EXECUTIVE ADMINISTRATIVE ASSISTANT TO CEO OF EVENTS AGENCY- LOS ANGELES

Need someone who LOVES to work under pressure! This is extremely fast pace environment so must be able to keep up and like working at this pace.

An Events agency in Los Angeles is seeking an ‪Executive Administrative Assistant who will work alongside the CEO and be a key component of driving a wide range of day to day administrative and client support functions for the company’s client base. This role will interact with a roster of clients, and will require a superb level of service in a fast-paced environment.

We are looking for creative individuals ideally with experience in the events, account, brand, and/or client management space to help complete our team. Must be detail-oriented, be able to work quickly and most of all, take direction well!

A Little About You:

  • Minimum 3+ years’ experience as an ExecutiveAdministrative Assistant supporting an Executive in the account, brand, and/or client management space
  • Ambitious and welcomes challenges with a “no task is too small” attitude
  • Very detailed and very organized
  • Independent, bright, and a fast learner
  • Mature, driven, reliable, resourceful, and efficient
  • A self-motivated/self-starter with a proactive attitude (able to see what needs to be done and does it)
  • Social Media Savvy
  • Works under deadlines and successfully prioritizes workload
  • Dependable and honest
  • Professional phone manner
  • Upbeat and positive, with a great personality and a professional appearance
  • Strong sense of responsibility, ownership, and pride in delivering quality results
  • An ability to handle confidential information with discretion

Job Requirements:

  • Handles all administrative duties for CEO; managing calendar, expenses, travel, invoices, and databases
  • Compiles weekly status report and agency updates
  • Updates events calendar and contact database, managing the events inbox
  • Prepare client lists, assistwith logistics such as venue research/booking, site visits, vendor research, catering, décor, and guest lists
  • Preparing presentations in Keynote
  • Knowledge of social media will be essential, as will strong writing skills
  • Team player who can prioritize a varied workload, and have the communication skills to build an effective working rapport, both internally and externally, at every level
  • Assisting with events on the day of, including problem-solving, communicating with staff, organizing vendors, and welcoming guests

 

Ideal Candidate Requirements:

  • 3+ years experience as an Executive Administrative Assistant
  • Resourceful
  • Exceptional organizational skills; self-motivated, comfortable with shifting priorities, ability to take

initiative, schedule and complete multiple tasks simultaneously with tight deadlines

  • Effective communication skills; confident working with both staff and clients in a friendly positive

and service oriented manner

  • Quick learner
  • BA/BS required