Personal Assistant for Entertainment Executive – Beverly Hills

Seeking a hard working, seasoned career personal assistant to work with a lovely entertainment client with a home in Beverly Hills. The position is working from the home. The role is 90% personal with about 10% being business related. All typical personal assistant duties are needed for this position: Scheduling personal appointments/reservations; managing al home needs and ensuring that all is working order; cars, travel management; errands of all types; events; gift buying and so on. The ideal candidate will be a self starter with great attention to detail. Someone who is proactive and able to think about the big and small needs, the big and small picture.
Up tp 85K DOE + HB

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Personal Assistant for Actor

Open depending capabilities and experience, 60K-100K, asking on benefits.

Will be LA and NYC based

Seeking an experienced personal assistant, who has the type A  organizational and efficiency capacities,  yet is super mellow in demeanor and presentation.  We seek someone who knows all the ins and out of working with an actor, interfacing with managers/agents, all business associates, set experience is ideal, make, stylists etc.  Will be OK managing all personal needs in a variety of areas: reservations, calendar/schedule, family and so on.

The ideal person is effective and calm, gracious and humble and is there to make life less stressful all around.

Wonderful opportunity to grow with someone as their career grows.

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A very busy “personality” in entertainment and other areas is seeking an experienced PA/EA/HM. This is a fast paced role so much be accustomed to working quickly and fluidly with ever changing schedules, lots of travel management, in addition to all personal and exec/admin needs.  Will also take care of all home related needs as well. The client is kind and low key, but the life is busy and there is always stuff to manage.

Tasks may include: Scheduling, coordinating travel, overseeing all house projects and staff, managing runners / interns, organizing, answering phone, emails, incoming and outgoing mail, etc.

REQUIREMENTS

4+ years of experience required. Must have experience with high profile/A-list celebrity . Qualified candidate must take initiative, thrive in fast-faced environment. Must be able to travel last-minute (both international and national – must have up-to-date passport and paperwork) Previous experience as an executive or personal assistant / house manager is required!  Must have own source of transportation and currently living in Los Angeles area. Candidate must be extremely detail oriented, organized, great at follow-ups and multitasking, resourceful, and hard working.Must be able to run a large household and delegate responsibilities, takes immediate direction Confidentiality is a MUST.  Salary is competitive based on experience.

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LOOKING For START of JUNE 1 (perhaps a tad earlier if need be)

A really awesome family with identical twin boys,5,  who are super active, and smart, seeks a dynamic family assistant/nanny.  The parents are super hard working and dad travels so we need someone who is flexible and most of all is capable of keeping the kids running and the house humming. Mom is a writer/producer on the west side, and dad is also in TV.  They are super busy and just want to be sure that their needs are attended to so that they can focus on the kids on the weekends.  The day will start about 1/2pm or so.  Grocery shopping, errands, and organizing, as well as laundry for kids, and ensuring their sports/activities are set for travel each day after school.  Also, seeking someone who is OK and comfortable making light healthy dinners.  The kids will eat earlier, parents can have later.  The hours can be longer if the kids are off school so flex is key.  There is a housekeeper there two times a week but we do want someone who is OK doing laundry for kids as it arises during the week, will clean cooking and dinner dishes, and will ensure that the house is tidy and together when mom and dad walk in from their long day of work. The kids are also quite bright and ask many interesting questions.  The ideal person for the family is someone who is thoughtful in how they answer the kids, and will also communicate with the parents and just share what the boys are asking about and or talking about during there day.  It doesn’t have to be crazy reporting but just someone who can communicate with the parents since they are out working.  $25 take home an hour.

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2- 3 day a week Nanny needed (prefer if at least one day is over the weekend)  FLEX on which days and happy to work around an already existing schedule.

This is for a 1 year old girl in Brentwood so ideal candidate has great experience with babies..  Hours will be approx 8am-7pm.  $20-$25 take home.  Duties include napping, feeding, laundry, taking baby on walks, tidying the house,  engaging with her and helping her reach her milestones, reading to her, bathing and keeping her entertained, fed, happy!

 

This is a great family.  Must have excellent references and a clean background check.

 

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A lovely couple who work in the high end jewelry space seek a self motivated, organized, vibrant and entrepreneurial assistant  to work with them in their business.  On the day to day you will primarily be assisting the Mr. as he travels Nationally and Internationally. His clients are UHNW families/individuals and celebrities.  This is a wonderful opportunity to see the world, to meet interesting people and to assist beyond just the typical assistant capabilities.  The ideal person will be poised and professional, preferably someone who is “worldly”, has grace and knows how to interface with clients in person and on the phone, as well as business associates.

MUST have experience in assistant work: Management of busy calendar/schedules that are ever changing;  detailed set up of extensive travel from hotels, to cars and greeters;  someone who is an excellent communicator and can draft timely responses for correspondence when client is slammed with meetings; someone who is thoughtful and knows how to keep lists about what needs to be addressed so that clients or needs do fall in to the cracks; and so on.

Another need is and is an opportunity to assist with business, is to look a the database and mine the information for when client is in certain parts of the country/ globe.  Making sure that they are aware that certain clients are in the same region and perhaps they should stop by.  He is where you can hone your entrepreneurial skills.

Very nice people who are super busy catering to the needs of very affluent and demanding people.

IF Interested, PLEASE send a resume in word and general salary level.

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Executive Assistant to CEO of Design Firm to work with another EA in place. MUST be super organized, detailed and flexible. West LA

The Executive Assistant (Support) to the Owner and President provides specialized executive support to relieve them of complex and routine tasks and is expected to perform certain project management duties. The EA (Support) will work alongside the EA (Lead) and arrange meetings, schedule phone calls, coordinate travel and perform other activities as required. The EA assists with coordinating and implementing the President’s schedule, phone calls, and occasional tasks, in addition to supporting EA Lead with the Owner’s needs. Work is generally confidential in nature and requires a very high level of customer service to clients. The other EA in place is a DOLL and a pleasure to work with so makes for a great environment.

  •   Meet all deadlines and anticipate future needs of the Owner and President based upon phone calls, request, emails, forethought, etc
  •   Coordinate high level and high volume travel plans and schedules
  •   Provide phone and communications support, including scheduling and updates
  •   Organize knowledge base including contacts, contracts, mail, email and periodicals
  •   Coordinate meetings and master calendar
  •   Maintain Owner’s belongings in a neat and orderly manner
  •   Import, organize and maintain digital photo files and imports
  •   Run personal errands as/when required
  •   Manage President’s calendar, ensuring a schedule is provided every morning and evening
  •   Prepare President in enough time, for upcoming meetings and calls as/when appropriate
  •   Other duties and responsibilities as assigned
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Full-time Nanny for 2 high energy toddlers to start end of May/beginning June. (Can start part-time hours earlier).

Monday through Friday 7-6pm(latest). Some days may end earlier.
Light housekeeping
Kids laundry
Must drive. Car will be provided.
Must be comfortable with dogs.
$20 an hour take home
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Location: Los Angeles W/ International Travel
 
Salary: 55K – 60K + stipend
 
Annual Holiday Entitlement: (Paid or Unpaid)
 
Duties: 
 
The PA will handle all personal matters for the client, covering calendars and schedules, preparation for upcoming events and projects, liaising with the client’s management, business management, project managers, family and friends.
Responsibilities will include but are not limited to:
* Handling confidential matters, this role includes taking responsibility for scheduling calendars, both private and business
* Working with Management in securing travel arrangements.
* Creating, maintaining and executing itineraries with close attention to ensuring these are done in a timely manner and to schedule.
Handling correspondence and phone calls, taking care of personal matters and staying on top of communication and clients emails.
Balancing and managing tasks, prioritising where appropriate but maintaining a hand over all task lists to ensure they are executed effectively.
Managing different projects as needed and carry out all necessary research and follow through on personal tasks.
* You will need to run errands and will be often required to shop for gifts and other personal items, reminding client of Birthdays or important dates.
* Be a key point of communication between key team members and boss, ensuring she is up to date on her schedule and any updates on projects.
* Brief and update on news and current affairs.
* General Household maintenance and upkeep including, groceries, scheduling housekeepers, car maintenance.
* Attend and drive Boss to various appointments – always prioritising your workload and working effectively to stay on top of all tasks – note taking.
* Constant communication in phone or in person with client.
* Social media posts; you may from time to time need to post on behalf of the artist or assist in keep on-top of social media obligations.
* Mac and apple proficiency.
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High profile family seeks a dedicated WEEKEND NANNY, Encino, CA

Weekend nanny, 9 to 5 with the ability to babysit some weekend evenings as well and possible babysitting on weeknights. Ideal person will have tons of energy yet be calm, organized, and not in your face.  There are 3 kids,  4, 8, 12.  Will drive to activities if needed ( car, gas, etc. is provided).  May need to spend the night if they have an event that goes late or out of town for a night. Duties:  can help prepare meals, tidy up after themselves and help gets kids to clean up as well.  We want someone who doesn’t get flustered around famous people.  Is open and nice to all as this family entertains a lot.  We want someone fun and engaged as the kids are dynamic and cool. But over all must be good at being organized, ensuring things are cleaned up as they are super tidy, and DISCRETION is KEY!

$25 an hour.

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About this blog

Welcome to The Grapevine Agency! We are the premiere corporate and domestic staffing agency in Los Angeles and New York. We decided to create this blog as a forum for all of our Grapevine fans. We will be discussing hot topics regarding the job market as well as offer many tips and advice on how to find and land that perfect job. Also, we are now posting all of our corporate and domestic job lists here and will update them regularly. Feel free to ask us questions and give us suggestions about things you would like to see up here and will try our hardest to give you what you want. Enjoy!

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