Afternoon Family Assistant/PA – BH

A lovely family that is based in entertainment seeks cool but truly detailed and organized family assistant.  The role calls for someone who can be a role model, can hangout and can relate to two girls 11and 15.   Monday through Friday 3pm – 9pm on call, guarantee 35 hours a week – some sitting here and there and sometimes leave early.  $23-$25 an hour, take home. Will be using your own car and they fill car.  Driver, play mate, homework supervisor, and someone willing to do kids laundry, and keep their rooms and play room organized, errands  (there is a housekeeper as well) .  Just taking kid related stuff off plate of the mom and HSKP.   Will also cook 2 light meals a week for the girls.  Start date – 1stweek August.  But also open to start someone sooner if the right person arises.  Home is in Coldwater Canyon area with school in the valley.

 

Executive/Personal Assistant.Chief of Staff for UHNW couple – NYC

Looking for a smart, eager, honest, detail-oriented, problem-solver to serve as an Executive Assistant / Personal Assistant / Chief of Staff to a high net-worth couple. The ideal candidate will be a great organizer, pro-active and self-starter, process orientated, kind, thoughtful and respectful.

The job will be based in New York City with potential travel to the couple’s additional homes in London and California.

Ideal Candidate will be:

o   Highly organized

o   Pro-active, Self-Starter

o   Capable of handling multiple tasks at once

o   Solutions oriented

o   Excellent verbal and written communication skills.

o   Ownership of problems from start to end.

o   Respectful of others property and money as it was their own

o   Ability to thrive in a fast-paced unstructured environment with limited direction and support

o   Able to work across countries and properties and people and fields.

o   Experienced working in high-pressure complex environments and able to maintain a calm and positive disposition

o   Flexible personality

Responsibilities:

o   Heavy calendar management

o   Manage number of days in certain places

o   Able to coordinate travel arrangements

o   Create address database (to include a birthday calendar)

o   Manage house expenses and create reporting of such

o   Establish process for communication, house management

o   Coordinate events

o   Manage house staff (potentially for 3 homes)

o   Project management

o   Able to structure projects and manage timelines

o   Follow project plan through completion.

o   Oversee repairs/renovations to homes

o   Personal shopping for couple

o   Work well alongside other trusted individuals helping with the family

5-7 years’ experience preferred.
Salary will be based on experience.

Full benefits will be included

Personal Assistant – NYC ( MUST be NYC based)

Actor and actress/husband and wife are seeking a long-term, full-time CAREER Personal Assistant to work from their home in Brooklyn. There is a Nanny in place for their toddler and a dog walker for their dog, but the Assistant must obviously be child and pet friendly.  Responsibilities include overseeing the household and a secondary residence in Upstate NY (so you must be a licensed driver), including but not limited to scheduling cleaning services and repairs, sorting and responding to mail (USPS, emails, faxes), receiving and sending out packages, gift purchasing and wrapping, reconciling credit card statements, dropping off/picking up dry cleaning, running errands, grocery shopping, travel arrangements and event planning.  You will also liaise with employers’ agents, attorneys, business managers, publicists, stylists, glam squad, etc. so you must be an excellent communicator and understand timelines. General office hours are Monday through Friday 8am-5:30pm with on-call accessibility after hours, including weekends.  Employers are very kind and appreciate someone who can keep up (or better yet, one step ahead of!)  their very demanding business and personal lives.  Must haves include excellent organizational abilities, advanced degree in ball-juggling, discretion, confidentiality, loyalty, honesty, calm, grace and service-heart.  This is not the job for someone with show business aspirations, but rather a wonderful opportunity for a career private service professional.  $80-100K DOE & stipend for health insurance to be negotiated.  For immediate consideration, please email your updated resume in Word (not pdf) including “reason for leaving” under the last bullet of each position.  Only local area candidates with excellent references and ability to pass a comprehensive background check will be considered.

 

Nanny/Family Assistant- Silver Lake

An amazing and fun loving family in the Silver Lake area, with two very busy working parents, and 2 kids, a daughter, 12 and son 8, are looking for an all-purpose, flexible and multi-talented nanny/ family assistant. While the parents have full work schedules, they are both very much involved in their children’s lives. However, the children have busy schedules as well.

After having a loving, warm, smart and highly functional nanny/house manager in their lives for 8 years (and someone they knew for 11 years), they now sadly are in need of someone new, as she has moved.

This warm and loving family are seeking someone outgoing, warm and compassionate, with excellent problem solving skills. Someone who is organized, neat, clean, flexible and multi faceted. The role calls for someone to be on the ball to ensure that daily life is moving forward seamlessly. The kids will be at two different schools comes the Fall and they participate in a variety of lessons, sports and activities, so a good, safe driver is a must. Also after school both kids have homework and in particular with the youngest, they need someone who can help and most importantly, ensure all his homework gets completed. Other facets of the job are grocery shopping to stores and farmers market (they like to eat healthy and organic), buying household supplies at Target, Costco, buying Birthday gifts for parties, tidying and organizing the home, meal prep (someone who enjoys cooking is a plus, as you’ll need to cook for kids and be asked to make a healthy soup or two a week for the parents), laundry for the household, bedtime rituals (bath, reading stories, and snuggles), etc.

This family is cool, generous and fun— and seek someone who supports their values and their sunny, affectionate nature.  Monday through Friday, 1pm- 7:30pm– $22- $25 per hour  as general hours but definitely need someone who is flexible and can do earlier hours if needed (when school is out or children are sick) and or later hours when the parents have business dinners or events. The parents have business dinners on average 2x per week.  We also might add a few additional hours earlier in the day to help the family organize the house on certain weeks.

The ideal candidate has at least a few years experience working with kids in this general age range, organizing a home, running a household, utilizing technology and has strong references. This person must also be proactive, and take initiative, solution oriented and a problem solver. They don’t mind doing the small things (i.e cleaning up around the house) or managing projects (i.e. organizing the basement or closets, etc). They should understand and exercise discretion, judgement and confidentiality. They would have a good sense of humor, like to laugh, but most importantly love their kids.

Required qualifications include the ability to:

  • Organize the house and help keep it organized
  • Shop for groceries/household needs etc (at the grocery store, farmers market, butcher, target etc)
  • Drop off and pick up dry cleaning, run errands, etc.
  • Oversee home improvements (and coordinate handymen when needed):
  • Assist with keeping track of kids’ school needs/homework/activities/sports
  • Proactively find ways to make lives more coordinated and less stressful.
  • Assist with the house rules as led by parents. Our youngest child needs someone who can stand by and enforce boundaries and discipline that is in line with our values.
  • Party planning (shopping for holidays, help with prep, etc.)
  • Take care of dog, vet, groomer etc (they don’t have one yet, but the kids are lobbying hard)
  • Research as needed
  • Assist with vacation and camp info etc
  • Holiday organization, packing kids
  • Ability to set-up and use technology (i.e. connecting video game modules to the television; downloading and set up apps on smartphones (we use iPhones; use email, calendar apps, task/to do apps, etc.)

Great Family seeks a Full Charge Housekeeper- Bel Air/Palisades

Kind family who currently live-in Bel Air and is moving to Palisades in August seeks a full charge housekeeper to assist with a busy home.  Ideal person will be versatile and open.  Current home is quite small. The next home will be a bit larger.  Someone who can deep clean, laundry and very light cooking, occasional driving if needed.  Ideal person is versatile in what they can do, is warm and caring, enjoys working with a fun and vibrant family. Seeking a true doer!  There are 3 young kids and 2 nannies but just may need some extra help in case mom is with one child and nanny with another. There is another HSKP Thursday to Saturday.  Seeking someone to work Sunday to Wednesday, 8am – 8pm, take home $28.  MUST be able to drive, be pretty good with English – and have a perfect background check.

 

 

Personal Assistant/Family Assistant Laurel Canyon Area

An amazing and fun loving family in Laurel Canyon area, with two very busy working parents, (they own 12 companies) and 2 kids, ages 13 and 9, are looking for an all-purpose, flexible and multi-talented personal assistant/family assistant/nanny.  They have PLENTY of staff for their various businesses, as well as a chef and a housekeeper at home.  And while they are busy, they are both very much involved with their kids.  Due to some travel, and just their busy life, they seek someone to ensure that daily life is moving forward seamlessly.  Kids are at two different schools and participate in a variety of activities so must transport them,  ensure homework’s completed, stocking the house by either instacart or going to stores, buying bday gifts for parties, tidying and organizing, light meal prep if the chef is not there, bedtime rituals etc. They are super warm and fun— and if you are able to be supremely successful in the job,  they are BEYOND generous. Monday through Friday, 12pm- 7pm (with flex as needed) plus benefits.  55K-80K

The ideal candidate WILL HAVE A CAR to use, and will be reimbursed for gas.  We are seeking someone who can share examples of their experience organizing a home, running a household, utilizing technology, etc. WILL HAVE LONG TERM experience in home, with older kids (10 and above).  This person is also proactive, someone who likes to make suggestions and take initiative. They would be flexible and solution oriented as new needs arise. They don’t mind doing the small things (i.e cleaning up around the house) or managing projects (i.e. organizing the garage). They would understand and exercise discretion, judgement and confidentiality. They would have a happy attitude and a good sense of humor. They like to laugh and hope you do too.

Required qualifications include the ability to:

    • Organize the house and help keep it organized
    • Work with the housekeeper/chef, interface wit office staff as needed
    • Shop for groceries/household needs/ clothing etc (at the grocery store/Amazon/ etc)
    • Drop off and pick up dry cleaning, run errands, etc.
    • Oversee home improvements (and coordinate handymen when needed):
    • Assist with keeping track of kids’ school needs/activities/sports
    • Help with party planning
    • Proactively find ways to make lives more coordinated and less stressful.
    • Assist with the  house rules as led by parents.
    • Take care of dog, vet, groomer etc
    • Research as needed
    • Assist with vacation and camp info etc
    • Holiday organization, packing
    • Ability to set-up and use technology (i.e. connecting video game modules to the television; downloading and set up apps on smartphones ( iPhones; use email, calendar apps, task/to do apps, etc.)

Full Time Housekeeper- Belair

Full-time housekeeper, Monday through Friday, 8:30am to 5pm. We need someone that can work some of the major holidays, $30 on the books, no benefits. There is another housekeeper as well and a houseman.

We are seeking someone who is calm and wonderful, likes working hard and has a warm disposition. NO  job hoppers.

Seeking a team player. Someone who gets on well/easily with others, and arrives at work ready to just focus on their work. NO being on the phone.  Must understand English and can text on their phone.

Someone who is excellent at cleaning/detailed cleaning, great attention to detail and will daily check the house for things that need attention, keep the house spotless. They must also be excellent with laundry and ironing, as that is a daily responsibility for all the items that are cleaned in-house. Some items get picked up by the dry cleaners on a weekly basis. To do major detailed cleaning and go through every room in the house and give it a really good deep clean

Receiving groceries delivered to the house and putting them away. They use instacart. Cleaning the refrigerator/freezer really well once a week and wiping down the cabinets and drawers in the kitchen (and also in Mrs closet). Throw out old and expired food. Clean the oven. Receiving packages delivered to the house, and taking a picture of the package and texting that to the group text. Keeping track of the professional dry cleaning, what was picked up and what has been delivered to ensure nothing goes missing.  Make the bed everyday. Sometimes the houseman does this if he arrives first, and Mr & Mrs are busy in the kitchen.

 

Family Personal Assistant/Nanny – Pacific Palisades

Family/Personal Assistant – Pacific Palisades, CA.  $30 an hour

Active family of 4 (2 adults and 2 children, ages 10 and 13) has an immediate need for an experienced Assistant/Nanny to join their household team. Candidate should possess highest levels of emotional intelligence, reliability, flexibility; be warm, loving, accountable, tech savvy and extremely organized.

Primary Responsibilities:
-Driving children to activities, to/from school etc. (vehicle provided for family related errands/driving)
-Assist family and Estate Manager with errands, grocery shopping, inventory and continuous home organization.
-Assist with managing calendars that include high volume activities and schedules (iCal)
-Homework assistance and general daily supervision
-Children’s laundry and closet organization.
-Light cooking for family including the preparation of protein shakes, ordering school lunches for children.

-Light Housekeeping (i.e., dinner dishes, evening turn downs).

-Occasional overnight childcare (sleepovers, special events etc).
-Occasional travel required; Family enjoys traveling during the summer and during school breaks

-Vitamin and Supplement coordination (procurement, documentation, organization)

Requirements:

-Excellent references from current and previous employer(s)

-Minimum of 5 years experience in administration/operations
-Minimum of 2 years related experience working as an assistant/nanny with a family
-Flexible schedule required – willingness to work extra hours (as needed).
-Exceptional organizational skills and technologically capable (Task Management software, Gmail, Calendars, Computers, iPads, etc.).
-Physically able to keep up with active children
-Knowledge of general first aid and CPR certification
-Legally eligible to work in the United States
-Able to pass in-depth background check
-MUST have a clean (spotless) driving record!
-Must be able to speak English fluently
-Non-smoker
-Must be able to make a long-term commitment
-Must be kind, discreet

-No task TOO BIG or too small mentality.

We are seeking a TEAM PLAYER who is kind and works well with others. Automobile is provided for all family related errands and activities. Local candidates with experience driving in LA County (Palisades, Malibu, Los Angeles) are strongly preferred.
*Monday-Friday Schedule could be 12:00pm – 9:00pm (these hours may fluctuate).
*Occasional overnights and weekends – flexible schedule is required.

Career Estate Manager – Los Angeles

A multi hyphenate in the entertainment, business, media and brand space, with an extraordinarily busy life seeks a TRUE career Estate Manager.  Based in Beverly Hills, the home is large with tons family and business associates.  There is a lot of staff that needs to be managed and will report into this role including housekeepers and butlers (believe nannies and chef as well). The role will report to the Chief of Staff, the principal of the home as well as work with team members and interface with may family members. 150K -200K depending on experience.

Position Description:

As one of the most active, energetic and multi-talented executives in the world, the principle of this home is kind but demanding in needs .  The Estate Manager is the orchestrator of the household.  He/ she works directly with the Chairman/CEO to plan and execute the overall management of the properties and expected service.  The Estate Manager will set the service standard and is responsible for the hiring, training and ongoing management of staff required to meet the service needs of the household. They will plan and execute VIP service and hospitality for events and day to day living for the Chairman/CEO.  Expedite or perform all the duties necessary to ensure an outstanding experience.

Responsibilities include:

  • Managing the day-to-day household function of primary residences in LA
  • Leading the domestic staff including: Butler, Property Managers, Housekeepers, House Manager, etc.
  • Liaison between principal and domestic staff and delegate accordingly
  • Implement and manage HR functions for domestic staff including: recruiting, training and development, performance reviews, staff schedules
  • As Head, Family Office, provide strategic direction for the Chairman/CEO ‘s extended family members.Point of contact for household issues / inquiries.  Implement best practices and provide guidance for household management
  • Develop and implement company policies and employee manuals
  • Act as the Chairman / CEO’s representative for major construction and renovation projects
  • Oversee monthly and annual budgets for each home and provide reports
  • Review and authorize household bills and vendor selection
  • Identify, research, and negotiate on principals’ behalf large purchases such as watercraft and vehicles
  • Oversee events including large personal celebrations, charity events, publicity events, etc.
  • Research and development for special projects, as well as numerous additional tasks and responsibilities as needed
  • Overall maintenance and look and feel of the various properties
  • Management of the Chairman/CEO’s family and extended family members’ homes

Qualifications/Background:

  • Highest level of personal service experience with private families and / or individuals
  • Well educated in luxury items such as fine art and antiques
  • Proper social etiquette and cultural knowledge
  • Acute business skills
  • Ability to maintain the highest level of confidentiality with outstanding diplomacy
  • Ability to effectively lead and provide direction to both direct reports and those within your circle of influence
  • Successful track record of achieving results through relationship building, persuasion and collaboration
  • Impeccable oral and written communication skills
  • Forecasting and budgeting experience
  • Demonstrable comfort dealing effectively with people at all levels (including senior business and political leaders, celebrities and non-celebrities) and from a wide range of backgrounds and professions
  • Critical thinking and analytical skills
  • Consistent discretion, sound judgment, and the highest professional ethics
  • Passion for excellence and innovation
  • Strong work ethic
  • A track record of 8-10 years of professional success in highly complex, demanding environments
  • College degree required; graduate degree a plus