Family Assistant needed- FILLED

55K yearly BASE + paid OT = approx 75K yearly + benefits!

We are looking for someone very nurturing and mature assistant who can handle taking care of nanny, dogs, house, family world. Someone with strong touring and house managing experience would be ideal.

Family Assistant job description:

Communication with team:

Nannies
-Executive Assistant -Team advisor -Housekeeper

Nannies:

-Interview and introduce to family
-Facilitate contracts
-Coordinate schedules
-Collect & distribute time sheets & submit to business mgt.
-Manage vacation time, personal requests and submit to business mgt. -Ensure daily lunch breaks for staff, Order and pick up requested items needed for kids

-Make sure Nanny is aware of all products purchased for the children (toys, diapers, products) -Reimburse nannies for any petty cash expenses

Groceries:

-Create grocery list
-Check in with nannies and team to see if there are any additional daily needs -Daily grocery run
-Smoothie run
-Manage kid’s milk supply

Property management:

-Ensure that house is well maintained & schedule any repairs needed i.e. pest control, window cleaning etc
- Confirm gardeners, Oversee any service / repair people at the house

-Keep cashbox filled, organized & submit all receipts – Order water delivery & delay if needed
-Make sure garage is well maintained and organized
-Keep gym organized and stock clean towels

-Keep pool area tidy
-Keep grill clean
-Breakdown boxes and ensure trash area is neat -Set up massages
-Ensure doorbell is charged, connected & working -Let guests in

Travel:

-Communicate with team for all travel details / itineraries
-Pick up appropriate amount of suitcases from storage for travel
-Travel to airport in cargo van w/ luggage for early baggage check with greeter
-Retrieve all luggage from baggage claim and travel from airport in cargo van w/ luggage -Help pack & unpack if needed
-Responsible for luggage inventory; photos of all bags including carry-ons
-Request and distribute per diems
-Create packing inventory for all suitcases
-Pack coffee supplies, vitamix, water kettle, steamer
-Purchase any travel items needed
-Pre shop grocery items for the road
-Grocery shop as needed on the road
-Plan ahead for children’s activities on the road

Cars:

-Weekly car wash for all cars
-Take cars in for all service appointments
-Ensure that all registration / stickers are up to date

Children’s Education:

-Create monthly reports and loop in Nannies on all education updates

Storage:

-Weekly runs to storage
-Work with organizer to create inventory of all items

Dogs:

-Weekly communication with dog walker. Schedule and drive dogs to vet visits
-Purchase dog food, treats and any medications *including flea / tick
-Make sure water bowls are always fresh and filled

Reports:

-Keep daily reports of all activity

Face to Face:

-Daily check in w/ teams to review reports & ensure Nanny knows of all products purchased for children -Daily check in w/ team to go over reports
-Daily check in w/ nannies to make sure all is well

Payment for off-duty travel hours at 50% of hourly rate

Paid Holidays – New Year’s Day, Memorial Day, Labor Day, Thanksgiving, and Christmas.

1 additional floating holiday to use at the employee’s discretion

3 sick days

5 days of vacation after 6 months of employment