Personal Executive Assistant – West LA

A very active and driven young couple who are very successful in the tech space,  and are ULTRA private, seek an assistant to join their growing team.  Reporting to the Head of Executive Affairs, the Personal Assistant will support the Principal and the HEA in a variety of duties spanning the Principal’s personal and business life. The ideal candidate will possess an elite work ethic, a 24/7 mindset, strong organizational and hospitality skills, and an extreme attention to detail. New challenges will emerge regularly, and the PA must be quick to adapt and find solutions without getting discouraged or losing composure. This role offers you the opportunity to work with well- respected industry leaders who deliver their best and expect the same from their team.  Seeking to pay compensation 90K- 125K plus benefits.  Normal work hours (sometimes being at the house around 11am- till like 4/5pm sh). There is a 24/7 mentality on the phone or email.

Job Duties include:

  • Stay on top of a constantly changing, complex, busy calendar
    ○ Proactively identify and handle conflicts/overrun/travel time issues
  • Brief Principal for meetings, calls, press/interviews and events
    ○ Collect background, review materials, investigate attendees, summarize insights
  • “Body man”/woman
    ○ Ensure that Principal is comfortable and prepared at all times
  • Manage correspondence
    ○ Filter email, draft letters, ensure important messages aren’t dropped
  • Event planning and management
    ○ Family vacations, corporate retreats, conferences, private parties
  • Travel planning and booking
    ○ Monitor and be on standby for last-minute changes/cancellations
  • “Advance man”/woman
    ○ Move ahead of Principal to ensure frictionless and quality experience
  • Estate management
    ○ Contractor/vendor oversight, general maintenance, bookkeeping
  • Light household duties
    ○ Cooking, cleaning, laundry, shopping, mail, walking/feeding the dog
  • Special projects
    ○ Example: “Figure out how to produce/record/edit/launch a podcast and do it”

Requirements for consideration:

  •  24/7 availability, “no job too big, no job too small” attitude
  •  Proven ability to exercise discretion and protect confidentiality
  •  English fluency, well-spoken and able to present professionally
  •  Prior experience as an EA/PA at highly demanding, fast-paced home or co
  •  Valid driver’s license and car (mileage will be reimbursed)
  •  Able to lift 50lbs overhead and carry 40lbs up two flights of stairs