An executive specializing in film development and film financing seeks a dynamic assistant.
The role calls for someone who can successfully handle a very creative,visionary executive with all aspects of technical tasks, scheduling, email organization, email drafting/sending, handling calls and managing expectations. Someone who is a true gatekeeper. Must have tact, social graces, eloquent communication, good grammar, situational awareness. Seeking someone super proactive and enjoys being successful at all times.
Candidate must be Tech savvy with data entry and organizational management.
Here are the most important qualities
70% EA, 30% PA
Self Starter / Independent Thinker
Manages Up – Proactive Progress Updates and Communicates Regularly with visuals
Excellent at receiving information from a creative, and putting it into a left brained framework
Asks questions when doesn’t know the answer
Thinks Well Ahead In All Aspects of the role
Speaks Up, Assertive, Confident
Situational Awareness – gives space when needed, and asserts themselves when appropriate
Wants to be of Service and Supportive
No Ego, Receives Feedback Well
Does not want to RUN the company, wants to SUPPORT the exec
Incredibly Competent and Discreet
Meticulous with data/information
Needs little direction because they are smart and can think ahead, or will ask questions when little direction is given
Salary will be roughly 50-70K
Must have Car
Must have Computer
Exec’s clients are all film producers, entertainment execs, directors, around the world and sensitive information is shared, and discretion is incredibly important.
Candidate must be able to handle right brain directives and translate them into left brain action oriented steps and then translate back into Right brain visuals.
Must be a good writer, flowing, savvy, graceful – as this role will involve emailing on execs behalf
Must be able to communicate via email and phone with producers, using tact, social graces and situational awareness.
Work with Exec to manage priorities on a daily, weekly, and Monthly basis
Coordinate, calendar, and manage calls/meetings using technology systems
Manage multiple projects simultaneously, capturing all items in a project management tool and/or Google Sheets
Travel with CEO as necessary
Management of travel, creating itineraries, and doing any research needed for travel
Occasional Errands, Groceries
Coordinate complex domestic and international travel, creating and managing detailed itineraries and handling rescheduling/rebooking
Work hours are non traditional, but M-F 9-6/7 is expected and sometimes longer depending on schedule. Must be available to answer calls, texts and emails at night or on weekends. Must be available to handle issues if they pop up in emergencies.
Bev Hills, Weho,