House/Estate Manager
House/EM for high profile client

Brentwood 
Up to 125K plus
Benefits

Working hours 9am – 6:30pm Monday – Friday while in Los Angeles with some flexibility while traveling.
Must Be ok with summers on east coast
Seeking an outstanding yet humble HM/EM for multiple estates for a family currently living in Los Angeles. The position reports directly to the Mrs. of the house and this person will oversee the operation across all locations currently New York, The Hamptons, Los Angeles and Montecito. The homes employ a full staff who will report to the estates manager relating to all day to day matters. The ideal candidate will be polished and charismatic. Will oversee the running of the households including recruiting of staff, managing finances, traveling with the family while at their other homes (with potential to travel for up to six months a year) and acting as an advance party to ensure the homes are set up correctly. The ideal candidate will be able to travel without restriction, five years experience running a similar large scale household operation and be able to lead, motivate and manage a diverse staff. The role will also include a yearly summer trip to the east coast for June and July which will require an increase hours weekly schedule. LOVELY role but requires someone sharp, motivated and detailed.

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TITLE: EXECUTIVE ASSISTANT TO DESIGN DIRECTOR

REPORTS TO (PER PROJECT): DESIGN DIRECTOR + STUDIO MANAGER
The hours would be 9AM – 6PM Monday – Friday, but flexible as needed
Health Benefits + Vacation
Salary Range is 45k-55k depending on experience

This is a great opportunity for someone with a strong interest in design & fashion & art, has excellent taste level (to help with gifting and party planing), and wants to get their foot in the door with a brand new firm that is growing very fast. Personality compatibility is very important as it is a close knit office. Candidate should be smart, savvy, organized, detailed oriented, polished, and no ego.

This start up design firm does commercial, hospitality and residential spaces for the high net worth / celebrities. They have around 20 employees as of now. The office is located in Hollywood and home is in Studio City (the assistant would be working out of the both locations). We need someone to jump in with experience and to help create protocols and procedures and keep your boss in check, on time and organized!

JOB DESCRIPTION:

The Executive Assistant to the Design Director acts as a gatekeeper, liaison and first point of contact. This Director plays a vital role in developing long-lasting client relationships. The Administrative Assistant must facilitate the Director’s varied and numerous communications with confidence and ease in a very fast-paced environment. The Administrative Assistant must be a motivated self- starter who possesses strong interpersonal skills and can prioritize, balance and execute both business and personal duties assigned.

JOB RESPONSIBILITIES/ESSENTIAL FUNCTIONS:

• Interface with high net worth clients, Studio Director, design staff, nannies, housekeepers
• Draft, edit and proofread business and personal correspondence
• Heavy scheduling and calendar management 

• Maintain Databases and ensure that all calendars, internal documents and records are 
accurate and up-to-date 

• Organize and coordinate domestic + international travel with detailed itineraries
• Prepare for meetings and provide follow-up as needed
• Light bookkeeping: processing purchase orders, following up on order statues, tracking expenses + documenting folios
• General errands
• Ability to work from of the studio office as well as Director’s home office
• Take ownership of special projects involving creative problem solving for both personal and business needs

JOB REQUIREMENTS:

• 3 years (or more) of administrative experience in a one-on-one support role 

• Flexible to work overtime as needed 

• Team Player with strong communication skills + ability to prioritize
• Ability to analyze and organize budgets, records and files 


• Manages administrative duties with accuracy and attention to detail 

• Advanced proficiency with Mac Calendaring & E-mail and Excel Adobe Suite proficiency a plus
• Interest in interior & architectural design with previous experience in a creative firm/setting a plus

Please e-mail resume in WORD!

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$90k-$110k + health benefits after 3 months!

JOB DETAILS
Job Title: Personal Assistant to A-List Artist

Grammy Award-winning Artist looking for a Personal Assistant in New York City. This is going to be 24/7 on call and must be avail via cell/text/email at all times. This is an amazing opportunity to work for the best but this is not for a clock-watcher. You will be traveling around the world so must be able to work on the go with no real office. If you are looking for a balanced lifestyle this is not the job for you. You may work holidays and have very little time off. This is for someone who is a humble yet hardworking, hustler and is passionate about music and wants to live and breath it. Must have an upbeat personality, confident, have common sense and no ego at all. No job is too big or too small. Confidentiality is extremely important and you will have to prove yourself over time. Looking for someone to commit long term to this busy team and is comfortable interfacing with Celebs and VIPS! If interested please send your resume as well as your social media handles for review.

Deeper look at requirements & qualifications….

Responsibilities include but not limited to:

• Extensive Domestic and International Travel

• Manage all Personal needs of Artist in an efficient, proactive, effective and energy-conscious manner

• Advancing: confirming rider and ambiance requests are filled and all meals and dietary needs are arranged in advance

• Working with Executive Assistant, Day to Day Manager and Road Manager to achieve seamless support

• Coordinate all transportation/ground movements and work with EA and President’s office to arrange travel

• Coordinate all personal travel including air/ground/lodging

• Principle liaison for family and personal relationships of Artist

• Personal Shopping, Gifting Coordination

• Manage Social Calendar, Family related activities and appointments along with EA

• Oversee thank you notes, personal correspondence and RSVPs

• Attend events and appearances with Artist and act as main point of contact for all movements onsite. Proactive communication and pre-planning is essential for all events and activities

• Work closely with Executive Assistant/support this office as needed

Requirements:

• Excellent interpersonal communication and organizational skills

• Excellent verbal and written communication by text, email and phone

• Excellent computing skills using Mac OS, iPhone, Internet and Outlook

• Must be professional in any form of liaising with individuals, particularly when directly representing Artist’ company in any form i.e. airline staff, hotel staff, tour staff, and any individuals at events or third party appearances

• Discretion, good judgment, adaptable, flexible, and versatile

• Excellent organizational, planning, time management and prioritization skills

• Must be reliable and detail oriented
Initiative and ability to work independently, and efficient follow-through

• Tour/Travel Experience preferred

• Concierge service a plus

• Salary Package DOE

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High Profile Entertainment Couple seeks PT PA
West LA/Venice area
Open to hour configuration: 4 hours a day or 2 8 hour days
$25 an hour
A high profile couple in entertainment seeks a PA to assist with general duties to help booking things, organizing appointments, helping with the house running well.
Seeking someone efficient, organized, self motivated and will have a clean background check.

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BH client who is an A list family seeks a TEMP weekend Nanny
Seeking to hire now
The nanny will be out January, February and March
Open to salary for the right person
Friday 12 – 8pm
Saturday 8am -8pm
Sunday 8am – 8pm
Focus of the role will be on the toddler.
We seek someone who is warm, engaging, has an educational background ideally but not a deal breaker.
MUST be super loving.
An absolute must is someone who is DISCREET.
This family is very private.
Will pass a background check and clean driving.

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A Luxury Brand Representation Company [connecting their
client’s brands to the Entertainment Industry] has an immediate opening for an Account Coordinator. This support role will work alongside the President and be a key component of driving the Administrative and Reporting functions of the company.

The Ideal Candidate will possess significant experience, and display competencies in the following areas:
 
High level of business maturity, professionalism and a strong business acumen
Excellent business writing skills, including editing, grammar and proofreading
( Submission of written business communication samples will be required)

 Thoroughly proficient and able to demonstrate proven skills and experience with Microsoft Office Products including Excel, Word, PowerPoint, and Outlook
( Submission of examples will be required)

Executing detailed client activity reporting that is critical to the effectiveness of
the company
 
 Involvement with all social media activities

Manage all aspects of daily communication with high profile clients across a
variety of business sectors

Ideal Candidate Qualifications

 Exceptional organizational skills; self-motivated, comfortable with shifting priorities, ability to initiate, schedule and complete multiple tasks simultaneously with tight deadlines
 Effective communication skills; confident working with both staff and clients in a friendly, positive and service-oriented manner

Quick learner of new technology, tools and processes
 Experience working with Celebrities, Studio Executives, Talent Managers\Agents
and\or Hospitality is a plus

Minimum 4+ years experience as an Executive Assistant or Coordinator required
(preferably with experience supporting Senior Level Executives)

Please send your resume in WORD along with your salary history!

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Executive/Personal Assistant
Hollywood Hills (currently -with a move to happen as well nearby)
10am – 6pm Average 40 hour work week with flex as needed
60K-70K
No Benefits right now — but with growth maybe down the road
A lovely couple who recently moved from London are seeking a supremely
polished and buttoned up EA/PA. Will be excellent at communication and will be able to conduct themselves with VIP
at parties and any other situations.
The role is working primarily with a businessman who is in finance/investments.
The work at first may not be centered on business but could come with time.
At first the role will be working out of the hollywood hills based home and then will work
part office/part home once an office is identified.
Daily duties will be working on a PC so knowledge of Microsoft office is key.
Will also run errands (grocery, dry cleaners etc), and will assist with appointments, reservations as well as
assisting with finding office space and a new home.
Super lovely couple (no kids) who just want someone really on point and dependable to assist with their needs.

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75K and open to stipend for benefits if needed!

We a looking for a smart, warm personal assistant to help manage the home & personal life of a business owner and mother. You will help coordinate the household staff, coordinate personal schedules & appointments for her and her son, and assist in any family/personal projects, errands & needs.

9-6pm + flexibility and some travel (maybe 6 times a year- domestic and international) when needed!

What’s needed:

A strong work ethic, positive attitude and happy disposition
Someone that is resourceful and quick on their feet; a self-starter that takes initiative and thinks 5 steps ahead
Someone that is trustworthy, dependable & discrete, and respects & protects the privacy of the family and home
Past experience in an assistant position involving heavy scheduling/coordinating and managing people & relationships
Great people skills, phone skills and etiquette
Superb written and verbal communication skills, as well as the ability to interact and communicate effectively and seamlessly with family, friends, colleagues, business associates
Ability to be flexible with schedules and easily adapt changes and new environments
Ability to be a team player and work productively & effectively with other team members & staff
An overall positive energy and outlook on life and situations; glass half full, not half empty
Must be a US Citizen, hold a US Green Card or proper US Work Visa
Must have a car, valid driver’s license and car insurance

If interested, please send resumes in a WORD doc!

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50K + HB

Assistant to help streamline his many businesses. His main office is based in Downtown LA, but you will be mobile part of the time working on the go, attending meetings or working with your boss out from his Larchmont home. Most of his business’ are in the fashion, music and tech worlds so it’s extremely important to have your finger on the pulse and be very social media savvy!

Below is a list of some of the business’ that he has his hands in that you will be involved with, so you must have an interest in the field.

A discovery agency that works with widely respected brands/clients around strategy, content, experiential and social media
Curated marketplace app currently avail. on iOS
Online media platform launching July; showcasing / celebrating entrepreneurial creatives in art, music, fashion, food and culture
Restaurant and hospitality group (LA and NY)
Annual magazine/book (400 pages) around fashion, travel, architecture and photography
This busy entrepreneur is also a new Dad so he is looking for someone to keep him on time and have his schedule and calendar taking care of perfectly so he has time for balance in his life. Ideal candidate has interest in business and is open to the opportunity of growing after proving yourself for at least a year! This is a really exciting opportunity for someone ready to hustle. This position is for someone who is polished, who can interface with different clients and be able to be a true professional at all times. Must have experience with all Microsoft Office suite as well as SLACK which is how the employees communicate internally. You may help with power point presentations, editing etc so someone really detailed is needed.

This is a 9-7pm type job but must be avail and checking emails etc after hours and on weekends. Occasional travel with your boss MAY be needed to key tent pole happenings like Art Basel, NYFW, Sundance and SXSW.

These are young and exciting companies and we are looking for someone who can fit in with the team and culture.

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Nanny/Family Assistant
Hancock Park
Monday through Thursday
2pm – 9pm
$20 cash an hour
Seeking a smart, warm and loving nanny/assistant to work with 3 kids and a busy mom.
The family lives in Hancock Park.
All 3 kids go to school in Studio city area, with one moving in 2017 to a local school.
This role is to help mom with some errands, light food prep and to help with driving as all 3 kids are very active, as well
as spend time with the youngest, a boy who is 7. The twins, older girls, will turn 12 in the summer.
They have a nanny car, they always give two weeks at Christmas and are good with a bonus.
Flexibility for when kids are off school is ideal.
GREAT Family, lovely home and lovely kids.

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About this blog

Welcome to The Grapevine Agency! We are the premiere corporate and domestic staffing agency in Los Angeles and New York. We decided to create this blog as a forum for all of our Grapevine fans. We will be discussing hot topics regarding the job market as well as offer many tips and advice on how to find and land that perfect job. Also, we are now posting all of our corporate and domestic job lists here and will update them regularly. Feel free to ask us questions and give us suggestions about things you would like to see up here and will try our hardest to give you what you want. Enjoy!

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