Travel Executive/Personal Assistant to CEO – NYC based (relocation is OK)

As an Executive Assistant to the Chairman, the assistant will be involved in the day to day planning of a very busy life. One of a team of assistants, you must be willing and able to work symbiotically with other assistants, including planning and booking travel. This role requires up to eight weeks of travel, often times during holidays. Ideal candidate will be thick skinned, well-spoken and have incredible attention to detail. Must be able to work under stressful situations and be extremely organized.

Open to salary DOE

Executive/Personal Assistant/House Assistant- Hancock Park

Executive/Personal Assistant/Property/House Manager- Hancock Park. $25 an hour on the books.

Seeking a FT Assistant to work with a successful, mature, businesswoman who is LOVELY.  She is a wonderful woman who is a grandmother at this time and keep sa fun and lively environment for her family.  Monday through Friday, 9am – 5pm (with many days ending earlier- easy going hours) in Hancock Park. Will work out of a guest property on the grounds and will assist in all areas of her life and her home.  Duties include but are not limited to:  Ensuring day to day needs met for personal calendar, overseeing gardeners, houseman ( where condition of grounds/house are concerned), pool man, running errands, booking appointments and reservations, handling purchasing/paying for online purchases, house management duties and dealing with vendors,  and driving as needed in an Escalade.  Knowledge of Spanish is helpful but not required. Must be polished and savvy, detailed, organized and a true problem solver. Great on computer, tech savvy. There will be in short order 3 kids under the age of 3.  There are 2 nannies and a houseman so must be family friendly.  Also pet friendly as there are dogs—so must be ok to work with the dogs as well.  She is very detailed but super easy going as a person.  Low stress job.

Travel Tutor and Nanny for VERY UHNW Family traveling around the world – Immediate Need

A loving, adventurous family is seeking an engaging and active tutor to join them in a year-long trip around the world! The ideal candidate will be an experienced and reliable tutor, travel-ready, who has a background working with elementary-aged children and is familiar with their developmental and educational needs. A sense of creativity to implement the schools’ curriculum into the day to day experiences and create enriching moments is important along with flexibility, adaptability, and a positive, upbeat personality.  Ideal person may have had experience as a live in or has worked extremely closely with a family and understands the proximity that the role brings to being so close to the family.  MUST be dynamic and hard working.  Will be traveling at the most luxurious level of travel either commercial or private.  Always staying at 5 star hotels and will have a monthly stipend in addition to any meals always provided.  Salary is open to a point based on experience as well as conversation open for additional perks (cell phone, computer).  Will travel around the world but will be back in LA for holidays etc .  Open to flights if someone is not LA based.

The tutor will be responsible for teaching and guiding two children (siblings aged 5 and 8) to maximize their learning throughout their travels to different regions around the world. The goal is to enhance the children’s understanding and cultural sixth sense through on location lessons, creative lesson plans, and interactive engagement, highlighting their experiences throughout their extensive travel. This individual must be capable of providing the extra care and attention needed for literacy and numeracy development appropriate for their ages. The tutor will work one-on-one and/or with both students and document their progress for submission to the children’s school.

This is a full-time, long-term temporary position. Hours during travel will generally fall on Mondays through Fridays with flexibility appreciated. Experience in education as a tutor or in a classroom setting is essential, and candidates with heavy travel experience will be prioritized. The perfect candidate would come be a teacher with a few years experience from a private or prep school such as Cate, Thatcher, Phillips, Exeter, Andover, Dunn or a recent college graduate from a notable University in a gap year.

Duties and Responsibilities

  • Use curriculum and other materials pertaining to subject matter
  • Set lesson goals and milestones
  • Provide a safe and loving environment for the child to learn and grow
  • Be a positive role model and mentor to children
  • Be open to discovering educational opportunities as your days and weeks unfold
  • Collaborate with parents to evaluate student needs as related to the travel itinerary
  • Prepare for lessons by gathering associated materials or setting up equipment
  • Create lessons to reinforce on location experiences
  • Plan creative learning activities designed to foster growth and engagement
  • Adjust lessons to advance skills when necessary
  • Provide timely, specific, and actionable feedback
  • Pay extra attention to problems and subjects student struggles with and develop plans accordingly
  • Document progress to discuss with parents and educators

Requirements and Qualifications

  • A valid passport
  • Non smoker
  • A positive, engaging, outgoing and adventurous spirit with a desire for travel, adventure and different cultures!
  • Recent teaching experience in elementary school, preferably a private elementary school or private prep high school or accredited summer camps
  • Physically fit to participate in various sports and activities and must be able to swim – athletic experience in high school or college or equivalent skiing, surfing or tennis background
  • Charismatic and outgoing with a good sense of humor
  • A true team player
  • Trustworthy and responsible
  • Excellent verbal and written communication skills – Effective communicator and an excellent listener who takes direction well
  • A spirit of fun, adventure and gratitude
  • Associate or Bachelors degree
  • Flexibility, adaptability, and strong multi-tasking skills
  • Understanding of subject matter relevant to students’ needs
  • Strong organizational skills and effective time management
  • Flexible and willing to be adventurous

 

Family Assistant/ Driver/Nanny for 3 kids (2 are older) – Brentwood

Family assistant/driver/nanny

Monday Thursday 1-7, Fridays 2- late (could be 8 or 10)

Assist with driving the kids to school and after school sports, spend time with youngest daughter and engager her

Help with school projects/homework

Run household errands

Make sure kids are packed up for school

Be proactive in kids school needs

Assist Estate manager with projects/errands/returns

Reliable and responsible when principles are out and kids are over

Must have pleasant demeanor, flexible with scheduling needs, mature, good judgment, organized, jump in where needed, calm under pressure, ok in a  very busy household.

AMAZING family, warm, loving very mature kids.

Family Assistant to working mom who owns wellness co/BH

Family Assistant

Beverly Hills

50K -55K plus medical benefits

Fluid 8 – hour days – Can be 9am – 5pm or 11am -7pm dependent upon activity schedule .(bonus if you are able to occasionally pick up on Saturday nights after a bar mitzvah but this is not the norm at all).

Seeking a smart, dynamic, super polished (nanny appropriate buttoned up) family assistant to work with a busy mom who has a wellness foundation and a very busy life.   Errands, research, management of reservations and appointments, ordering things on Amazon, going through contacts for parties/events, assist with event planning, driving kids each day from school and activities, assisting with back packs and after school round up when return home, preparing for nightly routine. The ideal person will be accustomed to working with a busy mom/business owner and is adept at being supremely organized, detailed and forward thinking as well as a true problem solver.

 

House Manager/PA/Family Assistant – West Hollywood Area

House Manager/PA/Family Assistant
60K-70K plus benefits
Hours are roughly 11am – 7pm , with flex as needed
A warm and super busy family with two busy working parents , and 2 school age kids are looking for an all-purpose, multi-talented personal assistant/family assistant.  The ideal candidate is someone who can share examples of their experience organizing a home. utilizing technology, is DEEPLY organized, can multi task, is a quick thinker– can manage home needs but also be warm and relate to tween kids.
Daily needs include picking up the kids daily form school and taking to activities, assisting with all afternoon needs as related to the kids as well below needs:
• Organize the house and help keep it organized
• Work with the housekeeper/chef, interface with office staff
• Shop for groceries/household needs/ clothing /errands, dry cleaning,
• Oversee home improvements
• Assist with keeping track of kids’ school needs/activities/sports
• Help with party planning
• Take care of dog, vet, groomer etc
• Research as needed
• Assist with vacation and camp info etc
• Holiday organization, packing
• Ability to set-up and use technology

Seeking a dynamic EA to C level Executive- Music

Seeking a truly dynamic, hard working, “switched on” EA to assist a fast moving executive in the music sector.  Someone who is cool, hip AND hungry to go above and beyond. 55K-65K plus benefits depending on experience

Applicant must have 2-4 years of Entertainment assistant experience.
Agency experience preferred.


Tasks to include but NOT limited to:

Heavy calendar management, scheduling and coordinating
Day to day assisting on clients as needed
Prepare and review expense reports on a monthly basis, in line with company policy
Assist with researching various requests
Assist with office maintenance / operations
Create travel itineraries/ booking travel
Answer phones in a professional manner, take messages and direct calls, maintain a call sheet and meeting sheet
Running miscellaneous errands and mailing packages

Qualifications:

Excellent relationship skills; comfortable interfacing with executives, associates, and other internal and external business contacts.
Excellent written and verbal communication skills.
Candidate must have the ability to work well in a dynamic and fast-paced organization and manage multiple tasks and conflicting priorities.
Exceptional organizational and time management skills. Ability to work against deadlines, independently manage workload in a dynamic environment, be adaptable and highly flexible.
Attention to detail and timely follow up
Demonstrated ability to handle sensitive issues and maintain complete confidentiality.
Self initiative and motivation a must.
Ability to identify and resolve issues.
Capable of writing reports and business correspondence
Excellent organization, prioritization, and time management skills
Must have access to reliable transportation

Executive/Personal Assistant/HM – West Los Angeles

This job is a combination of Executive Assistant, Personal Assistant, and House Management. Based out of a home office on the West side of Los Angeles for a high profileUHNW family in West LA.  Provide high-level administrative support by conducting research, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level staff. Up to 80K plus some monies towards benefits.  Monday through Friday 830am- 530pm with flex as needed.

Executive Assistant Duties and Responsibilities
·         Answering phone inquiries, directing calls, and providing basic company information
·         Comfortable performing clerical duties, taking memos, maintaining files, and organizing documents. Photocopying, faxing, collating, etc., as needed.
·         Arranges travel, accommodations, itineraries, and all correspondence related to arrangements as needed.
·         Plans/organizes and implements events such as meetings, business luncheons, or client dinners
·         Manages executive schedule and acts as liaison for principle
·         Prepares reports, presentations, and data, as well as maintaining files, records, and correspondence for meetings
·         Handles confidential information; organizes and maintains files
·         Prepares information and research for executive needs
·         Trains, manages, and supervises lower-level assistants, clerical staff, and receptionists
Executive Assistant Skills
·         Comfortable in a fast-paced environment with multiple tasks and projects at hand
·         Able to organize and manage large amounts of files, tasks, schedules, and information
·         Self-directed and able to work without supervision
·         Energetic and eager to tackle new projects and ideas
·         Comfortable in both a leadership and team-player role, manages team members
·         Answers phone inquiries, directs calls for executive team
·         Able to perform all clerical duties, taking memos, maintaining files and confidential information, organizing documents as needed.
Executive Assistant Requirements and Qualifications
·         Bachelor’s degree
·         Three to five years’ prior experience in mid- to senior-level administration, business, management, or related field
·         Proficient computer skills, including MAC, and Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars a must.
·         Excellent written and verbal communication skills
·         Able to concentrate on multiple problems/tasks at once
·         Excellent time management and prioritization skills
·         Valid driver’s license and safe driving record preferred

 

 

Personal Assistant for Family BH

Personal Assistant for Family, BH

9am – 6pm Monday through Friday

Salary up to 100K based on experience plus stipend of $300 towards benefits, paid vacation

A very busy and active family seeks a strong, detailed, organized and kind Personal Assistant to ensure that all things are moving forward for the principal, the home and the staff of this dynamic household.  Ideal personal assistant will have had plenty of experience working in a home and a home based office.  This Assistant should be very self directed, is able to think both in the large and small picture, can anticipate needs. We seek someone who is very fashion forward and chic, has excellent experience with high end gifting to very UHNW individuals who have everything. We seek someone who is poised, elegant addable to act as a gatekeeper, manage staff and be an excellent representation ofthefamily at all times.

Duties will include but are not limited to:

Management of calendars/schedules

Making reservations and appointments

Create travel plans and itineraries

Meet with home vendors for repairs and projects

Hire and management of staff, and manage schedules for staff of home

Keep an eye on the property to ensure that nothing needs to be fixed

Gift buying, returns and purchases

Errands

Stocking of the home

Bookkeeping, paying and managing invoices

Event coordination

Assist with home renovations as needed