Full Time Executive/Personal Assistant- Bel Air

Looking for a sharp, attentive, and patient Executive Assistant to work out of owner’s home in Bel Air.

The ideal candidate will be familiar working with Hollywood studios, non-profit philanthropic work, and with West LA/Beverly Hills (restaurants, shops and more).  Candidates must be detail oriented, trustworthy and punctual.  An awareness about consciousness, mindfulness, yoga & meditation is also helpful.

M-F 9-6 with flexibility. Salary is capped at 75K- maybe 80K

DUTIES OF THE JOB:

  • Act as a point of contact for the employer as necessary
  • Manage the employer’s calendar
  • Answer phone calls received and direct them appropriately
  • Record notes and messages for the employer
  • Coordinate calendar and meetings with employer’s business partner:  keep project notes organized &  keep employer on track with each project
  • Schedule, arrange, and sometimes attend meetings
  • Manage travel arrangements and itineraries
  • Read and write correspondence through mail or email form
  • Receive mail and deliveries
  • Manage social media accounts
  • Help organize events
  • Deal with vendors and invoices
  • Have the skills to find anything one could imagine on the internet
  • Run errands as needed
  • Have excellent communication, time management, and organization skills that allow you to
  • handle every situation with a high level of professionalism and confidentiality
  • Have a thick skin and appreciate receiving critical feedback even when it’s given in high stress moments
  • Anticipate employer’s needs, be patient and flexible
  • Household-related duties:

Perform as a liaison between the employer and household staff as required

Collect and submit receipts from various staff & submit to bookkeeper

Oversee in- home projects

Stock certain home items (bar supplies, candles, linens, flowers, etc.)

Order certain on-line  items (cleaning supplies, pet food,  etc.)

Manage staff vacations, sick days, raises/payroll & hiring staff as needed

Prepare for guests on property – stocking groceries, flowers

Help with dog (ordering food, vet appointments, groomer appointments, schedule walker)

REQUIREMENTS:

Excellent verbal and written communication skills

At least 3 years of executive assistant experience (in a home setting preferred) and the ability to provide professional references

Speak Spanish well enough for simple communication (not required)

Be proficient in computer technology on Apple products

Understand the discretion and professionalism needed when working with high net worth clients

All candidates must:

  • Have reliable transportation and a modern smartphone
  • Have a work authorization: United Sates (Required)
  • Be willing to sign an NDA
  • Be willing to submit and pass background, criminal, and credit checks

SALARY & BENEFITS

Salary DOE

Paid vacation time

Paid sick days

Paid holidays

401K option