Executive Assistant to multi-hyphenate in entertainment

Executive Assistant to multi-hyphenate in entertainment.  With offices based in Hollywood, the role calls for someone who enjoys being a right hand person to someone who is working on many fronts in the entertainment sector (acting, producing, directing, philanthropy, merging with brands and so on).  The ideal person is  an executive assistant who can work at a fast pace,  is able to problem solve swiftly,  think 10 steps ahead.  Can work with a very thoughtful team but also knows how to work independently and truly “make things happen” efficiently but always with thought and care.  65K plus OT, plus benefits – making closer 80K before taxes.

Admin for Office

  • Manage weekly team meeting / provide overall status and feedback to CEO
  • Owner of client’s business calendar & master scheduler
  • Status reports
  • Production support when boss is on set
  • Inventory for the office
  • Check PO Box

Other

  • Professional thank you notes / correspondence
  • Professional gifting
  • Social Media support (Pictures, credits, etc.)
  • Liaison to nannies when boss brings kids to set
  • Coordinate food for kids when they are on set

Events

  • Award show support
  • Event checklist
  • Security checks at all events. Includes walk through, assess need for security guard, etc.
  • Glam logistics & set-up
  • Coordinate and assist at fittings
  • Event planning for the business

Personal

  • Travel Accommodations as they apply to business related travel (in conjunction with PA)
  • Driving coverage, as needed
  • Accompany boss on business travels, as needed
  • Glam Returns – In conjunction with PA
  • Schedule self-care (Manicures, hair, bodywork) – In conjunction with PA
  • Check-in regarding food daily (breakfast, lunch and dinner) – In conjunction with PA
  • Juice preparation – In conjunction with PA

Finance 

  • Submit business expenses