2nd Assistant needed for Busy Entertainment Exec (FILLED)

Production Company seeks a highly motivated and proactive full time  2nd assistant for the office of a high level executive. This position requires an ability to interact with staff at all levels in a fast paced environment, while under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality.

 

  • Responsibilities
    • Perform administrative and office support activities
    • Must be comfortable with occasionally being on-call after work hours and weekends (holidays included)
    • Rolling heavy calls
    • Manage script submissions
    • Manage expenses
    • Oversee office when executive and 1st assistant are traveling or on location
    • Prioritize and manage multiple projects simultaneously, and follow through in a timely manner
    • Oversee office PA, interns
  • Requirements
    • Previous agency and/or studio experience required
    • Undergraduate Degree required
    • Proficiency in Windows operating system and MS Office (Outlook, Word, Excel)
    • Proficiency in answering multi-line phone
    • Must have valid California driver’s license and clean driving record
    • Must have reliable car and proof of valid auto insurance (we will reimburse for mileage)
    • Desired Skills
      • Strong knowledge of major industry executives, talent, film and media
      • Proactive
      • Ability to demonstrate discretion and interact comfortably with others, including agents, executives and high profile guests
      • Ability to take direction, pay extreme attention to detail, and prioritize tasks
      • Knowledge of technology, phones, internet, etc.