Personal Assistant/House Manager- Beverly Hills

We are seeking a personal assistant/house assistant for a wonderful family in their home in Beverly Hills. The primary responsibility will involve working on a one-to-one basis with clients facilitating their daily lifestyle requirements and making sure their home runs smoothly and is presented in an immaculate condition at all times. Candidate will work closely and report directly to the Estate Manager. You will work in a fully staffed household and oversee the work of 3 cleaners.

Candidates must have at least 2-3 years experience as a PA and experience with Household Staff/Property Management. This position is ideal for someone with a real can do attitude, super organized and switched on. Someone personable, happy and humble. Someone keen to adapt and carry on with the rules in place.

This is a full time, Mon – Fri position, with occasional weekends if needed. This is not a live-in position. Salary Approximately $70-85K /yr DOE with benefits (after probation period).

The role involves:

Consistently providing excellent customer service to the family

Reacting and responding to client requests (local Los Angeles knowledge is needed).

Managing household staff and third party providers

Daily supervision, rota management and assistance to the housekeeping staff when required

Some table & drink service when required

Some experience in budgeting and accounting

Identifying and maintaining strong supplier relationships

Problem solving and troubleshooting thus retaining invaluable client relationships

Diary assistance, making reservations

Pet care

Fleet of car’s “management”

Receive/deliver packages

Run various errands and stock the home with necessary supplies

 

Qualifications & Experience

The successful candidate will need to have the following competencies:

Fluent in english

Good driver

Previous Assistant/Lifestyle Management experience in a client facing role

Experience working with High Net Worth individuals & families

Well networked with good contacts

Ideally experience in the following Lifestyle areas: staff sourcing, luxury travel, home management, event management.

Excellent written and computer skills

 

Key Personal Skills & Attributes

The successful candidate will need to have the following skills and attributes:

Organized and proactive

Excellent communicator

Ability to work individually and as part of a team

Enthusiastic, encouraging and confident

Ability to multi-task and work under pressure

Good client facing skills

Excellent attention to detail

 

 

 

Part Time Personal Assistant- Bel Air

A lovely veteran from the entertainment industry who is now retired seeks a super organized and detailed personal assistant who can work on a variety of projects and home office based needs.  Will work from the home in Bel Air or perhaps do some things at your own on occasion.  Duties range from assisting with organizing her parents estates, to paperwork, to scanning and organizing photo albums, assisting with scheduling and anything else that arises.  Super kind person who just seeks a right hand in the organizing of life. Will for sure guarantee 15 hours a week, but usually will be more like 20 hours a week.  $25 take home.  Open to hours a day but generally in the area of 10am – 3pm.  Home experience is preferred.

Executive Assistant to CEO and COO, Media Co – Glendale, CA

A media based entertainment company seeks an experienced Executive Assistant for their CEO and COO, Glendale based. 65K – 75K plus benefits.  Monday to Friday 9am – 6pm.

The position will manage the executives’ offices day-to-day including communications, travel, calendar, expenses and general administrative support. This role supports the heart of the business and plays a key part in the daily business operations and activities. The ideal candidate is organized, analytical and possesses the strong desire to work behind the scenes to make a significant impact on the overall business.

KEY RESPONSIBILITIES

  • Proactively coordinate, optimize, manage and organize executives’ personal and professional calendars
  • Manage direct deliverables with a hands-on approach, including drafting correspondence and acting on behalf of the executive.
  • Ensure priorities are managed, and short/long-term requests are thoroughly completed
  • Manage meeting logistics including booking & preparing rooms, creating & preparing necessary materials, organizing catering, providing conference call details, taking notes, & ensuring seamless communications
  • Coordinate travel logistics including flight itineraries, hotel reservations, car services, & external meeting plans
  • Work with the CEO and COO on Board of Director’s meetings and regularly communicate with members of the Senior Leadership team
  • Manage & submit monthly expense reimbursement reports
  • Create presentations & meeting materials as requested
  • Execute day-to-day administrative tasks including placing conference calls, lunch orders, arranging deliveries, updating contacts, conducting research

    QUALIFICATIONS

    • 5+ years’ experience providing administrative support with prior C-suite level interaction
    • Undergraduate Degree (or a High School Diploma/GED and a minimum of 5 years of executive assistant experience)
    • Excellent time management skills and a positive, energetic & collaborative team player
    • Highly organized & solutions oriented self-starter
    • Ability to handle multiple priorities at once while maintaining composure
    • Ability to work a varied schedule as needed, including occasional weekends & holidays, but not often.
    • Demonstrated strong verbal & written communication skills to effectively communicate and collaborate with a diverse range of people and job functions
    • Professional poise and maturity
    • Proficiency in Microsoft Office Suite, Outlook, Google Docs, Slack, Keynote, & various social media platforms

Immediate need for Personal Assistant for Actress, 6 months- Burbank, CA

Seeking a smart, detailed, forward thinking Personal Assistant for an Actress for shooting January 5th to mid June. This is a wonderful opportunity for someone to work with a well regarded Actress, to be on a set, to have the opportunity to sit at table reads as well as read scripts.  Will be available as needed, especially for driving to and from work which is nearby at one of the studios, as well as other appointments.  Basic personal assistant duties will also include ensuring house is stocked, some tidying as needed, errands, interfacing with management/agents/work teams as well as production. Will be a true self starter, will be able to think autonomously as well as work with a team. Will be reimbursed for gas as needed.  $700 a week.

Personal Assistant needed in St. Thomas!

Personal Assistant to support the Exec Asst to busy business man based in St. Thomas!

We seeks someone who is super flexible, detailed, can roll with the punches and to be on your A game at all times.  This is truly a personal assistant position so you must be able to go with the flow and roll up your sleeves to help out the team. Seeking resumes of someone who has done PA work, not really house management or EA resumes. Many thanks!

90K-110K DOE

Part time Newborn Nanny needed- Brentwood!

Adorable newborn baby girl needs an amazing nanny to care for her and teach her parents the ropes!  Ideal candidate comes with excellent newborn experience and can guide these first time parents on how to do feeding schedules, napping schedules, reach milestones, make baby food etc as well as handle laundry and light cleaning.  You will help make sure the house is neat and organized when the baby is napping.  Must be dog friendly as they have a golden doodle.  Great loving family.  Must speak English and be able to communicate easily with parents.  $18-$20/hour cash.

 

Open to either 2 or 3 full days (9am-4pm/5pm ish) a week (flex on which days).

 

Personal Assistant for High Level Talent- West LA

Personal Assistant for High Level Talent – West LA

55K- 80K DOE and true salary history, plus benefits

A lovely client who has a very busy home and professional life seeks a throughly organized, can do personal assistant to join the team.  This role will work with other higher level personal assistants and estate managers in the home and in busies, so must be team oriented as well as be able to work independently. This role is somewhat of a catch all, so must be up for anything and will be able to multi task as well as be proactive. Due to the fact that the client is very busy both professionally (acting, producing, working with fashion brands etc.), and has an exceptionally busy home life, we seek someone who is there to learn on the job, but will have ZERO ego and attitude. The role manages the daily needs for the principal and can include but is not limited to: ensuring that their meals are covered, running errands as needed,  working with the other PA/EM to ensure that calendars and schedules are synched, manage daily schedule, assist with needs for photo shoots, film shooting or otherwise.  Will interface with executives in all areas of business and personal life, will interface with kids ( must be family friendly), ideally will have an ability to manage social media, and will be able to travel as needed.  There is ample opportunity to grow and learn in this position as long as a work ethic has been proven and an ability to always be forward thinking is shown.

Executive/Personal Assistant to Producer- Beverly Hills

Executive/Personal Assistant to Producer

50K – 75K DOE and salary history

8:30am – 6:30pm/7pm

A very discreet, busy, multi-faceted producer in West LA seeks a truly polished, poised, elegant and sharp assistant to be right hand person.  MUST be able to interface at the highest levels of entertainment executives, CEO’s of companies, even the White House.  Will manage an ever changing schedule, very busy phones, work with a team of other assistants and staff at the company and will assist with any home needs.   Will always know how to handle one self as you are representing the client and their associates so always held to the highest caliber of standards.

Will be adept at working with someone who doesn’t always give information so must be forward thinking and resourceful and be perceptive.

We seek someone who enjoys being an assistant, knows how important it is to be the right hand person and is not seeking a “social” life from the role.

MUST 2-3 years of experience working on a very busy desk as an Executive Assistant, AGENCY experience is preferred.

Seeking a 3 year commitment.

Opportunity to learn from someone who has deep relationships at the highest levels across entertainment and other companies. Nice environment. No growth at the moment.

PR/Marketing/ Social Manager for Designer – West LA

PR/Marketing/Social Media Manager for Interior Designer, West LA 65K-85K, plus benefits.

Seeking a polished, sophisticated and dynamic executive with a background in PR and Marketing preferably with a connection to design. Ideal candidate will have good relationships with Conde Nast or Hearst publications.  I think this will end up in the 70-80k range but let me know if your experience says otherwise. This position will work within a team environment but will report to the CEO/Designer.  Must be able to work autonomously and with others.  Will be innovative with ideas and resourceful.

Duties will consist of:

Coordinate Photoshoots for 2 parts of the design firm.
Communicate with publications with regard to upcoming issues and features. Provide assets and follow up on inclusion in spreads.
Prepare slideshows for presentation to media outlets
Social Media Management – Instagram and Facebook
Assist with branding and marketing efforts
Work with graphic designer to develop marketing materials including eblasts, mailers, postcards, etc.
Populate and distribute monthly internal newsletter
Event coordination – Company outings,  industry events,  personal events
Website administration – Updates and edits as needed
Work with President & COO and graphic artist on monthly eblasts, marketing materials and product launches
Print company assets such as shopping bags and stationary

Personal Assistant needed for Music Producer/DJ- Los Angeles

45K-50K DOE (NO BENEFITS)

Personal Assistant needed for a busy Music Producer/ DJ!  He is moving homes so needs help with overseeing, organizing and facilitating the move, handle all appointments and scheduling, personal errands and overseeing and running the household and all personal requests.   Need someone with some PA experience and a great attitude and no ego!  May require some travel down the line.