Admin Asst to BUSY CEO of Events Agency- Beverly Hills!

In: corporate job list

12 Oct 2017

55K-65K + benefits.

An Events agency in Los Angeles is seeking an ‪Events Coordinator w/ Administrative Assistant experience who will work alongside the CEO and be a key component of driving a wide range of day to day administrative and client support functions for the company’s client base. This role will interact with a roster of clients, and will require a superb level of service in a fast-paced environment.‬
We are looking for creative individuals ideally with experience in the events, account, brand, and/or client management space to help complete our team. Must be detail-oriented, be able to work quickly and most of all, take direction well!

A Little About You:‬
• Minimum 4+ years’ experience in an Events Coordinator/Admininstrative Assistant role supporting an Executive in the account, brand, and/or client management space
• Ambitious and welcomes challenges with a “no task is too small” attitude
• Very detailed and very organized
• Independent, bright, and a fast learner
• Mature, driven, reliable, resourceful, and efficient
• A self-motivated/self-starter with a proactive attitude (able to see what needs to be done and does it)
• Social Media Savvy
• Works under deadlines and successfully prioritizes workload
• Dependable and honest
• Professional phone manner
• Upbeat and positive, with a great personality and a professional appearance
• Strong sense of responsibility, ownership, and pride in delivering quality results
• An ability to handle confidential information with discretion

Job Requirements:
• Handles all administrative duties for CEO; managing calendar, expenses, travel, invoices, and databases
• Compiles weekly status report and agency updates
• Updates events calendar and contact database, managing the events inbox
• Prepare client lists, assist with logistics such as venue research/booking, site visits, vendor research, catering, décor, and guest lists
• Preparing presentations in Keynote
• Knowledge of social media will be essential, as will strong writing skills
• Team player who can prioritize a varied workload, and have the communication skills to build an effective working rapport, both internally and externally, at every level
• Assisting with events on the day of, including problem-solving, communicating with staff, organizing vendors, and welcoming guests
Ideal Candidate Requirements:
• 4+ years’ experience as an Administrative Assistant or Events Coordinator
• Resourceful
• Exceptional organizational skills; self-motivated, comfortable with shifting priorities, ability to take initiative, schedule and complete multiple tasks simultaneously with tight deadlines
• Effective communication skills; confident working with both staff and clients in a friendly positive and service oriented manner
• Quick learner
• BA/BS required
Job Type: Full-time

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