Full time Nanny needed for lovely family
Hollywood area (between Burbank and Toluca Lake)
$25 – $28 an hour depending on experience and salary history
11am – 7pm, with flex as needed for days off from school and summer hours
8 year old girl and 10 year old boy
A wonderful family with two very busy working parents seek a kind and active nanny for their kids who love sports, music and academics.
• Primary responsibilities are care giving to the kids
o Pick up at school
o Transporting to and from activities and appointments as needed
o Supporting homework and relevant school activities
o Preparing nutritious snacks and feeding kids dinner (there is a meal plan so it is easy)
o Grocery and household shopping
o Supporting age appropriate habits (e.g. sense of responsibility, manners)
Job Requirements
• 40 hours/week
• General hours: 11am-7pm with some ability to be flexible
• During holidays and summers, ability to work longer days (e.g. 9am-7pm)
• Clean driving and background check
• At least 2-3 years of full time nanny-ing
• Experience working with same family/child(ren) over multiple years
• Experience working with tween and teens is ideal
• Some college or college degree
• Facility with writing and math
• Some understanding of child development and more progressive parenting/caregiving philosophies
• Extremely responsible and communicative
• Positive and energetic
• Active
• Able to learn based on the situation/Adjust caregiving based on growth of the child
• Professional, able to maintain cordial relationships with family’s extended network while maintaining confidentiality

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Personal/ Travel Assistant to journalist/political activist
Florida is the home base, will assist with relocation costs.

*Have at least 5 years of Personal Assistant experience/travel w/mid to high level person
*No job to small attitude
*Running errands
*Attending all interviews, TV appearances, Rally’s and Events with employer. Will be at their side most of the time
*Works for individual, but will also be working with this person’s partner
*Arranging personal/private travel
*Good at Research
*Can manage a home in Miami – small and pretty much runs it’s self…just maintenance stuff
*Scheduling personal appointment, i.e. hair/make-up, tickets to shows, restaurant reservations, etc. while on the road – good if they have contacts
*Familiar with Google docs, snapchat, Instagram, Twitter, Facebook..all the relevant sites
*24/7 availability when traveling – In Miami they will have weekends off, but be on call (there is a team in place there who can help out)
*Able to switch gears at a moment notice, be unflappable
*Able to handle constant changes and communicate. Will report to chief of staff.
*Calm and unflustered personality. But strong enough to speak up.
*Politically be open
*Relocate to Miami – there is a house that can accommodate an assistant (private room/bathroom) for the first 3 month. Then will talk move etc.
*Must have car in Miami after a reasonable time
*Medical, dental, vision paid after 30 days.
*Salary $130,000 per annum. Weekly per diem when traveling outside of Miami.
*Must have US Passport and available to travel when requested
*OK with background check and NDA

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Personal/Professional Assistant to Performing Artist/Playwright- NYC
90K plus stipends toward insurance.
For the right person can be a remote role and check in personally twice a week.
General hours if in same place 10am – 6pm however a lot of work is remote. When client is in LA too though we do need someone who can be available during their waking hours.

A NYC based playwright and performer seeks an experienced, personable – yet calming, well rounded, highly motivated assistant.
The playwright is beyond lovely, and exceptionally busy in all areas of her life.
She seeks someone who can interface and be comfortable with the likes of Bill Gates, and then be OK managing basic needs in home.
Must have attitude that no job is too big or too small.
Will be a fast learner, discreet, terrific at anticipating needs, thinking ahead in all areas as well as a master juggler and be exceptional at multitasking.
Candidate will be detail oriented, have superb interpersonal and communication skills, be an excellent writer, and have terrific administrative skills.
Will be able to trouble shoot on MACS, will know Google docs, drop box, SOCIAL MEDIA – Twitter and Instagram etc., will create systems and overhaul contacts/rolodex etc.
Must know how to hire and delegate as needed when there is a problem.
Will act as a personal handler when performing at gigs.
Assist with bookings.
MUST be able to travel Internationally and nationally (with travel covered and per diem provided)

Position Responsibilities
With minimal guidance, candidate will assume responsibility for aiding artist’s creative work process and schedule, daily running of activities, both remotely and within small office, and some household needs. Responsibilities also include planning, organizing, and executing small projects and being the initial contact for requests for appearances and bookings
Help organize and leverage artist’s time effectively; maintain personal/professional calendar; schedule appointments, meetings, conference calls, etc., correspond with other members of artist’s team
Coordinate logistics and other details for meetings and professional appointments, including local, national, and international travel, social engagements, personal appointments, public appearances, press, etc.
Act as a liaison, problem solver, and facilitator and as the first point of contact for the artist
Independently resolve a variety of requests and issues that do not require the attention of artist
Handle correspondence, email and calls, including screening incoming calls, mail and packages
Will assist with social media needs- Instagram, etc .

The duties listed are not inclusive of all functions/responsibilities of the position
· Minimum 6-10 years experience as an EA.
· Bachelor’s degree or an equivalent combination of education and experience
Three weeks total vacation/personal/sick days per year
Option of flex/work from home time depending on experience

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Executive Assistant to a music based business owner/entrepreneur
Agoura Hills,CA
Hours: 10am – 6:30pm
Salary: 65K – 90K depending on experience and salary history plus benefits
A very lovely, but extremely busy executive who has several family owned and run business’ in the entertainment industry seeks a sharp, detailed, savvy and quick moving Executive Assistant. One of the business used to be a management firm where the represented talent such as Aerosmith, Fleetwood Mac, Lenny Kravitz and so on.
Another part of the business is focused on event merchandising and has exclusive merchandising rights at 60 concert venues in 22 states. Lastly he is also starting up another merchandise company and has exclusive deals with some of the bigger named arenas.
We are seeking someone who can assist with management of his life and ever changing days. There is a lot of scheduling, paper work, and correspondence. There will be assistance in the estate from they larger companies, and assistance needed as related to the new start up.
We seek the quintessential multi-tasker as well as someone exceedingly organized to keep him on point at all times. Seeking someone with MUSIC experience and knows the lay of the land. Will also be tech savvy, know all Microsoft Word and has some sense of a business mind.

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Executive Assistant for 2 Co Heads/founders of a VERY cool news app — NYC
Salary: 85K – 135K plus benefits/equity, depending on experience and salary history
Hours: 8am to 7pm with flex as needed and on emails.
Seeking an extremely well versed and on point EA to assist two co heads of an app that has been around for about 5 years and is growing by leaps and bounds. This is not a growth role at this time but there is growth with the company in general.
As the right hand person and first line of defense for these two extremely busy executives, you will be involved in a little bit of everything. We are looking for someone who is a team player and can keep the founders organized and efficient. Responsibilities will include executive administration and personal assistant tasks for both Co-Founders and Co-CEOs.
You have 8-10 years experience – as an EA to senior level executives in a complex and fast paced environment.
Your can prioritize – quickly, smartly, and based on the needs of those you support. You have an innate ability to gauge and assess a situation quickly and with focus, and adjust yours and others priorities accordingly.
You’re organized – and efficient, even when meetings need to be repeatedly shifted.
You have a strong attention to detail – and you are the type of person who always takes notes, catches a typo, and is usually early to a meeting. You can collect and prepare detailed materials for executive staff and external clients, and adapt to quickly changing schedules and environments without missing a beat.
You’re trustworthy – and pride yourself on your ability to handle the details of highly confidential and critical tasks and projects with discretion and ease.
You’re positive – and can remain upbeat during high tension scenarios. You enjoy the challenge of working in a startup environment on a budget. You are scrappy and work hard to get things done, but above all you are focused amongst the craziness.
You have a great work ethic  – and you do what it takes to get the job done, especially when it means going above and beyond. You describe yourself as self-driven and resourceful.
You’re proactive and self directed – and can often figure out what needs to be done and how to do it before anyone asks.
You’re a great communicator – and can engage professionally, either verbally or in writing, with people across and throughout the organization and externally.

You can read between the lines. You know what success means in this role and have the intuition and skill to get everything done.
. You have previous experience working as an executive/personal assistant in the media industry.
. You are collaborative and have a willingness to do any task, big or small, in-or out-of-scope.

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Personal Assistant needed for a couple in West Hollywood
55K – 75K doe and salary history
Hours: 8am – 5pm
Benefits – can offer some plus gas mileage.
Business owners who live and work in West Hollywood (office will move to Westwood in the fall) is seeking an effective, true problem solving personal assistant. They seek someone to take care of their “personal” needs so they can focus on their work. At the office there are about 60 employees.
Duties will include but are not limited to: walking two small dogs each day and ensuring their needs are met, management of the home such as stocking, errands, groceries, gift buying, organizing and so on.
About 70% of the work is personal based with about 30% being a little bit office and or admin based.
Kind people who just seek someone who is a self starter and organized and very capable.

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Looking for an amazing Housekeeper/ Mother’s Helper to work for a busy family in Westwood 2 days a week (ideally Monday and Thurs but FLEXIBLE to work around your schedule).
$20/hour CASH or $23 on books

Family has a 5 year old and a baby on the way this fall. Mom is a stay at home mom but is slowing down so needs someone to pick up where she cannot. She will also be having a c-section so will need someone to do the duties she won’t be able to.

Basic duties include:
light errands (grocery store, dry cleaners, drug store etc).
Deep cleaning the house once a week or once every other week
taking out trash
turning over the beds

No Ego. Want someone nurturing, flexible and someone who can go with the flow and pitch in wherever needed.

Hours are flexible but prefer later hours – maybe 1-7pm to help mom with dinner bath and bedtime routine but again flex for the right person. This is not a nanny job b/c Mom is very hands on but again, this person will have to do the things mom won’t be able to.

Must read, write and speak great english and have excellent current references!

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Assistant to the CEO of a branding/ entertainment company
El Segundo
40K – 45K Plus benefits of health and dental
9am – 6pm with watching emails as needed.
An exciting CEO who manages two different companies seeks a truly hard working and organized assistant.
One company is a beverage incubator in partnership with Coca Cola. The company takes on beverage brands already in “play” and build up their brands so that they can be put under the coca cola umbrella. The second business focuses on branded entertainment content with consulting deals with I heart media and critical content.
The ideal candidate is someone supremely organized and will manage duties such as: managing schedule, rolling calls, office management, travel management with a travel agent. Just about 15% on personal needs such as making reservations and booking travel for the family.

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Assistant for Producer – Century City
General Hours 8:30am – 6:30pm
40K as a 1099
A prolific producer is seeking a dynamic quick on their feet assistant.
MUST have one year of agency experience.
There is room for growth after ample time on the desk.
Basic duties include: managing very busy schedule/calendar, rolling calls, setting meetings, travel management through a travel agent. The role requires about 70% of attention to business/professional needs and 30% and 30% at desk managing personal needs.
Opportunity to read scripts if you would like etc.
Great opportunity to learn.

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Personal Assistant/House Manager
START DATE is in August
$60K- 85K to start with benefits.
50+ hours a week no overtime, just salary.
Start time is 8:30am and generally work until 6:30pm
Seeking a truly service oriented forward thinking, results driven PA/HM.
MUST be loyal, honest, and kid friendly.
Some weekend work for events and emails as needed.


General Responsibilities:
• Complete personal daily needs.
• Submit staff time sheets every Monday.
• Oversee all staff/house spending – credit cards and petty cash.
• Manage all receipts.
• Oversee all house maintenance invoices.
• Keep all house inventory lists accurate and up to date.
• Make sure all equipment in home(s) are functioning properly.
• Oversee staff and any schedule changes.
• Pick up and drop off kids as needed on occasion
• Keep constant communication with Mr office for better functioning schedules and needs met.
• Arrange fresh flowers for the house weekly and orchids as needed.
• Keep house maintenance up to date.
• Arrange deliveries of movies and set them up in the theatre. Movie return.
• Place all orders for specialty house supplies as needed.
• All returns for online and in store purchases.
• Maintain an efficient and high functioning household.
• Manage storage units.
• Gift purchases as needed.
• Special projects as directed.
• Coordinate with family members for family functions.
• Arrange food deliveries weekly and any special food requests.

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About this blog

Welcome to The Grapevine Agency! We are the premiere corporate and domestic staffing agency in Los Angeles and New York. We decided to create this blog as a forum for all of our Grapevine fans. We will be discussing hot topics regarding the job market as well as offer many tips and advice on how to find and land that perfect job. Also, we are now posting all of our corporate and domestic job lists here and will update them regularly. Feel free to ask us questions and give us suggestions about things you would like to see up here and will try our hardest to give you what you want. Enjoy!


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