Executive Assistant to Chairman NYC- WILL RELOCATE and set up for housing!

Executive Assistant to Chairman NYC- WILL RELOCATE and set up for housing

130K- 155K plus benefits

Seeking quick witted, dynamic, fast moving EA to work in fast paced office.  IDEAL person will come from a talent agency, music manager or another “entertainment” based company.

As an Executive Assistant to the Chairman, you’ll be involved in the day to day planning of this busy life. This role requires up to eight (8) weeks of travel, often times during holidays. Ideal candidate will be thick skinned, well spoken and have incredible attention to detail. Must be able to work under stressful situations and be extremely organized.

Desired Skills and Experience

  • Bachelor’s degree required
  • Must have 7+ years of experience  working as an executive assistant
  • Ability to work and thrive in a fast-paced environment
  • Must be proficient in Microsoft Office (Word, PowerPoint, Excel, Outlook)
  • Excellent written and verbal communications skills is a must
  • Someone who has prior experience working for a C-level executive is required

Duties:  Managing the fast-paced day to day calendar for the Chairman, answering phone calls and responding to emails in a timely matter, must be very experienced with booking travel accommodations including flights, restaurants, hotels and cars. Coordinating and scheduling meetings along with booking conference rooms.Experience with expense reports and finances.  Preparing paperwork and documents for meetings as needed. Very detail oriented and able to multitask. High- level written and verbal communication skills.  The key to succession he role is to be poised, elegant, capable and confident!

Previous c-suite administrative experience is preferred

Personal Assistant to a Busy Media Entrepreneur – Hancock Park Adjacent

Looking for a bright, hardworking and detailed assistant for this very busy Creative Entrepreneur. You will be her right hand based out of her home office and be expected to handle all admin needs as well as all personal needs. Duties include but are not limited to: errands, picking up food and coffee, helping out on photo shoots, helping with clothing pulls, handling travel, returns, assisting with styling and whatever else pops up! This is a fun and exciting opportunity for someone with a couple of years of PA/EA experience who wants to move into a creative industry and be hands on. We need someone who is flexible, thinks 5 steps ahead of your boss and takes pride in being a great assistant. Ideal candidate is professional, discreet and has no ego. This is a job where you can learn and grow down the line! Lot’s of fun stuff happening and a great time to get in. Must be dog friendly and open to dog or housesitting at times. Good writing skills needed!

 

40-52K DOE + $200/month Stipend towards benefits.

Hours 9-6ish + some weekends if there is a shoot or event happening

Family/Office Assistant/House Manager- Bel Air

An amazing family with two busy working parents, seeks a new family assistant/office assistant/house manager to work with the existing House Manager, House staff and Office admins.  This role calls for someone who can be fluid in nature and can work  can work  in an office (not overly corp/fashion centric) and in a high end but “family” centric home.  Their current House Manager/Assistant is “moving up” in the business but will still very much be a part of the day to day in all areas.  They just need some help.  While the home is busy and there are 4 kids, there is only one living at home currently. The husband is a very high ranking executive in the entertainment/media business.  They are warm, lovely. caring people who take care of their employees when they prove themselves. We seek someone who is exceedingly detailed, is a true problem solver, knows how to think steps ahead.  Sees the bigger and smaller picture.  Knows when to step in where as is needed.  With the right fit and a good work ethic, there is room for growth as the business and family life grows.  Seeking to pay 60K-65K, no benefits at the moment but again, generous people who always make sure their employees get treated well. Monday through Friday for the most part with “fairly” normal working hours.

–       Manage schedule of CEO, family and household staff- for very active kids

–       Make reservations

–       Book ground transpiration

–       Manage Household supplies (cleaning, light bulbs, wrapping, candles, office)

–       Manage dogs needs (grooming, vets, meds, food, daycare)

–       Take cars to be serviced

–       Manage car wash

–       Run errands for office and house

–       Drive child or family members when needed

–       Schedule and meet venders

–       Help set up and manage parties

–       Manage orders

–       Wrap presents

–       Work with Weekend person on household needs (repairs, A/V, dogs, staff needs)

–       Report directly to VP of Product/Estate manager

 

Responsibilities to grow and change as needed by CEO and VP of Product/Estate manager

 

PART TIME PERSONAL ASSISTANT to YouTuber- West Hollywood!

25K for 20 HOURS a WEEK-

Successful, young media personality is hiring a part-time Personal Assistant (PA) to support rapidly growing business and personal life. This part-time (3 days per week) position will be responsible for working directly with the Talent to assist in day-to-day tasks as needed. See a specific list of responsibilities below:

RESPONSIBILITIES

  • ●  Extensive travel coordination including booking flights, hotels, car service and other accomodations
  • ●  Organize and maintain calendar
  • ●  Schedule personal appointments and business meetings
  • ●  Ensure punctuality and professionalism at appearances, events, meetings andproductions
  • ●  Arrange and accompany Talent to relevant events, meetings, productions, and more
  • ●  Run errands including but not limited to grocery shopping, dry cleaning, and mailpick-ups.
  • ●  Organize, sort and handle all mail. Bills to be delivered to money manager.
  • ●  Occasionally assist with pre-production process including prop purchases, locationscouting and scheduling.
  • ●  Other: water plants, care for pets, assist in packing, help maintain overall health and happiness.QUALIFICATIONS
  • ●  Previous personal or production assistant experience preferred
  • ●  Experience working with talent preferred
  • ●  Must have a can-do attitude
  • ●  Must be reliable, punctual, flexible, trustworthy, discrete, organized, proactive,resourceful and efficient.
  • ●  Experience and understanding of digital talent landscape strongly preferred
  • ●  Passion for fashion, beauty, and pop culture a plus
  • ●  Excellent interpersonal, organizational, communication (both written and verbal), andpresentation skills
  • ●  Ability to thrive in a fast-paced environment with tight deadlines that must be met bythe Talent.
  • ●  Responsible to help Talent meet those deadlines.
  • ●  Must be prepared to sign an NDA

EXECUTIVE ADMINISTRATIVE ASSISTANT to CEO of Events Agency- Los Angeles

45K-55K+ health Insurance reimbursements

 

An Events agency in Los Angeles is seeking an ‪Executive Administrative Assistant who will work alongside the CEO and be a key component of driving a wide range of day to day administrative and client support functions for the company’s client base. This role will interact with a roster of clients, and will require a superb level of service in a fast-paced environment.

 

We are looking for creative individuals ideally with experience in the events, account, brand, and/or client management space to help complete our team. Must be detail-oriented, be able to work quickly and most of all, take direction well!

 

A Little About You:

  • Minimum 3+ years’ experience as an ExecutiveAdministrative Assistant supporting an Executive in the account, brand, and/or client management space
  • Ambitious and welcomes challenges with a “no task is too small” attitude
  • Very detailed and very organized
  • Independent, bright, and a fast learner
  • Mature, driven, reliable, resourceful, and efficient
  • A self-motivated/self-starter with a proactive attitude (able to see what needs to be done and does it)
  • Social Media Savvy
  • Works under deadlines and successfully prioritizes workload
  • Dependable and honest
  • Professional phone manner
  • Upbeat and positive, with a great personality and a professional appearance
  • Strong sense of responsibility, ownership, and pride in delivering quality results
  • An ability to handle confidential information with discretion

 

Job Requirements:

  • Handles all administrative duties for CEO; managing calendar, expenses, travel, invoices, and databases
  • Compiles weekly status report and agency updates
  • Updates events calendar and contact database, managing the events inbox
  • Prepare client lists, assistwith logistics such as venue research/booking, site visits, vendor research, catering, décor, and guest lists
  • Preparing presentations in Keynote
  • Knowledge of social media will be essential, as will strong writing skills
  • Team player who can prioritize a varied workload, and have the communication skills to build an effective working rapport, both internally and externally, at every level
  • Assisting with events on the day of, including problem-solving, communicating with staff, organizing vendors, and welcoming guests

 

 

Ideal Candidate Requirements:

  • 3+ yearsexperience as an Executive Administrative Assistant
  • Resourceful

 

  • Exceptional organizational skills; self-motivated, comfortable with shifting priorities, ability to take

initiative, schedule and complete multiple tasks simultaneously with tight deadlines

  • Effective communication skills; confident working with both staff and clients in a friendly positive

and service oriented manner

  • Quick learner
  • BA/BS required

 

Promotion Asst/Coordinator at Top Music Label- Santa Monica!    

35K-45K + Benefits

Administrative Support:

  • Provide administrative support to the SVP of Rhythm, Promo Department VPs, National Director of Urban/Mixshow and the Director of Modern Rock
  • Assist with radio-related artist appearances, performances, and interviews in the LA area
  • Answer heavy phones, maintain calendars, book travel and assist with daily operations
  • Book meetings/boardrooms and schedule outside meetings (reservations, etc.)
  • Actively work with executives and cross-country regionals/nationals, in promotional items distribution, contest winner travel, radio personnel travel, ticket allocation, and artist promotion tour routing
  • Delegate compliance between radio stations, regionals, nationals; gathering  approvals, compliance letters, and assisting in compliance training
  • Create, log and submit expense reports

 

Promotions:

  • Create weekly promotion reports including airplay updates, sales, streams, Shazam, etc.
  • Pull daily custom BDS and Mediabase airplay reports
  • Utilize Nielsen Soundscan and Insight to pull sales reports to be sent out to the department
  • Create and maintain current station lists for the Top 40, Urban, AAA and Modern Rock formats
  • Act as a hub for the department’s music priorities and have on-hand whenever a staff member needs
  • Send music to BDS and Mediabase for encoding in their database
  • Organize and coordinate the shipment of CDs and other product to staff, radio, and VIPS according to the release schedule and promotion plan
  • Work with the SVP, VPs, Regional Directors, and various radio Promotion Directors to coordinate/manage nationwide promotions and contests across all radio
  • Submit music videos through DMDS systems to various networks

 

 

Job Requirements:

Skills/Abilities:

  • Working knowledge of Mediabase, BDS, Nielsen Soundscan, Insight and DMDS
  • Experience in All Access, Billboard, Uniport, eTA, Spotify and iTunes a plus
  • Strong knowledge in the Microsoft Office Suite, specifically Excel
  • Must have excellent speaking, writing, spelling and typing skills
  • Proven ability to operate in a fast-paced environment, responding to issues promptly with a strong orientation toward customer service and teamwork
  • Strong organizational and time management skills, including prioritization and follow through
  • Detail oriented/strong ability to multi-task
  • Must have a sense of urgency/willingness to work quickly and efficiently
  • Able to comfortably converse with all levels from both within and outside the company
  • Good relationship building skills
  • Self-starter and proactive

 

Experience:

  • 1-2 years of administrative assistant experience

 

Education:

  • Bachelor’s degree

Executive Assistant / Office Manager to a GRAMMY winning, iconic recording artist, acclaimed actor and his production company- WEHO

 

Executive Assistant / Office Manager to a GRAMMY winning, iconic recording artist, acclaimed actor and his production company. Job responsibilities include standard executive  assistant & management associate work, executive office management, production company management, research, handling some artist social networking, light touring-travel coordination with artist/band/crew, interfacing with label execs, biz manager, lawyers, etc, and — 30% personal work. Position runs the gamut from truly basic assistant tasks to more sophisticated day-to-day duties.  Possible opportunity for growth & significant opportunity to autonomously work on higher level artist projects.

Preferably have appropriate music business experience, be technology proficient, possess excellent verbal/communication skills, be self-motivated, efficient, resourceful & calm, thrive working ALONE in a lovely Hollywood office. Contacts in music, film/tv a plus.

College degree & 3 years industry assistant experience required. 50-55k year, no benefits, little or no travel.

Celebrity Fashion Stylist needs Personal Assistant- West Side

Looking for a great Personal Assistant to help a very busy stylist with all business and personal needs as well as deal directly with some high end clients.  We need someone extremely organized, hardworking and excellent on social media.  You will be responsible for keeping all admin tasks handled and always making sure your very creative boss is on track.  Duties include scheduling, drafting emails, dealing with venders, dry cleaning and grocery runs and making sure everything in the household is running properly.  Must be 5 steps ahead of your boss at all times and keep a check list of what needs to be done around the house as well as with the business.  This is a great job for someone with great assistant skills, common sense who is a self starter and knows how to run all aspects of a very busy life.

 

50K + stipend towards benefits.

Seasoned Estate Manager- Newport Coast

UHNW client on the Newport Coast, with another smaller home nearby, as well as other homes across the country, seeks a seasoned Estate Manager.  Wonderful opportunity to work with a warm client who has an open heart and cherishes those who are hard working and successful in the role. The home is large,  over 25,000 sqft, with the nearby home about 5,000. This is a Crestron home, that was recently built, and requires someone with a keen eye for detail to stay on top of, and manage, the home to ensure that it can withstand time and always look like it has just been built.  General hours for this role are 8am – 5pm with flex as needed should they have an issue (24/7 avail by phone/email/text).  While they do entertain sometimes, it is not often.  However they do hope that the EM will always ensure to have the home well prepared for their arrival or for guests (ensure that all AV is working, the house is stocked and so on).  The ideal person for this position will be someone who has worked with other UHNW clients, has run large, detailed homes, and truly understands what it means to go over the house with detailed eyes each and everyday.  Will have a good warm attitude towards the client, other employees, vendors,  and will have a very operations way about them.  Our hope is to find someone who truly LOVES the role of being an EM, relishes running a beautiful home and has problem solving way about them.  There is private office for the EM where management of vendors, the home scheduling and other operations needs can be done.  We’d like to find someone who has a large rolodex of all kinds of vendors, who always seek sour the best person and pricing for the  job at hand, and will always come up with solutions. While we need someone who is attentive, and is walking the home and the premises, we’d like to find someone who also knows how to be a bit “invisible”.  Compensation is relatively open for the right person based on their experience.  At this time benefits are not necessarily “offered” but can be rolled into the salary or as a stipend.  Will discuss.  MUST HAVE LONGEVITY in roles.

For immediate consideration, please send a resume in word, with a paragraph explaining your experience in other high end homes, salary needs and any other pertinent information.

EA/PA for High End Jewelry Designer Sherman Oaks

A very successful, cool, and busy, high profile jewelry designer who sells to sites such as Net A Porter/Moda Operandi with a huge celebrity following,  seeks a Jack/Jill of all trades to act as an Executive and Personal Assistant.  Average day will be roughly 8 hours either 9-5, or 10-6 Monday through Friday. Ideal person will be a bit flexible for each day based on clients/business needs and or family needs.  This role will be about 80% EA based:  Admin needs such as interfacing with clients, keeping tracking lists product, knowing how to make a bank deposit, dealing with computer work etc; AND will also be OK with  20% Personal Assistant work which would include but is not limited to:  Errands, grocery runs, organizing, driving  kids to activities sometimes (13, 11). We seek someone who is proactive and a true problem solver, is swift on the uptake, savvy, organized, knows how to and enjoys being a worker bee to assist her as the company continues to grow at a fast pace.   Must be calm, capable and a true doer.  Discretion is also key!  Seeking to pay about $20-$22 an hour but may be open for more based on experience and a true match.