Family Assistant needed- Los Angeles!

55K yearly BASE + paid OT = approx 75K yearly + benefits!

We are looking for someone very nurturing and mature assistant who can handle taking care of nanny, dogs, house, family world. Someone with strong touring and house managing experience would be ideal.

Family Assistant job description:

Communication with team:

Nannies
-Executive Assistant -Team advisor -Housekeeper

Nannies:

-Interview and introduce to family
-Facilitate contracts
-Coordinate schedules
-Collect & distribute time sheets & submit to business mgt.
-Manage vacation time, personal requests and submit to business mgt. -Ensure daily lunch breaks for staff, Order and pick up requested items needed for kids

-Make sure Nanny is aware of all products purchased for the children (toys, diapers, products) -Reimburse nannies for any petty cash expenses

Groceries:

-Create grocery list
-Check in with nannies and team to see if there are any additional daily needs -Daily grocery run
-Smoothie run
-Manage kid’s milk supply

Property management:

-Ensure that house is well maintained & schedule any repairs needed i.e. pest control, window cleaning etc
- Confirm gardeners, Oversee any service / repair people at the house

-Keep cashbox filled, organized & submit all receipts – Order water delivery & delay if needed
-Make sure garage is well maintained and organized
-Keep gym organized and stock clean towels

-Keep pool area tidy
-Keep grill clean
-Breakdown boxes and ensure trash area is neat -Set up massages
-Ensure doorbell is charged, connected & working -Let guests in

Travel:

-Communicate with team for all travel details / itineraries
-Pick up appropriate amount of suitcases from storage for travel
-Travel to airport in cargo van w/ luggage for early baggage check with greeter
-Retrieve all luggage from baggage claim and travel from airport in cargo van w/ luggage -Help pack & unpack if needed
-Responsible for luggage inventory; photos of all bags including carry-ons
-Request and distribute per diems
-Create packing inventory for all suitcases
-Pack coffee supplies, vitamix, water kettle, steamer
-Purchase any travel items needed
-Pre shop grocery items for the road
-Grocery shop as needed on the road
-Plan ahead for children’s activities on the road

Cars:

-Weekly car wash for all cars
-Take cars in for all service appointments
-Ensure that all registration / stickers are up to date

Children’s Education:

-Create monthly reports and loop in Nannies on all education updates

Storage:

-Weekly runs to storage
-Work with organizer to create inventory of all items

Dogs:

-Weekly communication with dog walker. Schedule and drive dogs to vet visits
-Purchase dog food, treats and any medications *including flea / tick
-Make sure water bowls are always fresh and filled

Reports:

-Keep daily reports of all activity

Face to Face:

-Daily check in w/ teams to review reports & ensure Nanny knows of all products purchased for children -Daily check in w/ team to go over reports
-Daily check in w/ nannies to make sure all is well

Payment for off-duty travel hours at 50% of hourly rate

Paid Holidays – New Year’s Day, Memorial Day, Labor Day, Thanksgiving, and Christmas.

1 additional floating holiday to use at the employee’s discretion

3 sick days

5 days of vacation after 6 months of employment

Executive Assistant to MUSIC/ENT Chief Operating Officer- Hollywood and Travel!

Job Summary:

The ideal candidate must have the ability to work in a fast-paced environment, sometimes under pressure, remaining calm, proactive, resourceful & efficient. Multi-tasking is a must with a high level of professionalism and confidentiality is essential to this position. Strong verbal communication skills & attention to details are equally important.

Must Have:

  • Great writing, analytical & problem-solving skills
  • Ability to communicate effectively
  • Excellent management skills as well as strong written & verbal skills required
  • Experience in creation of Keynote presentations
  • Strong knowledge of MAC, MS Office: including Word, Excel, PowerPoint & Outlook
  • Knowledge on Internet usage, strong ability to use Internet as a resource.

Responsibilities:

  • Answer/screen phone calls & direct all incoming calls to the appropriate staff member.
  • Must be discrete & maintain absolute confidentiality as this position handles sensitive information.
  • Oversee all aspects of general office coordination. Perform general clerical duties to include but not limited to copying, faxing, mailing & filing.
  • Set-up & coordinate meetings, travel logistics for company
  • Help capture content for social media & must be proficient on all social media platforms.
  • Run offsite errands as needed

Job Requirements:

  • Bachelors degree
  • At least (3) years experience in general office responsibilities & procedures.
  • Must be computer literate
  • Ability to work independently or on a team & take initiative
  • Strong written & verbal skills required
  • Ability to prioritize
  • Must be able to interact with poise & professional demeanor with people of all levels within & outside the company
  • Enthusiastic team spirit & positive attitude
  • Strong organizational skills
  • Assist with events, including organizing and welcoming guests

Salary 60K + Stipend towards benefits.

on call and not for a clock watcher

 

GREAT TEAM!!!

4 Month TEMP ESTATE MANAGER- VALLEY!

Pay is based on experience!

Hours 9:30am-6:30pm; needs to be responsive via phone after hours
Dates approx Oct 15 – Feb 15
Tasks may include: Answering house phone, emails, incoming and outgoing mail, being point of contact for all outside vendors, contractors, guests, overseeing house staff, managing runners / interns, filing, labeling, organizing, coordinating house projects, troubleshooting, constant inspection of home to ensure all is running smoothly, tech savvy, resourceful, great communicator.
Must have great references!!

Manny needed for Actress going on set!

Looking for a Manny with NEWBORN experience to travel on set with an actress and her 4 month old son!  Must have current experience and references.  Looking for someone who is comfortable with babies and is flexible with schedule!

 

Salary based on experience!

Personal Assistant needed for Singer/Songwriter-Sherman Oaks -ON HOLD

Up to 80K+ DOE + stipend.

Very busy Singer/Songwriter looking for a top notch TRAVEL PA!  Must have experience working in Entertainment with talent and traveling with your boss!  This is a 24/7 on call type of job and every day is different.  This is not for the clock watcher as you will be assisting your boss on tour, for all events and shows around the world!  Exciting opportunity to work with a nice and demanding boss who has so much going on!  Hours vary daily depending on what’s going on.  This job is for a PA who makes their job their top priority!  Homes in Sherman Oaks and London and you will be expected to travel to both and ensure that they are staffed, stocked and running smoothly.  Duties will include everything from errands to planning vacations, to traveling on tour and making sure your boss has everything needed at all times.   Ideal candidate is very proactive, thinks 5 steps ahead of your boss, has a great attitude, polished,  can interact with music professionals and is completely flexible with your schedule.

 

 

 

Personal Assistant to Founder & CEO of Beauty Brand- NEW YORK!

The Personal Assistant will play an integral role in the operations of her daily life, helping her run efficiently and anticipating anything she might need. This person will work closely with the Executive Assistant to the Founder & CEO, travel agent, and various members of house & building staff.

The ideal candidate is tuned into current events, design-oriented, and knows the ins-and-outs of domestic and international travel. They need to be currently based in New York City, have experience as a personal or executive assistant, eligible for work in the United States, and able to work on a part-time or full-time basis starting as soon as possible.

Responsibilities

  • –  Managing her personal calendar, including coordinating with the ​Executive Assistant to the Founder & CEO ​to ensure no conflicts on things like exercise classes, guests in the house, medical & personal appointments, and time with friends
  • –  Coordinating international and domestic travel logistics including flight itineraries, hotel rates and reservations, and car services in accordance with travel preferences for vacations, working with ​her travel agent and the ​Executive Assistant to the Founder & CEO
  • –  Coordinating reservations and meals for her, shopping for groceries and keeping the house stocked with necessary items
  • –  Managing gifting of products, flowers, and other goods for various personal occasions like birthdays and anniversaries, ensuring they are presented as asked and delivered on time
  • –  Completing day-to-day errands and situational requests on her behalf, like dropping off dry cleaning, picking up prescriptions, and ​handling all returns & donations
  • –  Helping to coordinate logistics required for personal events like dinner parties, events, birthdays, and activities
  • –  Coordinating and negotiating for renovations & deliveries at the house, contributing to aspects of interior decoration of the apartment
  • –  Managing various hires that contribute to her home management like her housekeeper, florist, contractors, and building staff
  • –  Managing aspects of her personal finances including coordinating rent payment, bill payment including medical & house, taxes, and monitoring bank account for discrepanciesRequirements
  • –  5-7 years of experience in a personal or executive assistant role
  • –  The ability to maintain total discretion on all matters, confidential or otherwise, business

Basic Schedule is 9-6PM but must be on call at all times and flexible as needed!

SALARY- 60K-75K + Benefits!

High End Full Time Housekeeper needed- Beverly Hills

Looking for a few very high end ENGLISH speaking Housekeepers for a home in Beverly Hills.

Schedule: M-FR, 8.00-4.30 (2 housekeepers)

TUE-SAT, 8.00-4.30 (1 housekeeper)

Ideally we need someone excellent with Laundry, Ironing and handling delicate clothing.

Must speak perfect english and come with excellent current references!

 

$30-$35/hour on payroll. No benefits.  5 personal days.

Manny needed in Beverly Hills- FILLED

Great/Busy family in BH needs a wonderful and energetic Manny to drive and be active with 2 boys (ages 5 and 8).  They also have a new baby but has a separate nanny for him.  Ideal candidate comes with years of experience working with a family, is open to driving, has a perfect driving record and is open to do household PA errands etc for this busy and lovely family!

 

Open to Part time or Full time depending on duties.

Executive Personal Assistant – can travel frequently between Principal’s other homes in Austin, TX and LA

Seeking an experienced, professional Executive Personal Assistant to provide heavy personal support as well as administrative support in an unconventional environment. This position requires a lot of proactive planning and forward thinking in order to properly support the Principal who has an active social life and hectic travel schedule. Can be based in either LA, Austin or Miami– but must be very fluid!

The Executive PA will be communicating, adjusting, and interfacing with a wide range of contacts, vendors and organizations. The ideal person will be a very trusted partner and liaison for professional and personal contacts. Confidentiality and discretion are a must as this Assistant will be heavily involved in every personal element of the Principal’s life.

The role requires a zealous type who requires little guidance and relishes in always being two steps ahead and maximizing efficiencies in everyone’s life. This candidate will have impeccable communication skills, and the ability to prioritize and complete multiple tasks in a skillful and timely fashion. They are positive, mature, polished and very reliable. The Executive PA has a strong work ethic, is highly organized, a stickler for details, enjoys doing research and serves as the gatekeeper to the Principal who has a lot of inbound calls and communications constantly.

Ongoing responsibilities include but are not limited to:

– Acting as primary gatekeeper and liaison for Principal

– Managing a complex schedule, calendar, and conference line management

– Handling aspects of event planning and execution including guest hosting and travel organization for all guests

– Strong travel coordination

– Personal errands

– Personal property management, e.g. house, groceries, cars, etc.

– Handling any special requests or special projects

– Conducting extensive research (pricing, hot spots, hotels, etc.)

– Managing basic finances such as credit cards and expense reports

– Implementing different systems to maximize efficiency

– Pet care/ vet schedule

– Accessible 24/7 but Principal is very self-sufficient

– Make appointments

Occasional responsibilities include:

– Liaise with the house manager to ensure the homes are stocked, and completely set up for Principal (3 properties- Austin, Miami, Los Angeles)

– Last minute reservations, last minute appointments & meals

– Gifting or creating client profiles

– International Travel periodically 

Ideal Candidate:

– Proactive approach to work style, thick-skinned, VERY DETAIL ORIENTED

– Must think in terms of responsibilities and not tasks

– Ambitious with a willingness to take on new responsibilities over time

– Loves to maximize efficiencies and can be a creative problem solver. The answer should never be no, they should present creative solutions

– Constantly trying to better the Principal’s life and find ways to add value

– Flexible and willing to travel between the Principal’s residences around the US

– Self-motivated, as this is not a typical office job and they will need to create the role as they go

– Think about things and travel logistics

Salary/Terms:

We are looking to pay very nicely for this position as the candidate will be expected to work independently and grow with the family. The key is to hire the right person, regardless of salary expectations but we are looking for somewhere between $125k-$175k DOE. Offer medical, dental, computer, iphone, MAC products.

-4 weeks PTO (vacation) + holidays (all major ones), open to negotiate more but will not be paid.

-All vacation must be approved.

This person should have the following traits:

  • Very Tech savvy
  • Excellent communication skills
  • Organizational skills
  • Time and project management software experience
  • Appointment scheduling and meeting planning
  • Experience with complicated and luxury travel planning, someone with taste/trendy
  • Professional telephone presence
  • Attention to detail
  • Ability to follow up and follow through without guidance
  • Ability to prioritize without direction all the time
  • Good grammar and proofreading skills
  • Flexible
  • Ability to remain calm under pressure
  • Self-motivated/self-starter
  • Anticipates problems
  • Accountable
  • Health & wellness oriented
  • Positive, “can do” attitude
  • Direct & dependable

 

 

 

 

Weekend Housekeeper/Nanny needed in Beverly Park Estate!

Weekend Housekeeper/Nanny needed.

HOURS 9-5 but available to stay and babysit if needed.  Good with kids, dogs light cooking, light cleaning- making beds, doing laundry, dishes, take out garbage, run errands if needed.  Clean driving record and trustworthy to drive children.  Available to travel on the weekends to our other homes.

 

Send resume in Word with salary req!