Executive Assistant to CEO of Entertainment/Media Co – Century City

Prominent Producer is seeking a full-time Executive Assistant to be based in the company’s Los Angeles office in Century City.  Applicants must have a minimum of 7 years of experience supporting a C-level executive.

Duties include but are not limited to:

  • Heavy phone and email correspondence; screening mail and packages
  • Calendar maintenance—meetings, conferences, calls, and off-site events
  • Extensive travel arrangements, including booking private aviation and all accommodations
  • Planning events, including holiday parties, company outings, etc.
  • Bill pay and expense reports
  • Document maintenance
  • Personal shopping pertaining to business, including purchasing all gifts, clothing, tickets, and    hard-to-find items.
  • Close coordination with the Principal’s Personal Assistant in Chicago regarding calendars, travel, etc.
  • Updating and maintaining extensive contact lists and Rolodex
  • Organize and track communications for CEO through precise call sheet management
  • Organize and track CEO’s short-term and long-term responsibilities with diligence utilizing a formal tracking system and assist in note taking or writing first drafts  of speeches or correspondence based on executives note

Ideal candidate should possess/ maintain all of the following:

Above all a sense of humor!  Ability to play well with others but get done what needs to get done in service of the executive.

  • Excellent organizational, time management, problem-solving, and follow-up skills which include seeing around corners and thinking ahead when executive isn’t!
  • Keen ability to multi-task
  • Attention to detail
  • Excellent oral & written communication skills
  • Desire to take initiative; self-motivated
  • Flexibility, dedication, and stamina in a fast-paced environment
  • Ability to assess appropriate political/diplomatic protocols
  • Maintain discretion & confidentiality
  • Ability to prioritize and/or communicate with executive to determine priorities
  • Ability to remain calm under pressure & handle stressful situations

Competitive compensation package commensurate with experience; full benefits package provided.