Executive/Personal Assistant Producer/Speaker- NYC based

A multi-dimensional professional: media executive, producer,  brand strategist, innovation consultant, social entrepreneur, impact investor & philanthropist with a very dynamic and fluid life in NYC is seeking a strong, multi-facteted Executive/Personal Assistant.  The principal is involved within a few companies and sectors that includes a film fund, a social impact venture fund and a consulting arm.  The ideal person is savvy, scrappy in that they do know the basic admin needs but also has good problem solving skills, know show to think in an anticipatory way, has no ego and is willing to be very fluid in all ways.  We need someone who is able to work with the principal but will also work more closely with the chief of staff who has risen through the ranks.  We seek someone who is global in their perspective, is keenly aware of social matters, current events and enjoys thinking about the world from many lenses. There are the mundane traditional needs of the role such as calendar/schedule management, desk work, hosting and preparing for meetings, research, invoicing, calls and so on.  But the position also requires someone who can think outside of the box, knows how to work on the go -whether at the office or at co working clubs. This is a Monday through Friday positions 8am – 7pm but also seeks someone who can be flexible as needed and on call via text and emails.  Depending on experience open to consideration for applicants between 50K – 100K plus benefits.

  • Mac proficient
  • Need fluency of Google Suite — calendar, drive, email, docs, sheets etc.
  • Other tools we use: Dropbox, Trello, Quickbooks, Airtable, Squarespace, Keynote,

Tasks:

  • Complex, ever-changing, and strategic calendar management
  • International Travel research and booking with particular requirements
  • Intricate invoice tracking and payment management
  • Plan and host meetings and convenings
  • Event planning and coordination; project management
  • Light errands as needed

Soft Skills and Tasks:

  • Polished confidence in your own style, while learning their culture, is a must
  • Never stop learning and growing while mastering the tasks on your plate
  • Understand the importance of your work — you will provide the foundation on which a highly agile, loving team operates
  • Be really good at whatever you do: We believe that how you do anything is how you do everything
  • We garner trust through actions rather than words and expect you to be similarly discerning of us
  • Give and receive feedback gracefully, intentionally, and carefully
  • Communicate openly about where you are, what you need, and how we can help; we will do the same.

Admin Assistant/Family Assistant – Beverly Hills

A warm but very busy and very detailed philanthropist seeks an exceedingly detailed assistant to perform in a hybrid role.  The position calls for someone who has good computer skills, understands tech as well as is very detailed and organized to assist with her non profit and big events that go one with it.  There will be adding lists to computers, helping to ensure that the details are planned along side of her and her team.  In the afternoons there are pick ups and managing needs for 3 kids 9, 12 and 14. Running errands, stocking the home, assisting with kids schedules, driving to activities, ensuring they have what they need for their various activities.  Once home, organizing for the day as well as their rooms/clothes etc. Will assist with personal needs such as gift buying and various projects.  Great role for someone seeking to move up from a more traditional nanny role ( as long as you have the computer skills necessary).

2 or 3 Day Housekeeper needed- Beverly Hills

Looking for a deep cleaning housekeeper for a home in the Bird Streets of Beverly Hills (North of Sunset).  Ideal person can clean Monday, Wed and Fri OR Monday and Thursday.  3 bedroom 2.5 bath home.  Must be comfortable with deep cleaning, laundry, organizing and anything that pops up as there is no other staff in the home.

$20-$25 NET

 

Estate Manager/Chief of Staff- LA and Europe

European businessperson/philanthropist based in Beverly Hills with a small portfolio of properties in LA and France seeks a superb highly -refined and polished career private service professional to function as his Estate Manager/Personal Chief of Staff. Responsibilities include managing properties in LA and Europe including extensive renovation projects, managing household staff (nannies, housekeepers, teacher, chef and driver/server), managing toddlers’ “calendars”, liaise with bookkeeper regarding all estate-related expenses, procure, vet and schedule household vendors both domestic and international, bid, track and inventory furniture and other items from auction houses, liaise with principal’s Executive Assistant and business staff at Principal’s Family Office. This position requires international travel so being multi-lingual (French, Spanish, Italian) is a big plus. General schedule is Monday-Friday 10AM-7PM when Principal is in LA and hours to be adjusted when Principal is in Europe. Flexibility to be reached by text after-hours as needed. Key words include intelligent, forward-thinking, discreet, loyal, honest, trustworthy, dedicated, team-player, team-builder, uber organizer, calm and calming, upbeat, positive, caring, problem-solver, service-hearted. Must be local to LA (no relocation) and have excellent verifiable references and be able to pass a comprehensive background check. $130-160K DOE & full benefits package, including 401k. For immediate consideration, please email your updated resume in Word (not pdf) including reason for leaving in italics under the last bullet of each position

Weekday Housekeeper (Needing 2) Brentwood

WEEKDAY HOUSEKEEPER (2 positions open)

JOB DESCRIPTION

  • Housekeeping (both daily maintenance and deep cleaning) including stain management and room staging
  • Laundry including stain management, ironing, pressing, folding, and closet organization
  • Storage and house organization (everything has a place)
  • Handling of outgoing and incoming dry-cleaning and packages
  • Flag repairs to be done by house handyman or outside vendors
  • Care of family dogs (walks, feeding, supplements / meds)
  • Food and beverage service including making healthy smoothies and meal cleanup

QUALIFICATIONS

  • Experience working in a large home with a history showing longevity in each position
  • 5-Star Hotel Experience a plus
  • Meticulous sense of organization and attention to detail
  • Self-starter, focused and fast with a strong work ethic  – needs to figure things out with minimal training and supervision as well as manage her time and work.
  • Pleasant personality on the quiet side – Good hearted
  • Great communicator, not afraid to ask questions and open to constructive criticism
  • Team player always willing to help
  • Must like kids, dogs and people
  • Should have a car (a plus, to ensure on time attendance)
  • If the candidate is looking for a position with “downtime,” this is not the position
  • Perfume / Scent Free household

SCHEDULE AND COMPENSATION PACKAGE

  • Mondays to Fridays, 40 hours guaranteed
  • 9am to 5:30pm
  • $23 – $30 DOE to start, increased after 6 months subject to performance
  • Fully paid Health and Dental Insurance
  • 10 paid vacation days per year and major Holidays
  • Location: Brentwood – Sunset and Mandeville Canyon area

 

Estate Manager for High Profile Family- Brentwood


Estate Manager/Chief of Operations

Looking for an extremely detail oriented, organized and proactive Estate Manager/Chief of Operations for two properties, Brentwood (12,000 sq ft Main Residence) and Malibu. Both houses must always be pristinely organized, presented and staged. The ideal candidate must have a keen eye for details and visual precision to maintain the principal’s aesthetic of the home.

The role is very demanding and requires resiliency, consistency and capacity, as there are many moving variables, specific existing systems that needs to be maintained and constant new facets to manage.

It is a “hit the ground running” position with minimal time for a learning curve so the candidate must have very strong skills all-around (hands-on team management and operations, expertise in training staff, strong organization, administration.) The ideal candidate must quickly learn how the principals think and implement + execute tasks in order to always be 10 steps ahead.

The candidate must have exceptional time management, task prioritization and organization skills in order to efficiently assist with the running of the residences and projects. “No task is too big or small” attitude.

This is a family with 3 kids and pets.

We are looking for an individual who is happy, calm and able to multi-task with ease. “Grace under pressure.”

Responsibilities include:

  • Responsible for the day to day operations of the houses (interior and grounds)
  • Daily in depth walk-throughs and creation of detailed checklists with a system to keep the principals abreast of everything house related.
  • Managing a team of 6-10 employees including supervision via walk-throughs, ongoing training, and ensuring that the team is happy to come to work.
  • Strong administration and HR skills including time sheet calculations, payroll management, time and sick day tracking, creating budgets, bill paying, bookkeeping.
  • Ensuring that all areas of the houses are properly organized, stocked and presented.
  • Clothes and closet management. Must make sure that the team takes meticulous care of laundry including stain management, pressing, and dry cleaning. The principals’ closets must be kept exactly as directed.
  • Additionally, the individual will have experience and knowledge of home construction management and completion.
  • Working closely with the principals to learn the systems that currently exist and create new systems where needed.
  • Catering to and anticipating all of the family’s needs. Assist with family travel preparation including making sure that hotels, planes, vacations homes, etc. are stocked with family needs and their preferences are implemented.
  • Creating an extensive App or web-based House Manual including video tutorials, photos and checklists
  • Vendor Management including sourcing, negotiations and payments.
  • Ad hoc projects with a “no job too big, no job too small” attitude.

 

QUALIFICATIONS

  • Must bring to interview samples of past checklists, scheduling / work flow charts, budgets, etc.
  • Be able to follow and maintain systems already in place and create new systems
  • Detail oriented self-starter with the ability to anticipate needs/changes and propose/execute solutions. Must not be five steps ahead but five miles ahead
  • Must be proactive, creative, flexible, resourceful, engaged and with a quick-thinking problem solving and fast-paced approach.
  • A strong work ethic, with a nothing is too small or too big attitude
  • Tech savvy, Mac Proficient and solid knowledge of Excel and QuickBooks
  • Ability to maintain the highest standard of confidentiality
  • Comfortable and experienced in managing multiple tasks and projects independently with minimal supervision
  • Must be able to change directions at any moment with the end goals of always meeting and anticipating the family’s needs
  • Excellent verbal and written communication skills; proficient in Apple Platforms
  • Ability to maintain existing systems as well as create and implement new systems
  • High-level communication and interpersonal skills; meticulous sense of organization and attention to detail; excellent follow-through and follow-up skills
  • Business background a plus, College degree a must
  • Experience coordinating private plane and boat charters
  • Perfume / Scent Free household

SCHEDULE AND COMPENSATION PACKAGE

  • Mondays to Fridays as well as a weekend here and there
  • Needs to be flexible with start / end hours but usually 10am to 7pm
  • Salary Range: Negotiable based on experience
  • Fully paid Health and Dental Insurance
  • 10 paid vacation days per year and major Holidays

 

 

 

 

EXECUTIVE/DEVELOPMENT ASSISTANT FOR ACTOR/SHOWRUNNER/DIRECTOR- EAST LA

A fast moving, quick thinking hybrid- actor/director/show runner who is working on several projects at once (cable, character driven, social relevance in both TV and film) seeks a truly ORGANIZED, smart Executive Assistant who, with time, will grow to be a development executive for the newly created production company.  In this role we seek someone who is excellent at being anticipatory about needs whether it is schedule changes, draft changes, food needs, meetings needs, whatever.  The ideal person can move fluidly and quickly as the client is a very fast moving individual and needs folks who can keep up.  In this role you will manage all needs: schedules/calendars that are ever changing due to needs of representatives, production, publicity and so on. Will manage a personal assistant, will liaise with all “business” associates, will ensure that every facet of their life is organized at all times.  MUST be able to do comprehensive coverage of material that is being submitted at all times.  Will be able to travel for location and shoots ( not months at a time), will be able to work longer hours during production times (general hours are 9am – 7pm but can be 15 hour days during production).  We seek someone who REALLY wants to grow with a creative but earns that opportunity but being a great right hand person.  Someone who KNOWS how to be an assistant to someone exceptionally busy. And will always have an awareness of etiquette and the delicate nature of knowing the audience with whom you are working and how to conduct oneself at all times.  Amazing opportunity.

This will be based on the east side of Los Angeles ( you will assist in finding new office space) and will pay between 45K – 60K depending on experience plus some monies towards benefits.

PA/Junior Office Assistant for President of Prod Co – Westwood

PA/Junior Assistant for the Office of the President (Entry Level) 37K plus full benefits
PA/Junior Assistant is an entry level role that acts as a back up to Scheduler and Chief of Staff but also plays an instrumental role in the operations of the Office of the Presidents. They will be responsible for maintaining contact databases for both offices and for tracking to do lists and emails for both offices. Personal tasks include errand running, grocery shopping, car washing, etc. Event planning for corporate events. Clerical support such as help with expenses, filing, all entry level office tasks. Great for someone who wants to break into the entertainment industry.

Scheduler for Office of Presidents of Prod Co- Westwood

Scheduler for the Office of the Presidents (3-5 years experience-Agency, Mgmt, or Studio Experience Required) 55K plus full amazing benefits
Scheduler will be responsible for the daily maintenance and implementation of both the President and CEO’s calendars: working with the CEO’s personal assistant but doing both the Personal and Executive management for the President. They will do all travel for the President as well. They will make sure both executives get from point A to point B in a timely manner and come prepared to every meeting. Rolling calls and general desk duties. This is a job for someone who does not make mistakes! Hours are 830-7 approx