Executive Assistant to owner of HYBRID Production Co.
85K – 125K DOE and Salary History plus Benefits
West Los Angeles

A very dynamic and prolific producer/business person in entertainment who dabbles in every sector is seeking a very savvy, polished, bright and well resourced Executive Assistant.
This is not a growth role but offers someone an incredible opportunity to work with someone who is on the forefront of many entertainment based sectors.
The role calls for someone who relishes working in a creative space, who is smart and well read and keeps their finger on the pulse of culture and will enjoy being in a true team environment.
We are seeking folks who have assisted ONLY at the C level or for a true high level producer/agent etc.
One must be be exceedingly detailed, very accomplished in mastering an ever changing and challenging schedule and will understand in spades how to think proactively, anticipate needs and/or changes that may occur.
And while we seek someone who is polished, poised and on point, we would like to find someone who is comfortable in their own skin and enjoys the entertainment environment and is highly approachable.
Must be excellent with admin needs such as scheduling, travel coordination, management of meetings, as well as phone and correspondence.
Will understand protocols, understand task management etc.
Most importantly will be personable, a problem solver, comfortable in high profile situation where one will always act with professionalism, discretion and be a creative thinker.
PLEASE do not apply unless you are truly at this level and see this exact role. PLS send a resume in word as well as salary level.

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Busy Entertainment couple seeks an extremely flexible Nanny who is able to work different hours and travel whenever needed! This is a job for 2 busy people who have an ever changing schedule so we need someone great at going with the flow, no ego and has the freedom to travel internationally at a moment’s notice for a few weeks at a time. This is a fun and easy going family that is looking for a long term person to become a part of the family. Ideal candidate likes to cook (mom does too) and is comfortable keeping the house tidy and doing laundry while the little boy is napping. We want a team player who has a great attitude and loves helping a family’s life run smoothly. Also, important is someone who is a great communicator, sends pics to mom throughout the day of the baby and gives updates!

 

min 40 hours a week (must be flex on weekends and weekdays as the schedule is always changing)

PAY- $21hour and $32.50 OT (after 40 hours)

300 flat rate for weekends

$1,500/week when traveling

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EA/PA to Non Profit Director

West Hollywood Home Office

50K- 60K Plus benefits DOE and Salary History

Executive Assistant to Entertainment Non-profit Executive Director

We are looking for a stellar executive assistant to join our team. We are a national entertainment non-profit in the health services field. The organization provides programming across the United States and produces large-scale national events and conferences. We are looking for a very organized individual who can anticipate needs and next steps to join our team. We need an individual who loves the minutia of details yet can see the bigger picture at the same time.

Job Description: Executive Assistant – Performs administrative duties for executive management. Responsibilities may include any task that helps to move the organization to the next level.

  • Manage office and personal calendar of executive director; ascertain which events require whose presence
  • Manage phone lines, handle call sheets, take notes during conference calls and roll calls
  • Manage email replies; arrange and follow through on essential communication by priority, check deadlines on incoming requests and put preliminary work in motion by processing replies
  • Prepare agenda and/or meeting materials in advance and arrange meeting location if necessary
  • Track projects and maintain tasks lists and status reports
  • Act as recording secretary; prepare action minutes
  • Create and maintain organized working files, donor records and donation than you letter
  • Draft email correspondence and agreements; redline agreements; track contracts for signature
  • Proofread documents
  • Schedule and book travel, childcare, meetings, dinner reservations and calls
  • Photocopying, scanning, general office duties as required
  • Provide coverage and additional support, as needed, for events and conferences
  • Other items as assigned by the executive directorRequirements
  • Excellent PC knowledge – Microsoft Word, Outlook, Adobe Acrobat Pro or X (current versions – including conversions, form creation, and security), PowerPoint, and Excel (including charts)
  • Fluent in French
  • Knowledgeable of social media trends and ability to draft posts
  • Excellent attention to detail and follow-through skills
  • Strong organizational and filing skills
  • Excellent written, verbal, and interpersonal communication skills to assure successful interaction
  • Ability to interface, without awkwardness, with/around high net worth individuals and celebrities
  • Demonstrated ability to effectively and professionally interface with high level executives, clients, business associates, and employees
  • Demonstrated ability to manage time wisely, prioritize effectively in a fast-paced environment, meet deadlines, and follow instructions
  • Ability to work effectively in a team environment
  • Ability to handle confidential and sensitive information
  • Ability to exercise good judgment and personal and professional discretion
  • Ability to work with limited supervision
  • A self-starter with ability to anticipate issues and proactively problem-solve
  • Proven experience in multi-tasking and working with multiple people and priorities
  • Positive attitude, good sense of humor, and strong work ethic
  • 4+ years of executive administrative experience in the entertainment or public relations industry, with proven success supporting executives and/or a senior executive team.

This position is full time, and will require work at night and on a few weekends.
Contact: Please submit cover letter, writing sample and salary history. Please include previous entertainment assistant positions in letter.

Other: Must be ok with working in an in-home office with small dogs, travel and speaking/reading in French.

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In this role you will assist the President of the company and work closely with high profile clients.  Besides running a very busy desk for your boss, you will be expected to interface and engage with all levels of Executives across a variety of clients and business sectors.  You will be responsible for keeping updated detailed monthly client activity reports and create monthly reports that are vital to the company.   Must be an excellent business writer, extremely detailed and a true self-starter.   Other duties include; handle social media, prioritize projects and work to meet strict deadlines. Must be proficient in the entire Microsoft office suite and have at least 5 years’ experience working under a C-level Executive.  Experience working with industry professionals, celebrities and high profile people are a plus.  Must be comfortable and able to engage with clients in an appropriate manner.

Hours 9am/9:30am- 6pm/6:30pm + some OT when needed + Health Insurance after 90 days.

Salary $55K-$65K DOE

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EA/Operations/Chief of Staff

West Hollywood, CA

General Hours: 9am – 6pm

Salary 65-85K DOE and Salary History

A fantastic office and super dynamic Interior Designer/ Personality is looking for a highly organized, self motivated, kind and happy individual to run a busy interior design / development office. This person is responsible for overseeing ~5 employees, payroll, invoicing, A/R & A/P, and purchasing. Able to execute and review contracts, construction budgets and invoices, as well as liaison between clients and venders.

A knowledge of interior design, and/or construction management is a plus. Knowledge of marketing, social media, Facebook, is also a bonus.

Average work day is 9-6, however occasionally there are project installations or other circumstances that require working after hours. This is  a very close, tight knit teams seeking someone to join the “family.’  This is a truly wonderful opportunity for someone who is exceedingly organized yet also enjoys the creative space.  In this role there is so much happening every day from interfacing with clients (high end) to assisting on creative projects to ensuring all details are covered at all times, you will always have an interesting day!

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Personal Assistant needed for Artist and Founder of new Luxury textiles business!

Ideal candidate has at least 2 years of experience as an assistant and excellent admin, communication and computer skills.

$25-$30/Hour on the books + $250 Stipend towards benefits.

30 hours a week guaranteed and may grow to more hours!

Flex needed!

Boss is not an early bird so need someone who is comfortable working more of the afternoon hours as opposed to am.

Looking for a smart, highly organized and detailed assistant to help this creative woman set up systems in her home/ work space to help her run business and life more efficiently. Looking for someone to keep her on track, help with her computer needs and be a true support person. She needs an admin to balance her creative world and make sure everything is handled so she is free to create her art. Ideal candidate is type A and enjoys getting things done and takes pride in making things easier for extremely busy boss. Must be able to go with the flow and be flexible and able to make this job a top priority. You must be polished and extremely articulate as you will be representing you boss and the brand to the world.   A true professional is needed who understands the boundaries of this type of job. It’s a fun and exciting business so we need someone grounded to make sure all the details are handled correctly.

• Must have good communication and written skills.
• Must be able to provide writing samples
We need someone who is adaptable and can go with the flow!
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Talent Agency is seeking an Assistant. 1-2 years agency experience is required!!

Candidates who possess a strong desire to become an Agent should apply. Responsibilities include script coverage, knowledge about InEntertainment & Breakdown Express is mandatory, rolling calls, providing administrative and client support including reviewing material, generating and scheduling auditions as well as coordinating with casting directors, managers and publicists. Ideal candidate will be personable, extremely detail-oriented, motivated, have excellent communication skills, calm under pressure and have an excellent work ethic. This position also provides excellent potential for growth/upward mobility.

***Please do NOT apply if you don’t have at least 1 year agency/management experience.

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Looking for a Family Assistant to help a busy couple who has a 14 year old daughter in Hancock Park.  Both parents work so they would need help with the following tasks: Picking up 14 year old from school in Bel Air daily, running errands, walking their dog a few times a day, household managing, inventory, gift buying, grocery shopping, drug store runs and some light tidying of the home. They have a HSK twice a week so no real cleaning.  Looking for someone who is VERY trustworthy, bright with a nice demeanor.  Looking for a 1-2 year commitment.

Hours 10am-6pm/7pm M-F.

Salary $20-25/hour cash

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Part Time Nanny (Can grow into more full time)
Palisades
$20 an hour plus OT for sleep over and travel
Current needs: Tuesday, Thursday 6:30a to 6:30pm plus Saturdays (not a deal breaker)
A lovely family in the Pacific Palisades area seeks a nanny to be with their son, 3.5,
Tuesday and Thursdays. The hours start at 6:30am to assist with feeding and dressing. Either mom or
dad usually take to school. Dad works in entertainment so is gone the rest of the day.
While little boy is at school duties: tidy up his room as well as the play too, ensure clothes are all fitting,
do laundry and any food related needs for the little boy.
Pick up is at 12:30 and then there till about 6:30pm.
There is another nanny who works MWF— and is in school for child development.
There is a chance that as their school continues, they will need more hours on MWF.
We seek someone who is warm and lovely, and has an true interest in kids and will spend time playing and
encouraging his development.

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samantha slaven publicity (www.samanthaslaven.com) is looking for a fast-paced, detail- and multi-task oriented assistant who’s unflappable under pressure, loves all things fashion, blogger and celebrity, and is able to manage multiple priorities without constant supervision. Responsibilities include daily clippings, sample tracking/showroom management, industry research and heavy admin, and successful candidates will be quick learners, have previous work or internship experience at a lifestyle/fashion pr agency, great writing and grammar skills, and a Type A personality. Fantastic opportunity to learn and grow!

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About this blog

Welcome to The Grapevine Agency! We are the premiere corporate and domestic staffing agency in Los Angeles and New York. We decided to create this blog as a forum for all of our Grapevine fans. We will be discussing hot topics regarding the job market as well as offer many tips and advice on how to find and land that perfect job. Also, we are now posting all of our corporate and domestic job lists here and will update them regularly. Feel free to ask us questions and give us suggestions about things you would like to see up here and will try our hardest to give you what you want. Enjoy!

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