PART TIME ON CALL PA NEEDED FOR ACTRESS- Los Feliz

Looking for a flexible on call PA for a busy actress to handle logistics such as calendaring, emailing, booking travel / hotels/ reservations etc.  This will be approx 10- 20 hour a week.  $25/hour.  You will mostly act as a virtual assistant with a list of things to get done over the week.  Also during Oscar week it may be a bit more as she will have fittings and more errands than usual.  Be prepared to work day of Oscars as well.

 

This is a great job for someone looking to pick up some extra hours!  NO ACTORS PLEASE!

Personal Assistant for High Profile Family – Bel Air

Personal Assistant for Family, Bel Air, CA
A flexible approach to hours is required.  Successful candidate will be available to be contacted at any time, and/or follow up on matters outside of standard work hours if required.  Salary up to 90K based on experience plus stipend of $300 towards benefits, 10 days paid vacation
A very busy and active family seeks a strong, detailed, organized and kind Personal Assistant to ensure that all things are moving forward for the principal, the home and the staff of this dynamic household.  Ideal personal assistant will have had plenty of experience working in a home and a home based office.  This Assistant should be very self directed, is able to think both in the large and small picture, can anticipate needs.  
Duties will include but are not limited to:
Management of calendars/schedules
Schedule appointments and reservations
Prepare business correspondence on behalf of the Principal
Manage pet care
Manage travel plans and logistics
Schedule home vendors for repairs and projects
Recruitment and management of staff, and manage schedules for staff of home 
Keeping an eye on the property to ensure that nothing needs to be fixed
Ensure events are not missed, suggest gift options, handle purchases and returns
Manage and update home and wardrobe inventory
Errands
Stocking of the home 
Bookkeeping, paying and managing invoices
Event coordination 

Temp. Assistant to Actor/Standup Comic & His Wife-FILLED

$600/  FLAT RATE
DAYS: Thursday, Feb. 21, Friday, Feb. 22, Sunday, Feb. 24th (2 hours) Monday, Feb. 25, Sunday Feb. 26
 
Location: Home office in Studio City.
 
Must have a working car with insurance.
 
Duties: Emailing with agents & publicists, coordinating his standup show that weekend (Which means checking him in for his flights, picking up from home and taking to airport, texting with Actor & Point Person, then checking him in for his return flight, and picking him up from airport on Sunday and taking him home).
 
Also, you will be on a text thread with the Actor & his wife for all things related to household: getting groceries, dry cleaning, etc, or helping his wife with anything needed.
Must be discreet and have entertainment experience!

ONE MONTH TEMP Assistant for a Creative Director in TV

2/4 START DATE

Assistant for a Creative Director who is working on a TV performance. Assistant will need to work discreetly while on this project. Ideal person is organized, grounded, ambitious and energetic.

Assistant dates 2/1 -3/2

$4,500 (payment directly from show paid weekly)

8 – 12 hour days (less on weekends, variable start times no earlier than 9A)

Location(s) Hollywood and Sherman Oaks!

-Attending meetings/note taking and organizing notes.

-Familiar with building visual “Decks” in Keynote or Powerpoint

-Day to Day on set functions (Making runs, food, etc)

-Scheduling

-Able to build and print pdf’s

-Build graphic posterboards

-Graphic skills a plus

2nd assistant to HM PA BH

Seeking a forward thinking, detailed second assistant for a busy home in BH (moving to Bel Air eventually).  Will assist with all catch all needs including errands, management of home, stocking, organizing and so on.  Will work directly with owner of the home on needs as well as as act as the second assistant to the HM/PA.  Monday though Friday , 9am – 5pm $25 an hour plus benefits.

House Manager/Personal Assistant BH (eventually Bel Air)

A lovely home with a single parent and two kids seeks a truly full functioning, detailed and discerning HM/PA.  The role is 9am – 5pm Monday through Friday.  Pay is up to 120K DOE plus benefits.  This role calls for someone who is exceptionally detailed, forward thinking and a true problem solver.  Is a master at check list and knows how to play triage to see what needs to be addressed each day/week and so on.  Will manage other staff including HSKPS, nanny, 2nd assistant/runner, vendors and so on.  The client is quite detailed in the way they think and desires someone who is buttoned up, effective, but also knows how to keep the team all working together in a kind and cohesive way.  The majority of the role is managing household needs such as updates/fixes, working with vendors, stocking the home (and perhaps some management of errands however the second assistant conducts much of the errands and runs), invoices/bill paying with accountants, event planning, gift buying, buying of collectibles (managing shipping, storage and so on).  We seek someone sharp and kind.

EXECUTIVE ASSISTANT TO CHAIRMAN OF GLOBAL SPORTS, ENTERTAINMENT & LIFESTYLE MARKETING AGENCY

Prominent CEO of a full service “culture” centric agency servicing the best in sports, entertainment, media, social tech, arts, lifestyle food etc seeks a dedicated and results driven EA to manage their very busy office.  Fantastic environment and opportunity to work with one of the best names in the industry and someone very ensconced in the LA world.  Ideal person will have 7 plus years of EA experience. General hours are 830am – 630pm with flex as needed 80K-110K plus benefits.  Westwood.

Duties include but are not limited to:

  • Heavy phone and email correspondence; screening mail and packages
  • Calendar maintenance—meetings, conferences, calls, off-site events, travel, parties and so on.
  • Extensive travel arrangements, including booking private aviation and all accommodations
  • Planning events, including holiday parties, company outings, etc.
  • Bill pay and expense reports
  • Document maintenance
  • Personal shopping pertaining to business, including purchasing all gifts, clothing, tickets, and    hard-to-find items.
  • Updating and maintaining extensive contact lists
  • Organize and track communications for CEO through precise call sheet management
  • Organize and track CEO’s short-term and long-term responsibilities with diligence utilizing a formal tracking system and assist in note taking or writing first drafts  of speeches or correspondence based on executives note

Ideal candidate should possess/ maintain all of the following:

Ability to play well with others but get done what needs to get done in service of the executive.

  • Excellent organizational, time management, problem-solving, and follow-up skills which include seeing around corners and thinking ahead when executive isn’t!
  • Keen ability to multi-task
  • Attention to detail
  • Excellent oral & written communication skills
  • Desire to take initiative; self-motivated
  • Flexibility, dedication, and stamina in a fast-paced environment
  • Ability to assess appropriate political/diplomatic protocols
  • Maintain discretion & confidentiality
  • Ability to prioritize and/or communicate with executive to determine priorities
  • Ability to remain calm under pressure & handle stressful situations
  • Will be poised, capable, articulate and make a wonderful first impression for the office

Executive Assistant to CEO of Entertainment/Media Co – Century City

Prominent Producer is seeking a full-time Executive Assistant to be based in the company’s Los Angeles office in Century City.  Applicants must have a minimum of 7 years of experience supporting a C-level executive.

Duties include but are not limited to:

  • Heavy phone and email correspondence; screening mail and packages
  • Calendar maintenance—meetings, conferences, calls, and off-site events
  • Extensive travel arrangements, including booking private aviation and all accommodations
  • Planning events, including holiday parties, company outings, etc.
  • Bill pay and expense reports
  • Document maintenance
  • Personal shopping pertaining to business, including purchasing all gifts, clothing, tickets, and    hard-to-find items.
  • Close coordination with the Principal’s Personal Assistant in Chicago regarding calendars, travel, etc.
  • Updating and maintaining extensive contact lists and Rolodex
  • Organize and track communications for CEO through precise call sheet management
  • Organize and track CEO’s short-term and long-term responsibilities with diligence utilizing a formal tracking system and assist in note taking or writing first drafts  of speeches or correspondence based on executives note

Ideal candidate should possess/ maintain all of the following:

Above all a sense of humor!  Ability to play well with others but get done what needs to get done in service of the executive.

  • Excellent organizational, time management, problem-solving, and follow-up skills which include seeing around corners and thinking ahead when executive isn’t!
  • Keen ability to multi-task
  • Attention to detail
  • Excellent oral & written communication skills
  • Desire to take initiative; self-motivated
  • Flexibility, dedication, and stamina in a fast-paced environment
  • Ability to assess appropriate political/diplomatic protocols
  • Maintain discretion & confidentiality
  • Ability to prioritize and/or communicate with executive to determine priorities
  • Ability to remain calm under pressure & handle stressful situations

Competitive compensation package commensurate with experience; full benefits package provided.

 

Assistant/Office Manager for very cool fast growing high end jewelry co (celebs etc) Sherman Oaks

An amazing CEO of a very cool and well known jewelry company that caters to the fashion elite and celebrity worlds seeks a dynamic, smart, ultra organized and tech savvy assistant/office manager to join a growing team.  The company has grown from a one person on their own to a few folks.  Their following is huge with plenty of press and attention.  This busy mom who also works needs a great team around her to ensure that all things are moving forward in her office. Ideal person will be about 40K-45K but MAY have some wiggle room for the right person, and will also consider stipend towards benefits.

Executive Chef for UHNW Corp Office NYC

UHNW Client seeks a corporate chef for their offices on the UES NYC. Ideal person will be an Executive Chef, will ideally have worked in high end restaurants, , will have a heavy culinary development/recipe development background.  Will  run the corporate kitchen.  Breakfast, which is continental for the main staff and made to order for more senior staff and lunch, the same way. There are also many events.  Can be assisting with feeding 200 plus people a day with other chefs and beverage and food person on the team  as well.   Monday through Friday 7am – 4pm OR 9am – 6pm.  Compensation and benefits based on experience.