Personal Assistant to AAA Actress
6 days a week, 35K – 50K will consider benefits down the road at 6 months
Office base: Sunset Gower Studios
Home Base (2 locations): West Hollywood and Beverly Hills
Hours Based on needs and production schedule, must be flexible.
Could be some early AM and late AM
Seeking a hungry and dynamic PA who REALLY wants to be a part of team and is hard working.
Duties:
Running lines: This is variable…dependent on production schedule.
Lines
Food Runs
Dog Care
Fitting Support
Team Support: 6 people in offices. Direct support for principal and secondary support for Business Operations lead, Executive Coordinator, Production Coordinator, Home Coordinator

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EA/PA to CEO of prominent global media agency, San Francisco
$150K & bonus & benefits package

Founder/CEO of prominent global media agency located in financial district of San Francisco is seeking a superb Executive/Personal Assistant with exceptional ability to multi-task and prioritize responsibilities in a highly creative and fast-paced environment. Responsibilities and skills include:
• Interact with CEOs, Senior Executives, high net worth individuals, clients and board members
• Set appointments and calendaring including meeting coordination over multiple time zones
• Arrange complex travel plans, both domestic and international
• Maintain filing, including expense reporting
• Work closely with household staff and multiple vendors
• Develop strong multi-office working relationships while being the ultimate “gate-keeper”
. Highly proficient in Microsoft Office Suite (Outlook, Word, Power Point and Excel), MAC and PC
• Dependable, discrete and trustworthy, exercising excellent judgment at all times
• Problem solver while understanding sensitive and confidential matters
• Excellent written and verbal communication skills
• Upbeat and outgoing personality with a strong work ethic

Standard office hours while Executive is in the office (about 50% of the time) and flexible “real time” hours when Executive is traveling (about 50% of the time). When practical, ability to telecommute when Executive is traveling.

Candidates must have excellent verifiable references, be able to pass a comprehensive background check and be a career Executive/Personal Assistant. Only local Bay Area candidates will be considered.

Salary: Up to $150K DOE & excellent benefits package & bonus opportunity.

For immediate consideration, please email your updated resume in Word (not PDF)
Client interviews are scheduled for week of May 22.

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Studio City
$20-$22 CASH
(approx 24 hours a week)

Busy mom needs a CAMP COUNSELOR Nanny/PA for her 2 girls (7 and 3) Monday, Wed and Fri. Must have english as first language and be able to help the 7 year old with homework! This big sister type will be handling drop off and pick ups, play dates, tutoring older daughter, errands, laundry, tidying up after the kids, snack and light meal prep and whatever pops up in the home. Mom is a working mom but likes to be hands on when around so we need a great extension of mom. 5 weeks left of school and then camp starts so schedule may vary a bit. Must have a perfect driving record and your own car. Ideal candidate loves working with children, is creative and is fun yet strong. Must be able to swim and on occasion might be asked to travel for a day or 2 (not often). Will help with packing bags for school or travel. Would love someone to stay on longer term. No actors please!

Looking to hire asap!

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The director of digital at The A List is responsible for leading the digital strategy for the clients we represent and will be based in Beverly Hills. This person should have in-depth social media and/or digital marketing experience with a pre-existing network of influencer relationships and a passion for digital technology.

Responsibilities:
Focused on building meaningful and long-term blogger and online influencer relationships that garner organic online interactions [featuring product, tags and mentions, geo-tags, etc.] for clients regularly
Secure on-going showroom appointments with recognizable lifestyle and fashion bloggers, fitness influencers, YouTubers and other key online personalities, and strategically curate special packages for VIP influencers not based in LA
Identify new business opportunities in the digital space, manage special influencer projects and constantly present innovative and strategic partnership opportunities to all clients [innovative events and paid-campaigns, etc.]
Day-to-day client communication including managing special requests, sharing feedback from influencer appointments and submitting weekly status reports
Act as a thought-leader in driving growth for the client’s digital platforms through innovative ideas & process improvements
Curate digital VIP lists for red carpet and other special events, dress influencers and secure social media interactions—paid and non-paid placements
Responsible to creating social media recap reports for clients after events, showcasing social media interactions [posts + stories, etc.] and impressions vs. engagement
Help create content and manage digital presence of @TheAList.us, day-to-day activities and in-the-moment during events

Special Skills:
Creative and social media savvy
6+ years of professional experience
Excellent communication and interpersonal skills—quality relationships
Highly motivated with a can-do attitude—thrives in a demanding work environment
Experience with photo and video equipment as well as program like Photoshoot, InDesign, FinalCutPro is a plus

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FASHION ASSISTANT
30K

Job Description:

We are looking to hire a Fashion Assistant to start as soon as possible. The Fashion Assistant is responsible for the overall organization of the showroom and must have the ability to prioritize multiple tasks in a fast-paced environment.

Responsibilities Include:
*Managing samples including inventory, send outs, returns

*Showroom maintenance and presentation including merchandising, layout and stock levels

*Offering support to account executives through general office duties

*Unpacking and steaming new shipments

*Booking all messengers and monitoring costs for clients

*Scheduling FedEx/UPS pickups and tracking packages

*Taking photos of showroom product for stylist pitching

*Having regular contact with stylists to ensure all products are returned

*Recruiting interns

*Answering the phone– booking appointments, taking product requests and messages

*Assisting in stylist/influencer appointments

*Ensuring safe transportation of garments from showroom to stylists

*Updating the showroom calendar with appointments

*Sending weekly client reports

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Personal Assistant
General hours in LA 9am – 6pm but flex as needed and will arch emails etc
65K-80K plus benefits
A lovely entertainer who is a multi-hyphenate between music and TV/Movies, seeks a truly master juggler personal Assistant. This is a lovely person but is busy so needs someone who is excellent at details, interfacing with managers/agents/lawyer/business associates and can juggle a hectic schedule/calendar This person will have to ensure that everyone knows the schedule so that all folks are kept in the loop.
Ideal person may have had experience on music/tour and can tour, and then someone who knows/has been on a movie set as well. There is tour work as well.
When in town, the role is remote, and can work from you own home as needed, but then can come to house as needed once or twice a week to ensure things are good at the house or to meet a vendor.
We seek someone who throughly enjoys organizing someone’s life: calendar/schedules, make reservations and appointmets, there is room for someone who is creative to perhaps participate as time goes on. There is also work for nonprofit, can assist with fundraisers, house management of vendors, errands, gift buying, etc.
This is for someone who doesn’t just phone it in but genuinely gets pleasure form their work and is a true problem solver and is forward thinking.
This is a very kind person who will always take good care of the person that works with them as long as they are doing their job really well.
MUST be family friendly and like children.

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Admin Bookkeeper for Boutique Music Management Firm
An established boutique music management firm based in Los Angeles is seeking an experienced bookkeeper/administrative assistant to join their team of highly motivated, positive, and pro-active music managers.
40K-50K DOE

Responsibilities:
General Ledger Entries
Account Coding
Expense Account Administration
Accounts Payable/Accounts Receivable
Budgeting and Budget Administration
Financial Reporting
Contract and Document Administration
Copyright Administration and Registration
Label / Distributor Administration
Administration and Organization of Cloud Based Files
Interfacing with Client and Partner Accounting, Business Management, and Business Affairs Departments
Administrative Project Management and Oversight
Requirements:
. Proven bookkeeping experience
. Proven ability to calculate, post and manage accounting figures and financial records
. Proficiency in Microsoft Excel, Quickbooks Online, and Google Suite for Business
. Excellent Organizational Skills and Follow-up
. Basic understanding of record label and publisher administrative procedures
. Music industry administrative or accounting experience is a plus
. Experience with royalty accounting is a plus
Position is full time starting immediately. Compensation is negotiable. Health insurance is included.

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Executive Assistant to the President/CEO
REMOTE role- will work from your own home so much be a true self starter who is very organized.
General hours are 9am – 6pm however must be very flexible for this unconventional schedule when the CEO travels all over the world.
Salary: 80K – 90K depending on experience and salary history.
EXCELLENT Benefits and bonus depending on co’s/and your own individual performance.
The CEO of a company that specializes in creating live content, live brands, entertainment and so seeks a fast paced and dynamic EA to be the right hand person as they travel the globe interfacing and producing for some of the largest names/organizations in the world.

Responsibilities The primary responsibility of the Executive Assistant is to provide logistical support to the President/CEO. There is a second assistant.

Ability to prioritize, execute, and manage multiple and competing priorities in a fast-paced environment
Outlook calendaring and managing executive’s email inbox
Arrange conferences, teleconferences, meetings
Arrange complex international travel itineraries, quickly address any last-minute changes or cancellations.
Anticipate Visa needs and coordinate application process
Interface with internal team, contractors, and clients on behalf of the executive
Draft correspondence
Manage second assistant and personal assistant/house manager
Available nights and weekends as needed
Coordinate the delivery of pitch materials, arrange presentation logistics, including print, shipping, and AV
Maintain the highest degree of integrity, confidentiality, and cultural sensitivity, and utmost attention to detail
Personal errands as needed

Requirements
. At least 2 years experience supporting a high level executive
. College degree
. On call availability, flexibility to travel at a moment’s notice
. Valid Passport & Drivers’ License
. Experience with Microsoft Outlook, Word

Preferred
• Experience coordinating complex travel itineraries
• Familiarity with international markets
• Familiarity with travel reward programs
MUST know Keynote, PowerPoint, Adobe Acrobat – PLS pm;y send resumes if you are good with these programs

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M-F 6:30am-5:30pm with some flexibility.
85K + DOE
Family needs an amazing and easy going Chef to cook Breakfast, Lunch and Dinner for them. Ideal candidate has a great attitude and energy and is able to go with the flow of a busy and every changing household schedule. Both parents have big careers and they have a toddler son. They keep an organic household and the Chef can shop at the local Whole Foods and Instacart or Amazon Prime Now when needed.
Mom is in the industry and eats VERY clean and healthy! At times she may be on a certain diet.
Dad is naturally thin and enjoys comfort food at times but also will eat healthy with his wife as well. He likes a packed lunch to bring to work every day.
Son is a good eater and will eat what the couple likes. He will need a packed lunch for school daily.

Ideal Chef can cook a wide variety of cuisines and isn’t afraid to try new things. The couple doesn’t like the same menu each week. You will work with the Personal Asst to set up a system for approving weekly menus. Not a super formal home.

The family tends to eat dinner together. You will be expected to cook and set the table and leave the food on the stove for them to serve when they get hungry. Before you leave the kitchen should be tidy and the family will leave their dishes in the sink for you to clean in the am. Family entertains in some form once a week (ladies lunch, friends for dinner or perhaps a playdate for the son with some kids and moms).

If interested, please send WORD resume as well as your yearly salary request.

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High Profile Entertainment based family
Encino, CA
General hours are 2pm – 7pm with occasional flex as needed and the desire/ability to travel
$25 to $30 an hour (maybe $35 for the right person and experience)
Seeking dynamic, savvy, smart and organized camp counselor type nanny/family assistant to work with a entertainment based family. Mom and dad, who are separated, live right by each other (2 miles apart) so will work between the two homes to ensure that their child has whatever they need for activities/sports/school etc.
Some days will pick up child at school at 3pm, take to the park, activities/classes, bring home and change, bathe, unpack an organize things for the next day. Will also assist with walking dog, light meal prep or assist with dinner prep, laundry for child, assist with organizing and tidying.
There is travel so when mom is on tour we seek someone who relishes the idea of being away and learning about new countries and or new cities. Sometimes may be on a tour bus and others in very hotels. Must love the adventure of it but also know how to keep things organized and be resourceful to find things to do in each country/city. Wonderful people!

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About this blog

Welcome to The Grapevine Agency! We are the premiere corporate and domestic staffing agency in Los Angeles and New York. We decided to create this blog as a forum for all of our Grapevine fans. We will be discussing hot topics regarding the job market as well as offer many tips and advice on how to find and land that perfect job. Also, we are now posting all of our corporate and domestic job lists here and will update them regularly. Feel free to ask us questions and give us suggestions about things you would like to see up here and will try our hardest to give you what you want. Enjoy!

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