Development /Admin Associate

Valley Village, CA (Near Sherman Oaks)

50K

Laurence School, an independent kindergarten through sixth grade school located near Sherman Oaks, California, is seeking a Development Associate to provide administrative support for the Director of Development in implementing the annual fund, campaigns, events, and alumni relations and grandparents programs. Works independently under the general direction of the Director of Development. The incumbent must exercise excellent judgment and communication skills in working with a broad spectrum of people, including senior administrators, faculty, staff, parents, students, and other Laurence constituents. Handles sensitive and confidential information regularly.   The Development Associate manages the school’s fundraising and constituent database. The successful candidate will have strong analytical and technical skills, including data entry and excel. S/he will have strong organizational, project management and writing skills. Bachelor’s degree required.

 

Laurence School is an equal-opportunity employer and does not discriminate based upon race, religion, gender, national or ethnic origin, disability, or as otherwise prohibited by law. Our teachers, administrators, and staff members receive competitive salaries and excellent benefits, including the option for HMO or PPO insurance and a 401(k) Plan, with matching levels based upon years of service. Salary range for the position is $40,000 to $50,000. Salary will be commensurate with experience level.

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Family / Personal Assistant Needed for High Profile Family 

Beverly Hills / Canyon

90K

6 day work week: ‪Monday thru Friday hours vary day to day with one weekend day (varies ‪between Saturday and Sunday). Requires flexibility.

A wonderful, high profile family seeks an experienced family / personal assistant to join the team. Will work with the entire team of mom, dad, nannies and executive assistant. Ideal candidate has experience managing household vendors (gardener, pool service, housekeeping, etc.), running errands and is an overall go-getter with strong communication skills. Ideal person may have been a house manager or personal assistant in another home and thrives on a fast paced and busy home. Seeking a true team player, someone who can perform as an ambassador for the family while also maintaining the highest level of discretion. Candidate will help with all areas of the family’s life and act as a true right hand person. Looking for someone who is professional, down-to-earth and has strong interpersonal and management skills to build/maintain relationships with the team and vendors.

Duties include, but are not limited to: 

Administrative needs such as, scheduling (booking personal appointments or reservations for the family, inclusive of children’s activities and schedules – will work with nanny’s), E-mail correspondence, managing calendars

Able to manage multiple projects and tasks simultaneously

Work closely with executive assistant to help make home life and work life seamless

Travel coordination (airline tickets, greeters, hotel arrangements, transportation, food requests, etc…)

Packing for travel

Pet care (dog friendly)

Household car maintenance

Shopping: groceries for the household, gift buying, errands, meals, clothing, etc…

Manage food delivery with chef (out of house)

Household needs: manage vendors, manage some financial bills, scheduling repairs, deliveries, upkeep of household inventory and supplies

Help coordinate nanny/child schedules

Manage multiple properties

Research and facilitate renovations

Okay with travel if needed

Event / guest planning

Airport runs (pick up / drop off)

Must currently live in LA with car and driver’s license

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Afternoon Nanny/Family Assistant
Studio City
Monday to Friday 3pm – 7pm, with Friday staying late for date night.
Hopefully open to Saturday night as needed when told in advance
$20-$22 an hour
A lovely family with 2 working parents and 2 kids (8 and 13) seeks a lovely, warm, energetic family assistant/nanny for the afternoon.
This role will be Monday to Friday: Monday to Thursday 3pm – 7pm, Friday till maybe 10pm for date night and SOME Saturdays with notice.
This is a wonderful and warm family who seeks someone who organized, detailed, fluid and flexible.
Will drive kids to activities etc., will assist with unpacking lunch bags and backpack, some home work assistance,
errands, some emails as needed for mom and dad work, but will also be fun and be OK with playing around or jumping on the trampoline.

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Housekeeper/House Manager
Studio City
Monday to Friday 8am – 4pm or 9am to 5pm
$25 an hour on the books
A lovely family with 2 working parents and 2 kids (8 and 13( seeks a lovely, warm, and energetic and efficient Housekeeper to assist with cleaning and managing the home.
Ideal person will take pride in their work, will annoy cleaning and making a home sparkle and can also assist with house related needs to keep things running
while mom works and is with the kids. Duties are cleaning, laundry, errands (groceries and such) as well light coking as needed (or some prep).
This is a wonderful and warm family.

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2nd Assistant/Partner to First EA/Chief of Staff to CEO of Entertainment /hybrid co
55K – 75K DOE and Salary History, benefits
Westwood
A very exciting company that deals with many entertainment and sports related projects ad clients,
seeks a fast moving, but detailed and dynamic ADMIN assistant to join the team in the
CEO’s office. In this role you will Provide high-level administrative support including organizing, scheduling, and coordinating administrative activities.
Under the direction of executive management, this position also prepares reports, presentations, and meeting agendas.

Duties:

 Assist with incoming queries for executives; field telephone calls while maintaining a high level of professionalism.

 Coordinate and prioritize executive daily schedules; assist with scheduling meetings, conferences, and appointments; plan and arrange travel itineraries; handle complex scheduling issues.

 Prepare invoices, expense reports, memos, letters, spreadsheets, financial statements, presentations, and other related documents.

 Maintain and organize department databases and generate reports as required.

 May be privy to sensitive material, including establishing and maintaining confidential files.

 Organize and distribute incoming correspondence, including email, fax and post.

 Gather information and perform online research for special projects as requested.

 Contribute to a team effort by undertaking other special projects as requested.

 Assist with Wasserman Foundation work, including working on foundation activities associated

with the Wasserman Media Group divisions. Skills/Qualifications:

 Bachelor’s Degree and prior administrative experience preferred.

 Proficient in Microsoft Outlook, Excel, Word, and Adobe Reader and standard office equipment.

 Ability to maintain confidentiality and professionalism in all situations. Ability to exercise discretion, sound judgment and significant initiative.

 Excellent verbal and written communication skills. Strong analytical, organizational, and project management skills.

 Ability to work independently and as a team, under pressure, and to meet tight deadlines.

 Polished, confident, and upbeat personality. Ability to collaborate and build credibility across

different levels of the organization. Proven track record of successfully managing upwards.

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Personal Assistant to Entertainment based Executive
Hollywood Hills/Trousdale Estates
Salary: 65K – 100K DOE and Salary History
General Hours: Monday to Friday 10am – 7pm with occasional weekend (limited)
401 K PLUS HALF Health benefits paid for by client.
Seeking a personal assistant for dynamic and busy entertainment based client.
Ideal person will have a good and upbeat attitude and enjoys their work and taking care of someone.
This role will work closely with another assistant who does more business based needs.
This role calls for someone to be the absolute right hand person to client.
Duties can include but are not limited to:
Waking in the AM
Assisting with all schedules and daily needs
Driving to all meetings/appointments ( from one home where they reside to another where they work).
Managing all private travel needs
Will liaise with HSKP, Nannies, a daily contractor.
Will run errands, stocking of home.
Ensure that client eats everyday and has meals that work for them.
Occasionally do things for the spouse.
Will ensure that all kids needs met as pertains to paying specialists.
Reconciling and management of all petty cash, receipts etc.,, from the other employees.
This is a wonderful role working with a nice a client and team.

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Executive Assistant to UHNW CEO
Executive Assistant to UHNW CEO for a Global based asset management co (Entertainment, real-estate, tech et al)
80K – 135K DOE and Salary History ( with OT on occasion when things are extra hectic) plus benefits etc.
Offices will be based in either: Century City, BH or Brentwood
General hours: Monday to Friday 8am to 6pm with flex as needed due to the fact that this is an International co.
An International company with offices in Australia, Asia, Israel and Europe, etc., that focuses on asset management for a billionaire, who’s diverse portfolio includes real estate, entertainment, restaurants, tech co’s, just to name a few, and is working with the biggest names in business and commerce, seeks an American based Executive Assistant for the head of the entire company. You will liaise with other Executive Assistants for this person who are based in other parts of the world to create an entire comprehensive team. You will always ensure that everyone is on the same schedule. Will work as a team.
The role of the EA to the Global CEO will ensure that all assistants knows the schedules globally, will deal with private planes and private boats and will be up to date in all areas.
This is a stellar opportunity for an individual with exceptional organizational and project management skills and a positive, professional demeanor.
We are determined to find a proactive and driven candidate who will go above and beyond to complete assignments and tasks vital to daily operations. As the role requires delving into both personal and administrative projects, you must be reliable, trustworthy, and discrete, exhibiting sound judgment and the highest level of integrity at all times.
Responsibilities:
• Schedule business and personal meetings and appointments
• Coordinate personal and professional travel arrangements; compose detailed itineraries
• Handle client gifting and event coordination
• Process expense reports
• Conduct industry-related research and spearhead special projects
• Work closely with family members and assist with personal assignments as needed
• Take on other duties as assigned
Qualifications:
• Bachelor’s degree or equivalent
• At least 7 plus years of administrative experience in a deadline-driven corporate setting
• Outstanding capacity to solve problems and manage projects with little to no supervision
• Excellent communication skills, both verbal and written
• Ability to draft, edit and proofread with an awareness of deadlines
• Poised, personable, and professional attitude
• Strong organizational abilities and meticulous attention to detail
• Extremely tech savvy with the ability to quickly learn new programs and software
• Solid proficiency in MS Office suite
Your ability to coordinate extensive logistics and shift your focus between competing priorities in a dynamic and demanding environment will allow you to flourish in this exciting hybrid role alongside a respected and well-known industry leader.
Please submit a resume in WORD as well as salary requirements and history.

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6 MONTH CONTRACT JOB!  MAY GO LONGER!

A-List Director is looking to fill PA role (New York Based) to work with him while he works on TV series and continues work on various feature projects over the next year, positions could continue after show is complete.

60-70K + Benefits

A smart problem solver able to handle the hectic life of director with both personal and business scheduling, travel, and tending to the various needs (big and small) of director while shooting and traveling.  Really needs to be someone who either grew up or is based in NY. We want someone that can advise on where to go in NY for different occasions etc and has their finger on the pulse!  Sophisticated but not stuck up, great if they speak other language but not essential.  Thick skin,  happy to run errands when needed as well as wake your boss up and be the last one out at night.  You will be around for all the production work, all day on set, take production notes and pass them on, sit through castings, post, the works!! You will be expected to cover the Boss at all big events, pack and unpack bags etc.  Big role for someone dedicated and sharp!

 Salary based on experience!  24/7 job!!!
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Part time personal assistant needed for busy Cosmetic Brand Developer. You will work from her home office. We need someone extremely detailed who can go with the flow with this busy business owner and help keep her home /work life organized and moving forward. Ideal candidate is bright, hardworking, efficient and resourceful. For more info please email Rachel@thegrapevinela.com

$25/hour Approx 18 hours a week guaranteed!

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Family Assistant/Nanny
Bel Air
Monday to Friday with FLEX as needed
67K on the books
730am – 730pm till June, After June and next year, 10:30am – 7;30pm Same pay
A lovely family with 3 older boys and a 10 month old little girl seeks a strong and flexible family assistant/nanny.
CURRENT schedule for the remainder of the school year will be pick up kids at 730AM sharp to bring to school.
Pick up from school will be 245pm. During the hours while kids in school, you will run errands and deal with some vendors and
admin needs as requested but you also have time to work out and do things you need to do as well.
In the afternoon, pick up kids and ensure that they get to their tutors at the house, unpack back packs/lunches, organize for them as well.
In the later afternoon will assist with baby after the full time baby nanny has gone home.
MUST also be OK with travel to Italy this summer for 2 weeks in July or August.
A few months a year when they go to Palm Springs, will be needed one weekend a month or so.
There may also be travel to a new home in Hawaii.
This is an excellent role to work with kids and a nice family while also doing assistant work.

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About this blog

Welcome to The Grapevine Agency! We are the premiere corporate and domestic staffing agency in Los Angeles and New York. We decided to create this blog as a forum for all of our Grapevine fans. We will be discussing hot topics regarding the job market as well as offer many tips and advice on how to find and land that perfect job. Also, we are now posting all of our corporate and domestic job lists here and will update them regularly. Feel free to ask us questions and give us suggestions about things you would like to see up here and will try our hardest to give you what you want. Enjoy!

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