethic: “no task is too big or small”
• Excellent verbal and written communication skills; proficient in Apple Platforms and Microsoft Office Suite
• Must have a car for out-of-office errands
• Ability to absorb large amounts of work and projects simultaneously.
• High-level communication and interpersonal skills; professional demeanor; meticulous sense of organization and attention to detail. A master multitasker; ability to balance competing priorities; excellent follow-through and follow-up skills.
• Strong computer skills to include strong proficiency of MS Office Suite (Outlook, Word, Excel, PowerPoint and databases).
• Ability to travel on occasion to other offices / residences when necessary. Accessibility/availability after hours is also required.
• Important that this individual is poised, personable, perceptive, and adaptable, with a true service-oriented approach

House Manager, Aspen CO

House Manager for High Profile Client
Aspen, CO
Working Days: Thursday – Monday
Salary 80-85K plus Health Benefits and 401K
Looking for a charismatic, confident house manager that doesn’t take no for an answer to oversee and execute the running of the household, including recruitment of housekeeping staff, managing expenses, and acting as an advance party to ensure the home is impeccably set. The ideal candidate has five years’ experience running and managing a large scale household, is able to switch between projects and priorities seamlessly, and takes a great deal of pride ensuring that the needs of client and household are constantly met.
Responsibilities include but will not be limited to:

 Look after daily needs of family and pets; ensure house is in perfect working order at all times
 Daily walkthrough of house to ensure highest level of cleanliness (supervising polishing, vacuuming, etc); weekly check of light bulbs
 Prompt payment of invoices once approval to pay has been received
 Liaise and supervise on-site contractors/service engineers
 Order and maintain stock of all household items required for the house – food, stationary, beauty products, medicine, toiletries etc.
 Identify items requiring repair (i.e. leaks, stains, cracks) and notify appropriate party immediately
 Control valuable assets and ensure they are adequately insured i.e. art, jewelry, home contents
 Maintain inventories of ski equipment, mountain biking equipment, and wardrobe ensuring folding and laundry standards are maintained
 Oversee all swimming pool & hot tub needs
 Walk dog and take to vet appointments when needed; maintain food & supplies
 Coordinate gardeners and landscapers to ensure all gardens are maintained to the highest standard
 Drive family and guests when required
 Assist housekeepers with cleaning when necessary
 Organize all aspects of parties and dinner service
Qualifications

 Five years’ experience with background from fine hotel or restaurant and ability to travel without
restrictions
 Knowledge of housekeeping standards along with household items and their care, including
garments
 Working knowledge of the hot water and heating services, Apple products, iPhone, Cable, DVD
player, home audio systems, Crestron Systems and technical aspects of an ultra-high-end home
 Uncanny responsiveness with the ability and desire to closely follow set protocols, lists, and
procedures
 Proficient cookery and food preparation skills to assist with meal service
 Office and technology skills a must

EA/PA – Calabasas and Burbank

EA/PA for Publicist in Film and TV
Based in Calabasas and Burbank
General hours: 9-6pm or so, 40-50 hour work week, with occasional weekend work as related to business
Salary starts at 50K -55K with 90 day review (poet nail raise based on performance) plus benefits
A very busy publicist in the entertainment sector seeks a very abled EA/PA to assist in managing
a very busy schedule an hectic business life. One third of the work is from the home office, one third from office in Burbank and then some from the field. Seeking someone who is able to travel on occasion.
Must know both Mac and PC, is very tech able, and is a master of juggling many things at once.
Will drive so employer can chat or email with clients. Will be able to handle all business and personal related matters.  This is a true gatekeeper role and must be solid in your experience and a true problem solver.
Wil do full background check of criminal, driving and credit.