Personal Assistant for a busy pair of artists in the music/film/TV/art – Hollywood

40K-60K + stipend

In search of a cool, smart, hard-working LA-based Personal Assistant for a busy pair of artists in the music/film/TV/art areas. The PA will be responsible for all calendar management, project coordination, some travel planning, email/phone correspondence, personal errands, home management, and more.

As this is a high profile role, candidates must have EA, PA or experience working in music for high profile individuals. Two or more years of experience is preferred, along with an interest in the entertainment, art and music industries. This position may include some travel, as well as being on call and available as needed.

Overview of Key Responsibilities:

Manage individuals’ calendar and schedules
Coordinate logistics and tasks with individuals’ extended team which currently includes: managers, publicist, agents, business managers, lawyers and others
Coordinate daily personal assistant duties that may include doctors, personal finances, vehicle / home maintenance and reminders of personal events and matters
Qualities we are looking for:

· Quick learner with good intuition

· Creative problem solver

· Incredible attention to detail and superior organizational skills

· Motivated and dedicated to working in a support role

· Skilled at managing up

· Professional & discreet with strong interpersonal skills


Reports directly to individuals and management for tasks, direction & priorities.

Estate/HouseManager – PersonalAssistant

Estate/HouseManager – PersonalAssistant
Salary: 70K-80K doe and salary history (no benefits)
Hours: Monday to Friday around 10am – 3pm with flex as needed
Los Feliz
Entertainment couple with two school age kids seeks a warm and loving, exceedingly organized
Estate Manager. The home is large and both parents work. They are a busy family with work, school, activities and so on
so we seek someone who is always thinking steps ahead of what might be needed for any member of the family, someone who really
enjoys being an extension on mom and dad and is a true part of the family. The house needs to be managed on a daily basis.
Will manage the repairs and maintenance for the home, will work with vendors, will ensure the house is stocked, that schedules are maintained, and will
work closely with their EA’s. Will assist as wells with errands, ensuring that the kids have their needs, will over see a nanny and a couple of HSKPS.
Up for anything that comes your way.
This is a lovely and warm family who seeks someone with an upbeat, can do attitude who will be super responsive and make life easier for them at all times.

Family Assistant/ nanny – Mid Wilshire

Family Assistant Needed
Mid Wilshire, LA
Salary: $25 – $30 on the books (can be as high as take home of $26 an hour)
Hours: The family can commit to 30 hours a week with the possibility of more hours certain weeks or when kids are off school for holidays. Some AM’s may be needed to assist getting kids to school; this optional/negotiable. Then there would be a break. Definitely need someone who can work 2:30-6:30daily with flex as needed

A lovely family with two school age children and two working but very hands on parents seeks a dynamic, warm, caring and detailed nanny/family assistant to manage all needs as related to the home and the kids. This is a household with clearly defined rules and parents want a nanny who will be consistent with their rules. The ideal candidate is a “catch all” type who has expertise and enjoys working with kids and managing a home.
Daily duties will include but are not limited to:
picking up kids from school and driving to activities and cooking health dinners for the entire family (all family members eat the same food) We’d like to find someone who enjoys cooking and is willing to learn cook new things. This role calls for someone who knows how to engage the kids and encourage them to follow the rules of the home and to provide a loving environment.

The job also calls for someone who can really “assist” the parents who work. There is ample opportunity to get in with the organizing and have more projects, running errands, managing calendars/play dates, light child related housekeeping and tidying, planning activities for the children, helping the kids keep their rooms organized (but NOT do it for them), working with vendors in terms of home repairs, and essentially doing whatever the parents need help with on any given week.

Family Assistant needed Bel Air!

85K + DOE and full benefits.

Looking for an Experienced Career Household Assistant for a very busy family in Bel Air area. Family has 3 young kids and both parents work and need assistance. Duties will include, driving, all errands, admin work out of the family home, heavy scheduling, vacation planning, overseeing all household needs, inventory, events, invitations, gift buying and whatever else pops up. Family may need occasional light travel. Ideal candidate has worked out of a home in this capacity before for at least 3-5 years. Must be extremely detailed, comfortable and appropriate around high net worth individuals and know how to priorities well. Looking for someone to be an extension of mom when she is busy working. Great attitude and communication and computer skills a must!

Second Assistant/Executive Assistant- Woodland Hills and remote for now

Second Assistant, will work with a first assistant as a co-partner.
Hours 10am – 6pm, but avail on email bc of travel needs
Salary: Starting salary $75k
Benefits: Medical, Dental, vision
Location: Currently position works remotely. At end of the year/sometime at beginning of year position would be based in Woodland Hills

A prominent C-Level Executive is searching for a sharp and meticulous second assistant. You will join a growing team and provide support to the lead executive assistant. This is a great opportunity for an experienced executive assistant who is capable of supporting everything a busy executive needs. The role will require that you manage all travel, including all trip logistics, drivers, hotels, meals and entertainment; communicate with household staff for several properties; manage vendors; buy gifts; and prepare, submit expense reports, and shepherd through approval process. Our ideal candidate is discreet, highly professional, hardworking, with a keen ability to prioritize tasks and multitask at a very high level. This is a position that requires 24/7 availability and dedication.

Responsibilities: About 70-80% of role is managing travel. This includes largely both business and personal travel (personal jet/net jets/helos/cars/booking hotels etc.) There are people who coordinate with the position on all of these and are familiar with the principal’s needs. Will also book family travel and for friends. The person handles specials projects. The second assistant also communicates with house staff about meetings that will be happening at the house, upcoming travel etc. Hours are typically 9-6pm (when in an office it will either be 9-6pm or 10-7pm. Person needs to always ‘be available’ ESPECIALLY when principle is traveling to handle any last minute changes.

Family Assistant for Family in the Hollywood Hills

$25-$35 hour with opportunities for both periodic and yearend bonuses as well as benefits including health care, paid time off, auto allowance and cell phone allowance. Candidate will need to pass a background check.

Job Description:
Working couple with two children (grades 2 and 6) are looking to hire an experienced individual to be the household Assistant and ensure smooth and orderly running of their private home.
Primary Responsibilities
• Driving kids to and from school and activities
• Cooking and meal prep for kids (breakfast, lunch and dinner)
• Assist kids with their homework
• Preparing kids for bed and school
• House sitting for extended periods of time while the family is on vacation
• Light cleaning including picking up after kids and dogs but no bathroom or heavy kitchen cleaning required as there is a full-time housekeeper.
• Manage relationships with household vendors
• Assist with family travel planning
• Stocking of house supplies and groceries and maintaining overall household organization
• Handling receipt and return of packages
• Arrange for servicing and maintenance of the family cars
• Running errands
Qualifications:

• Able to anticipate household needs
• Energetic
• Organizational expert
• Basic computer skills required/tech savvy
• Excellent time management skills a must
• Must love dogs and kids
• Bilingual in Spanish a plus
• Must have prior relevant experience
• Must have clean driving record and reference from most recent employer
• Good boundaries, ability to multi-task and strong organizational skills
• Overall flexibility required

Other:
This position will take direction from both the husband and wife as well as the husband’s office assistant.
Hours: Monday thru Thursday: 7am until 7pm with some extended hours required with prior notice. Additionally, extensive house sitting for the family pets (2 dogs) when the family is traveling.

Executive Assistant / Chief of Staff to Fashion Model and Entrepreneur- NY and LA

LOCATION: NY / LA ( can be based in either city)

SPECIFICS: Approximately 50% travel — domestic and international

SALARY- 80K-120K DOE + Full Health Insurance

General Summary:

As the Executive Assistant/Chief of Staff you are the right-hand person to the Principal and her dynamic team. You must be passionate, hard-working, creative, embody an entrepreneurial spirit, and be willing to frequently go the extra mile — or around the globe. We’re looking for a notably talented, extremely organized individual with a bent for taking ideas from concept to execution, often in double-time.

Our world is fast-paced, but incredibly fun. We work entrepreneurial hours, and offer flexibility so long as top-notch work gets done. We welcome new team members, and foster good, long-term vibes and huge opportunity for growth.

You will:

· Support business growth, development, content, fashion, lifestyle, investments, and non-profit work

· Provide high-level administrative support to executives, and work with internal and external teams to keep schedules, travel, and projects running efficiently

This position:

· Offers tremendous opportunity for growth

· Is a hybrid of in-office in New York and Los Angeles, and on the road. You will serve as a support and extension to the two roles.

· Pending experience, this role will evolve into two positions over time as the business grows.

Duties include but are not limited to:

Chief of Staff: (40%)

· Driving culture

· Preparing documents

· Managing employee review schedule

· Ensuring top-level relationships across all categories are nurtured appropriately, followed up on, etc.

· Manage events, dinners, appointments, etc. in an external community facing environment

· Be an interactive part of the team by providing suggestions and recommendations

· Be ear to the group

· Liaise with consultants and other professionals within executive’s business portfolio

· Document and manage the follow-up on internal corporate meetings

· Implement systems, structures, and processes across business entities

· Assist in development and implementation of processes, tools, metrics, initiatives, infrastructure, and technology that will support and improve operations of executive’s various companies and personal life

· Serve as a liaise between brand and other external partners at company

Executive Assistant: (30%)

· Help plan executive commercial and private travel and vacations

· Managing email communications

· Oversee schedule of appointments, meetings, events, and calls making sure all materials are prepared ahead of time and minutes are recorded and transcribed as needed

· Monitor and manage internal and external activities, timelines, and obligations to help executive determine actions and follow through

· Maintain all internal management systems for personal and brand projects such as travel history and expenses, legal documents, ongoing client expense reports, and contact database

· Support members of the team to perform their duties to the best of their ability

· Arrange high volume and complex travel needs ranging from personal security to celebrity-specific accommodations.

· Align with external teams to ensure all meetings and shoots are confirmed and logistics are booked

· Estate management for all properties and office spaces

· Plan and organizing events and gifting for personal and various companies

· Compose general correspondence and copy on emails and media requests as directed

· Compose general correspondence and emails for executive as directed

· Establish and maintain contact database and relationship management

· Build and maintain organizational system for meeting records / files (executive and company-wide)

· Project management on special assignments: licensor approvals, events, etc.

Personal Assistant: (30%)

· Manage executive commercial and private travel and vacations

· Coordinate with stylists to plan ahead for fashion and styling preparation

· Assist in development and implementation of processes, tools, metrics, and initiatives that will support and improve operations of personal life

· Travel prep and on-road management including everything from packing, styling, prepping cars, and security to organizing food/meals/workouts and being prompt in every aspect of the schedule

· Organize personal aspects of executive’s life including but not limited to: coordinating deliveries and pick-ups, running errands, purchasing and keeping regularly used items stocked (including on the road), and supporting health and fitness goals

· Estate management for all properties

· Organize fashion

The ideal candidate is:

· Professional: This is a fun job but one that takes serious time and commitment to ensure everything is organized and moving forward. You know how to have lots of balls in the air that can’t be dropped. You will come in contact with many industry heavy weights whom you will need to handle appropriately.

· Unflappable: Crazy things happen! You should be able to pause and laugh at them for a brief second before quickly taking action to make crazy problems disappear seamlessly.

· Organized: Every day is different and the schedule changes constantly. Organization is key.

· Observant: You are always two steps ahead. You have the awareness and ability to anticipate various needs of the executives and the office.

· Flexible: You understand things change and are willing to jump on a flight if necessary. You perform various duties depending on the shifting needs of the company and the executive.

· Creative: There is a lot of room to be involved in different projects and bring original ideas to the table.

· Passionate: You love to travel (and organize others’ travel), you are excited about what we are doing, and you are driven!

· Well written, both in business and conversationally

· Worldly and up-to-date on cultural happenings

· Professional and organized

· Demonstrates exceptional problem solving skills

· Operates with the highest of integrity

· Flexible

· Positive

· Excellent at prioritization, reading situations and people, and making decisions

· Experience in fashion, music and/or entertainment plus

· Is willing to embrace change and adapt strategies on the fly

· Maintains flow of the workday by anticipating problems and prioritizing solutions

· Puts forth organizational agility in being able to lead, work independently, effectively communicate to diverse audiences, manage multiple deadlines, and constantly prioritize tasks

·

Imperative:

· Awareness: ability to observe and anticipate needs by being aware of office activities and offer efficiency suggestions

· Ability to maintain a high degree of discretion in all aspects of the job, displaying courtesy and professionalism in all contacts, and managing difficult or politically sensitive situations effectively

· Assist in all implementation, follow directions, organize, set priorities, maintain smooth workflow of office activities and make decisions within approved guidelines

Top Notch Chef Needed – Malibu and BH

Top Notch Chef Needed for Malibu and Beverly Hills
Hours: 11am -8:30pm
Salary between 90- 135K plus benefits, depending on salary and experience history.
A couple who is currently residing in Malibu for the next several months, with a move to BH to take place in about 6 months seeks a TOP tier Chef who has true culinary experience, has worked preferably in fine dining restaurants and who LOVES presentation.
The ideal person will understand all needs as related to fresh and healthy cuisine and will know to use all different cuisines in the most healthful way. Presentation is HIGE for the clients as well as true culinary skills.
Will work as a team within a staff of 5 people at the home, and will interface with the Estate Manager a lot.
The couple do occasional dinners of 6 or 8 people. Anything over that they would hire event planners.
Daily duties is making healthy lunch, dinner and snacks.
Will ensure that the kitchen and pantry is stocked, will cook lunch for the staff of 5 as well as be able to travel to NYC for a few weeks here and there.
Menu planing and consultation will happen with the Mrs. each week and the chef is also responsible for ensuring that anything in the kitchen is in good working order.
We seek someone who loves to think clean and healthy, who has wonderful ideas and LOVES to present as though they were in the most elegant restaurant. We seek someone too who is very buttoned up and orderly as they cook. No messy kitchens.

Executive Assistant needed for COO of State of the Art work space- Downtown LA!

**MUST HAVE EXECUTIVE ASSISTANT BACKGROUND**

60K-65K + 401 and benefits!

The essential duties of the Executive Assistant will be to provide Executive support to the COO. The Executive Assistant will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the Executive Team. The Executive Assistant will organize and coordinate executive outreach and external relations efforts; and oversee special projects.

PLEASE READ BEFORE MOVING ON***

Must be available 24/7
Must be able to travel
Must be able to hit deadlines without exception.

This company is more than a coworking space. It is a creative campus that supports community and collaboration. They are a supercollider for brilliance, innovation, and excellence and they believe that the weaving of technology and community will change the conversation forever. They host state-of-the-art amenities, including a virtual reality lab and media editing facility. Education and training are also a cornerstone of the company. They host numerous classes on such subjects as coding and design, and entrepreneurship. Their mission is to facilitate creativity, ideas, community interaction, and, most of all, impact.

Requirements/Skills:

Requires excellent communication and interpersonal skills, including
vocal, email, and written.
Must be able to travel with Executive Team
Must have solid computer skills utilizing, Excel, Word, PowerPoint.
The Admin. must be creative and enjoy working within entrepreneurial environment which is mission and results-driven.
The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong administrative and organizational skills, with the ability to maintain a realistic balance among multiple priorities.
The Admin. will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times while handling a wide variety of activities and confidential matters with discretion. It is essential to have a positive, friendly, and professional attitude and be able to work with multiple people in other trades, as well as interaction with in-house staff and members.
Specific Responsibilities

Organizes and plans an ever changing calendar and complex schedule including business and personal matters and ensures that the Executive Teams schedule is followed and respected.
Creates detailed travel itineraries for international and domestic travel and compiles documents for travel-related meetings.
Completes expense reports.
Conducts specialized research pertaining to the company for the Executive Team as needed.
Executes special requests, personal errands and related duties as needed.
Prepares and composes correspondence that is sometimes confidential.
Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Executive Team, including those of a sensitive or confidential nature.
Determines appropriate course of action, referral, or response.
Provides a bridge for smooth communication between the Executive Teams office to internal departments; to facilitate leadership to maintain credibility, trust, and support with management staff.
Successfully completes critical aspects of deliverables with a hands-on approach, prioritizes conflicting needs, handles matters expeditiously, proactively, and follows through on projects with deadline pressures to ensure successful completion.
Competencies

YOU NEED TO BE RESOURCEFUL WITH A CAN DO ATTITUDE WITH EVERYTHING
Ability to write and review comprehensive reports, and business correspondence.
Ability to solve practical problems by analyzing information.
Must have excellent oral and written communication skills.
Travel may be required both domestically and internationally
Handling RSVPs and booking appointments; building and maintaining relationships with personal and professional contacts
Other Duties – Greeting and serving guests, errands (shopping, gift purchases, dry cleaning) as needed.
The ideal candidate is therefore a proactive, confident, and assertive self-starter with a strong sense of urgency, high standard of excellence, and a determination to exceed expectations

Family Assistant Needed – Hancock Park

Family Assistant Needed- Near Hancock Park
Salary: 65K -100K DOE and Salary history, plus excellent benefits
Hours: Monday to Friday and will equal a 40 hour work week. With flex as needed
The hours MAY shift day to day depending on the needs on that current day

A dynamic producer in entertainment who’s life is incredibly busy seeks an exceedingly organized,
forward thinking, resourceful family assistant to work within a team of other highly respected staff members
and to manage daily needs.
There are 3 kids, 2 that are younger and one who is in high school.
While this role will work with all three kids and must be able to pinch hit if a nanny is off, this role will very
much be in tune with a high school girl. Must have a good head on your shoulder for choices, must be able to communicate with the high school girl
and also be able to have a backbone as well.
There is a chef, a nanny and a housekeeper in place all of whom have been in their roles for a long time.
This is a true team environment and everyone assists as is needed.
Mom is super busy and really needs someone who can think proactively, will always be organized and will always
ensure as well that the house is super tidy at all times.
Duties will involve but are not limited to:
~Errands as needed
~Ensuring with the nanny that the kids schedules are set and ensure that they have whatever is needed for school camp, homework etc.
~~Will drive the 15 year old wherever is needed. Will also ensure that plans for the 15 year old are made and talk to there parents of friends if necessary
~Assist with scheduling dr and so on
~ Will always keep apprised if there are new cultural exhibits in town i.e.: Ice cream museum, hamilton coming etc and talk with mom to see if she will take kids, or you or nanny.
~Stay in close communication with the assistant at the office who is true right-hand for mom
~Make sure that cars are filled with gas for each weekend on Fridays and make sure they are serviced as needed
~May be called upon to drive at night as is needed
~Manage vendors for the home
~Assist with event planning and gift buying as needed.
~May travel ahead to open other homes in the mid west or east coast
~There are times when you may be asked to travel with the family as well.
You will be asked to sign an NDA and must have a perfect driving record as well as clean background check