EA/PA for High End Jewelry Designer Sherman Oaks

A very successful, cool, and busy, high profile jewelry designer who sells to sites such as Net A Porter/Moda Operandi with a huge celebrity following,  seeks a Jack/Jill of all trades to act as an Executive and Personal Assistant.  Average day will be roughly 8 hours either 9-5, or 10-6 Monday through Friday. Ideal person will be a bit flexible for each day based on clients/business needs and or family needs.  This role will be about 80% EA based:  Admin needs such as interfacing with clients, keeping tracking lists product, knowing how to make a bank deposit, dealing with computer work etc; AND will also be OK with  20% Personal Assistant work which would include but is not limited to:  Errands, grocery runs, organizing, driving  kids to activities sometimes (13, 11). We seek someone who is proactive and a true problem solver, is swift on the uptake, savvy, organized, knows how to and enjoys being a worker bee to assist her as the company continues to grow at a fast pace.   Must be calm, capable and a true doer.  Discretion is also key!  Seeking to pay about $20-$22 an hour but may be open for more based on experience and a true match.

Career Executive Assistant needed for COO of Music Management Company- Culver City


Looking for an excellent and razor sharp EA coming from a music desk to assistant one of the best Managers in the business.  All typical admin duties needed including, scheduling, rolling calls, booking travel, filing, expense reports, etc.  Must have great common sense an understand the big picture of the music industry.  They have an A List international client list and want someone who has grace under pressure and no ego.  This is a great opportunity for someone who likes to be behind the scenes running a busy office.  Ideal candidate is hardworking, likes being a career assistant and wants to stay in the role long term!

 

Typical hours 9-5ish with some OT when needed.

Salary 65K-75K DOE + HB!

EA/PA for dynamic Exec in Film, Finance and Real Estate – WeHo

 

An executive specializing in film financing, real estate, and works with UHNW individuals seeks a dynamic assistant.

The role calls for someone who can successfully handle a very creative,visionary executive with all aspects of technical tasks, scheduling, email organization, email drafting/sending, handling calls and managing expectations.  Someone who is a true gatekeeper.  Must have tact, social graces, eloquent communication, good grammar, situational awareness. Seeking someone super proactive and enjoys being successful at all times.

Candidate must be Tech savvy with data entry and organizational management.

Here are the most important qualities
70% EA, 30% PA

Self Starter / Independent Thinker
Manages Up – Proactive Progress Updates and Communicates Regularly with visuals
Excellent at receiving information from a creative, and putting it into a left brained framework
Asks questions when doesn’t know the answer
Thinks Well Ahead In All Aspects of the role
Speaks Up, Assertive, Confident
Situational Awareness – gives space when needed, and asserts themselves when appropriate
Wants to be of Service and Supportive
No Ego, Receives Feedback Well
Does not want to RUN the company, wants to SUPPORT the exec

Incredibly Competent and Discreet
Professionalism
Proactive Nature
Meticulous with data/information
Needs little direction because they are smart and can think ahead, or will ask questions when little direction is given

SALARY
Salary will be roughly 50-70K – plus monies toward benefits
Must have Car
Must have Computer

BUSINESS

Monitoring and managing 3 rental properties.

Work with Exec to manage priorities on a daily, weekly, and Monthly basis
Coordinate, calendar, and manage calls/meetings using technology systems
Travel with CEO as necessary

PERSONAL
Management of travel, creating itineraries, and doing any research needed for travel
Occasional Errands, Groceries
Organizing Dinners/events/parties
Making reservations/appointments
Coordinate complex domestic and international travel, creating and managing detailed itineraries and handling rescheduling/rebooking

HOURS
Work hours are non traditional, but M-F 9-6/7 is expected and sometimes longer depending on schedule. Must be available to answer calls, texts and emails at night or on weekends. Must be available to handle issues if they pop up in emergencies.

LOCATION
Bev Hills, Weho,

Seasoned Career Estate Manager/Chief of Staff- Need ASAP LA

Seeking a self motivated, highly  responsive, exceedingly detailed but go with the flow Estate Manager/Chief of Staff for 2 homes.  Both are over 30,000 square feet – LA and Vegas. Will have no ego and understand that there are large picture and smaller parts of the role.  Will ensure at all times that the hones is stocked, well running with all AV/Technology/Crestron needs and well stocked.  Will maintain and ensure that all orders have arrived for furniture, will maintain relationship with vendors and will know how to manage many events.

Seeking to pay around 100K-150K plus benefits, but may consider higher for the right person.

The position is responsible for providing support at two properties.

Responsible for management of staff (assistants, housekeepers, chefs, groundsmen)

Conduct daily inspection of house and property to ensure five star level quality of cleanliness, order and function.

Purchase groceries, household and property supplies. • Light but regular food preparation duties • Interface with third party vendors and contractors.  • Basic competency with Microsoft Excel, Word and Outlook • Capable of managing home A/V electronics (equipment, internet cable, satellite), home security system, A/C system, property utility supply, etc. • Create and/or update documentation for household systems, policies and procedures. • Facilitate receipt of incoming shipments • Manage wine cellars at both properties and keep and maintain associated inventory • Organize dinner parties or similar events, hiring caterers and managing the event staff. Manage and be available for annual Thanksgiving dinner event. • Maintain vehicles • Prepare monthly statements relating to credit card purchases Applicant requirements: • Able to affect simple repairs, lift reasonable loads and enter crawlspaces as needed to inspect conditions, remedy dead pests, etc. • Has reliable auto and valid driver’s license and insurance • Pleasant personality and able to receive feedback constructively • Presents respectable image with guests, neighbors and vendors •

Executive/Personal Asst for Film Finance Executive- West Hollywood

 

An executive specializing in film financing, real estate, and works with UHNW individuals seeks a dynamic assistant.

The role calls for someone who can successfully handle a very creative,visionary executive with all aspects of technical tasks, scheduling, email organization, email drafting/sending, handling calls and managing expectations.  Someone who is a true gatekeeper.  Must have tact, social graces, eloquent communication, good grammar, situational awareness. Seeking someone super proactive and enjoys being successful at all times.

Candidate must be Tech savvy with data entry and organizational management.

Here are the most important qualities
70% EA, 30% PA

Self Starter / Independent Thinker
Manages Up – Proactive Progress Updates and Communicates Regularly with visuals
Excellent at receiving information from a creative, and putting it into a left brained framework
Asks questions when doesn’t know the answer
Thinks Well Ahead In All Aspects of the role
Speaks Up, Assertive, Confident
Situational Awareness – gives space when needed, and asserts themselves when appropriate
Wants to be of Service and Supportive
No Ego, Receives Feedback Well
Does not want to RUN the company, wants to SUPPORT the exec

Incredibly Competent and Discreet
Professionalism
Proactive Nature
Meticulous with data/information
Needs little direction because they are smart and can think ahead, or will ask questions when little direction is given

SALARY
Salary will be roughly 50-70K
Must have Car
Must have Computer

BUSINESS

Monitoring and managing 3 rental properties.

Work with Exec to manage priorities on a daily, weekly, and Monthly basis
Coordinate, calendar, and manage calls/meetings using technology systems
Travel with CEO as necessary

PERSONAL
Management of travel, creating itineraries, and doing any research needed for travel
Occasional Errands, Groceries
Organizing Dinners/events/parties
Making reservations/appointments
Coordinate complex domestic and international travel, creating and managing detailed itineraries and handling rescheduling/rebooking

HOURS
Work hours are non traditional, but M-F 9-6/7 is expected and sometimes longer depending on schedule. Must be available to answer calls, texts and emails at night or on weekends. Must be available to handle issues if they pop up in emergencies.

LOCATION
Bev Hills, Weho,

Personal Assistant/House Manager- West LA

A UHNW family is seeking an exceedingly organized, true “can do”person to be a personal assistant/family assistant/house manager in West Los Angeles.  The role will primarily consist of responsibilities  such as  booking appts (massages, nails, restaurants, travel arrangements, etc), shopping, returns, event planning/coordination and some Estate Mgmt for an 8k sq ft home.  We seek someone who is able to accommodate needs, be flexible etc.  general hours are about 7/730- 4/430, Monday through Friday with flexibility as needed for emails/calls/texts and or occasional events. 70K plus benefits and $75 a month for cell.