Career Estate Manager – Los Angeles

A multi hyphenate in the entertainment, business, media and brand space, with an extraordinarily busy life seeks a TRUE career Estate Manager.  Based in Beverly Hills, the home is large with tons family and business associates.  There is a lot of staff that needs to be managed and will report into this role including housekeepers and butlers (believe nannies and chef as well). The role will report to the Chief of Staff, the principal of the home as well as work with team members and interface with may family members. 150K -200K depending on experience.

Position Description:

As one of the most active, energetic and multi-talented executives in the world, the principle of this home is kind but demanding in needs .  The Estate Manager is the orchestrator of the household.  He/ she works directly with the Chairman/CEO to plan and execute the overall management of the properties and expected service.  The Estate Manager will set the service standard and is responsible for the hiring, training and ongoing management of staff required to meet the service needs of the household. They will plan and execute VIP service and hospitality for events and day to day living for the Chairman/CEO.  Expedite or perform all the duties necessary to ensure an outstanding experience.

Responsibilities include:

  • Managing the day-to-day household function of primary residences in LA
  • Leading the domestic staff including: Butler, Property Managers, Housekeepers, House Manager, etc.
  • Liaison between principal and domestic staff and delegate accordingly
  • Implement and manage HR functions for domestic staff including: recruiting, training and development, performance reviews, staff schedules
  • As Head, Family Office, provide strategic direction for the Chairman/CEO ‘s extended family members.Point of contact for household issues / inquiries.  Implement best practices and provide guidance for household management
  • Develop and implement company policies and employee manuals
  • Act as the Chairman / CEO’s representative for major construction and renovation projects
  • Oversee monthly and annual budgets for each home and provide reports
  • Review and authorize household bills and vendor selection
  • Identify, research, and negotiate on principals’ behalf large purchases such as watercraft and vehicles
  • Oversee events including large personal celebrations, charity events, publicity events, etc.
  • Research and development for special projects, as well as numerous additional tasks and responsibilities as needed
  • Overall maintenance and look and feel of the various properties
  • Management of the Chairman/CEO’s family and extended family members’ homes

Qualifications/Background:

  • Highest level of personal service experience with private families and / or individuals
  • Well educated in luxury items such as fine art and antiques
  • Proper social etiquette and cultural knowledge
  • Acute business skills
  • Ability to maintain the highest level of confidentiality with outstanding diplomacy
  • Ability to effectively lead and provide direction to both direct reports and those within your circle of influence
  • Successful track record of achieving results through relationship building, persuasion and collaboration
  • Impeccable oral and written communication skills
  • Forecasting and budgeting experience
  • Demonstrable comfort dealing effectively with people at all levels (including senior business and political leaders, celebrities and non-celebrities) and from a wide range of backgrounds and professions
  • Critical thinking and analytical skills
  • Consistent discretion, sound judgment, and the highest professional ethics
  • Passion for excellence and innovation
  • Strong work ethic
  • A track record of 8-10 years of professional success in highly complex, demanding environments
  • College degree required; graduate degree a plus

Executive Assistant to CEO and Entrepreneur of Ent based Co – Sherman Oaks

The CEO of one of the most successful television and film security company’s in the entertainment industry, working on nearly 400 shows a year, seeks a true office hero!  They pride themselves on being an outstanding organization with great communication, allowing them to focus on providing well trained executive protection officers to cast members and knowledgeable on-set security officers to production. Additionally the CEO to a software development company that specializes in television and film software.  So there is a lot of fun to be had and a lot to manage for this very dynamic CEO.   The CEO’s motto is that most of us spend most of our waking hours at work, so therefore our work should be a happy, healthy and meaningful place.  In their need for an EA they seek for someone to be simultaneously be extremely detailed, while maintaining a sense of humor. To feel energized by wearing many hats and being challenged to independently find solutions, as well as to be able to work in a team.  Ideal person will have a passion for the film/tv industry and technology.  Can pay between 60K – 85K plus benefits. Monday through Friday, General hours are about 8:30am – 6:30pm.

Job Duties

  • Correspondence for the President/CEO.Manage electronic communications, check executive emails and respond accordingly, manage calendar, make reservations, answer CEO telephone, screen calls, take messages. Assist in any/all other business dealings. Schedule travel.
  • Office Design.Plan, procure and implement office systems, layouts, workstations and equipment
  • Stocking. Maintain snacks, drinks, utensils, and cleans our small kitchen. Orders and maintains office supplies. Tracks budgets, Negotiates vendors price and contracts.
  • Storage. Organize on-site/off-site storage for files and equipment. File, protect and disposal of records.
  • Event planning.Plan, schedule, and coordinate internal events, dinners, holidays and team meetings, as well as launch parties and special events. Coordinate client giveaways to sporting/special events.
  • Book light travel including transportation, accommodations and reservations. Position may include light business travel
  • Social Media.Coordinate content between internal teams. Collect and document company progress using photography. Post content to social media platforms.
  • Marketing Material. Support marketing in the coordination and ordering of marketing material such as swag, business cards, holiday cards. Minor creative design.
  • Communication. Back up to other company phones systems, reply to some company emails. Mailing and shipping coordination. Greets clients and manage in-office hospitality
  • Coordinate appointments, meetings and conference rooms for internal staff, customers and executives. Takes meetings notes and sends out follow-ups.
  • Research and Development. Research ongoing industry trades (such as The Hollywood Reporter and Variety) for related show content and material. Research industry related opportunities.
  • Assist in recruiting, job posting, pre-screening, scheduling, and orientation.
  • Support our culture of caring for fellow team members.  As our event planner/organizer, you would keep it in the forefront of your mind that a happy/healthy environment is critical to the longevity of a company’s success.

Key Skills

  • Sense of Humor and Fun
  • Excited to wear many hats
  • Work Autonomously
  • Attention to detail
  • Extremely Organized
  • Task and Results Oriented
  • Flexible

Qualifications

  • Bachelor’s Degree and/or equivalent experience required
  • 4+ years experience providing executive level support ●
  • Excellent verbal and written communication skills
  • Discretion in handling confidential information
  • Strong customer service skills and professional office demeanor
  • Able to independently assess situations and requests and respond accordingly
  • Detail oriented and able to manage multiple deadlines

Executive/ Personal Assistant for Dynamic Entrepreneur- Beachwood Area

An extremely busy and wonderfully dynamic entrepreneur who has had a previous fashion business and now focuses on female based initiatives seeks a phenomenal EA/PA for their very busy life. The ideal person will have had 5 plus years of experience working with a C level executives in some area of either fashion, entertainment or media.  You are someone who enjoys pop culture as much as you enjoy the news, you are well read and know the world around you.  You are someone who thrives on being the right hand person to someone who is a bold, bright thinker.  You relish the role of being a task master, an organizer, knows how to be a true problem solver and excel at forward thinking and anticipating needs.  The role calls for someone who knows how to efficiently master juggling many needs at once, and can quickly dive into projects — sometimes without hands being held. We seek someone who is tech savvy, VERY good on the computer, an excellent communicator whether it is on the phone, in person and or via emails/text etc.  You are confident, highly resourced, self motivated and a true self starter.  You are a quick study, know how to find answers and always think about giving your boss options in terms of their needs.  You have high standards for your own work, details matter and you are a true results driven person.  You are unflappable, game to take on anything and simply know that you will be exposed to so much with this boss. In this role you will manage ever changing schedules/calendars; manage travel arrangements, run errands, do online handoff line shopping and returns, assist with some home needs, expenses, and over all ensure that all needs are being met.   The hours are general working hours and can be about 50 hours a week.  There is occasional weekend work and occasional travel. This is 80%EA and 20% PA.  Work when the boss is working and weekend work is only occasional.  80K- 90K plus benefits

Full time Career Nanny – Beverly Hills

Full Time Nanny

Up to 90K -100K  depending on experience, plus discretionary bonus, benefits, vacation
Live out 8am-8pm 5days, with 2 nights sleeping over (may change but usually Sunday pm and Monday night)

Beverly Hills

A very busy and dynamic family with 2 kids ages 17 months, 3.5 and a baby on the way (with a baby nurse there for 6 months) seeks an energetic, fast paced, physically active nanny who enjoys running and playing with kids.  We seek someone who is warm and caring, thoughtful, and truly enjoys being a nanny.  Will manage all needs as related to the kids: cooking, cleaning, laundry, driving, swimming, bath time and meal time etc.  Must be a team player with other staff members.
Must be able to travel nationally and internationally, passport ready. MUST have a perfect driving record. Seeking someone who speaks English very well, is professional, accustomed to working in households with staff, be able to individually manage 2 young kids for the days the other nanny is off, be respectful of parents needs and wishes. Not be on phone and be ok with being in the house if mom has taken the kids out. Will be very organized with clothing, taking the small stuff out etc., ironing kids clothes and putting them away.  Someone with common sense and is able to multi task.  Someone who is active, fit and eats clean is ideal as well. THERE IS ANOTHER NANNY. Please send a resume in WORD.

Full time dynamic career nanny needed – Brentwood

Full time Brentwood Nanny

Monday through Friday, 1:30pm – 9:30pm, up to 70K plus stipend towards benefits

This position is a full charge nanny for two kids school aged who have two very busy working parents.  We seek someone who is a TRUE nanny.  This person should love kids, loves to organize them, work with them, assist with home work, assist with meals and such.  Make sure they have their homework and backpacks done.  Ensure that the kids are bathed, set for each night and for the next day.  You will pick the kids up each day from school in the valley, take to their activities and their therapies.  We need someone who is GREAT at scheduling the activities, playdates, appointments/therapies and so on for the kids.  The role also calls for someone who can also assist with family errands and such when kids are at camp etc.  NICE – busy family.

Executive Assistant to CEO/Entrepreneur Entertainment Co, Sherman Oaks

The CEO of one of the most successful television and film security company’s in the entertainment industry, working on nearly 400 shows a year, seeks a true office hero!  They pride themselves on being an outstanding organization with great communication, allowing them to focus on providing well trained executive protection officers to cast members and knowledgeable on-set security officers to production. Additionally the CEO to a software development company that specializes in television and film software.  So there is a lot of fun to be had and a lot to manage for this very dynamic CEO.   The CEO’s motto is that most of us spend most of our waking hours at work, so therefore our work should be a happy, healthy and meaningful place.  In their need for an EA they seek for someone to be simultaneously be extremely detailed, while maintaining a sense of humor. To feel energized by wearing many hats and being challenged to independently find solutions, as well as to be able to work in a team.  Ideal person will have a passion for the film/tv industry and technology.  Can pay between 60K – 80K plus benefits. Monday through Friday, General hours are about 8:30am – 6:30pm.

Job Duties

  • Correspondence for the President/CEO.Manage electronic communications, check executive emails and respond accordingly, manage calendar, make reservations, answer CEO telephone, screen calls, take messages. Assist in any/all other business dealings. Schedule travel.
  • Office Design.Plan, procure and implement office systems, layouts, workstations and equipment
  • Stocking. Maintain snacks, drinks, utensils, and cleans our small kitchen. Orders and maintains office supplies. Tracks budgets, Negotiates vendors price and contracts.
  • Storage. Organize on-site/off-site storage for files and equipment. File, protect and disposal of records.
  • Event planning.Plan, schedule, and coordinate internal events, dinners, holidays and team meetings, as well as launch parties and special events. Coordinate client giveaways to sporting/special events.  This is very minimal and happens maybe twice a year.
  • Book light travel including transportation, accommodations and reservations. Position may include light business travel
  • Social Media.Coordinate content between internal teams. Collect and document company progress using photography. Post content to social media platforms.
  • Marketing Material. Support marketing in the coordination and ordering of marketing material such as swag, business cards, holiday cards. Minor creative design.
  • Communication. Back up to other company phones systems, reply to some company emails. Mailing and shipping coordination. Greets clients and manage in-office hospitality
  • Coordinate appointments, meetings and conference rooms for internal staff, customers and executives. Takes meetings notes and sends out follow-ups.
  • Research and Development. Research ongoing industry trades (such as The Hollywood Reporter and Variety) for related show content and material. Research industry related opportunities.
  • Support our culture of caring for fellow team members.  As our event planner/organizer, you would keep it in the forefront of your mind that a happy/healthy environment is critical to the longevity of a company’s success.
  • Writing. Seeking someone who isn’t afraid to write quick captions as related to shows currently working on for social media or quick Linkedin postings.  Ideal person will be comfortable and adept at writing brief professional correspondence on behalf of CEO.

Key Skills

  • Sense of Humor and Fun
  • Excited to wear many hats
  • Work Autonomously
  • Attention to detail
  • Extremely Organized
  • Task and Results Oriented
  • Flexible

Qualifications

  • Bachelor’s Degree and/or equivalent experience required
  • 4+ years experience providing executive level support ●
  • Excellent verbal and written communication skills
  • Discretion in handling confidential information
  • Strong customer service skills and professional office demeanor
  • Able to independently assess situations and requests and respond accordingly
  • Detail oriented and able to manage multiple deadlines

Personal Assistant for Entertainment Executive BH

Personal Assistant/House Assistant Beverly Hills

Monday through Friday 9am – 6pm

65K-85K plus stipend towards benefits (with potential discretionary bonus)

A very busy executive in the entertainment sector seeks a phenomenal PA/HM/House Assistant to manage all things personal in their BH home.  MUST truly enjoy the role of being a personal assistant.   The executive is discerning and very detailed, is fast paced and seeks someone who thinks with a mind that is both small and big picture.  The role calls for someone who likes being of service, likes getting things done and is not using the opportunity as a stepping stone.  The ideal person will have had 5 plus years of experiences as a true full-time personal assistant/house assistant, will be exceedingly discreet at all times (they have A its talent around at times)

The duties will include:  managing a busy schedule both personally and professionally, will make appointments, reservations,  travel arrangements outside of work,  errands, house maintenance and vendors, cars, dog, gift buying, stocking the house.

 

House Manager/Personal Assistant currently BH, moving Bel Air

A lovely home with a single parent and two kids seeks a truly full functioning, detailed and discerning HM/PA.  The role is 9am – 5pm Monday through Friday.  Pay is up to 120K DOE plus benefits.  This role calls for someone who is exceptionally detailed, forward thinking and a true problem solver.  Is a master at check list and knows how to play triage to see what needs to be addressed each day/week and so on.  Will manage other staff including HSKPS, nanny, 2nd assistant/runner, vendors and so on.  The client is quite detailed in the way they think and desires someone who is buttoned up, effective, but also knows how to keep the team all working together in a kind and cohesive way.  The majority of the role is managing household needs such as updates/fixes, working with vendors, stocking the home (and perhaps some management of errands however the second assistant conducts much of the errands and runs), invoices/bill paying with accountants, event planning, gift buying, buying of collectibles (managing shipping, storage and so on).  We seek someone sharp and kind.

Personal Assistant/Family Assistant- Santa Monica

A lovely family with separated parents seek a family/personal assistant to share between the two of them.  Mom is a restaurant owner and needs someone who is super sharp, fluid, cool, available and able to be a true jill of all trades. Mondays and Tuesdays are with mom, assisting from 10:30am till school pick up with: social media needs, errands, paper work, scanning, emails, organizing and any other ad hoc projects as related to the restaurants or home.  School pick up is nearby for two girls, 12 and 17,  After school will assist with home work, organizing and taking to activities.  Will also enjoy meal prep and dealing with a dog.  Wednesdays and Thursdays are at dad’s house and then every other Friday switches between mom and dad.  FANTASTIC family! Monday through Friday 10:30am to 6:30pm $25 an hour on books.