Personal Assistant needed full time for a fast growing comedian/entertainer. General work hours are Monday through Friday  9am – 6pm, right now in Weho, and then will be in Brentwood.  Must be OK for travel as well. At the moment there are no Health/Dental. But there is a 401K plan and Vacation/Holiday/Sick time off. Seeking to consider salary between 70K- 100K.

Looking for a highly motivated, positive, and confident assistant to support a high profile family/household.  Candidate must be assertive and have prior experience as an assistant.  Position is based in Los Angeles but candidate will possibly be needed to travel at the drop of a hat.  Hours will vary on a weekly basis and candidate will be expected to work weeknights and weekends as needed.  Looking for someone with a working knowledge of LA, a driver’s license, and a car.  Discretion & confidentiality is a must.  Candidates will be required to sign a non-disclosure agreement and undergo a background check.  Household management experience is a plus.

 Job Responsibilities (include but are not limited to):

–              Candidate’s responsibility is to follow directions, but also anticipate needs and complete all tasks necessary to streamline the couple’s lives so that they can focus on their crafts

–              Must be detail oriented, communicate well, and have the ability to multitask and prioritize while allowing time for employer to maintain a creative workflow

–              Must be EXTREMELY reliable-no last minute cancelling, self-sufficient, anticipate and prepare for the next step, thick skinned, motivated, ambitious, assertive, enthusiastic, positive, confident, and keep personal lives separate from the job

–              By nature, be very flexible, hands-on and be capable multitasking in order to make things happen.

–              Duties may occasionally include babysitting, tidying up and driving.

–              Must be able to handle hectic work schedules.  This includes working long hours and being on call and reasonably available at all times

–              Manage different projects as needed and carry out all necessary research and follow through on personal tasks

–              Scheduling and keeping calendar: booking appointments; setting up meetings

–              Organizing events and travel and creating corresponding itineraries

–              Keep up with the day-to-day correspondence between managers, agents, etc.

–              Managing office and fan mail

–              Social media updates/ideas

–              Research ideas/inspiration

–              Keep house and office stocked

–              Personal errands

–              Implement systems

–              Schedule and oversee household vendors (maintenance, gardening, pool, etc.)

–              Assist in maintaining schedule of household staff (housekeepers, nannies, etc.)

Basic Qualifications:

–              Bachelor’s Degree or equivalent work experience required

–              Minimum of 2+ years of relevant experience

–              Proficiency in Word, Excel, PowerPoint, Outlook

–              Must have strong written, verbal, and interpersonal skills with the ability to interface with other staff and high-profile external contacts

Administrative Assistant for Show runner/Producer, Los Angeles

A seasoned Show runner/Producer in TV with many TV titles under their belt seeks a new admin assistant to work on one show launching on Amazon, as well as another potential pilot. Assistant is responsible for a high volume of tasks including calendar management, frequent coordination with assistants inside and outside the company, and detailed travel itineraries. The successful candidate will be a collaborative team member with a friendly demeanor and determined work ethic. We need someone exceptionally well organized and able to effectively multi-task and prioritize, taking initiative wherever possible and being able to think proactively. 40K — not sure on benefits at this time

Basic Qualifications
  • Proficiency withMicrosoft Suite (Excel, Outlook, Word, PowerPoint)
  • At least two years’experience assisting an entertainment executive with excellent organizationskills, acute attention to detail, ability to handle multiple tasks in afast-paced and time-sensitive environment
  • Bachelor’sdegree
  • Experience handling confidential information
  • Exceptional writer
  • Exceptional verbalcommunication skills

Personal Assistant for Entertainment CEO – Beverly Hills

Prominent entertainment industry CEO seeks a career Personal Assistant to round out his amazing support team.  This position will work between his Beverly Hills office and his nearby home, reporting directly to him as well as to his senior EA.  The household is fully staffed (including a Household Manager) so this position is truly assisting and not managing.  Responsibilities are varied and ever-changing and include but are not limited to: handling detailed personal travel arrangements, scheduling personal appointments, handling personal gifting, running errands (grocery, pharmacy, dry-cleaner, etc.),  internet research, liaising closely with family members (partner, grown children and extended family) and acting as ambassador to his personal support team (trainer, nutritionist, shopper, stylist, florist, doctors, vet, accountant, business manager, financial advisor, real estate agent, etc.), handling medical insurance claims, preparing expense reports and personal petty cash management, oversight of auto care/auto insurance, art insurance, homeowners insurance and completing ad hoc special projects as assigned.  Must-have’s include complete discretion, honesty, humility, service-heart, “no job too big or too small” attitude, team-player spirit, dedication, focus, long-term intent, excellent organizational and written and verbal communication abilities, anticipatory ability, grace, poise and polish.  In return, you will have the long-term opportunity to work in a well-oiled and  positive team-environment in beautiful surroundings for one of the most successful and respected executives in the entertainment industry.  General schedule is Monday-Friday 8:30am-7:00pm with on-call availability in real time when Principal is traveling.  Salary range $80-90K DOE & full benefits with bonus opportunity.  For immediate consideration, please email your updated resume in Word (not PDF).


Executive/Personal Assistant for Music Entertainer, Hancock Park and Travel

An entertainer in the music sector seeks a truly committed and experienced Personal Assistant. The role will be based in Hancock Park daily with  travel for tours May, June, July and then again next October and November.  The hours are generally 9.30am – 6pm Monday through Friday.  Weekends would be on an as needed basis for events etc, but with ample notice given.
MUST be open though for text/emails for orders for food etc on the weekend.
Salary is about 75K – 85K DOE plus per diem would be paid for the touring days.  Health insurance benefits after 3 months for the employee only (no family members unfortunately).
Duties include:   following a schedule laid out by management team for day to day appointments, press, photo shoots etc, attending personal appointments with client, liaising with family, errands, house needs and so on. Seeking someone sharp with excellent written and verbal communication skills.

Exec./Personal/House Assistant for Writer/Producer in Music business- One year only, WEHO

IMMEDIATE HIRE! A lovely and warm writer/producer in the music sector, who will be moving out of CA within the year, seeks a personal/executive/house assistant.  MUST be SUPER organized and detailed, very adept at managing an ever changing calendar and being the first line of defense for someone who is always being bombarded by existing and new clients.  Will be responsible for ensuring that the calendar is always up to date, making sure that they are where they need to be as well as assisting with appointments, reservations, meeting locales, directions etc.  Will also assist with all personal needs- errands, stocking the house,  and house related vendors.  Will assist the Mrs, who is in school,  as well as be “family/kid” friendly should a need arise with the kids.  They will be moving before the school year next year but will rely on this person to manage things remotely and will also utilize as needed when they come back to town.  This client is writing but is also producing some shows, will need major assisting with a huge move, house renovations etc.  The role calls for someone who loves being an assistant and is not necessarily using this as leverage in the music business.  Kind and nice people who need someone SHARP managing their needs.  The role will work out of their home office/studio, or can work remotely as well.  MUST be available at night and weekends for emails.  40K – 65K no benefits at this time.

Office administrator for residential property management company in Beverly Hills

Office administrator for residential property management company in Beverly Hills, CA.  Job Responsibilities include:

  • Maintaining tenant records in Skyline database, preparing rent increase letters, processing security deposits at moveout, etc.
  • Preparing and submitting mandated compliance reports for rent controlled properties
  • Collecting and verifying employee time sheets and submitting payroll to PEO for processing; recording accrual and use of PTO; ensuring compliance with Worker’s Compensation practices in the event of work injuries
  • Organizing and maintaining office operations and procedures including designing and maintaining filing systems, drafting correspondence, etc.
  • Maintaining procedures for retention, protection, retrieval, transfer, and disposal of records
  • Contributing to team effort by accomplishing related tasks as needed

This is a full-time, exempt position; Monday-Friday, 9:00 AM – 5:00 PM preferred but some flexibility on start and end time may be negotiated. 50K-60K DOE.  32 hrs sick pay/year; Vacation hours accrue after 6 months; 1 week paid vacation at end of 1st year; 2 weeks paid vacation accrued thereafter.  7 paid holidays/year.

Office Administrator Qualifications / Skills:

  • Strong organizational skills and attention to detail
  • Excellent verbal and written communication skills
  • Excel, Word, and Outlook proficiency
  • Ability to multitask

Afternoon Family Assistant- Brentwood

A wonderful entertainment family with older kids who are all very busy seeks a warm, dynamic, “switched on” Family Assistant/Afternoon Driver. This role calls for someone to be a bit of everything for the parents who are both very busy: assistant/driver/errands etc. Monday through Friday 1pm – 7pm each day — for 30 hours.  Duties will include but are not limited to the below.  We are seeking someone who can ideally commit to a year or two and  just over all enjoys assisting families in making their lives run smoothly.
Driving to and from activities
Running errands of all sorts
Assisting with after school needs in terms of organizing
Being available for vendors who come to fix things at the home
Making lists of items that need to be stocked
Gift buying for birthdays, holidays and assisting with wrapping
Available as needed when can for events at the house

Chef needed for UHNW family for 5 months Beverly Hills

Chef needed for 5 months- Beverly Hills

A lovely family UHNW family with 2 parents and a teenager seeks an incredibly fluid and flexible temp chef while their main chef is on maternity leave.

5 days a week 11am – 8pm, with schedule advised a week in advance.  They do eat out a few nights a week but mostly home 5 days a week.  Lunch time is generally for the Mr, with breakfast simply being breakfast bars left.  Dinners when home are generally for the 3 of them.  Weekends tend to be busier with brunch type foods for up to 6 people.  They eat clean and healthy but enjoy a chef who knows how to make healthy food still be savory and homey.  They love Italian American cooking but do require a chef who knows how to gook WITHOUT Grains, Sugar and can cook low glycemic.

Seeking  to pay DOE $350-$500 per day

Executive/Personal Assistant for Head of VERY successful Event Co in Entertainment- LA

Unique personal and executive assistant position for ambitious self-starter who wants a career in event production/event marketing in the entertainment industry. Applicants should be highly organized, pro-active, task oriented and willing to take responsibility for ensuring that the company runs smoothly and effectively.  In addition to administrative tasks, you will have the opportunity to work on high profile events and interface with senior and management level entertainment industry and corporate brand partners. You’ll need to be both detail oriented and and possess the ability to see the big picture, assess, clarify and validate client needs on an ongoing basis. This is a hands-on, all-in role that requires someone with a very strong work ethic and the physical stamina to work long hours for weeks at a time during film festivals and large-scale projects.

Ideal person could have graphic design experience but not a deal breaker.  MUST know photoshop or illustrator, have to be proactive, organized, good memory.  Excel and google doc. It’s alot of rsvp list management, scheduling, creating decks etc.

Job Requirements:

  • Strong written and oral communication skills and confident in a client-facing role
  • Ability to manage vendors and articulate expectations to temporary event staff
  • Proficient in Powerpoint, Photoshop and Pagemaker and adept at creating compelling client presentations
  • Valid passport and willingness to travel
  • Reside in Los Angeles

Responsibilities will include:

– Scheduling and coordinating personal and business calendars

– Coordinating travel

– Creating presentations and event recaps

– Guest list creation and management

– Developing meeting agendas and taking meeting notes

– Billing, filing and organization

– Maintain home office and equipment and set up remote office needs when on-site

If you think you’re a perfect fit for this job, send us your resume and a cover letter explaining why

EA/PA for the CEO of an Entertainment/Media and Dog business- Bel Air

The CEO of an exciting co who’s work and focus is expanding (podcast, media, consumer products) is searching for an Executive Assistant who can prioritize the day-to-day operations for the CEO/Founder. The ideal candidate has exemplary planning and time management skills and can organize and manage calendars, keeping scheduling operations running smoothly and efficiently. Poise, articulate and professional communications are required. It’s an excellent opportunity for someone who is interested in learning various areas of the media industry including development, sales, business affairs, strategy, marketing, and social impact with a career path to Chief of Staff. This role will be based out of the executive’s house. MUST LOVE DOGS!  50K to start with AMPLE opportunity for growth with proven capabilities and work ethic.  Bel Air. CA

What You’ll Do

  • Proactively manage/coordinate daily schedule/calendar, contacts, travel arrangements, meetings (internal and external), conferences, and seminars;
  • Arrange and schedule numerous meetings / training sessions; maintain and update calendar; determine importance of meeting requests and schedule accordingly; demonstrate flexibility, patience and persistence in routinely rescheduling meetings;
  • Arrange travel and all accommodations including comprehensive and detailed itineraries;
  • Provide a bridge for smooth communication; demonstrate leadership to maintain credibility, trust and support with the rest of the team;
  • Responsible for excellence in complex meeting/event preparation, set-up, and follow-up including preparing presentations/agendas/materials, documenting notes, and coordinating follow-up items to completion;
  • Create and edit presentations, agendas, spreadsheets, communications, databases, and reports as needed/requested;
  • Prioritize and track deliverables, manage project timelines, deadlines and requests;
  • Participate in meetings, take notes and disseminate information to relevant stakeholders, including weekly email updates;
  • Manage other junior staff / scheduling;
  • Manage special projects as designated and assist other team members as necessary.

Who You Are

  • Previous experience maintaining executive’s phone, calendar, work and travel schedules using Microsoft Outlook and GSuite;
  • Strong interpersonal skills, including a professional phone manner and in-person presence;
  • Proficient with Microsoft Office programs including Outlook, Word, and Excel with advanced knowledge of PowerPoint;
  • Proficient with GSuite (e.g., docs, sheets, drive, calendar etc.);
  • Ability to work with and maintain confidential information;
  • Self-starter, independent thinker with ability to multi-task;
  • Ability to understand priorities and adjust meetings and content appropriately.

Desired Characteristics:

  • A self-starter who is organized with strong decision-making capability, ability to follow through without supervision and strong emotional maturity.
  • Adaptable to various competing demands, and demonstrate the highest level of customer service and response.
  • Superior organizational and administrative skills with the ability to multitask and prioritize work.
  • Forward looking thinker, who actively seeks opportunities and proposes solutions.
  • Must have professional polish and ability to interface with high level executives and celebrities.
  • Highly resourceful team-player, with the ability to also be extremely effective independently.
  • Ability to work evenings and weekends with potential for overnights when CEO is traveling;
  • Have own transportation.