Accounting Clerk / Admin Asst to office of CEO/COO – Long Beach

ACCOUNTING CLERK / ADMIN ASSISTANT TO OFFICE OF CEO/COO

Retrieve mail each morning from CEO/COO Executive Assistant and sort for bills and provide mail to Money Manager for CEO/COO

Maintain QB for 19+ entities to include reconciliation of bank statements, preparation of checks on payables for Money Manager approval and signature and preparation of deposits for those entities for Money Manager review.

Data entry on all QB accounts for all deposits and wires and journal entries as provided by Money Manager

As Payable Clerk, review all invoices and call for supporting information as required before submitting to Money Manager for approval.

Maintain financial Binders for Trust Accounts and Investment Accounts for Money Manager

Maintain RE spreadsheet on RE entities for budget purposes for Money Manager

Maintain Insurance spreadsheet on all of CEO/COO assets, to include policy numbers, renewal dates and amount of premiums. Submit to Money Manager a month in advance when policies are to renew for purposes of review of coverage and re-quotes.

Coordinate on Crew of Caribbean based Yacht monthly budget to provide to Money Manager for approval and reconciliation of Crew’s monthly Credit Card, Petty Cash and Expense Report. Coordinate with Executive Assistant 2 on monthly pay of Crew to submit to Money Manager for Crew’s pay wires at the first of each month.

Coordinate with Executive Assistant the monthly Charters for both Vessels and prepare Charter Yacht agreements for California based yacht for Money Manager review.

Monthly review of QB accounts with Money Manager for budget purposes

Maintain office supplies and aircraft in-flight supplies to assure all items to be chilled are stocked and available for CEO/COO

Coordination of office equipment and IT support for Money Manager from appropriate Company employee

Coordination of communications with Company employees for transactions and projects required by Money Manager

Follow through on all tasks assigned by Money Manager on behalf of CEO/C

Personal Assistant Role – Holmby Hills

PERSONAL ASSISTANT ROLE
Holmby Hills
65K- 80K DOE and Salary history

Lovely family in Holmby Hills is looking for a polished, bright and detailed Family Assistant. This is a busy household where both parents work. Ideal candidate knows LA like the back of their hand and is extremely resourceful. They have 2 daughters (2.5 and 18 months) and at times you may be asked to drive them to a class or playdate as a back up.
You will be handling all personal assistant duties for both parents. Ideal candidate has been a PA in LA before and has great common sense. We need someone with no ego who can roll up their sleeves and help out wherever needed. Schedule will be 3-4 days per week but not always a set schedule. Need some flexibility and ability to babysit some nights. Up to 2 weeks travel per year. Must have a clean driving record and excellent references. Great opportunity to work for a nice family!
up to 65K/80K for someone with the right background.

Family Assistant/Nanny/Personal Assistant for Special Family, Bel Air

Family Assistant/Nanny/Personal Assistant
Bel-Air
Ideal schedule would be 2pm – 8pm Monday through Friday OR family can also offer a 40-hour work week for the right person, at 12pm – 8pm with perhaps some flex as needed.
SEEKING SOMEONE LONG TERM—for the next few years.
$25 – $30
2 kids 7 and 11
A wonderful and warm family seeks a nanny/family assistant of their 2 kids ages 7 and 11, Monday through Friday, with the very occasional late nights and overnight stays as well.
Ideal candidate has experience working with school-aged children and can help with everything from homework to meal preparation to household chores/errands.
Critical to the role is the ability to take charge of the children from the moment they arrive at home from school until bedtime. Mom works from home and seeks a truly organized right arm. She is seeking a wife. Someone who is thinking about the projects that may be coming up for the kids, or perhaps a packing list for camp. They want someone who loves making lives easier and will enjoy being a part of this very special family.

We seek someone who is poised and polished, has a solid work ethic and enjoys working with kids. We seek someone who is also fluid in nature.
We seek someone as well with good humor/personality, has intelligence and is a quick thinker. Flexibility is key. Family is pretty good at advanced notice, but both travel for work, so being able to help out additionally when that happens is important. Someone who knows how to keep things in with tender touch.

Part-time Nanny needed Brentwood!

Family with a newborn (they have a baby nurse) and 2 older boys (2 and 5) looking for a Nanny Monday, Wednesday and Sat. Ideal candidate has experience working with multiple kids at a time and is easy going and flexible. Looking for someone to work full days. If need more hours let us know as client is OPEN to hiring 4 or 5 days a week if needed. Must have a perfect driving record and excellent references. You will take kids to playdates and activities, prep lunch and snacks, bath, and help out wherever needed. Fun busy family! $20-$25/hourly!

Email Rachel@thegrapevinela.com with your resume in WORD and salary req!

Full Time Executive Assistant for Production Co – NYC

Executive Assistant for an NYC based Production Co
MUST be currently NYC based with a deep experience in production, development etc.
Salary: Will pay 100K – maybe 115K based on experience and TRUE matching experience.
General Hours: Must be very flexible.

Hong Kong and UK based full funded production company seeking full-time assistant for an established Producer/Director to work out of the New York office.
MUST have a “working knowledge” of the various creative positions such as costume design, line producers and the like as will be communicating and handling production items related to whatever project is currently in pipeline. Will have basic understanding of movies, sets, development.
The ideal person will be savvy, smart, poised and will understand discretion.
Basic duties will include: office admin, emails, faxing, answering phones, making reservations, coordinating schedules, keeping schedules, writing status reports, scheduling travel, Power Point presentations when needed, photo copying, making coffee, running errands. MAY have room to grow for the right, hard working person.

Key Strengths Include:
• Independent work ethic.
• Ability to manage key relationships with agents, casting directors, talent, heads of departments, production, art design, costume design, line producers, etc.
• Work cohesively and collaboratively with the team.
• Ability to interface with both technical and creative members of the production community.
Requirements:
• 10 years of experience in related areas. This can be marginally waived for an outstanding candidate.

Full benefits included and potential for advancement in a fully funded global media company. Qualified candidates only. PLEASE only send a resume in word if you have true matching experience.

Temp to possible Perm Career Nanny, Los Angeles

Temp to Perm Nanny Needed for High Profile Talent
Los Angeles, CA
Starting mid-June in Los Angeles for a month or two that may lead to a longer period.
This person will work with other nannies in place.
There are two children.
Days and hours are flexible, one week on. one week off.
Would be working at till least October or November if not longer.
We seek someone who is a true career nanny– who has stellar LONG term references. Is caring and warm sturdy and capable and is flexible.
MUST be able to sign an NDA, and have a perfect driving and background check.
Great experience with ages from 6 months and up.

Top Level Personal Assistant Needed for Entertainment Family- Beverly Hills!

Top Level Personal Assistant Needed for Entertainment Family, Beverly Hills, California.
Professional Personal Assistant needed for Filmmaker. Must have 8-10 plus years of experience from helping to oversee and hire staff, to paying personal bills, overseeing construction of second homes. speaking and coordinating with vendors, calendar management. Excellent Follow Up Skills and extreme attention to detail. Child and Animal Friendly.
Salary $100k plus full medical package.

Family Assistant needed in Holmby Hills!

Lovely family in Holmby Hills is looking for a polished, bright and detailed Family Assistant. This is a busy household where both parents work. Ideal candidate knows LA like the back of their hand and is extremely resourceful. They have 2 daughters (2.5 and 18 months) and at times you may be asked to drive them to a class or playdate as a back up.
You will be handling all personal assistant duties for both parents. Ideal candidate has been a PA in LA before and has great common sense. We need someone with no ego who can roll up their sleeves and help out wherever needed. Schedule will be 3-4 days per week but not always a set schedule. Need some flexibility and ability to babysit some nights. Up to 2 weeks travel per year. Must have a clean driving record and excellent references. Great opportunity to work for a nice family!
up to 65K/80K for someone with the right background.

Full time Nanny Beverly Hills, CA

Fullt ime Live out Nanny
10:30am – 7:30pm
Beverly Hills
75K-85K

Private Family with main residence in Beverly Hills, California, is seeking an experienced and energetic nanny for their two-year-old twin boy and girl. This candidate must possess the following qualities: high energy, adaptability, flexibility and ability to multitask. Must display emotional maturity and maintain good judgment skills in creating a warm and safe environment for the children to grow and thrive. This family is highly routine-oriented which has allowed for the children to become great sleepers, as they still take a daily three-hour nap. Candidate must work well with other household staff which include two full time housekeepers and house manager.

Major Responsibilities

• General childcare duties such as feeding, bathing, dressing and putting down for naps during morning and
evening routines.
• Ability to create, plan and lead play and educational activities such as weekly lesson plans and art projects.
• Must be an organized, team player willing to support additional staff.
• Healthy, fresh ‘light’ cooking for children.
• Ok with small dog
• Must be willing to travel with family.
• Reliable, honest, and trustworthy.
• Ability to anticipate the needs of the family and provide support.
• Desire to commit long-term and grow with a wonderful family.
• Possess experience exhibiting discretion and loyalty.
• General computer skills.

Job Qualifications and Requirements

• College Degree with background in education.
• Must have professional nanny experience with great references.
• Local to Los Angeles Area
• First Aid and CPR certification.
• Must have clean background and CA driver license.

Personal Assistant to Entrepreneur – Beverly Hills

Monday through Saturday 10am-6pm.
Will pay up to 70K-80K
After a 3 month probation period will switch to salary based pay with benefits.
Working for a couple:
Help keep the couple organized with schedules,meetings, phone calls, errands, etc.
Should be good with dogs.
No job should be too big or small for this person.
From assisting in helping to pick dog poop to strategizing business deals.
This candidate should be happy to travel to assist in setting up homes before they arrive
They travel between LA, Miami, New York, Martha’s Vineyard, and Hawaii.