Executive/Personal Assistant for Head of VERY successful Event Co in Entertainment- LA

Unique personal and executive assistant position for ambitious self-starter who wants a career in event production/event marketing in the entertainment industry. Applicants should be highly organized, pro-active, task oriented and willing to take responsibility for ensuring that the company runs smoothly and effectively.  In addition to administrative tasks, you will have the opportunity to work on high profile events and interface with senior and management level entertainment industry and corporate brand partners. You’ll need to be both detail oriented and and possess the ability to see the big picture, assess, clarify and validate client needs on an ongoing basis. This is a hands-on, all-in role that requires someone with a very strong work ethic and the physical stamina to work long hours for weeks at a time during film festivals and large-scale projects.

Ideal person could have graphic design experience but not a deal breaker.  MUST know photoshop or illustrator, have to be proactive, organized, good memory.  Excel and google doc. It’s alot of rsvp list management, scheduling, creating decks etc.

Job Requirements:

  • Strong written and oral communication skills and confident in a client-facing role
  • Ability to manage vendors and articulate expectations to temporary event staff
  • Proficient in Powerpoint, Photoshop and Pagemaker and adept at creating compelling client presentations
  • Valid passport and willingness to travel
  • Reside in Los Angeles

Responsibilities will include:

– Scheduling and coordinating personal and business calendars

– Coordinating travel

– Creating presentations and event recaps

– Guest list creation and management

– Developing meeting agendas and taking meeting notes

– Billing, filing and organization

– Maintain home office and equipment and set up remote office needs when on-site

If you think you’re a perfect fit for this job, send us your resume and a cover letter explaining why

Afternoon Driver/Family Assistant (every other week)-Los Feliz/Valley

Single mom current schedule one week on one week off (shared w father) who lives in los Feliz with 2 kids, ages 11 and 14, at a school in Studio City seeks a dependable, organized, “driver”/family assistant.  Ideal for someone who is a writer, college student or soon who is OK with a flexible schedule. The kids have different start and finish times at school with after school activities (practices and games, tutors, for both on and off campus)  Offsite weekly events from LA Valley College, Van Nuys or La Canada.
Weekend Events includes travel soccer including all day San Bernardino scheduled days.
Ideally seeking someone who is ok with every other week and is able to accommodate the below schedule:
7 days a week / every other week 
Schedule varies from 
Monday -3.30-8, Tuesday 4.30- 8, Wednesday 3.30-8.30, Thursday 3.30-8, Friday 3-5
Saturday time varies on sports schedule 4-6hours
Sunday time varies on sports schedule 4 -6 hours
25 -30 hours every other week 

Personal Valet for UHNW Entertainment/ CEO Beverly Hills

Personal Valet for a very UHNW entertainment professional.

MUST be able to travel

Seeking an “on body” personal assistant/valet to this very dynamic client.  Duties can be far and wide ranging from the morning rituals for getting juice/coffee in am, tell chef when ready for his meals, interface with Estate Manager/chef/assistants and other team members. Packing and unpacking for many trips (not clothing but will work stylist), traveling (can be all places all over the globe in 5 star travel) assist with event planning and party prep, personal errands and so on.

Up to 100K DOE plus benefits

Spanish Speaking Nanny needed for Actress- BH

Looking for an amazing and experienced Nanny to for a very busy family! Schedule will be to work 1 week on and then 1 week off ( 7 12s max) but hours require flexibility and are subject to change.  The year and a half year old boy needs someone super engaging, warm and nurturing who is comfortable with this schedule and very fluid and flexible.  Must be able to travel and work long shifts when needed.  Must have a great attitude.  They do have a nanny for the other shift.  This is a great fully staffed home where everyone pitches in.  Mom is very hands on when she is in town and not working.  You will handle all things related to toddler from prepping meals, overseeing nap schedule, driving to classes (they provide a Nanny car), packing for trips and accompanying the family when they travel.

$150 stipend towards benefits + overnight $100 fee!  Must have a valid passport!

-$30 and hour ( with OT at $45 an hour)

Must be dog friendly (they have 1) and have a great understanding of early childhood development/milestones and have a great attitude.

Spanish speaking is a must and also perfect English!  Must have a perfect driving record and excellent references!

Ideal candidate has traveled with a family before!

TRAVEL Personal Assistant needed to Artist- LA BASED!

Salary is 80K-90K + benefits.  Must be 100% flex and avail to TRAVEL!!  Ideal candidate is SHARP, confident, cultured and worldly.  Looking for a 2 year commitment.  Must have Entertainment or Music experience and understand the industry.  Please don’t apply if you don’t have the necessary experience.

 

PERSONAL/LIFESTYLE

  • Provide Wake-up Calls for the Artist everyday unless instructed otherwise by Artist.
  • Manage Artist’s personal schedule, including grooming, training, massage, dinners, and other personal appointments.
  • Combine Artist’s personal schedule with Artist’s business schedule (from Master Calendar) and send to Artist daily via text message, and review with Artist as requested.
  • Coordinate daily meals, which may include communication with Chef and/or restaurant pick-up/delivery
  • Develop relationships with business owners and VIPs in various cities in order to facilitate Artists’ various requests.

    STYLING & GLAM

  • Be aware of scheduled glam squad (stylist, make-up, grooming, nail technician, etc.)
  • Consult Artist at fittings, photo shoots, video shoots, etc.
  • Style Artist as needed when stylist is not available.

    TRAVEL & DAY-TO-DAY COMMUNICATION

• Travel with Artist to all business related functions unless instructed otherwise by Artist- domestic and international.

 

  • Maintain full knowledge of lodging, ground transportation, and air travel confirmations for Artist at all times.
  • Research restaurants and dietary options prior to travel.
  • Maintain travel kit of necessities (see checklist).
  • Communicate with hotel staff, drivers, and airline personnel as needed on the road, to ensure smooth travel for Artist.
  • Manage all “day of” travel changes while on the road.
  • Work with EA/Project Manager to update all Artists’ Riders every

    6 months or as requested by Artist.

  • Track spending, petty cash, and receipts to provide reports monthly to Project Manager.
  • Ensure Artist arrives on time to all confirmed commitments; and notify designated Point of Contact if Artist will be arriving late for any reason.
  • Ensure all Rider deal terms are adhered to; and attempt to resolve/settle any issues that arise on the road. If a discrepancy cannot be settled, notify Artist & Management prior to Artist fulfilling the engagement.
  • Ensure Artist fulfills all deliverables by recommending timelines and creating necessary reminders directly for Artist.
  • Communicate daily with EA/Project Manager regarding schedule changes, concerns, and timelines. Meet with EA/Project Manager & Artist regularly to discuss itinerary, goals or concerns for upcoming obligations.
  • Secure contact information for key individuals on the road to add to database, and make the appropriate introductions to the internal team based on the nature of the contact.

 

FILM/ TV

  • Work with Management to ensure that all research for TV/ Film Roles are complete (Character CD). As requested, find inspirational images/ references for character.
  • Once EA/Project Manager coordinates Artist’s living accommodations on set, locate nearest restaurants, grocery options, trainers and gyms, studios, etc.

    MUSIC

• Coordinate amenities needed for Artist at studio and accompany artist to recording sessions as requested.

SPEAKING ENGAGEMENTS

• Ensure that Artist is prepared for speech (lecture notes, key facts, names of special guests in the audience, etc).

INTERNAL COMMUNICATION

  • Ensure key contacts are shared with the appropriate line of business to support overall success of company goals (shared business contacts immediately after events).
  • Relay messages, images, ideas from Artist for social media, website, and other marketing outlets.

    FANS

  • Be aware of Artist at all times.
  • Step in to control a situation when necessary (get security, state

    that Artists has to leave, decline photos on Artist behalf).

  • Remain courteous and professional to fans at all times, even when stepping in to control a situation.

 

INFANT NANNY NEEDED IN MAR VISTA!

Hours- M, W, F 8:30-4:30 + an additional 4/5 hours over the weekend for a date night or date day for the parents.  Will guarantee 30 hours a week total but can do 40 if needed!

$25 hour on the books!  May go up to $28 if you are a GREAT COOK!!

Looking to start someone ASAP!

Career Houseman for large estate – BH

A wonderful UHNW family in the BH area seeks a true career Houseman for their large estate in Beverly Hills.   The position is Monday through Friday 8-4 or 9-5.  60K- 70K plus benefits.  Change light bulbs, minor repairs, trouble-shoot hvac, wash cars, clean outdoor furniture, help a housekeeper move heavy furniture, help set up and break down for parties, great attitude.  Must be computer literate. Newly created position.  Great principal with no kids, the kind of job you can stay with forever. The Houseman reports to a House Manager.  Please apply if you have a few year experience in a related role with a home at this level.  PLEASE send resumes in word.

TRAVEL Executive/Personal Assistant NYC

As an Executive Assistant to the Chairman, you’ll be involved in the day to day planning of his busy life. One of a team of assistants, you must be willing and able to work symbiotically with other assistants, including planning and booking travel. This role requires up to eight weeks of travel, often times during holidays. Ideal candidate will be thick skinned, well-spoken and have incredible attention to detail. Must be able to work under stressful situations and be extremely organized. Open salary for the right person and experience.

Personal/Executive Assistant Beverly Hills

Personal Assistant for Family, BH

9am – 6pm Monday through Friday

Salary up to 90K based on experience plus stipend of $300 towards benefits, paid vacation

A very busy and active family seeks a strong, detailed, organized and kind Personal Assistant to ensure that all things are moving forward for the principal, the home and the staff of this dynamic household.  Ideal personal assistant will have had plenty of experience working in a home and a home based office.  This Assistant should be very self directed, is able to think both in the large and small picture, can anticipate needs.  Duties will include but are not limited to:

Management of calendars/schedules

Making reservations and appointments

Create travel plans and itineraries

Meet with home vendors for repairs and projects

Hire and management of staff, and manage schedules for staff of home

Keep an eye on the property to ensure that nothing needs to be fixed

Gift buying, returns and purchases

Errands

Stocking of the home

Bookkeeping, paying and managing invoices

Event coordination

Assist with home renovations as needed

Personal Assistant for Pop Artist, BH

Looking for professional Personal Assistant with 1/2 years of experience as a personal assistant.  Ideal person will be exceedingly discreet, organized, detailed, pro-active and extremely fluid/flexible and highly dedicated to the position. The ideal candidate will have the “no task is too small or too big” mentality. Zero ego.  Will have the ability to see the small and large picture and always be proactive about the client’s needs.  Will work closely with management team and other business associates, friends and family.  Must be “family friendly”. 50K

Responsibilities for job:
— Handle and organize artists’ daily schedule — keep on top of daily tasks and create to-do lists of outstanding obligations.
— Manage incoming and outgoing communication as needed — this includes working closely with management to address items with artist in a timely manner.
— Coordinate personal travel logistics and anticipate up-coming needs — this includes scheduling things such as hair, nails, work-outs etc…
— Household and home management – this includes, but is not limited to, coordinating home needs, vendors, errands, needs for family,  utilities and so on.

Skills needed for job:
— Extreme attention to detail and able to create own organization systems and processes.
— Ability to work independently in a non-traditional environment a well as with a team.
— Possesses a can-do attitude where no task is too small
— Understands the discretion and professionalism needed when working with celebrity clients.
— Has access to a car.
— Previous admin assistant / celebrity assistant experience preferred.