Afternoon Family Assistant/PA – BH

A lovely family that is based in entertainment seeks cool but truly detailed and organized family assistant.  The role calls for someone who can be a role model, can hangout and can relate to two girls 11and 15.   Monday through Friday 3pm – 9pm on call, guarantee 35 hours a week – some sitting here and there and sometimes leave early.  $23-$25 an hour, take home. Will be using your own car and they fill car.  Driver, play mate, homework supervisor, and someone willing to do kids laundry, and keep their rooms and play room organized, errands  (there is a housekeeper as well) .  Just taking kid related stuff off plate of the mom and HSKP.   Will also cook 2 light meals a week for the girls.  Start date – 1stweek August.  But also open to start someone sooner if the right person arises.  Home is in Coldwater Canyon area with school in the valley.

 

Executive Assistant for President of Production/Creative at Prod Co – Century City area

A prolific and dynamic President of Production/Creative at an exceptional production company seeks a super smart, savvy Executive Assistant.  This executive is wonderful and warm but does seek someone sharp and in tune with the administrative needs for a fast -moving desk.

We are only considering someone who has 2 plus years of experience in entertainment coming off an elevated level desk at an agency, production company, studio, management firm.   Familiarity with film is an absolute MUST!  Knowing the names of the players, agents/managers/talent, writers, etc. is key.    The role calls for someone who is incredibly detail oriented, is an epic problem solver on one’s own, and is able think 10 steps ahead at all times regarding all areas of this executive’s very busy schedule. Will be adept and comfortable interfacing with executives at all levels (top down) internally and externally as well as talent.  With proven success, after some time, and showing a true work ethic, there may be growth in this company as they are expanding rapidly.

Monday through Friday 8:30am – 7pm, Century City.  Considering people in the range of salary between 45K – 65K plus benefits.   Please send a resume in WORD (NOT PDF)  if your experience is a true match and has at least 2 plus years of experience on a more senior desk in the entertainment/film world.  MUST be able to make a 1-2 year commitment as well.

Personal/Executive Assistant for busy executive- West Hollywood

Seeking a truly hard working, multi faceted Personal /Executive Assistant  who has lots of experience in entertainment, fashion and is exceptionally detailed and organized but has a great sense of humor and a huge smile. MUST have worked for another high profile person or knows the demands of the ever changing schedule of someone who is in the limelight, has a huge family life and a very busy and fast growing business.  MUST have thick skin and be able to perform things quickly and sometimes without much notice.  Knows how to deal with glam teams, business people, family, social life and will always represent in the best light possible.   Monday through Friday 9am – 7pm.  90K- 100K plus  some benefits.

Ideal person will work with office team (family office and business office, will liaise with house manager — for nannies/HSKPS’, errands and such.  Will for the most part be a true right hand and side body PA for the principle.  Be available 24/7.  Must be on hand during events planned to oversee even on holidays. (this is crucial during holidays like Thanksgiving when they host).  Must have thick skin and take direction well.  Strong skills in problem solving, resourceful, organized, willing to roll up their sleeves and do what is needed, zero ego re: any task needed and calm under pressure.  Must drive and have a vehicle and proof of car insurance and a clean driving record.  Looking for long term placement. Must have a list of references from personal to professional.

 

Part Time Personal Assistant/House Manager Hancock Park

SEEKING PERSONAL ASSISTANT/HOUSE MANAGER

Seeking personal assistant/house manager for 30-35 hours per week assisting amazing family in Hancock Park with things like weekly grocery shopping, getting lunches, scheduling dog groomer to come to house, scheduling home maintenance, scheduling car washes, managing family calendar, booking travel, mailing Amazon returns, occasionally helping with office matters like sending invoices to employer’s clients. Very busy family, many moving parts.

Outgoing assistant works Tues, Weds, Thurs from 10am to 6pm but seeking someone who can do at least 4 days per week with 7 hours per day, or 5 days per week with 6 hours per day. Flexible except important to have consistent hours and must be able to walk dog at 3pm and feed dogs and cat at 5pm on work days.
You’d be working at the home with a beloved housekeeper who’s been here for 20 years. (Prior assistant was here for 2 years. And before him, the assistant was here for 20 years). Client has a husband who is at work all day and two college-age children who live at home but assistant rarely interacts with them. Client is interior decorator who works out of home with staff of about 5 people out of a home office.

Seeking someone super cool and *super nice,* because that’s the vibe here. Team player who is patient with a “can do” personality– no task too big or small. Honest and easygoing and a good listener. Pay is hourly between 22-27 per hour depending on experience with sick time and paid vacation but no healthcare at this time, maybe a stipend later.
*MUST LOVE ANIMALS (We have three dogs and a cat).
*MUST HAVE GREAT REFERENCES.
*MUST HAVE RELIABLE CAR.
*MUST BE THE KIND OF PERSON WHO IS KIND TO WAITERS ETC.
*NOT A JOB FOR A BEGINNER.
*NOT A GREAT JOB FOR AN ACTOR WHO HAS TO LEAVE FOR AUDITIONS.

Executive/Personal Assistant.Chief of Staff for UHNW couple – NYC

Looking for a smart, eager, honest, detail-oriented, problem-solver to serve as an Executive Assistant / Personal Assistant / Chief of Staff to a high net-worth couple. The ideal candidate will be a great organizer, pro-active and self-starter, process orientated, kind, thoughtful and respectful.

The job will be based in New York City with potential travel to the couple’s additional homes in London and California.

Ideal Candidate will be:

o   Highly organized

o   Pro-active, Self-Starter

o   Capable of handling multiple tasks at once

o   Solutions oriented

o   Excellent verbal and written communication skills.

o   Ownership of problems from start to end.

o   Respectful of others property and money as it was their own

o   Ability to thrive in a fast-paced unstructured environment with limited direction and support

o   Able to work across countries and properties and people and fields.

o   Experienced working in high-pressure complex environments and able to maintain a calm and positive disposition

o   Flexible personality

Responsibilities:

o   Heavy calendar management

o   Manage number of days in certain places

o   Able to coordinate travel arrangements

o   Create address database (to include a birthday calendar)

o   Manage house expenses and create reporting of such

o   Establish process for communication, house management

o   Coordinate events

o   Manage house staff (potentially for 3 homes)

o   Project management

o   Able to structure projects and manage timelines

o   Follow project plan through completion.

o   Oversee repairs/renovations to homes

o   Personal shopping for couple

o   Work well alongside other trusted individuals helping with the family

5-7 years’ experience preferred.
Salary will be based on experience.

Full benefits will be included

Personal Assistant – NYC ( MUST be NYC based)

Actor and actress/husband and wife are seeking a long-term, full-time CAREER Personal Assistant to work from their home in Brooklyn. There is a Nanny in place for their toddler and a dog walker for their dog, but the Assistant must obviously be child and pet friendly.  Responsibilities include overseeing the household and a secondary residence in Upstate NY (so you must be a licensed driver), including but not limited to scheduling cleaning services and repairs, sorting and responding to mail (USPS, emails, faxes), receiving and sending out packages, gift purchasing and wrapping, reconciling credit card statements, dropping off/picking up dry cleaning, running errands, grocery shopping, travel arrangements and event planning.  You will also liaise with employers’ agents, attorneys, business managers, publicists, stylists, glam squad, etc. so you must be an excellent communicator and understand timelines. General office hours are Monday through Friday 8am-5:30pm with on-call accessibility after hours, including weekends.  Employers are very kind and appreciate someone who can keep up (or better yet, one step ahead of!)  their very demanding business and personal lives.  Must haves include excellent organizational abilities, advanced degree in ball-juggling, discretion, confidentiality, loyalty, honesty, calm, grace and service-heart.  This is not the job for someone with show business aspirations, but rather a wonderful opportunity for a career private service professional.  $80-100K DOE & stipend for health insurance to be negotiated.  For immediate consideration, please email your updated resume in Word (not pdf) including “reason for leaving” under the last bullet of each position.  Only local area candidates with excellent references and ability to pass a comprehensive background check will be considered.

 

Nanny/Family Assistant- Silver Lake

An amazing and fun loving family in the Silver Lake area, with two very busy working parents, and 2 kids, a daughter, 12 and son 8, are looking for an all-purpose, flexible and multi-talented nanny/ family assistant. While the parents have full work schedules, they are both very much involved in their children’s lives. However, the children have busy schedules as well.

After having a loving, warm, smart and highly functional nanny/house manager in their lives for 8 years (and someone they knew for 11 years), they now sadly are in need of someone new, as she has moved.

This warm and loving family are seeking someone outgoing, warm and compassionate, with excellent problem solving skills. Someone who is organized, neat, clean, flexible and multi faceted. The role calls for someone to be on the ball to ensure that daily life is moving forward seamlessly. The kids will be at two different schools comes the Fall and they participate in a variety of lessons, sports and activities, so a good, safe driver is a must. Also after school both kids have homework and in particular with the youngest, they need someone who can help and most importantly, ensure all his homework gets completed. Other facets of the job are grocery shopping to stores and farmers market (they like to eat healthy and organic), buying household supplies at Target, Costco, buying Birthday gifts for parties, tidying and organizing the home, meal prep (someone who enjoys cooking is a plus, as you’ll need to cook for kids and be asked to make a healthy soup or two a week for the parents), laundry for the household, bedtime rituals (bath, reading stories, and snuggles), etc.

This family is cool, generous and fun— and seek someone who supports their values and their sunny, affectionate nature.  Monday through Friday, 1pm- 7:30pm– $22- $25 per hour  as general hours but definitely need someone who is flexible and can do earlier hours if needed (when school is out or children are sick) and or later hours when the parents have business dinners or events. The parents have business dinners on average 2x per week.  We also might add a few additional hours earlier in the day to help the family organize the house on certain weeks.

The ideal candidate has at least a few years experience working with kids in this general age range, organizing a home, running a household, utilizing technology and has strong references. This person must also be proactive, and take initiative, solution oriented and a problem solver. They don’t mind doing the small things (i.e cleaning up around the house) or managing projects (i.e. organizing the basement or closets, etc). They should understand and exercise discretion, judgement and confidentiality. They would have a good sense of humor, like to laugh, but most importantly love their kids.

Required qualifications include the ability to:

  • Organize the house and help keep it organized
  • Shop for groceries/household needs etc (at the grocery store, farmers market, butcher, target etc)
  • Drop off and pick up dry cleaning, run errands, etc.
  • Oversee home improvements (and coordinate handymen when needed):
  • Assist with keeping track of kids’ school needs/homework/activities/sports
  • Proactively find ways to make lives more coordinated and less stressful.
  • Assist with the house rules as led by parents. Our youngest child needs someone who can stand by and enforce boundaries and discipline that is in line with our values.
  • Party planning (shopping for holidays, help with prep, etc.)
  • Take care of dog, vet, groomer etc (they don’t have one yet, but the kids are lobbying hard)
  • Research as needed
  • Assist with vacation and camp info etc
  • Holiday organization, packing kids
  • Ability to set-up and use technology (i.e. connecting video game modules to the television; downloading and set up apps on smartphones (we use iPhones; use email, calendar apps, task/to do apps, etc.)

EXECUTIVE ADMINISTRATIVE ASSISTANT TO CEO OF EVENTS AGENCY- LOS ANGELES

Need someone who LOVES to work under pressure! This is extremely fast pace environment so must be able to keep up and like working at this pace.

An Events agency in Los Angeles is seeking an ‪Executive Administrative Assistant who will work alongside the CEO and be a key component of driving a wide range of day to day administrative and client support functions for the company’s client base. This role will interact with a roster of clients, and will require a superb level of service in a fast-paced environment.

We are looking for creative individuals ideally with experience in the events, account, brand, and/or client management space to help complete our team. Must be detail-oriented, be able to work quickly and most of all, take direction well!

A Little About You:

  • Minimum 3+ years’ experience as an ExecutiveAdministrative Assistant supporting an Executive in the account, brand, and/or client management space
  • Ambitious and welcomes challenges with a “no task is too small” attitude
  • Very detailed and very organized
  • Independent, bright, and a fast learner
  • Mature, driven, reliable, resourceful, and efficient
  • A self-motivated/self-starter with a proactive attitude (able to see what needs to be done and does it)
  • Social Media Savvy
  • Works under deadlines and successfully prioritizes workload
  • Dependable and honest
  • Professional phone manner
  • Upbeat and positive, with a great personality and a professional appearance
  • Strong sense of responsibility, ownership, and pride in delivering quality results
  • An ability to handle confidential information with discretion

Job Requirements:

  • Handles all administrative duties for CEO; managing calendar, expenses, travel, invoices, and databases
  • Compiles weekly status report and agency updates
  • Updates events calendar and contact database, managing the events inbox
  • Prepare client lists, assistwith logistics such as venue research/booking, site visits, vendor research, catering, décor, and guest lists
  • Preparing presentations in Keynote
  • Knowledge of social media will be essential, as will strong writing skills
  • Team player who can prioritize a varied workload, and have the communication skills to build an effective working rapport, both internally and externally, at every level
  • Assisting with events on the day of, including problem-solving, communicating with staff, organizing vendors, and welcoming guests

 

Ideal Candidate Requirements:

  • 3+ years experience as an Executive Administrative Assistant
  • Resourceful
  • Exceptional organizational skills; self-motivated, comfortable with shifting priorities, ability to take

initiative, schedule and complete multiple tasks simultaneously with tight deadlines

  • Effective communication skills; confident working with both staff and clients in a friendly positive

and service oriented manner

  • Quick learner
  • BA/BS required

EA/PA for BUSY Brentwood Family!

 

VERY BUSY HOUSEHOLD IS IN NEED OF A 2ND ASSISTANT BASED OUT OF HER HOME OFFICE IN BRENTWOOD!  EVERY DAY IS DIFFERENT.  THE OFFICE IS BASED ON THEIR PROPERTY AND YOU WILL BE REPORTING DIRECTLY TO THE 1ST ASSISTANT (WHO IS GREAT).  THIS BUSY ENTERTAINMENT FAMILY NEEDS SOMEONE TO BACK UP THE 1ST IN ALL AREAS PERTAINING TO THE HOUSEHOLD AND HOME OFFICE.  DUTIES INCLUDE; MANAGING HOUSEHOLD, MANAGING STAFF, HELPING OVERSEE 3 PROPERTIES, HANDLING TROUBLESHOOTING AND ALL IT NEEDS (MUST BE VERY TECH SAVVY), UPDATING CONTACTS, PUTTING DOCUMENTS IN DROP BOX AND ALL ADMIN AS WELL AS PERSONAL NEEDS.

Ideal candidate is low key, calm, computer savvy and extremely organized!  This is a very private family so ideal candidate is very discreet, knows when to speak and knows when to quietly work and keep to him/herself.

9-6PM + some flex if needed.  (not 24/7)  NO ACTORS or WRITERS PLEASE!!

60K- 65K + benefits.

 

Must be extremely tech and computer savvy and have strong working knowledge of all of the below:

Dropbox

MS Office (Word, Excel)

Apple (Pages, Numbers)

Final Draft

Evernote

iTunes, iCloud Drive, iCal

Google Docs

iPhone, iPad, Apple TV, Mac (iMac and MacBook Pro)

Great Family seeks a Full Charge Housekeeper- Bel Air/Palisades

Kind family who currently live-in Bel Air and is moving to Palisades in August seeks a full charge housekeeper to assist with a busy home.  Ideal person will be versatile and open.  Current home is quite small. The next home will be a bit larger.  Someone who can deep clean, laundry and very light cooking, occasional driving if needed.  Ideal person is versatile in what they can do, is warm and caring, enjoys working with a fun and vibrant family. Seeking a true doer!  There are 3 young kids and 2 nannies but just may need some extra help in case mom is with one child and nanny with another. There is another HSKP Thursday to Saturday.  Seeking someone to work Sunday to Wednesday, 8am – 8pm, take home $28.  MUST be able to drive, be pretty good with English – and have a perfect background check.