Personal Assistant for Executive/manager in Music Business
Encino, CA
Hours 9am – 7pm — but until the job gets done
Up to 75K – No benefits at this time. DOE and Salary History
In this role we are seeking someone who takes the personal assistant role very seriously and truly enjoys being of service.
You thrive in a fast paced environment, excel at the details and thoroughly enjoy getting to know your current boss’ culture.
This executive caters to major pop music people and thus their life is exceedingly busy as well.
They are dynamic and hard working and expect the same from those that work around them.
In this role you will manage any and all needs that are personal to the client and his wife, expecting a baby.
You will work with the Executive Assistant who is hard working, bright , and a true doer
This role is not for the clock-watchers or for those how have other commitments.
This role is for someone who is there to make the details of their personal life flow smoothly.
Under the umbrella of house/personal need duties are as follows but not limited to:
vendor/house maintenance 9pool person, gardeners, staff and so on, errands of all sorts, putting gas in cars,
ensuring that travel arrangements are done, event needs, gift buying, etc. etc..
MUST be savvy and smart, quick on your feet and TRULY enjoy the hustle and bustle of a very fast paced home/business
and thoroughly enjoy being a personal assistant. Always staying till the job gets done!

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Personal Assistant to Actor – LA based with ability to come to Santa B area 2 times a week
Hours: Flex due to schedule
Salary 70K plus Stipend towards benefits
MUST have longevity in roles
The Personal Assistant ensures that all of the CLIENT’S needs are met both at home and on all projects and is also required to keep spouse abreast of all things relating to the CLIENT.
• Willing to come up to the Montecito Estate at least 1x a week and up to 3x a week if needed.
• Liaise between productions, the CLIENT and his support team.
• Schedule phone calls to principals of all the CLIENT’S various projects.
• Keep track and stay current on all commitments ensuring that the CLIENT’S input is considered so that he can have as much free time as possible.
• Police the AD staff and all production on a regular basis to ensure that the CLIENT’S days on set is as short and organized as possible.
• Must read the daily Call Sheets correctly and be able to spot issues before they arise.
• Ensure Call Sheet is ready and in the CLIENT’S hands as expeditiously as possible for every work day.
• Ensure the CLIENT has next day’s scenes (Sides) are in the CLIENT’S binder at wrap everyday for the next day of work.
• Always keep the CLIENT updated thoroughly via text and verbally as it relates to family, projects, production, issues, changes, notifications etc.
• Never assume anything.
• Ensure the CLIENT is fed and has coffee throughout the day.
• Use best judgement on which emails need to be printed and provide to the CLIENT for review.
• Post social media for the CLIENT as requested.
• Organize scripts and new drafts as they come out daily.
• Using good judgment, must verbally remind the CLIENT of any and all time sensitive issues face-to-face.
• Organize, greet and entertain all set visitors.
• Schedule haircuts every episode for the CLIENT.
• Ensure trailer is maintained per the CLIENT requirements and liking.
• Work closely with spouse and other support staff to ensure that the CLIENT knows family schedule and they knows the CLIENT’S schedule.
• Work closely with spouse and support staff to ensure that both children know the CLIENT’S schedule and that the CLIENT knows their schedules.
• Provide daily update to the Estate team/Spouse at the end of each day via phone call, text or email. This update would include but is not limited to approximate time of departure the next morning, important action items related to agents, attorneys, mangers, business managers, production, profile, publisher and/or publicists and any other information that Spouse should be made aware of.
• Ensure that the CLIENT has a dinner plan if arriving home later than 8pm in the evening.
• Make sure you let Estate staff know if the CLIENT wants the Jacuzzi turned on or a massage ordered for his arrival.
• Maintain calendar and schedule all appointments ensuring adherence and on time arrival.
• Handle, coordinate and oversee all of the CLIENT’S travel and accommodations for all projects.
• Handle and coordinate all family travel with Travel Agent and as requested. Able to reachback to Estate Team to request assistance if it becomes overwhelming or impossible to successfully execute.
• Willing to travel on location as requested and serve as the CLIENT’S body man.
• When traveling with the CLIENT, responsible for unpacking his clothes, pressing them for up-coming project and/or appearance(s) and then packing up for return home.
• Digitally transcribe and save any writings the CLIENT may have, whether it is book chapters, treatments and/or speeches.
• Must maintain and organize the CLIENT’S home office weekly to ensure that it is always clean. If unable to be on property to personally inspect 1x a week, must contact Estate team via phone to coordinate a visual inspection.
• Update files as needed and continuously maintains a filing system for his work.
• Archive tear sheets.
• Ensure all the CLIENT memorabilia that crosses your path is sent back to the house.
• Coordinate all pick ups and deliveries with driver to include but not limited to picking up mail at least every other day in Beverly Hills and picking up and dropping off documents to entire support team, I.e. Drop documents off at business manager’s office as needed/required.
• Must track all of the CLIENT’S payables for projects to include but not limited to talk show appearances, speeches, episodic weekly fees and any other incoming salaries.
• Must work closely with business manager to ensure that the CLIENT is current on all payments and monies owed.
• Digitally document, archive and provide all regular processes and protocols for regular review.
• Work with the CLIENT’S publicity team to organize all areas of press, tours, appearances, speeches etc.
Requirements:
• 5+ years on set Personal Assistant experience supporting high profile individual
• Must know how to read a call sheet and have recent on set experience, no exceptions
• Ability to travel to support all projects
• Knowledgable able and willing to start early in the mornings, stay late into the evenings and/or be available and responsive to texts and emails from the client on the weekends
• Highly organized and able to anticipate possible problems, issues and obstacles before they occur
• Able to effectively and proactively communicate with support staff by email and phone
• Excellent oral and written communication skills
• Maintain a valid CA Drivers License with excellent driving record and have own transportation
• Able to lift up to 25 pounds as required to support THE CLIENT
• Must conduct self in a professional manner at all times
• Strong understanding of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• BA preferred

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Executive Assistant
Santa Barbara area
Hours 9am – 6pm with flex
Salary 70K plus stipend towards benefits
Job Description:
The Executive Assistant (EA) will work with the CLIENT and estate team to ensure needs is met at home and on all projects. Will effectively liaise daily with his support team in order to successfully keep everyone abreast of all things relating to the CLIENT.
• Liaise between productions, CLIENT and support team.
• Schedule phone calls to principals of all CLIENT’S various projects.
• Keep track and stay current on all commitments ensuring that the CLIENT’S input is considered so that CLIENT can have as much free time as possible.
• Must read the daily Call Sheets and be in the know, ensure Call Sheet is ready and in the CLIENT’S hands before call everyday.
• Ensure CLIENT has next day’s scenes (Sides) and that they are in the CLIENT’S binder for the next day of work.
• Always keep CLIENT updated thoroughly via text and verbally as it relates to family, projects, production, issues, changes, notifications etc.
• Must print emails and provide to CLIENT for review and instructions.
• Post social media for Clients requested.
• Double check that scripts are organized and updated with latest drafts in binder daily.
• Ensure that CLIENT has a dinner plan if arriving home later than 8pm in the evening, i.e., ask chef to leave a plate in the warmer if necessary.
• Willing to travel on location as requested and serve as body man.
• When traveling with CLIENT responsible for unpacking clothes, pressing them for up-coming project and/or appearance(s) and then packing for return home.
• Maintain calendar and schedule all appointments ensuring adherence and on time arrival.
• Never assume anything.
• Using good judgment, must verbally remind CLIENT of any and all time sensitive issues face-to-face.
• Work closely with spouse and support team to ensure that CLIENT knows family schedule and they know CLIENT schedule.
• Provide daily update to the Estate team at the end of each day via phone call, text or email. This update would include but is not limited to CLIENT approximate time of departure the next morning, approximate time home from set, upcoming meetings, important action items related to agents, attorneys, mangers, business managers, production, profile, publisher and/or publicists and any other information that the team should be made aware of.
• Coordinate all pick ups and deliveries with driver to include but not limited to picking up mail at least every other day in Beverly Hills and picking up and dropping off documents to entire
• Must be able to work exceptionally well with CLIENT’S publicity team to organize all areas of press, tours, appearances, speeches etc.
• Handle, coordinate and oversee all of CLIENT’S travel and accommodations for all projects.
• Handle and coordinate all family travel as requested.
• Digitally transcribe and save any writings CLIENT may have, whether it is book chapters, treatments and/or speeches.
• Must maintain and organize CLIENT home office weekly to ensure that it is always clean. If unable to be on property to personally inspect must contact Estate team via phone to coordinate a visual inspection.
• Update files as needed and continuously maintains a filing system for CLIENT work.
• Archive CLIENT tear sheets.
• Maintain all CLIENT memorabilia.
• Maintain and check CLIENT storage regularly.
• Must track all of CLIENT’S payables for projects to include but not limited to talk show appearances, speeches, episodic weekly fees and any other incoming salaries.
• Must work closely with business manager to ensure that CLIENT is current on all payments and monies owed.
• Digitally document, archive and provide all regular processes and protocols for regular review.
Requirements:
• 5+ years experience as an Executive Assistant supporting high profile individual
• Ability to travel to support all projects
• Highly organized and able to anticipate possible problems, issues and obstacles before they occur
• Excellent oral and written communication skills
• Maintain a valid CA Drivers License with excellent driving record
• Able to lift up to 25 pounds as required to support RL
• Must conduct self in a professional manner at all times
• Strong understanding of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• BA preferred

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Full Charge Full time Nanny Needed
Santa Monica
Hours: 8am or 9am to 5pm/6pm ( 8 or 9 hours)
Salary – $$ Open for the right person based on experience and salary history
A family with a two young kids seeks a loving and energetic nanny to come be part of the family. In your life you are healthy, are active and wants to be a part of the family, not just do a job. We’d love someone who understands developmental milestones, who can keep up racing around after toddlers and thoroughly enjoys being active with young kids. Will also assist with organizing, prepping healthy foods, etc.
Ideally someone with experience with kids from about baby to 10 years old (not a deal breaker)
Potential travel occasionally.

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Personal Assistant for You Tube Talent
Santa Monica CA
Salary 50K-55K DOE and Salary History
Hours: Generally 9am – 5pm with flex.
Young You tube talent is seeking a flexible, organized personal assistant to manage a myriad of needs.
It is important to keep on track, manage busy schedule/book meetings, appointments, work with business associates, book travel. There is occasional travel for the PA as well. Will also drive to meetings and so on.

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Executive Assistant (Beverly Hills)
$100-120K DOE & full benefits package

Behind every great Chairman/Founder/CEO/Philanthropist with world-changing ideas is a team of dedicated professionals who bring those ideas to life. Somewhere between this busy leader and their many endeavors is someone who makes sure the right people end up in the right places, the right information ends up in the right hands, and the impressive work gets done on time.

Our organization is founded by a business leader who is deeply involved with the oversight of numerous companies and nonprofits. For example, this position will be supporting:

• The Principal of a large environmental grant making foundation and global nonprofit institute
• The Chairman of a renowned research institute
• The Chairman of a significant investment company
• The Trustee of multiple nonprofit organizations
• The Principal of multiple businesses and residences who travels and entertains extensively

And amazingly, these are all the same person.

We won’t go into more detail here because the goal of this job posting is to find a candidate who can keep up with it through hard work and fervor.

Why You Will Love This Work

The aspects of this position will stimulate anyone who fosters a love of science, technology, the environment, agile problem-solving, logistics, and adventure, in whatever form it takes.

• Great pay: Starting salary of $100,000-120,000/year with full benefits.
• Great diversity of experience: From for profit, to nonprofit, to personal challenge.
• Great global knowledge building: Mingle your education, passions and skills with some of the keenest minds all over the world.
• Unprecedented career potential: Success in this role affords you the opportunity to advance in our many organizations.

This position balances a highly intellectual caseload with a broad variety of mundane administrative tasks. The most successful candidate will take this in stride and own each responsibility for the opportunity that it is, a chance to hone research and communication skills while continuously managing and maximizing the most efficient use of everyone’s time.

What We Need From You
• A strong business orientation, ideally an MBA.
• A strong technical or scientific background and aptitude.
• A passion for the nonprofit sector and environmental sustainability a plus.
• Superior integrity and high level of confidentiality.
• An unflappable aptitude for quick-thinking and creative solution development.
• Big picture comprehension with detail focus.
• Proficiency and passion for becoming a subject matter expert in a variety of areas.
• Exceptional organization, communication, and collaborative skills.
• Willingness to travel, sometimes at short notice and over long distances.
• Ability and flexibility to work extended hours and weekends.

Please send a resume in word

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A very successful beauty professional who has contracts with top brands seeks a social media person to assist with social media postings daily. The ideal person will be able to manage needs for a few hours each AM, with occasional updates during the day on various Instagram and other social media feeds. We seek someone who knows how to take care of the technical side of postings. The client will still be in charge of the content and you will assist with the actual posting to all platforms. Will be super organized, mindful of social media world, and will pull from various press folders and put together galleries. The client will provide the content and will share their iCloud photo album.
Fun for someone who is organized, enjoys fashion/beauty but is also discreet.
IF interested, please send a resume in word, a link to your social media platforms and describe what previous experience you have had in this arena. Please also advise hourly rate.

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Personal Assistant to Beauty Industry Professional
Hancock Park
Monday to Friday – 40 hour week with flex as needed (occasional weekend works well)
50K
A leading personality in the beauty industry seeks a smart, industrious, forward thinking and thoroughly organized personal assistant. In this role you will be extremely poised and professional, and discreet at all times.
Will be interfacing with notable business associates as well as will assist with any family and personal needs.
as the right hand person you will have a fashion sense, but most of all you are a true service person who relishes keeping someone busy on task.
Duties will include but are not limited to:
Management of extremely busy and ever changing schedule/calendar, travel needs, home needs, errands, gift buying, organizing, and so on. No job will be too big or too small. Super exciting role for the right person.

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Part Time Personal Assistant Tuesday and Thursdays
West Hollywood
Tuesday and Thursday 10am – 4pm (with occasional flex if entertaining)
$30 an hour
Entertainment based family seeks someone to assist the Mrs on Tuesdays and Thursdays with general errands, organizing, purchasing/stocking etc.
Should be kid friendly but this is not a nanny role.
Seeking to start by the end of next week.

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Administrative / Sales Assistant for Promotional Products Marketing Company
Hours” 9am to 5pm
Salary: $20-$23 an hour
Benefits after 90 days
This exciting and fun company is a distributor in the exciting 18 billion dollar promotional products industry. This industry is growing and so are they! Their database has over 1 million products that can be imprinted with corporate logos for advertising and marketing. The sales reps work alongside marketing executives of the worlds leading company’s to creatively find, purchase and distribute the perfect item for promotions and events.
They want someone that is passionate and cares about their work! They need you to provide exceptional support to their sales reps so that they do what they do best — sales. They are looking for someone with strong organizational and phone skills. This is a true “multi-tasking” position. You will be responsible for helping sales reps keep on top of several orders as you answer phones and keep the office organized. You must have a good phone presence and feel comfortable talking with vendors, customers and sales staff.
The are looking for someone with writing skills since they use email frequently. Knowledge of Microsoft Office programs (Word, Excel and Outlook) as well as knowing how to navigate the internet is required. Experience in the promotional products industry preferred but not necessary.
You will be an integral part of their super fun team — they like input, they like ideas and they like to see people grow.

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About this blog

Welcome to The Grapevine Agency! We are the premiere corporate and domestic staffing agency in Los Angeles and New York. We decided to create this blog as a forum for all of our Grapevine fans. We will be discussing hot topics regarding the job market as well as offer many tips and advice on how to find and land that perfect job. Also, we are now posting all of our corporate and domestic job lists here and will update them regularly. Feel free to ask us questions and give us suggestions about things you would like to see up here and will try our hardest to give you what you want. Enjoy!

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