Spanish Speaking Executive/Personal Assistant West Hollywood

Spanish speaking Executive/Personal Assistant to High Profile Classical Musical talent, West Hollywood
A lovely family in the West Hollywood Hills is seeking a calm, composed, experienced FLUENT SPANISH SPEAKING EA/PA.  The client spends time in and out the country and travels to Europe, Asia or South America the remaining time of the year.  As the entire family is Spanish speaking, the candidate would need to be fluent in Spanish and English.  While this is a Monday through Friday role the work hours will vary so we seek someone with flexibility.  Sometimes the client can be in hourly contact.  Other times, it will be weeks when the client can be away.  There is no official office to work from, working at residence (West Hollywood) or from home will be expected.  Open to salary within reason.

Butler / Valet for Home in Malibu

Seeking a very attentive, buttoned up Valet/Butler for a very busy home in Malibu.  Will be able to work independently as well  as within a team.  Will be accustomed to answering to the owners of the home as well as the House Manager. Will have a true service heart, be detailed, organized, thoughtful, trustworthy and discreet.  Will take true pride in all of their work. Monday through Saturday mid day (or so) 85K plus $500 towards benefits.

Duties will include but are not limited to:

Attending to the personal needs of the heads of the household, anticipating principles needs by learning their preferences, allergies, dislikes, etc.  Accompanying on travel as needed, running errands and managing expense reports monthly.

Valet

Clothing Management  – Dry Cleaning & Wardrobe, maintain constant high standard of closet organization and keep fully stocked with items such as hangers, drawer organizers, shoe trees, etc. as needed. Care of Clothes, delicate & valuable fabrics, demonstrate to housekeepers.  Inventory wardrobe (project yx)  Project YX returns and receipts, keeping system updated. Purchases inventories coming in and out, maintain system. Cross referencing and managing purchases/memos/returns, photographing in and out.  Consignment and allocation records –  dry cleaning, tailoring, lending and gifts.  See to repairs of more significant damage. Acquire replacements as needed, can use PA.  Lay out clothing as requested, can use housekeepers .  Care for foot wear.  Pack and unpack luggage – oversee checklist and managing  Packing list (keep updated).   Dry Cleaning In/out inventory management , housekeepers to do .  Luggage management – to and from plane.  Responsible for having a toiletries travel bag stocked

Butler 

Tablewares and Linen Management. Answer calls to the household phone.  Look after and greet guests (both house and visiting) , anticipate guests’ needs by learning their preferences, allergies, dislikes, etc.  Coordination/execution of social functions and parties – assist in the planning of events and dinner parties.  Liaise with Chef, Chief of Staff and House Manager.  Formal Table Setting & Service.  Acquire knowledge of Principles table setting preferences, refer to the Table scapes Look Book.  Consult with Chief of Staff and/or House Manager about vase and flower selections before hosting events or dinners. Assist and take part of Tablescapes Look Book .  Photograph table settings for Look Book, upload photos weekly.  Serve drinks and food.  Have a thorough understanding of all spirits and specialty foods in stockIn charge of the dining room.  Cleaning & Care of Crystal, Fine China, Silverware.  Maintain/polishing silver and brass, china, crystal, etc.  Log and maintain broken/damaged/missing record, report to House Manager to acquire replacement Inventories (keep updated and current)

  • Linens -bath, bedding, dining
  • Tablewares – serve ware, dinnerware, flatware and glassware
  • Alcohol and Wine, Beverages (Mixers, Soda, Water)
  • Personal items and accessories, grooming

Manage the wine cellar/alcohol/beverage. Purchase alcohol, wine, beverages (mixers, soda, water) Stock and inventory alcohol and all beverage. Assess and restock as necessary.  In charge of stocking all beverage refrigerators, can use housekeepers.  Liaising with suppliers.  Perform all duties with discretion, professionalism and a pleasant demeanor

Knowledge of Etiquette & Protocol

Know when to hire additional servers/bartenders & knowledge of their duties

  • Supervising all hired additional Staff
  • Training & Guiding hired event/party Staff

Writing of care manuals and inventories & house policy documents within department

 

 

Executive/Personal Assistant Beverly Hills

A very busy and active family seeks a strong, detailed, organized and kind Executive/Personal Assistant to ensure that all things are moving forward for the principal, the home and the staff of this dynamic household.  Ideal personal assistant will have had plenty of experience working in a home and a home based office.  This Assistant should be very self directed, is able to think both in the large and small picture, can anticipate needs.  Seeking someone polished, buttoned up but fun and kind.

9am – 5pm Monday through Friday (with availability on emails etc after these hours)

Salary up to 120K based on experience plus stipend towards benefits, paid vacation

Duties will include but are not limited to:

Management of calendars/schedules, Making reservations and appointments , Create travel plans and itineraries, Meet with home vendors for repairs and projects, Hire and management of staff, and manage schedules for staff of home , Keep an eye on the property to ensure that nothing needs to be fixed, Gift buying, returns and purchases, Errands, Stocking of the home , Bookkeeping, paying and managing invoices, Event coordination, Assist with home renovations as needed

Family Assistant/House Manager/Nanny – Laurel Canyon

Family Assistant/House Manager/Nanny

Laurel Canyon

60K-80K plus benefits

11am – 7pm , with flex as needed

An amazing and fun loving family in Laurel Canyon area, with two very busy working parents, (they own 12 companies) and 2 kids, ages 13 and 9, are looking for an all-purpose, flexible and multi-talented personal assistant/family assistant. They have PLENTY of staff for their various businesses, as well as a chef and a housekeeper at home.  And while they are busy, they are both very much involved with their kids.  Due to some travel, and just their busy life, they seek someone to ensure that daily life is moving forward seamlessly.  Kids are at two different schools and participate in a variety of activities so must transport them, ensure homework’s completed, stocking the house by either instacart or going to stores, buying bday gifts for parties, tidying and organizing, light meal prep if the chef is not there, bedtime rituals etc. They are super warm and fun— and if you are able to be supremely successful in the job, they are BEYOND generous.

Monday through Friday, 11am- 7pm (with flex as needed) plus benefits.  PUNCTUALITY and accountability is KEY here

The ideal candidate is someone who can share examples of their experience organizing a home, running a household, utilizing technology, etc. This person is also proactive, someone who likes to make suggestions and take initiative. They would be flexible and solution oriented as new needs arise. They don’t mind doing the small things (i.e cleaning up around the house) or managing projects (i.e. organizing the garage). They would understand and exercise discretion, judgement and confidentiality. They would have a happy attitude and a good sense of humor. They like to laugh and hope you do too.

Required qualifications include the ability to:

  • Organize the house and help keep it organized
  • Work with the housekeeper/chef, interface wit office staff as needed
  • Shop for groceries/household needs/ clothing etc (at the grocery store/Amazon/ etc)
  • Drop off and pick up dry cleaning, run errands, etc.
  • Oversee home improvements (and coordinate handymen when needed):
  • Assist with keeping track of kids’ school needs/activities/sports
  • Help with party planning
  • Proactively find ways to make lives more coordinated and less stressful.
  • Assist with the  house rules as led by parents.
  • Take care of dog, vet, groomer etc
  • Research as needed
  • Assist with vacation and camp info etc
  • Holiday organization, packing
  • Ability to set-up and use technology (i.e. connecting video game modules to the television; downloading and set up apps on smartphones (we use iPhones; use email, calendar apps, task/to do apps, etc.)

Executive/Personal Assistant for TV talent/producer/host, with growth – Burbank and Studio City

Personal/Executive Assistant with entertainment experience is needed for a TV Production company that is primarily based in the unscripted TV world of reality and TV hosting. The company is growing in all areas.  The position is 70% at the office in Burbank and 30% out of a home based in Studio City.  Monday through Friday, 9am – 6pm with flex as needed.  52K – no benefits at this time.  Opportunity for growth as the company progresses.

A really kind but very busy TV talent is seeking an EA/PA who is a very competent assistant and is able and willing to straddle both personal and professional needs. Ideal person will be open to travel with work for hosting gigs and/or production. This role will manage all schedules/calendar for the principle as well as interface with business associates, friends and family.  Will be the first line of defense for this talent.  Will also be aware varying states of projects, assist with reading materials, knowing what is out in the market and will have a true interest in the work.  The assistant role is also covering personal assistant needs and will be responsible for setting appointments for either the talent or kids (must be family friendly), vendors and needs for the home, errands, stocking the house, management of travel, cars, pets and so on.  This is an excellent opportunity for someone who loves this areas of the TV world and wants to have growth.  As long as you able to be a true doer there is ample opportunity with the production company and this client.

Family Assistant/Runner/Jill~Jack of All trades- Bel Air

An amazing family in the Bel Air area seeks a Jill/ Jack of all trades. Someone who who can act as a runner that can be a “do it all”. Main objective is to run errands, drive kids, walk dogs, handle meeting with vendors when the house manager can’t. Must also be willing to house sit, dog sit and kid sit when needed.
Looking 3-4 days a week for 4-6hr. Start slow and work way up in hours. When the weekend girl is on vacation, come in and help on the weekends. Same with the week person. There is 24 hour coverage so when these people are off we really need back up to cover. Perfect for a student or someone that is looking to break into personal assistant house work. Even someone that needs time in the day/week to do other ventures but wants extra work. Flexible on the days and hours but ideally Mon, Tues, Wed, 12–6pm. Can start slow and see how the needs unfold as the weeks progress.

Executive Assistant to President of Production Company

A prolific and dynamic President of Production/Creative at an exceptional production company seeks a super smart, savvy Executive Assistant.  This executive is wonderful and warm but does seek someone sharp and in tune with the administrative needs for a fast -moving desk.

We are only considering someone who has 2 plus years of experience in entertainment coming off an elevated level desk at an agency, production company, studio, management firm.   Familiarity with film is an absolute MUST!  Knowing the names of the players, agents/managers/talent, writers, etc. is key.    The role calls for someone who is incredibly detail oriented, is an epic problem solver on one’s own, and is able think 10 steps ahead at all times regarding all areas of this executive’s very busy schedule. Will be adept and comfortable interfacing with executives at all levels (top down) internally and externally as well as talent.  With proven success, after some time, and showing a true work ethic, there may be growth in this company as they are expanding rapidly.

Monday through Friday 8:30am – 7pm, Century City.  Considering people in the range of salary between 45K – 60K plus benefits.  This is however paid HOURLY so the numbers are broken down to get you to the desired annual salary to also include OT etc.   Please send a resume in WORD (NOT PDF)  if your experience is a true match and has at least 2 plus years of experience on a more senior desk in the entertainment/film world.  MUST be able to make a 1-2 year commitment as well.

Personal Executive Assistant – West LA

A very active and driven young couple who are very successful in the tech space,  and are ULTRA private, seek an assistant to join their growing team.  Reporting to the Head of Executive Affairs, the Personal Assistant will support the Principal and the HEA in a variety of duties spanning the Principal’s personal and business life. The ideal candidate will possess an elite work ethic, a 24/7 mindset, strong organizational and hospitality skills, and an extreme attention to detail. New challenges will emerge regularly, and the PA must be quick to adapt and find solutions without getting discouraged or losing composure. This role offers you the opportunity to work with well- respected industry leaders who deliver their best and expect the same from their team.  Seeking to pay compensation 90K- 125K plus benefits.  Normal work hours (sometimes being at the house around 11am- till like 4/5pm sh). There is a 24/7 mentality on the phone or email.

Job Duties include:

  • Stay on top of a constantly changing, complex, busy calendar
    ○ Proactively identify and handle conflicts/overrun/travel time issues
  • Brief Principal for meetings, calls, press/interviews and events
    ○ Collect background, review materials, investigate attendees, summarize insights
  • “Body man”/woman
    ○ Ensure that Principal is comfortable and prepared at all times
  • Manage correspondence
    ○ Filter email, draft letters, ensure important messages aren’t dropped
  • Event planning and management
    ○ Family vacations, corporate retreats, conferences, private parties
  • Travel planning and booking
    ○ Monitor and be on standby for last-minute changes/cancellations
  • “Advance man”/woman
    ○ Move ahead of Principal to ensure frictionless and quality experience
  • Estate management
    ○ Contractor/vendor oversight, general maintenance, bookkeeping
  • Light household duties
    ○ Cooking, cleaning, laundry, shopping, mail, walking/feeding the dog
  • Special projects
    ○ Example: “Figure out how to produce/record/edit/launch a podcast and do it”

Requirements for consideration:

  •  24/7 availability, “no job too big, no job too small” attitude
  •  Proven ability to exercise discretion and protect confidentiality
  •  English fluency, well-spoken and able to present professionally
  •  Prior experience as an EA/PA at highly demanding, fast-paced home or co
  •  Valid driver’s license and car (mileage will be reimbursed)
  •  Able to lift 50lbs overhead and carry 40lbs up two flights of stairs

High profile family Calabasas seeks High level Chef

This position is generally 3-4 days per week. Will be working with a lead chef who has been there for 15 years.  The chef and you will rotate days.  At times it could be 5 days depending on clients schedule. Some travel may be required.   Chef would be responsible for preparing breakfast, lunch and dinner for the family of 5. Monday thru Friday chef would also prepare staff lunch for 5-6 people.  Be able to cater small business meetings for 2 -6 people usually appetizer meals served family style.   Requirements: comfortable cooking vegetarian, vegan, southern comfort foods, and California fresh cuisines.   Must have excellent communication skills, be able to multi-task. Work well under pressure and works well in a rapidly fluid work environment.    Candidate should be able to work well in a structured team environment. Be able to take direction and follow through to completion of tasks given.  Breakfast shift starts at 7am, lunch 11:30/12:30pm, dinner plated and left for family. Sometimes due to schedules the days can be longer.  Average of about 10/12 hour days.  When on family vacation, no need for cooking. 100K-120K plus benefits.

Experience:

1) Worked as a private chef for a client at least 2 consecutive years and worked has a private chef full time, for a minimum for 3 different families

2) Previously worked as a private chef on an Estate no less than 1 year (preferably but not mandatory)

3) Able to cook various types of cuisines well

4) Be knowledgeable of  nutrition and nutritional cooking methods

 

Starting Salary negotiable  – 1 year  contract that may be renewed by client at the end of term.

Vegan Chef – Hidden Hills

Seeking a vegan chef for a Hidden Hills property.  For the right candidate, they will be offered a 1-year contract.  There will be 5-7 people daily.  Preferably seeking a chef who would have a degree or certification in nutrition and be versed in healthy cooking techniques.   Chef would be responsible for Breakfast, lunch, and dinner, 3-5 days a week (depends on clients schedule) Client really enjoys have Sunday brunch. Must be ok working a flexible schedule, that could change daily and comfortable working in a fluid work environment. The chef would serve breakfast and lunch. On most days the chef would leave plated dinners for client and any guest. It is not etched in stone: some travel may be required. Degree or certification nutrition. Sometimes breakfast will be on the go and sometimes lunch can be packed to go.  This is younger based home with people who do not get up early and their days veer later.  100K – plus benefits.