Estate Manager for High Profile Home – Beverly Hills

Private High-Profile Family in Beverly Hills seeking an Estate Manager & Family/Personal Assistant 

Seeking an Estate Manager & Family/Personal Assistant for a private high-profile family in Beverly Hills. As the Estate Manager, he/she will report to and work directly with the Principals to plan and execute the overall management of their properties and staff. As the FPA, he/she will support and manage a complex family schedule and be the point person for all communication with those outside the family home. He/she will also manage the Principal’s personal calendar and also work closely with the Executive Assistant, as well as the COO to help make the flow between home and work life seamless.

This role requires grace and tenacity under pressure and a positive-minded, “can do” attitude. No task is too small or too big. He/she will be working within a team, but will also need to be comfortable with project ownership across multiple areas of business. There is A LOT to juggle, so the candidate must be an excellent and organized multi-tasker and have an extremely high sense of attention to detail while still being able to see the bigger picture. Must understand how to read a room and how to intuit the Principals’ and family’s needs.

Previous experience working with a high-profile family is a plus, but not required. Overall, a positive attitude is a must and being a quick-learner with the experience and ability to jump into a quickly moving flow with established structures.

The position is Monday-Saturday (Saturday being a half day.)  Must have flexibility with working some holidays.  Salary will be between 85K- 120K plus benefits.

DUTIES INCLUDE BUT ARE NOT LIMITED TO:

Home

  • Responsible for day-to-day operations of properties
  • Daily schedule / status / calendaring and e-mails
  • Personal appointments, reservations, children’s schedule, nanny schedule
  • Owner of Principal’s personal calendar
  • Manage vendors & contractors & oversee any repair or construction work
  • Multiple car maintenance
  • Maintain the house manuals
  • Pet care
  • Travel coordination (airline tickets, greeters, hotel arrangements, transpo, food requests, packing, etc.)
  • Airport runs (pick up / drop off)
  • Managing staff scheduling
  • Supporting and managing family entertaining
  • Personal gift buying
  • Maintain household & grocery inventory & supplies
  • Running errands as necessary
  • Manage food delivery w/out-of-house personal chef
  • Direct supervisor for the 2ndpersonal assistant

Finance

  • Submit monthly business & personal expenses
  • Submit petty cash expenses

Other

  • Manage multiple properties across the country
  • Research and facilitate renovations
  • Birthdays & anniversaries management & gift wrapping/bagging
  • Event / guest planning
  • Liaise between business coordinators
  • Coordinating with other team members

QUALIFICATIONS

  • Adept and knowledgeable in Microsoft Office Suite
  • Experience with home AV systems and basic troubleshooting skills
  • Understanding of tech, especially Apple devices, and basic troubleshooting skills
  • Thrives working within a team but is confident managing projects on their own across multiple areas of business
  • Very strong, positive work ethic
  • MUST work with the utmost discretion and respect in protecting the family’s privacy
  • Proven track record of discretion, honesty, loyalty and trust worthiness
  • Experience in the service industry is a huge plus