Looking for a Nanny for 5 month old girl- Beverlywood!

Looking for a Nanny for 5 month old girl- Beverlywood!

We are looking for a PART TIME M-F 8am-1pm (with some flexibility) Nanny for a wonderful family moving to Beverlywood in a few weeks.

 

These first time parents need help with the newborn.  Mom is a stay at home mom but does have errands etc so this would be a divide and conquer situation.  You will either be home with the baby and tidying the home while she naps, or mom will stay home while you run some errands for the household including; grocery shopping, drug store runs, bringing dog to vet etc.  This is for someone who likes to do it all and loves newborns.  Ideal candidate is comfortable with laundry, prepping food at times, checking the inventory, talking the baby for a walk, cleaning kitchen, taking out garbage, mopping, and just keeping the house running smoothly!

 

$20-$25/hour

Executive Assistant for CEO of Fashion Company

Executive Assistant for CEO of a Fashion company
Vernon, CA
Monday to Friday, 9am – 6pm
Salary 80K-100K plus benefits
We are looking for an executive assistant that will work out of the headquarters of a fashion brand in Vernon. This person will work directly with the CEO of the company,within a small team.
Ideal person will have had higher level experience as an EA, will assist with organizing and be able to instill great systems, assist with the set up of processes and systems for the company. The clients in the midst of setting up an ERP System, building out the warehouse, accounting, etc. We are seeking someone who is intelligent, quick thinking, tech savvy and that can adapt and learn quickly. We also seek someone who is accustomed to knowing financials and will have the utmost discretion at all times. This role calls for someone who is professional at all times, loves the idea of working with someone who is super smart and building big business (they have had other very successful fashion brands in the past). With proven success there is ample opportunity to grow in this role and or with the business. REALLY great employers!

Nanny needed for Newborn girl – Culver City

A lovely working mom is seeking a Full Time nanny for her 2 month old baby.  This will be a Monday through Friday position. 40 hours a week.  The ideal person will want to grow LONG TERM with the family and will be flexible in terms of hours.  It would also be nice, but not a deal breaker, if someone is able to baby sit n the weekends for the mom and dad to get some adult time out of the house. Ideal person will be warm and friendly, will know how to take care of a baby into toddler years and so on.  We are seeking someone who has excellent English written and oral skills.  Also open to someone who does speak another language.  The family seeks someone with good references, experience with newborns, experience driving children with excellent DMV record as well as clean background check.  Will be accustomed to taking care of all baby needs from clothes, to diapers, food, bathing, reading, changing, sleep schedule, organizing and so on.  We hope too that someone will be OK to wash an occasional dish or empty a dishwasher but this is not a housekeeper role.  Very kind and warm mom who will also be busy back to work soon.

MUST be pet friendly as there is an old dog and 2 cats.

Executive Assistant for VR based Co- West LA

Looking for a career oriented EA/PA with at least 5+ years of experience on a high pressure desk. Provides administrative and personal support for the CEO. Will be a true problem solver, always thinking 5 steps ahead and will be able to work well within a true team environment.  Will act as gatekeeper, will be able to assist with those (all members of the co), who need time with the CEO. Will be adept at management of time, effective in ways of communicating and over all will be a true right hand person for the CEO. Monday to Friday 9am – 7pm with flex as needed.  60K- 85K plus benefits based on experience.

RESPONSIBILITIES:

Job functions include, but are not limited to the following:

Creating and maintaining extensive schedule and calendar
Coordinating personal appointments and arranging details for appointments
Coordinating/booking every detail of travel including flight, hotel and car service arrangements and processing all expenses and reimbursements.
Maintaining confidential organizational and departmental files
Providing internal and external assistance whenever needed
Composing correspondence to routine issues, on own initiative
Running Personal and Business errands
Receive and screen telephone calls
Providing administrative support and back up for the Executive Assistant to the C-Level Executives in their absence
Planning special events
Filing, organizing, copying, scanning, etc. as needed
Performing personal tasks as assigned
Coordinating vendors and projects at the CEO’s residence
Paying and tracking CEO’s personal bills and expenses
Managing personal mail for the CEO
Tracking both important business and personal birthdays and coordinating gifts as necessary
Scheduling and coordinating maintenance for CEO’s vehicle as necessary
Some travel is required

QUALIFICATIONS

Previous experience as an Personal & Executive Assistant
Associate or Bachelor’s degree preferred
Must have a reliable vehicle for shopping and running errands
Must have a great attention to detail
Works well under a fast-pace environment
Previous experience working in a fast paced, time sensitive, highly confidential environment where there are continually changing priorities
Strong computer skills including all Microsoft products with particular strength in Google Suite, Photoshop and web functions
Must be comfortable around dogs since the CEO brings his dog everyday.
Must be able to lift up to 14lbs at least twice a day

ADDITIONAL SPECIFICATIONS

Must be highly organized with a strong attention to detail and astute problem solving skills
Must have strong multi-tasking skills with the flexibility to handle ever changing priorities and able to communicate changes with sensitivity
Able to make independent, sound judgments in high stakes situations
Exceptional communication and follow through skills, the ability to be persistent and assertive in delicate situations
Ability to meet deadlines and work professionally in high stress situations
Must be extremely professional with a strict level of confidentiality (a NDA is required)
Able to create and manage business related and personal projects as assigned

Executive Assistant – Music Manager, BH area

Executive Assistant Music Manager

Beverly Hills, Monday to Friday with a very hectic work schedule.  Must be on call at all times.

50K-65K depending on experience plus benefits.

Music Manager in LA/BH area, seeks a dynamic, fast moving Executive/Admin assistant who IS WELL VERSED in music and the music industry.
Must have a working knowledge of music names, management, creatives  PLUS experience working on a music related desk IS preferable. Those WITHOUT music experience, UNFORTUNATELY will NOT be considered.
Will be accustomed to working in a very fast paced environment. Must be foreword thinking, a problem solver and have some thick skin to be able to work well with those around you.
You will be the right hand person for this manager, will know everything as related to the client and their artists, and will be available and ready to work extended hours with 24/7 avail on text/email.
Ideal person will have a great energy and will know how to get things accomplished effectively and quickly.
Responsibilities include but are not limited to:

Managing and distributing artist tour and promotional schedules.
Maintain master tour date list and artist calendar.
Delivering assets to labels, PR teams, lawyers, business managers, and agents as needed.
Assisting in creating marketing plans and ensuring they are executed
Responsible for merch inventory for touring artists
Book executive and artist travel. Create itineraries
Schedule appointments, conference calls and meetings
Working with creative teams & managers to develop assets for artists (press photos, promotion videos, artwork)
Assisting managers and clients with any required administrative duties.
Serve as first point of contact for the Executive
Maintain appointment schedule; planning, updates, and notifications as necessary
Process expense reports and invoices, ensuring compliance with company policy

Executive/Personal Assistant St Thomas Virgin Islands

Executive/Personal Assistant
St Thomas Virgin Island
70K – 90K plus some housing allowance, some moving costs plus benefits

Will work with another EA/PA in place already

KEY ELEMENTS
XXX is currently looking for an Executive/Personal assistant to the
President/CEO. The candidate will be required to be/become a resident of St. Thomas, Virgin
Islands. We understand that the ideal candidate may be found in the mainland U.S. and
in that case, XXX will pay reasonable relocation costs. This position will report to the CEO and will work with an existing staff to support him.

Travel – Willingness to travel at the last minute with or for the CEO with less than 24-hours notice is required. A current passport is necessary as this travel may occur outside of the country.

Working condition – The assistant will be on call 24 hours a day/7days a week. Multi‐tasking and prioritizing tasks effectively are a must. The ideal candidate must be able to thrive in a high‐stress and fast‐paced environment. Constructive criticism will be given and should be received well with a desire to improve.

The assistant will have the ability to work out of the company office as well as the employer’s home. Much of the time the assistant will be working “on the go” and from home. The necessary equipment is provided to be able to work remotely from anywhere and we expect this person to have the responsibility of making themselves work efficiently from any location and to manage their own schedule of work.

Trust/Confidentiality – The candidate must be extremely trustworthy as they will be entrusted with both corporate and personal credit cards along with cash to manage. It also must be understood that this employee will attend social engagements with the employer and be constantly interacting with his friends and family. Therefore, it is imperative that the person in this position be able to separate themselves and maintain a respectful and professional front, no matter the situation/location.

This person will be exposed to and entrusted with personal and confidential information on a regular basis. A Nondisclosure Agreement will be required of the employee which includes serious consequences should confidential information be disclosed. A keen understanding of discretion is required especially due to the nature of living on a small island.

Compensation – The package will be generous due to the demanding schedule for this position.
Benefits include health insurance and four weeks paid time off annually. Additional time off may be permitted with the understanding that it is a “working holiday” and the priority tasks at hand must not be halted.

DUTIES
• CEO travels frequently and the candidate must have the ability to organize travel and itineraries including domestic and international from beginning to end to include all air, ground, water transportation, accommodation bookings, meeting room requirements, dinner reservations, events and catering. Could include travel by helicopter, boat, car service, rental car, private plane, commercial airline, train, etc. Travel can include multiple guests of the CEOs, changes frequently and involves more than booking simple commercial flights. Proper dedication to a smooth travel process for CEO, family and friends means being on task at the time of travel events (i.e. flight landing, car transfer, hotel check-in) to ensure if issues arise, they can be handled with the least amount of inconvenience possible to the traveler(s).
• Cater to guests of CEO such as hotel check ins, entertaining and providing concierge services.
• Personal errands for CEO and family such as airport/inner island transfers, mail pickup and sorting, car repairs and maintenance, grocery shopping, taking pets to the vet, doctor visits, school visits/pick up, etc. Consider it the norm, and not the exception, to be running errands outside of regular business hours.
• Manage all of CEO’s assets including real estate, time share and boats; includes coordinating maintenance/repair, guest usage, organization, stock of necessary and preferred items and coordinating with outside vendors, housing staff and property managers.
• Maintain existing relationships with established vendors and personnel to provide the highest quality experience for the CEO. Establish new relationships that will benefit the cause.
• Plan events such as birthday parties and large dinner parties. Events are sometimes in foreign locations. Could include booking keynote speakers or celebrity entertainment and then coordinating necessary contracts associated with the event. Suggesting and obtaining gifts for family/friends.
• Coordinate and maintain an ever‐changing calendar and remind CEO of key events, be responsible for getting him on the call, to the location and prepared.
• Provide CEO meals (take‐out generally) or coordinate with a chef.
• Pack and unpack CEO for travel. Ensuring stock of CEO favorite items at office and house and for travel.
• Basic computer/clerical tasks including: accounting for expense reports, tracking receipts, petty cash and credit card reconciliations, paying vendors/bills/staff, some basic spreadsheet, document creation/editing, reviewing contracts/documents for accuracy, form completion on behalf of CEO, preparing documents for notary, light IT trouble shooting/coordination with company’s IT personnel.
• Special projects involving creative problem solving both for personal and business needs, internet research and cold calling as needed often requiring independent discretion and follow‐up.
• Other projects include assembling purchased items for house/CEO use, learning new tech objects to summarize instructions for CEO.
• Occasional babysitting (if no nannies can cover the task).
• Cover for the lead assistant and other staff as needed.
• Help manage household, nanny and contracted staff.

REQUIREMENTS
(please do not apply if you do not meet all of these requirements)
• 3+ years experience as a Personal Assistant or Executive Assistant in a demanding role OR 3+ years in manager (or higher) level of marketing for a corporation including event planning.
• Willingness to be based in St. Thomas, USVI and experience an island lifestyle that can be wonderful and frustrating all at once.
• Excellent written and verbal communication skills with a polished and professional demeanor regardless of the informal nature of the environment.
• Proactive and bright with high cognitive abilities.
• The person who will be most successful in this role will be independent, confident, assertive and unbiased in their observation and exposure to personal elements of the CEOs life (i.e. recognize when to have an opinion to share and when not to).
• They will have a proven track record of discretion, honesty and trustworthiness.
• They will be proficient in the English language, both speaking and writing.
• Their driving, criminal and credit records will be clean of indiscretions.

SPECIFIC TECH SKILLS
o Expert at Microsoft Office Suite including Outlook
o Good familiarity with both Macs and PCs
o Knowledge of Android and iOS systems

PLUSES
o Experience with high‐net worth family
o Experience in an office/corporate environment
o College degree
o Proficiency in foreign languages especially French and Spanish

Personal Assistant needed for busy Artist- Beverly Hills with Travel

Salary 75K + DOE and stipend towards benefits.

We are looking for an experienced PA to a Musician to work for an amazing artist who is planning on going on tour in the next few months.  Must have experience working for someone on the road and understand the big picture of the music industry.   Must be calm under pressure, easy going and know when to fade into the background.  You will be responsible for; packing and unpacking bags, handling wardrobe, making sure artists is on time and fed and all logistics are coordinated.  You will be the gatekeeper so must be detailed, able to multi task and work on the go!  This is 24/7 while on tour and more set schedule when in LA.  Ideal candidate has a true service heart and loves to be behind the scenes making everything run smoothly.  Good vibes only!

Chef needed for Actress – New York (UES)

Looking for a Chef for a busy actress and her kids on the Upper East side.  Ideal Chef is easy going, friendly and has a great energy!  We are looking for healthy yet flavorful food for the family M-F.   Hours will be whatever is needed for shopping Prep and cook time for lunch, dinner and snacks to leave in the fridge for the family to pick on.

 

If interested, please send me your resume and day rate.

 

Thanks!

 

Family Assistant in Studio City

Family Assistant/Personal Assistant to Businessman,$25 to $35 an hour based on experience and salary history
8am to 4pm OR 9am to 5pm
A lovely businessman, who is divorced, seeks family assistant/jack or jill of all trades to be  based in a home office in Studio City.  The kids are 5 and 7, and the girlfriend does assist with some caregiving needs.  We do however seek someone who is family friendly and open to picking up the kids 2 times a week if Dad is busy with work. Will also be OK to assist with snacks, and making sure they are OK playing to gather etc. In addition to the “kid work” which is not a lot, this person should also be very adept and organized at the Executive and Personal Assistant needs.
Must be very detailed, quick thinking and someone who can be a problem solver. He would like someone to think for him and to manage all needs ranging from but are not limited to:
Scheduling (reservations, dr appointments, (maybe some needs related to work but limited), travel arrangements, Managing needs for home: vendors, maintenance, errands, stocking, work with and interface with house manager in Palm Springs, Gift buying. Some accounting for his businesses. Will interface with a girlfriend and an ex wife via email and text. Will do some light book stuff such as Quickbooks but will be shown how to do everything. May be open to stipend towards benefits.

Family Assistant/Personal Assistant, Santa Monica

Family Assistant/Personal Assistant, Santa Monica

10am – 6pm Monday through Friday, stipend towards benefits plus Family car provided

$25 – Maybe $30 an hour, DOE and salary history

A lovely entertainment based family seeks a warm, forward thinking, resourceful family assistant/personal assistant.

In this role the family seeks someone who can wear multiple hats: assisting teen age daughter with driving, gift buying, projects, organizing as well as taking friends out for lunch when there is no school; will work closely with the EA’s in both parent’s offices; will communicate as needed with 2 HSKPS and a chef.

The ideal person will be someone who wants to grow with the role and the family, and will be supremely organized as well as up to speed on concerts, plays, movies, exhibits that are happening around town. Will make a suggestion for the parents to take the daughter to particular events. Will be AMAZING at research on the internet. In this role the Family Assistant will run errands, will assist with organizing, will be comfortable with working with 2 dogs, a puppy and a 10 year old dog, playing with the dogs, taking on walks etc.

Would like for this person to also be able find rental properties when needed for example for Coachella. Will also manage vendors, gardeners, will buy gifts for kids presents and so on.

We are seeking someone who is appropriate but also fun and will enjoy taking the kids to lunch on days there is no school. And will be flexible for days off of school.