Second Assistant Needed to work alongside an amazing hard working first assistant.
Must have a hard working and 24/7 mentality
80K plus opportunity for quarterly bonuses based on performance
Will also provide some moving costs
1K a month towards housing
An exciting CEO/President based in St Thomas is currently looking for a Second Assistant. The candidate will be required to be/become a resident of St. Thomas, Virgin Islands. We understand that the ideal candidate may be found in the mainland U.S. and in that case, BPCVI will pay reasonable relocation costs. This position will report to the CEO’s Personal Assistant as well as the CEO to support him.
Travel – Willingness to travel at the last minute with or for the CEO with less than 24-hours notice is required. A current passport is necessary as this travel may occur outside of the country.
Working condition – The task assistant will be on call 24/7 and must be willing to work evenings and weekends. Multi‐tasking and prioritizing tasks effectively are a must. The ideal candidate must be able to thrive in a high‐stress and fast‐paced environment. Constructive criticism will be given and should be received well with a desire to improve.
The assistant will have the ability to work out of the company office though much of the time the assistant will be working “on the go” and from home. The necessary equipment is provided to be able to work remotely from anywhere and we expect this person to have the responsibility of making themselves work efficiently from any location and to manage their own schedule of work.
Trust/Confidentiality – The candidate must be extremely trustworthy as they will be entrusted with both corporate and personal credit cards along with cash to manage. It also must be understood that this employee will attend social engagements with the employer and be constantly interacting with his friends and family. Therefore, it is imperative that the person in this position be able to separate themselves and maintain a respectful and professional front, no matter the situation/location.
This person will be exposed to and entrusted with personal and confidential information on a regular basis. A Nondisclosure Agreement will be required of the employee which includes serious consequences should confidential information be disclosed. A keen understanding of discretion is required especially due to the nature of living on a small island.
Compensation – up to 80K. Company car provided. $1K per month housing allowance. Up to two months temporary housing.
Handling an ever-changing list of tasks, errands and directives.
CEO travels frequently and the candidate must have the ability to prepare him for travel. Could include travel by helicopter, boat, car service, rental car, private plane, commercial airline, train, etc. Travel can include multiple guests of the CEOs, changes frequently and the assistant should be able to adapt to such. Ability to be resourceful in order to complete tasks in a wide variety of settings and cultures is a must.
Cater to guests of CEO such as concierge services.
Personal errands for CEO and family such as airport/inner island transfers, mail pickup and sorting, car repairs and maintenance, grocery shopping, taking pets to the vet, school/doctor/event commitments, etc. Consider it the norm, and not the exception, to be interrupted while doing one task, because you must complete another.
Coordinating with outside vendors, housing staff and property managers in a respectful and helpful way and, most importantly, disseminating relevant information to the CEO and/or team.
Represent the CEO well in all interactions. It is a small island and your actions and attitude will be viewed as a reflection of him.
Help with events such as birthday parties, corporate gatherings, large dinner parties. Events are sometimes in foreign locations. Selecting and purchasing gifts for family/friends.
Coordinate with other staff regarding CEO schedule and assistance pertaining to appointments and events such as dialing in for a conference call or being on time for a meeting.
Deliver take out meals for CEO, guests and family.
Pack and unpack CEO for travel. Ensuring stock of CEO favorite items at office and house and for travel. Ensuring stock is a collaborative effort between the Task Assistant and Nanny, overseen by the Personal Assistant .
Basic computer/clerical tasks including: excel spreadsheets for expense reports, tracking receipts for petty cash and credit card logs, paying vendors as directed by Personal Assistant, basic document creation/editing, form completion on behalf of CEO.
Internet research and cold calling as directed.
Other projects include assembling purchased items for house/CEO use, learning new tech objects to summarize instructions for CEO.
Occasional babysitting (if no nannies can cover the task).
Cover for the Personal Assistant and other staff as needed.
(please do not apply if you do not meet all of these requirements)
5+ year history working in a corporate environment OR as an assistant. 5+ years in hospitality or events may be considered depending on the situation.
Willingness to be based in St. Thomas, USVI and experience an island lifestyle that can be wonderful and frustrating all at once.
Excellent written and verbal communication skills with a polished and professional demeanor regardless of the informal nature of the environment.
Proactive and bright with high cognitive abilities.
Criminal and credit records clean of indiscretions.
Proficient in the English language, both speaking and writing.
The person who will be most successful in this role will:
be independent, confident, not above handling the minutia, a team player, highly efficient at communicating, unbiased in their observation and exposure to personal elements of the CEOs life (i.e. recognize when to have an opinion to share and when not to).
have a proven track record of discretion, honesty and trustworthiness.
be organized whether it be a knack or an lifestyle.
be comfortable owning myriad tasks or errands; this person is the handler of minutia and will appreciate that no day is the same in this job. Likewise, this person is not above the mundane.
SPECIFIC TECH SKILLS
o Above entry level experience in Microsoft Office Suite including Outlook
o Knowledge of or comfort in learning both Macs and PCs
o Knowledge of or comfort in learning both Android and iOS systems
o Experience with high‐net worth family/clientele
o College degree
o Proficiency in foreign languages especially French and Spanish