Very exciting global marketing company specializing in marketing campaigns is seeking a high level EA for their CEO. This very responsible Senior Executive Assistant will support and work with the NYC based Chief of Staff in a timely and professional manner. Seeking someone to provide high-quality administrative and clerical assistance to top-level executives.
The Senior Executive Assistant’s main duties include scheduling meetings, making travel arrangements and organizing daily calendars. To be successful in this role, you should be proactive, meet deadlines and communicate effectively. The ideal candidate has previous experience as an Executive Assistant and is familiar with office management technologies. Should be able to identify and address the needs of senior managers and perform administrative tasks to ensure our company’s workflow runs smoothly. General Hours are 8am – 6pm or so. 85K – 105K plus benefits based on experience.
Roles and Responsibilities
Completes a broad variety of administrative tasks for the Chief of Staff including:
- Managing an extremely active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
- Compose and accurately prepare routine and non-routine correspondence, memorandums, presentations and reports
- Provides follow up on assigned project deadlines with executive’s direct staff members.
- Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
- Handles a variety of special meetings including making all required meeting arrangements including invitations, reservations for catering, audio/visual and/or accommodations while controlling budget. These may include customer and vendor visits to CVI or customer locations.
- Ability to support the President and others in a highly dynamic, ever changing environment with multiple demands, heavy workload, and high-pressure deadlines
- Anticipate, initiate, and follow up on all matters/logistics required for President and others to make their time as effective as possible
- 5-10 year’s work experience as an Executive Administrative Assistant supporting C level executives required
- High proficiency with office software including Microsoft Office, Outlook and other applications including: PowerPoint, Word, Visio and Excel
- Extensive experience managing individual schedules and meeting management
- Travel logistics experience required, domestic and international
- Experience supporting a sales organization is a plus
Education and Experience Requirements
- Bachelor’s degree required
- Strong work tenure: 2-5 years of experience supporting C-Level Executives
Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and
$15/hour + up to 11.5 hours a week of OT + benefits after 60 days.
Looking for a razor sharp admin assistant to a very busy talent agency/ Partner at one of the top talent agencies. Great opportunity for someone looking to grow in the entertainment industry either within the company or outside, once you pay your dues. Looking for someone who has at least 1 year of industry desk experience (preferably at a smaller agency). Ideal candidate can jump in and hit the ground running knowing how to roll calls, do coverage, handle very busy phone, scheduling and interacting with clients as well as other industry professionals. No ego and great phone manner. We need someone with a thick skin who can juggle a lot and is excited about being on a busy desk! Opportunity to grow!
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- Own all admin responsibilities such as booking travel and accommodation, creating itineraries, and submitting monthly expense reports in a timely fashion.
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A family with two very busy working parents and two active twin 13 year old girls seek someone who can assist Monday through Friday 3:30pm to 8pm or so. Will assist with errands, organizing schedules, maybe making some calls and getting the girls from point A to be when needed. The girls are sweet and do their own thing so this is mostly for someone safe and smart to drive them and assist with very busy parents. $25 take home per hour.
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Awesome client with a cool business nearby to their home is seeking a chef to come and cook dinner for their family 3or 4 days a week. On average they eat 6/630pm and have 2 kids, ages 8 and 12. They eat healthy organic, and are open to most foods. Ideally they seek someone to shop and cook for them as well as assist with cleanup when the nanny isn’t there. IF interested, PLS send a resume IN WORD as well as rate and advise what time you’d need to get started. They seek to have some good food but definitely aren’t eager to break the bank with this hire either so please keep that in mind. Thanks!
Personal Assistant needed for a very busy actor based in Los Angeles. There is travel and there is set work so can be on the road and away for a few weeks/months. Will need to travel with the client wherever the next job is. This includes both domestic and international travel. Personal Assistant duties such as heavy scheduling, personal errands, organizing, emailing, note taking, etc. Must have had experience as a personal assistant, ideally has worked on sets, and ultimately knows how to be discreet, professional and knows how to set boundaries as a personal assistant.
– $70K- $75K / no benefits at the moment but seeing about stipend towards.
A seasoned, high level entrepreneur who has been in business for many years as the chairman of their company, seeks a new Executive Chef for their offices in NYC. The client is accustomed to eating at the finest, coolest, restaurants all over the world and seeks someone who loves food, has their finger on the pulse of cool new things in the gourmet culinary world yet also knows how to run the “culinary business” for this office. In this role you would have to be open to a schedule of either 7am – 4pm or 8am – 6pm Monday through Friday, depending on the needs of the chairman, the office, and any events that will be taking place. Monday through Friday Breakfast and Lunch is served to the company of about 250 people. Breakfast primarily consists of “continental” style breakfast but also offers “made to order’ for the executives. Lunch generally offers a few selections as well as made to order for the executives as well. The executive Chef will manager two other chefs, as well as sous chefs and other help. Executive Chef will be responsible for creation of menus that are keeping with the current themes of healthy and on trend. The Executive Chef will also assist with a variety of events. MUST have worked in very high end restaurants for a few years. The Executive Chef will keep a finger on the pulse of the Chairman and the executives to ensure that they are happy and satisfied and will foresee any issues in the dining experience sector.
Plan and direct food preparation and culinary activities, modify menus and create new ones that are aimed at healthy, hearty, gourmet and satisfying, estimate food costs/labor costs etc, supervise kitchen staff, arrange purchases and work closely with the Director of Food and Beverage, manage kitchen staff, rectify and address all issues and complaints, ensure food presentation is perfect at all times, comply with nutrition and sanitation regulations/safety standards, aware of time cards and overall will set the standard of excellence and positivity at all times.
Proven working experience as Executive Chef in a very high profile restaurant(s), excellent record of kitchen management, ability spot and resolve problems efficiently, capable of delegating and managing multiple tasks, communication and leadership skills, keeping up with cooking trends and best practices, BC Degree in Culinary Science is a plus as well as working knowledge of restaurant software programs.
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