EA to Co-Owner and Vice Chairman
Salary based on experience and salary history plus Benefits
9am to 6pm with flex as needed.
The Executive Assistant to the Co-owner and Vice Chairman is a highly visible role in an exciting, healthy based company. It requires someone who is sharp and on their game at all times. the Executive Assistant will run all aspects of the Co-owner and Vice Chairman’s busy schedule and will be relied upon to be a central ‘go to’ person for a myriad of requests and needs. This is an amazing opportunity to support an incredibly successful business leader, philanthropist and author. This position will be based in the Family Office located in their residential home in Beverly Hills. MUST be able to travel to ASPEN each summer for 7 weeks with accommodations provided and can provide extra bump in income.
Here’s what you’ll do:
• Manage calendars (business, social and otherwise)
• Maintain continuous updates and communication via phone, email and in person.
• Interface with all executive leaders, and their assistants, across the company.
• Detailed travel planning, as well as for family. Understanding and knowledge of high level travel preferences and logistics management with astute attention to detail.
• Proactive completion of routine correspondence including written notes, invitation management.
• Communicate with high profile leaders, celebrities, philanthropists and local/foreign dignitaries with poise and professionalism — both in person, and via phone/email.
• Organize and maintain confidential files and records.
• Screen incoming calls and correspondence and respond independently as needed.
• Proactively anticipate the needs remove barriers before they occur.
• Work alongside the Family Office staff, including personal assistants and other key members of the in-house staff.
• This position will work with two other staff members in the Family Office. Here’s what you’ll bring to the table:
.• Incredible attention to detail and strong ability to organize.
.• Must be polished, poised — with grace under pressure.
.• Patience and flexibility to work with high level/visibility audience and adaptability to different types of personalities.
.• Experience assisting a high-profile, busy executive/philanthropist within a Family Office setting.
• Experience performing administrative duties — including office management, email/Skype correspondence
Involved as well with philanthropic work
Beverly Hills Family seeks a TEMP Nanny
Starting immediately through October
Monday to Friday 2pm- 7pm, but must be able to stay later if needed.
$25-$30 hour depending on experience
Ideal person would be super organized, detailed and sporty.
Really need someone to help pick up after school, drive to places, keep things organized around the house and make sure they are safe.
Part time Nanny needed in Point Dume Malibu for 6 month old boy!
MONDAY, WED, AND FRI 10-6pm with some FLEX.
$25-$30/hour on the books.
Looking for an upbeat and engaging nanny for first time parents in Malibu. Baby boy is 6 months old! Ideal candidates is bilingual (any language) , can help with feeding schedules, nap schedules and helping 6 months old reach all milestones while having fun and being engaged! When baby is sleeping you will help with light housework, tidying, keeping kitchen clean, diaper genies and garbages clean and running some errands for mom. They just stared introducing baby to solids so help with that would be great. Must have a clean record and be able to drive baby if ever needed. Must have your own reliable car. Occasionally babysitting or overnights would be a plus but not needed. Point Dume is 35 minutes from SM so ideally someone who lives on the west side or Valley. Dad travels a lot so a great set of helping hands needed for first time mom! Must have excellent references and recent Newborn/Infant experience. This is a fun family so we would love someone who fits in with the vibe of the home! Occasional interaction in the home with a- list talent so much be very discreet and not get star struck. We need someone easy, flex who can go with the flow.
We have an unusual need but it is a GREAT opportunity for someone looking to make some extra cash.
PT Person for a teenager
Beverly Glen area, on BH side
745am to 145pm Monday through Friday
$15 – $20 cash an hour, we can see.
This could be for about 3 months
A lovely 14 year old girl who is entering 9th grade at a prestigious high school seeks someone
to assist her during her recovery from a broken neck. She is a DOLL.
We just need someone who can meet her at school each day, carry her back pack from class to class,
wait outside the classroom and then get her to her next class.
She is done with school by 145pm.
Clearly we are seeking someone SHARP, always on time and can assist getting her from class to class and ensuring
she has everything she needs.
Redondo Beach-based CEO (non-entertainment) is seeking an excellent Executive Assistant to join his current administrative team. Candidate must be professional, poised, highly organized, flexible, anticipatory, proactive, discreet, and loyal and a total team-player. College degree preferred plus minimum of 5 years’ experience as a full-time Executive Assistant. Highly proficient with MS Office Suite (including Excel and PowerPoint. General schedule is Monday-Friday with on-call availability. Occasional travel. Salary is $60-70K (DOE & salary history and experience) & paid O/T plus full benefit package. For immediate consideration, please email your updated resume in Word (not pdf) including reason for leaving your previous positions.
Part Time Family Assistant
$22-$25 an hour plus paid holidays and vacation, gas reimbursement as needed
Monday to Friday 2pm – 7pm
A wonderful and warm family in the Tarzana area with 2 working parents, seek a very organized, smart, sophisticated and highly resourceful family assistant to manage day to day needs for their very busy family. A ten year old son goes to school nearby in Calabasas and a 15 year old daughter goes to school in Studio City. We seek someone to assist with tidying, organizing, errands and shopping. Will ensure that all needs are set for busy mom and dad, will pick up kids as needed, will assist with homework and will enjoy being in the kitchen. There is a house cleaner twice a week but still need to assist with cleaning the kitchen after meals, will engage with kids.
A lovely family with 2 kids 12 and 15, seeks a true family assistant o help mom with driving, errands, organizing and any other “family” needs. We seek someone who dynamic, smart, on the ball, easy to be around, self starter, bright. It’s important to always be on time for the kids, can help keep a busy house running, and a nice personality. MUST be responsible, SAFE (clean records and doesn’t text while driving). Awesome family!!!
Home is in Santa Monica but driving area includes Brentwood, Palisades, and once a week to West LA.
Hours: Monday to Thursday 2:30ish to 7:30 isn
Duties: Driving, possibly errands, help with dinner dishes. Kids and getting them to activities and keeping them organized is priority.
Hourly- $20-22 an hour.
It’s really a combo between Estate manager (knowing what 5 start service looks and runs like), personal assistant and property management.
Ideal candidate has experience managing household vendors (gardener, pool service, housekeeping, managing rental properties etc.), running errands and is an overall go-getter with strong communication skills. Seeking a true team player, someone who can perform as an ambassador for the family while also maintaining the highest level of discretion. Candidate will help with all areas of the family’s life and act as a true right hand person. Looking for someone who is professional, down-to-earth and has strong interpersonal and management skills to build/maintain relationships with the team and vendors. Someone who also has experience being on set as you will spend time with actress on set. This would include picking up meals, organizing/tidying up trailer, communicating between production office and other people on set etc.
Duties include, but are not limited to:
Administrative needs such as, scheduling (booking personal appointments or reservations for the family, inclusive of children’s activities and schedules – will work with nanny’s), E-mail correspondence, managing calendars
Maintaining employeee time records (time clock) just have to send reports to business office, managing housekeepers & nannies
Travel coordination (airline tickets, greeters, hotel arrangements, transportation, food requests, etc…)
Packing for travel
Pet care (dog friendly)
Household car maintenance- coordinating car washer, gas if needed, plug in electric car, help maintain nanny car etc.
Shopping: groceries for the household, gift buying, errands, meals, clothing, etc…
Household needs: manage vendors, manage some financial bills, scheduling repairs, deliveries, upkeep of household inventory and supplies
Manage multiple properties-business office helps but you are main point person for 2 renters and liason between them, business office and owners
Research and facilitate renovations on vacation homes and rental properties
Okay with travel if needed- possible travel for Thanksgiving to get vacation home ready
Airport runs, either dropping off/picking up or scheduling car service/greeters
Working with business office to get invoices paid, overseeing some household expenses etc.
Executive Assistant to President of Creative firm
Salary: 100K- 150K plus benefits
Hours: General office hours are about 8:30am to 6:30pm with flex as needed.
Seeking a highly functioning EA to manage the office of a busy entrepreneur. MUST have had 10 plus years of experience assisting to a C level executive and must have been in current role for a few years.
Seeking someone who is accomplished in this area of work, who knows how to master a very busy life and does so with ease and remain calm at all times.
The role calls for someone who is a master juggler and exceptionally experienced at:
Management of calendars/schedules, travel arrangements, assisting with correspondence, ensuring deadlines are met, working with business and personal associates etc. Will be extremely organized and detailed and a TRUE problem solver who is excellent at anticipating needs.
Personal Assistant for A List Actor, Los Angeles
Salary: 65K – 90K DOE and Salary History
Hours: Must be flexible due to set hours and other projects but will not be overworked.
Benefits: Will offer after 90 days with $250 a month towards it.
A seasoned actor who works on set, has several projects and other businesses as well, is seeking a DYNAMIC, strong, highly confident Personal Assistant to be their right hand person.
The ideal person for this role will understand the mechanics of entertainment, could have some set experience, although this is not a deal breaker, will be highly organized and efficient. The most crucial part of this role is to ensue that this very decisive person, has everything they need and that you are a true advocate for them.
Welcome to The Grapevine Agency! We are the premiere corporate and domestic staffing agency in Los Angeles and New York. We decided to create this blog as a forum for all of our Grapevine fans. We will be discussing hot topics regarding the job market as well as offer many tips and advice on how to find and land that perfect job. Also, we are now posting all of our corporate and domestic job lists here and will update them regularly. Feel free to ask us questions and give us suggestions about things you would like to see up here and will try our hardest to give you what you want. Enjoy!