EA/PA for High End Jewelry Designer Sherman Oaks

A very successful, cool, and busy, high profile jewelry designer who sells to sites such as Net A Porter/Moda Operandi with a huge celebrity following,  seeks a Jack/Jill of all trades to act as an Executive and Personal Assistant.  Average day will be roughly 8 hours either 9-5, or 10-6 Monday through Friday. Ideal person will be a bit flexible for each day based on clients/business needs and or family needs.  This role will be about 80% EA based:  Admin needs such as interfacing with clients, keeping tracking lists product, knowing how to make a bank deposit, dealing with computer work etc; AND will also be OK with  20% Personal Assistant work which would include but is not limited to:  Errands, grocery runs, organizing, driving  kids to activities sometimes (13, 11). We seek someone who is proactive and a true problem solver, is swift on the uptake, savvy, organized, knows how to and enjoys being a worker bee to assist her as the company continues to grow at a fast pace.   Must be calm, capable and a true doer.  Discretion is also key!  Seeking to pay about $20-$22 an hour but may be open for more based on experience and a true match.

Career Executive Assistant needed for COO of Music Management Company- Culver City


Looking for an excellent and razor sharp EA coming from a music desk to assistant one of the best Managers in the business.  All typical admin duties needed including, scheduling, rolling calls, booking travel, filing, expense reports, etc.  Must have great common sense an understand the big picture of the music industry.  They have an A List international client list and want someone who has grace under pressure and no ego.  This is a great opportunity for someone who likes to be behind the scenes running a busy office.  Ideal candidate is hardworking, likes being a career assistant and wants to stay in the role long term!

 

Typical hours 9-5ish with some OT when needed.

Salary 65K-75K DOE + HB!

Executive/Personal Asst for Film Finance Executive- West Hollywood

 

An executive specializing in film financing, real estate, and works with UHNW individuals seeks a dynamic assistant.

The role calls for someone who can successfully handle a very creative,visionary executive with all aspects of technical tasks, scheduling, email organization, email drafting/sending, handling calls and managing expectations.  Someone who is a true gatekeeper.  Must have tact, social graces, eloquent communication, good grammar, situational awareness. Seeking someone super proactive and enjoys being successful at all times.

Candidate must be Tech savvy with data entry and organizational management.

Here are the most important qualities
70% EA, 30% PA

Self Starter / Independent Thinker
Manages Up – Proactive Progress Updates and Communicates Regularly with visuals
Excellent at receiving information from a creative, and putting it into a left brained framework
Asks questions when doesn’t know the answer
Thinks Well Ahead In All Aspects of the role
Speaks Up, Assertive, Confident
Situational Awareness – gives space when needed, and asserts themselves when appropriate
Wants to be of Service and Supportive
No Ego, Receives Feedback Well
Does not want to RUN the company, wants to SUPPORT the exec

Incredibly Competent and Discreet
Professionalism
Proactive Nature
Meticulous with data/information
Needs little direction because they are smart and can think ahead, or will ask questions when little direction is given

SALARY
Salary will be roughly 50-70K
Must have Car
Must have Computer

BUSINESS

Monitoring and managing 3 rental properties.

Work with Exec to manage priorities on a daily, weekly, and Monthly basis
Coordinate, calendar, and manage calls/meetings using technology systems
Travel with CEO as necessary

PERSONAL
Management of travel, creating itineraries, and doing any research needed for travel
Occasional Errands, Groceries
Organizing Dinners/events/parties
Making reservations/appointments
Coordinate complex domestic and international travel, creating and managing detailed itineraries and handling rescheduling/rebooking

HOURS
Work hours are non traditional, but M-F 9-6/7 is expected and sometimes longer depending on schedule. Must be available to answer calls, texts and emails at night or on weekends. Must be available to handle issues if they pop up in emergencies.

LOCATION
Bev Hills, Weho,

Personal Assistant/House Manager- West LA

A UHNW family is seeking an exceedingly organized, true “can do”person to be a personal assistant/family assistant/house manager in West Los Angeles.  The role will primarily consist of responsibilities  such as  booking appts (massages, nails, restaurants, travel arrangements, etc), shopping, returns, event planning/coordination and some Estate Mgmt for an 8k sq ft home.  We seek someone who is able to accommodate needs, be flexible etc.  general hours are about 7/730- 4/430, Monday through Friday with flexibility as needed for emails/calls/texts and or occasional events. 70K plus benefits and $75 a month for cell.

Personal Assistant Needed for Entertainment based client/Family NYC

Personal Assistant Needed for Entertainment based client/Family NYC

Hours: 9am – 5pm with flex as needed and on emails.

Salary: 85K – 110K – review for benefits after 6 months

Westside NYC

A very warm and kind entertainment client seeks a VERY organized, thoughtful and productive Personal Assistant.   MUST already be based in NYC and will have had previous experience as a Personal Assistant, preferably in the entertainment sector.  In this role you will manage a very busy life from family needs, dealing with 2 properties, a HSKP and a nanny and anything in between. Daily life will include:

Schedules/calendar management

Interfacing with business executives/associates

Travel for set work as well as times spent in LA (not too much travel)

Home renovations/Design needs

Booking individual/family travel

Errand

Gift buying

Dealing with food needs

There is a nanny who acts as a second assistant and will help as well.

Very kind people who seek someone dynamic and fluid, excellent at organizing and keeping balls in the air at all times.

MUST be  caregiver type personality!

Personal Assistant to Writer/2nd Assistant to HM- Encino

A prolific and successful producer/show-runner/writer seeks a strong personal assistant.  The role will work as the primary personal assistant for this producer/writer. Will also report to the house manager at the homes well as interface closely with the business Executive Assistant. This is not an overly demanding role but requires that someone be thoughtful and be aware of their boss’ needs.  Their focus is not heir show so we want someone who can “truly take care of their boss”.  Daily needs will include but are not limited to: coffee runs in the AM, lunch needs, errands, answering phones, ensuring that they have needs for meetings/trips/shoots/travel, and someone can do dictation and transcribing.  Amazing opportunity t work with lovely people and learn from the environment.  Ideal person may have worked with a writer or in a writers room.  Will be working in Encino.  50K, NO benefits, 10am – 4pm.

Executive Assistant for Production Co – Hollywood

 

A production company based out of Los Angeles looking for an experienced Executive Assistant (EA) to support the Executive team by providing exceptional administrative and travel assistance. The EA’s main duties include scheduling meetings, organizing multiple daily calendars, arranging travel and keeping Executives on track. To be successful in this role, you should be able to efficiently multitask, be proactive, meet deadlines, have a good sense of prioritization and be able to communicate effectively both verbally and in writing. Ultimately, the ideal candidate will be energetic, dependable, motivated, experienced, reliable, self-directed and perform well both individually and in team settings.  Salary 60K plus benefits

Responsibilities 

  • Coordinate and manage daily calendars for multiple Executives
  • Work closely with and report to the Director of EA’s to ensure smooth work flow for all Executives
  • Demonstrate the ability to cover for another EA when needed
  • Arrange and manage travel and accommodations for multiple Executives
  • Manage conference calls, scheduling in Outlook, moderate if appropriate and take call minutes and action items for Executives
  • Coordinate and schedule meetings for Executives
  • Act as the point of contact between Executives and their clients
  • Respond promptly to requests from Executives and their clients
  • Work with Executives to assess and prioritize schedules, meetings and responsibilities
  • Track and distribute travel receipts to appropriate personnel
  • Coordinate and track shipments for Executives

Required Qualifications

  • Proven work experience as an Executive Assistant
  • Ability to plan complex travel itineraries and accommodations
  • Knowledge of basic office procedures
  • Knowledge of MS Suite; including but not limited to Excel, Outlook and Office 360
  • High level verbal and written communication skills and etiquette
  • High level of attention to detail
  • Exceptional planning abilities, time management and organizational skills
  • Ability to prioritize with high degree of efficiency
  • Discretion, confidentiality and good judgement required
  • Active listener with the ability to follow directions and work independently
  • Ability to coordinate well with others in the Executive Team

Preferred Qualifications

  • 4-year degree preferred
  • Experience using TripIt

Executive/Personal Assistant For Film related Executive- West Hollywood

An executive specializing in film development and film financing seeks a dynamic assistant.

The role calls for someone who can successfully handle a very creative,visionary executive with all aspects of technical tasks, scheduling, email organization, email drafting/sending, handling calls and managing expectations.  Someone who is a true gatekeeper.  Must have tact, social graces, eloquent communication, good grammar, situational awareness. Seeking someone super proactive and enjoys being successful at all times.

Candidate must be Tech savvy with data entry and organizational management.

Here are the most important qualities
70% EA, 30% PA

Self Starter / Independent Thinker
Manages Up – Proactive Progress Updates and Communicates Regularly with visuals
Excellent at receiving information from a creative, and putting it into a left brained framework
Asks questions when doesn’t know the answer
Thinks Well Ahead In All Aspects of the role
Speaks Up, Assertive, Confident
Situational Awareness – gives space when needed, and asserts themselves when appropriate
Wants to be of Service and Supportive
No Ego, Receives Feedback Well
Does not want to RUN the company, wants to SUPPORT the exec

Incredibly Competent and Discreet
Professionalism
Proactive Nature
Meticulous with data/information
Needs little direction because they are smart and can think ahead, or will ask questions when little direction is given

SALARY
Salary will be roughly 50-70K
Must have Car
Must have Computer

BUSINESS
Exec’s clients are all film producers, entertainment execs, directors, around the world and sensitive information is shared, and discretion is incredibly important.

Candidate must be able to handle right brain directives and translate them into left brain action oriented steps and then translate back into Right brain visuals.

Must be a good writer, flowing, savvy, graceful – as this role will involve emailing on execs behalf
Must be able to communicate via email and phone with producers, using tact, social graces and situational awareness.

Work with Exec to manage priorities on a daily, weekly, and Monthly basis
Coordinate, calendar, and manage calls/meetings using technology systems
Manage multiple projects simultaneously, capturing all items in a project management tool and/or Google Sheets
Travel with CEO as necessary

PERSONAL
Management of travel, creating itineraries, and doing any research needed for travel
Occasional Errands, Groceries
Organizing Dinners/events/parties
Making reservations/appointments
Coordinate complex domestic and international travel, creating and managing detailed itineraries and handling rescheduling/rebooking

HOURS
Work hours are non traditional, but M-F 9-6/7 is expected and sometimes longer depending on schedule. Must be available to answer calls, texts and emails at night or on weekends. Must be available to handle issues if they pop up in emergencies.

LOCATION
Bev Hills, Weho,

Executive Assistant Entertainment Manager/Actor- Hollywood

Seeking a smart, dynamic and REALLY whip smart EA for a busy busy entertainment/management office. MUST have excellent office skills and meet all the requirements below.  Will also have a car and be supremely fixable.  Amazing opportunity to work with an exciting company and potential for growth down the line when proven abilities.  45K-50K, No benefits, 9am – 7pm.

Job Title: Executive Assistant

Job Summary:

The ideal candidate must have the ability to work in a fast-paced environment, sometimes under pressure, remaining calm, proactive, resourceful & efficient. Multi-tasking is a must with a high level of professionalism and confidentiality is essential to this position. Strong verbal communication skills & attention to details are equally important.

Must Have:

  • Great writing, analytical & problem-solving skills
  • Ability to communicate effectively
  • Excellent management skills as well as strong written & verbal skills required
  • Experience in creation of Keynote presentations
  • Strong knowledge of MAC, MS Office: including Word, Excel, PowerPoint & Outlook
  • Knowledge on Internet usage, strong ability to use Internet as a resource.

Responsibilities:

  • Answer/screen phone calls & direct all incoming calls to the appropriate staff member.
  • Must be discrete & maintain absolute confidentiality as this position handles sensitive information.
  • Oversee all aspects of general office coordination. Perform general clerical duties to include but not limited to copying, faxing, mailing & filing.
  • Set-up & coordinate meetings, travel logistics for company
  • Help capture content for social media & must be proficient on all social media platforms.
  • Run offsite errands as needed

Job Requirements:

  • Bachelors degree
  • At least (3) years experience in general office responsibilities & procedures.
  • Must be computer literate
  • Ability to work independently or on a team & take initiative
  • Strong written & verbal skills required
  • Ability to prioritize
  • Must be able to interact with poise & professional demeanor with people of all levels within & outside the company
  • Enthusiastic team spirit & positive attitude
  • Strong organizational skills
  • Assist with events, including organizing and welcoming guests