Executive Assistant – NYC

Executive Assistant, West Village
90K-100K & bonus & full benefits

Newly created EA/PA position in West Village Office! Creative executive (design, photography, philanthropy) is seeking a recent college graduate with 5-7 years of experience as a high-level Executive/Personal Assistant who is dynamic, forward-thinking, committed, service-driven, highly collaborative and enjoys working in an office where no two days are the same!

Principal responsibilities include:

* Heavy ever-changing calendar management — business, personal, social, philanthropic
* Preparation of materials for all meetings
* Help with events
* Update database
* Update gift list
* Screen incoming emails, phone calls and mail
* Research and execute complex global travel arrangements — both private and commercial — securing visas and creating/updating detailed itineraries
* Provide back-up support as needed to Administrative Director
*Internet research and special projects

Qualifications:

* Minimum of 5 years providing administrative support to a senior executive, CEO, high profile or HNW individual
* Highly organized, meticulous, detail oriented, resourceful and self-directed
* Ability to easily navigate NYC to accomplish tasks and projects
* Ability to multitask and handle multiple projects with focus, accuracy and efficiency
* Highly collaborative team player who enjoys working with a small, closely knit group
* Exceptional and concise communication skills, both written and verbal
* Ability to utilize independent judgment and initiative to determine approach or action to tsk in routine and non-routine situations
* Ability to remain calm in the face of unexpected challenges
* Savvy with MAC, MS Office Suite, Google Docs, iCloud, Dropbox and Box.com
*Creative, persistent and thorough research techniques

General workweek is Monday-Friday with on-call availability after hours and weekends when Executive is traveling. Compensation: $90-100K & bonus & deluxe benefits package. For immediate consideration, please email your updated resume in Word (not pdf). Only candidates within a reasonable commute to the West Village will be considered.

High Level Career Personal Assistant – NYC

Career Personal Assistant
90K-120K plus stipend toward medical
West Chelsea-based executive seeks a high-level career Personal Assistant who will work from the his/her own home and meet with the executive once every 7-10 days. The PA must be within easy commuting distance to Manhattan and know the city like the back of their hand. Responsibilities include helping to coordinate a move, making family travel arrangements, booking restaurants, theater, etc., personal bill-paying, internet research, gift buying, running errands, ordering goods and services etc. “No job too big or two small” mentality. General hours are 10a-6:30p Monday-Friday and on-call availability as necessary after hours. Must be able to pass a comprehensive background check and have excellent verifiable references. Excellent salary commensurate with experience and salary history and stipend toward medical. For immediate consideration, please email your updated resume in Word (not pdf) including reason for leaving each position.

Part Time Nanny Needed- Culver City

New mom with newborn seeks PT Seasoned Nanny
Culver City, CA
Ideally seek 2 or (3) days a week
11am – 5pm
$25 an hour
Mom and dad seek a nanny twice a week. Seeking a seasoned nanny who is very nurturing and has experience with newborns. Would like to start at twice a week and could add more days if it is right match for all. Will assist with baby needs inside the home. Sweet family.

Family Assistant/Nanny Hancock Park

Nanny/Family Assistant
Hancock Park
Monday through Thursday
2pm – 8/9pm
$20
Seeking a smart, warm and loving nanny/assistant to work with 3 kids and a busy mom.
The family lives in Hancock Park.
All 3 kids go to school in Studio city area, with one moving in 2017 to a local school.
This role is to help mom with some errands, light food prep and to help with driving as all 3 kids are very active, as well
as spend time with the youngest, a boy who is 7. The twins, older girls, will turn 12 in the summer.
They have a nanny car, they always give two weeks at Christmas and are good with a bonus.
Flexibility for when kids are off school is ideal.
GREAT Family, lovely home and lovely kids.

Personal Assistant, TEMP – Brentwood

TEMP Personal Assistant ( could possibly grow into perm role)
Now until after holidays, early in the new year or could go longer if right match.
Hours: 12pm -7pm
Monday through Friday
A wonderful family, entertainment based, seeks a REALLY together Personal/Family Assistant.
Will assist with pick up of 2 kids 11 and 14, will assist with errands, organizing, and general help to the Mrs. of the home (and Mr. as needed). In perfect world we are seeking someone who TRULY enjoys being a personal assistant. Will get true pleasure from making lists and knowing how to run a well oiled machine. Picking up kids, ensuring that they have all of their needs, assisting with holiday shopping, etc etc.
MUST have had some previous family assistant experience.

Executive Assistant needed for a New Marketing and Branding Company

Amazing executive assistant needed for a new marketing and branding company. Min 2 years admin/asst experience required, responsibilities will include the following:

Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.

Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.

Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

Welcomes guests and clients by greeting them, in person or on the telephone; answering or directing inquiries.

Maintains customer confidence and protects operations by keeping information confidential.

Prepares reports/decks by collecting and analyzing information.

Secures information by completing data base backups.

Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting/call discussions.

Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.

Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.

Contributes to team effort by accomplishing related results as needed.
Background in business a plus. Must be able to multi-task, have great attitude and an abundance of common sense. Must be friendly, discreet, professional, efficient, detail oriented. Must work well on a team, as well as independently.

$40-50K DOE + full health benefits! Great opportunity to grow in an amazing company!

Executive Assistant needed for Owner of Entertainment Company!

Looking for a smart, polished, excellent assistant with common sense and an amazing upbeat personality to work for the best of the best in entertainment! This is the perfect job for someone who loves having their finger on the pulse of what’s going on in Entertainment and has a true service heart. No job is too big or too small. You will be a part of an amazing team of assistants and your duties will include; gift buying, holiday shopping, personal wardrobe for boss, all personal travel and vacation planning, rolling calls, making sure family and friends’ needs are taken care of, booking all massages, hair, dr appts etc. Coordinate with house managers and helping oversee 3 homes, making sure boss is fed and has all vitamins, snacks, meals etc. expense reports, thank you notes and anything else that pops up in this busy office. You are based from the office. No travel needed. There is someone to run the errands for you. Ideal candidate is classy, cool and has a great sense of style, excellent taste level, sense of humor and down to earth personality! Great opportunity to work with a great team and for an amazing boss. Looking for at least a 2 year commitment. Houses 9-7PM plus flex for events etc. Usually eat lunch at desk when boss is in town. This job will be your first priority!

50K-55K DOE + great benefits!

START DATE MID JAN! (AFTER HOLIDAYS)

PT Personal Assistant, Santa Barbara

Santa Barbara – Part Time Personal Assistant
3 days a week – roughly 20 hours a week
$25 an hour
Seeking someone very strong in their organizational and admin skills.
Will assist a busy working mom with all needs as related to the home and perhaps her business.
Will handle mail, vendors for the home, receiving packages- unpacking and ensuring things in proper place,
returns and exchanges, booking family travel, errands etc.
Client is lovely yet very detailed and seeks someone who can be her right hand in these areas.

Santa Barbara Nanny

Santa Barbara Nanny
Monday through Friday: 40 hours a week with flex
$20-$25 an hour
A wonderful family that has just moved here from London seeks a warm, dynamic, nanny how loves their job.
Hours generally would be 7am – 12pm — and then resume 2pm – 6pm
The schedule could change periodically so we seek someone with flexibility.
Their is a 4 year old son with a new baby on the way.
IN tis role we seek someone who can assist with all kid related needs: will be sporty and can swim, will
love eating healthy, will understand child development and will be devoted to these children.
Mom works but also does spend a lot of with the kids.
WONDERFUL and warm family.

House/Estate manager for High Profile Family- Brentwood

House/Estate Manager
House/EM for high profile client

Brentwood 
Up to 125K plus
Benefits

Working hours 9am – 6:30pm Monday – Friday while in Los Angeles with some flexibility while traveling.
Must Be ok with summers on east coast
Seeking an outstanding yet humble HM/EM for multiple estates for a family currently living in Los Angeles. The position reports directly to the Mrs. of the house and this person will oversee the operation across all locations currently New York, The Hamptons, Los Angeles and Montecito. The homes employ a full staff who will report to the estates manager relating to all day to day matters. The ideal candidate will be polished and charismatic. Will oversee the running of the households including recruiting of staff, managing finances, traveling with the family while at their other homes (with potential to travel for up to six months a year) and acting as an advance party to ensure the homes are set up correctly. The ideal candidate will be able to travel without restriction, five years experience running a similar large scale household operation and be able to lead, motivate and manage a diverse staff. The role will also include a yearly summer trip to the east coast for June and July which will require an increase hours weekly schedule. LOVELY role but requires someone sharp, motivated and detailed.