A very busy entertainer who runs several businesses in entertainment/beauty is looking for a great right hand! She is Type A and needs someone who is super on it, self starter, sharp and has great common sense. This private client needs help with email corespondents, scheduling, errands, drive to meetings, take notes, execute tasks from meetings, coorindate venders and glam for photo shoots etc. Ideal candidate is discreet, detailed and professional. Someone with boundaries who can be a gatekeeper to her busy life and take things off her plate. There may be some travel if she is on tour but mostly LA based. Her and her husband live in Hollywood with their small dog! Must be dog friendly. Social Media savvy is a PLUS! We need someone who has the ADMIN exp (maybe worked on a desk) but isn’t too set in their ways to tackle the PA needs. Go with the flow and good upbeat energy!
Typical hours 10-7pm + flex as her life is not 9-5.
45-65K + benefits.
UP to 90K
The Head of Social Media will lead a small digital team responsible for the management and creation of content for a popular FB Watch show. They will be responsible for setting the direction for all facets of social media strategy, community management, video production, e-commerce sales, and other digital initiatives. This position will oversee, create and maintain an editorial and promotional calendar, identifying opportunities for growth, sales, and engagement. This position requires a highly motivated individual with experience and passion for pop culture and reinventing brands for a social landscape. This position will liaison with the Head of Social Media for the Production Company and report directly to the President of the FB Show.
- Lead the development of digital and social marketing plans and materials
- Upload and distribute content including videos, photos, and graphics
- Define long-term strategic goals and a roadmap of how to reach them
- Encourage conversation and build community within social media pages
- Strategize, develop, pitch and execute brand campaigns with clients and brand partners.
- Analyze campaigns and translate data into recommendations and guidance for future campaigns.
- Maintain knowledge of current industry trends
SKILLS & EXPERIENCE:
- 4-5 years of social media management and/or content creation experience, preferably at a marketing/creative agency, talent management company, or other entertainment industry adjacent organization.
- Mastery of major social media platforms including (but not limited to) Instagram, YouTube, Facebook, Twitter, Snapchat, Spotify, Apple Music, LinkedIn, Shazam, Musically, Tumblr.
- Strong storytelling abilities and writing skills for social media. Must be able to provide samples of previous work.
- Must be a quick learner, able to take the reins on a project with limited guidance.
- Must be an idea factory, always coming up with new ways to keep content fresh.
- Experience organizing and leading photo and video shoots.
- Highly organized and able to manage multiple projects at once.
- Flexible schedule including ability (and eagerness) to work early mornings, late nights, and weekends
- Proficient in Photoshop, PowerPoint, Excel, and Google Docs
- Knowledge and interest in pop culture, especially the next-generation of influencers, creators and other digital talent on Instagram and YouTube.
- Salary: DOE. Full Paid Employee Benefits
Education: BA/BS college degree, preferably in an industry related
Busy entrepreneur client seeks a Property/Estate Manager to work closely with a personal assistant and other team members. Duties include but at not limited to
*Manage property projects, while sourcing corresponding contractors and vendors
*Handle the day-to-day running of the large property, Daily checks to make sure all utilities/amenities such as TVs, Security System, AV System, Air Conditioning/Heat, pool, landscaping, gym are up and running the way they should be. If there are issues, able to troubleshoot alongside the corresponding repair teams/vendors.
*Effectively communicate with Estate Staff and be the point person for supply management by controlling inventory with weekly reports on what the house has and what the house needs (ie cleaning supplies, toiletries, towels for all guest rooms etc).
Work alongside EA/PA in setting up events at the house including but not limited to securing permits, decorations, catering, vendors.
*Manage expenses, payable etc.
Looking for a detailed and resourceful PA to run the life of a very busy entertainment personality (music, films as well as other businesses). You will be based out of the home as well as a nearby office. Handle all the needs related to errands, travel coordination, on set help, scheduling, and anything that pops up in this busy life. Must have a a great confident personality, excellent admin skills and be a great communicator.
60K-63K + HB DOE.
Type A PA needed for a very busy Fashion Personality who is needing someone who can keep her on task and help with various duties including; keeping her on schedule, helping with her dogs, household duties, business and personal scheduling, business and personal travel arrangements, brand deal scheduling, errands, clothing returns, gift buying, packing and unpacking her, helping her choose wardrobe for events and photo shoots, organize closets, fittings, scheduling glam, helping with social media content and tagging needs and anything related to her book.
Must be extremely honest, trustworthy and a great communicator for this very creative type. Some travel needed but mostly she travels 3 weeks per month and you will hold down the fort in LA. When she is in town days will be longer and more of a 24/7 mentality. Otherwise hours are approx 10-5pm with flex for events etc. Must be confident and a self starter who can create boundaries and set up systems.
Seeking a wonderful and experienced Executive Assistant (preferably someone in the Health and wellness space). MUST be a sharp, multi tasker who is very much on the ball yet has a laid back personality. Very nice people so ideal person is like minded but Type A. 2 weeks paid vacation, lunches are given to staff, etc.
EXECUTIVE ASSISTANT | PROJECT MANAGER ROLE.
Full-time, 40 hours, 8am-5pm Daily | M-F | West Hollywood.
-must be a multi-tasker, extremely fast, detail oriented, and quick thinker
Duties include but are not limited to: -Online Research, managing general daily reminders, transcribing Video Files, creating reports and forms, managing blog including moderating comments, adding tags etc. Purchasing items for business as well as needs online. Paying expenses as related to the business, Social Media Management, scheduling appointments using zoom, responding to customer emails, Creating and Updating Google Analytics Report, Creating Landing Pages on ClickFunnels, Invoicing Clients, Team/Task Management with contractors, Posting Forbes, Huffington Post, Medium, Linkedin, Creating Product / Subscriptions in Stripe, Managing Emails (Occasionally Personal Email & Daily Work Responses), Creating Pinnable Promotion Images for Pinterest, Uploading Videos to Youtube, Vimeo, Setting Up Memberships, Updating Contacts vis MailChimp, InfusionShoft or Ontraport, Answering Customer Service Tickets, Calendar Management/Appointment Scheduling, Traveling (Work Related Management), Podcast Outreach, PR & Media Outreach, Dropbox & Google Driver Organization, Data Entry in Word Docs & Organization, PowerPoints / Presentations, Creating & Managing Spreadsheets, Follow-Up from Networking Events
Please keep commute in mind while applying!
This amazing artist is looking for a hardworking, passionate and detailed Personal Assistant to help run his life while on tour as well as off.
Duties will be : getting groceries for his home, picking up lunch, overseeing his schedule, a lot of errands, helping with packing him up and making sure everything is handled for him on a personal level so he can focus on his music. This is not an Exec Asst role. We really need someone with a great attitude and no ego who can help out wherever needed in this busy life. Artist is very private and keeps his circle very close. Must be extremely discreet and understand the big picture of the music industry. Ideal candidate will be able to travel once a year on a world tour for 3-4 months at a time. This is a job for someone who is flexible, able to be on call and be excited about working for a top artist and traveling the world by his side making sure all things are handled. Must be Type A, super organized, very detail oriented with great follow thru who can work on the go! No job is too big or too small. Good personality!
Looking for someone who is extremely organized and excellent at communication, follow through and has experience working for a high profile family (preferably in entertainment).
This hybrid role is part assisting and reporting to the Estate Manager of a very busy and large entertainment family. You will be expected to wear many hats. This family has quite a large extended family and your job will be to act as concierge for all extended family requests including, working with family travel agent for all travel request and itineraries, getting approval from Principals on all requests for tickets, hotels, concert tickets etc and following thru. You are the lead in house contact for all of these arrangements for several extended family members. Must have an excellent phone demeanor, be extremely organized and detail oriented as well as a master at logistics and communication.
Your other responsibilities will include backing up the Estate Manager when needed. The EM will delegate to you and you will report back to her, as well as one of the principals. You will be there to help the EM stay on task, help with vender meetings and overseeing some construction projects or anything else that pops up.
This is an on call type of job, b/c as point person for travel there are a lot of moving parts. You will be expected to be in the home office 10-5pmish with flexibility and always reachable via text, email or phone in case things pop up! This family does respect life balance so if it’s an extra busy week there will be days off when things settle down.
An exciting company that is a very successful APP in the lifestyle/tech world seeks an Executive Assistant to work with their VP of B2B, Chief Science Officer, and the Business team. This person will act as a partner to both executives; managing schedules and logistics, assisting with communications, and helping prioritize time. This person’s ability to exercise both great judgement and discretion is key. This person has superior organizational skills, keen attention to detail, the ability to meet deadlines, and juggle multiple high priority requests – all while interfacing professionally both internally and externally. A critical part of this person’s success will be in understanding the executives’ and company’s priorities to effectively organize time and make judgment calls on multiple competing initiatives. 65K-90K DOE plus benefits. Great culture and lovely people as long as you are able to keep up in a fast paced environment.
Organize and attend team meetings within the Business organization.
Be highly adept at multitasking, managing extensive scheduling, as well as proactively prepare for meetings and follow through.
Thrive at working under pressure with the ability to handle a wide variety of activities and confidential matters with great discretion and professional poise.
Partner with other Executive Assistants at the company to coordinate cross-department meetings and 1:1s.
Use sound judgment and common sense to resolve most questions and problems independently, referring only the most complex issues to higher levels.
Provide a bridge for smooth communication between the executives and internal departments; demonstrating leadership, trust and credibility.
Assist in follow-up of emails and calls; ability to exercise the utmost discretion on all matters.
Assist in all meeting preparation; at times external research may be required.
Develop, enhance, edit, and maintain a wide range of documents, including contacts, meeting notes, reports, charts, agreements, correspondence, and presentations with 100% accuracy. This includes communication and correspondence that may be of complex and confidential nature.
Manage an extremely active and ever-changing calendar of appointments, meetings, interviews and off-sites.
Coordinate appointments, conference room booking, meeting logistics, and material preparation as needed to support meetings and projects.
Full-service visitor management, including anticipating all needs & last-minute changes.
Maintain expense reports; noting issues while making recommendations in the process.
Available as needed on email and cell on weekends.
Help with planning events, gift buying, etc. as needed.
Arrange travel plans, itineraries and agendas.
Manages all domestic and international travel schedules.
Handle all logistical details, legal travel issues, e.g. visas, insurance, and coordinating with internal and external resources to make arrangements and itineraries; maintaining travel schedules and remaining proactive with any schedule changes and communication.
What you’ve accomplished:
BA / BS Preferred.
3-7 years of executive assistant/administrative experience.
Strong organizational and communication skills, both verbal and written.
Seen as approachable; demonstrating strong interpersonal skills and ability to build relationships at all levels of the organization.
Emotional maturity, ability to relay information with tact and diplomacy.
Highly resourceful team player, with the ability to be highly effective independently.
Comfortable working in a fast-paced environment.
Must have “can-do” attitude, be resourceful, and enjoy being a team player.
Proficient in GSuite, Word, Excel, PowerPoint, Concur, Keynote in addition to advanced Internet research.
Ability to work outside the standard work day, as needed, in order to support deadlines.
Beverly Hills-based development, production and financing company looking for an Executive Assistant. Candidate should be a self-starter, able to multitask, have had some agency, management company, studio or corporate entertainment experience with a general, working knowledge of the film and/or TV industry, including contacts within the business.
Responsibilities include overseeing and managing head of company’s schedule and calendar; coordinating meetings and calls (often on multiple time zones); managing festival coordination, travel and registration; managing readers for coverage; creating writer/director and casting lists; taking a first-pass on incoming material; input on scripts, books, projects; some project research; database management; overseeing creation of collateral materials on projects when necessary.
Individual should be able to work in a fast-paced environment and handle multiple projects. This job is part administrative yet also highly creative. It is a fairly young company so lots of opportunity to be a part of a great team and have a voice. Must be enthusiastic and engaged. 45K plus benefits