Personal Assistant to Entertainment Personality/Entrepreneur

PA to Enter. Personality/Entrep. Needed
Malibu and Los Angeles
Monday to Friday 9am to 5pm with flex as needed but general hours are 8 hours a day.Up to 60K DOE and Salary history plus benefits.
This role will be report in to the client but will interface with other members of the team. We seek someone who is highly organized, excellent at time management and able to interface well with some business associates, friends and family, Will manage personal needs such as schedule (ever changing), errands and ensuring that 3 homes are organized (not all at once). Fun environment but really must be self motivated and OK to work from own home and be fluid and flexible as needed.

EA/PA for Home office, BH

EA/PA for Entrepreneur
Beverly Hills – home office
8:30am-5:30pm with occasional weekend calls (limited)
Health and vacation benefits, no dental, no 401K
75K
EA Environment (desk job) booking PA appointments (personal maintenance appointments, family foundation appointments, getting ready for events and board meetings.
No running errands.
Coordinating with Estate Manager(s), Chef, Driver, Housekeeping, Security
Must be a dog friendly person (not allergic). Ideal person will be polished, confident, smart – Outlook savvy, phone presence important, tech savvy (apple products, PC computer). MUST be confident, know how to take over and be problem, solver while compassionate at the same time.

Personal Assistant, Santa Barbara

Personal Assistant for Entrepreneur
Santa Barbara, CA
65K – 80K plus stipends onwards benefits after 90 days (opportunity for growth financial as gain succession the role)

A very dynamic and highly successful CEO/Entrepreneur of a global luxury lifestyle company is seeking a sophisticated, experienced and
high functioning Personal Assistant. With a home in Santa Barbara and an office in downtown Santa Barbara, this role will
primarily be based in the home but will be on the go and will require someone professional.
This client and spouse have one dog that is important to the role, live in a nice home but not overly large
and unmanageable. In this role the PA will find a house cleaner and manage that person, as well as interface daily with an EA at the office
as well as a team of folks.
MUST be OK to travel if needed from time to time or if not traveling with client, will be OK with house and/or dog sitting.
Ideal person will have a true service heart and find happiness in being a personal assistant.
We seek someone who is fluid and accommodating, will be flexible outside of primary set schedule which is roughly 9am – 6pm.
However, if a shoot is happening on set, or an event, must be OK with extended hours.
There is occasional weekend work (for an hour or two sometimes or more if shoot or event as stated).
If needed longer on a weekend for a shoot will be told in advance. This is NOT a 24/7 role.
This role IS ever changing and encompasses a lot of needs due to the client’s businesses and interests.
We seek someone who has a great aesthetic, is polished and sophisticated, has great taste, has a natural affinity towards healthy lifestyle and living, enjoys food, enjoys exercise, as well as fashion and home styling.
No two days, weeks or months are the same so must be OK with ever changing routines and needs.
General duties will include but are not limited to:
Going through cookbooks and sourcing recipes for the week based on client’s eating patterns that week
Comfortable in kitchen and will be OK prepping some food (salads, cooking a piece of fish or chicken) or assisting with sous chef type work (all foodies welcome)
Errands, grocery runs, and when there is a shoot being OK to get coffee for staff members
Assisting with research online
Assist with event planning – shopping at William Sonoma, and as siting with bringing in items from the car
Packing and unpacking for trips, steaming clothes as needed sometimes
Record shows, update calendars with phones, TECH SAVVY.
Take care of needs for dog
Assist with needs for spouse as needed
Requirements:
Someone who has worked as PA previously is a must, preferably for another high net worth individual
Ideally someone who knows the luxury market.
Experience with shifting responsibilities and being able to easily multi task and focus on moving priorities
MUST be service oriented with a good head on your shoulders and a TRUE problem solver
We seek someone who is giving of their time and their spirit, has an uplifting energy.
PREFERABLY SANTA B based

Executive Assistant to the President of a Production Company, West LA

Executive Assistant to the President of a Production Company, West LA
Up to 50K plus benefits after 3 months
Busy global production company that works with the best in the business. This office has a focus in production for advertisers (commercials, content, TV shows) but also offers exposure to other transmedia opportunities. The company seeks a strong Executive Assistant to support the President of the company. This desk will also offer back up support to two Executive Producers. The ideal person will be coming off the desk of a high level executive and must be EXTREMELY detailed, organized, and a true go getter that is wanting/willing to learn. Due to the fact that this is a very busy environment we seek someone that is calm and collected, will not crack under extreme pressure and can handle very strong personalities. Must be extremely computer savvy, have strong office skills and the ability to think ahead. The candidate MUST have great social skills and the ability to work well with others. This position offers many opportunities to network with high profile clients, ad agencies and creative talent (directors, writers, etc) which opens many doors to growth opportunities for the right pro-active person. General hours Mon-Fri 8:30am-6:30pm.

EA/PA to President/CEO St. Thomas Virgin Islands

Executive/Personal Assistant to President/CEO
St. Thomas Virgin Islands
Salary: Starting base Salary 80K plus merit based bonus 5K at each quarter so can get up to 20K
Housing Allowance: $1500 a month (can get a one bedroom for “about” that price down there)
$300 for cost of living adjustment for food etc. – monthly
Full Insurance package
2 programs for emergency airlift if ever needed
Moving expenses – up to reasonable amount based on where relocating from.
Will provide a vehicle.

KEY ELEMENTS
Our client, BP Consulting VI is currently looking for an Executive/Personal assistant to the
President/CEO. The candidate will be required to be/become a resident of St. Thomas, Virgin
Islands. We understand that the ideal candidate may be found in the mainland U.S. and
in that case, BPCVI will pay reasonable relocation costs. This position will report to both the lead assistant and the CEO and will have the ambition and ability to move into the lead assistant role in the future.

Travel – Willingness to travel at the last minute with or for the CEO with less than 24 hours notice is required. A current passport is necessary as this travel may occur outside of the country.

Working condition – The assistant will be on call 24 hours a day/7days a week. Multi‐tasking and prioritizing tasks effectively are a must. The ideal candidate must be able to thrive in a high‐stress and fast‐paced environment. Constructive criticism will be given and should be received well with a desire to improve.

The assistant will have the ability to work out of the company office as well as the employer’s home. Much of the time the assistant will be working “on the go” and from home. The necessary equipment is provided to be able to work remotely from anywhere and we expect this person to have the responsibility of making themselves work efficiently from any location and to manage their own schedule of work.

Trust/Confidentiality – The candidate must be extremely trustworthy as they will be entrusted with both corporate and personal credit cards along with cash to manage. It also must be understood that this employee will attend social engagements with the employer and be constantly interacting with his friends and family. Therefore, it is imperative that the person in this position be able to separate themselves and maintain a respectful and professional front, no matter the situation/location.

This person will be exposed to and entrusted with personal and confidential information on a regular basis. A Nondisclosure Agreement will be required of the employee which includes serious consequences should confidential information be disclosed. A keen understanding of discretion is required especially due to the nature of living on a small island.

Compensation – The package will be generous due to the demanding schedule for this position.
Benefits include health insurance and four weeks paid time off annually. Additional time off may be permitted with the understanding that it is a “working holiday” and the priority tasks at hand must not be halted.

DUTIES
• Organize travel and itineraries including domestic and international travel, managing the CEO’s, his family’s and some friends’ personal and business travel process from beginning to end to include all air, ground transportation and hotel bookings, meeting room requirements, events and catering. Could include travel by helicopter, boat, car with driver, rental car, private plane, commercial airline, train, etc. Travel changes frequently and involves more than booking simple commercial flights. Proper dedication to a smooth travel process for CEO, family and friends means being on task at the time of travel events (i.e. flight landing, car transfer, hotel check-in) to ensure if issues arise, they can be handled with the least amount of inconvenience possible to the traveler(s).
• Cater to guests of CEO such as hotel check ins, entertaining and providing concierge services.
• Personal errands for CEO and family such as airport/inner island transfers, mail pickup and sorting, car repairs and maintenance, grocery shopping, taking pets to the vet, doctor visits, school visits/pick up, etc. Consider it the norm, and not the exception, to be running errands outside of regular business hours.
• Manage all of CEO’s assets including real estate, time share and boats; includes coordinating maintenance/repair, guest usage, organization, stock of necessary and preferred items and coordinating with outside vendors, housing staff and property managers.
• Maintain existing relationships with established vendors and personnel to provide the highest quality experience for the CEO. Establish new relationships that will benefit the cause.
• Plan events such as birthday parties and large dinner parties. Events are sometimes in foreign locations. Could include booking keynote speakers or celebrity entertainment and then coordinating necessary contracts associated with the event. Suggesting and obtaining gifts for family/friends.
• Coordinate and maintain an ever‐changing calendar and remind CEO of key events as he is planning for himself.
• Provide CEO meals (take‐out generally) or coordinate with chef.
• Pack and unpack CEO. Ensuring stock of CEO favorite items at office and house and for travel.
• Basic computer/clerical tasks including: accounting for expense reports, tracking receipts, petty cash and credit card reconciliations, paying vendors/bills/staff, some basic spreadsheet, document creation/editing, reviewing contracts/documents for accuracy, form completion on behalf of CEO, preparing documents for notary, light IT trouble shooting/coordination with company’s IT personnel.
• Special projects involving creative problem solving both for personal and business needs, internet research and cold calling as needed often requiring independent discretion and follow‐up.
• Other projects include assembling purchased items for house/CEO use, learning new tech objects to summarize instructions for CEO.
• Occasional babysitting (if no nannies can cover the task).
• Cover for the lead assistant and other staff as needed.
REQUIREMENTS
(please do not apply if you do not meet all of these requirements)
• 3+ years experience as a Personal Assistant or Executive Assistant
• Willingness to be based in St. Thomas, USVI and experience an island lifestyle that can be wonderful and frustrating all at once.
• Excellent written and verbal communication skills with a polished and professional demeanor regardless of the informal nature of the environment.
• Proactive and bright with high cognitive abilities.
• The person who will be most successful in this role will be independent, confident, assertive and unbiased in their observation and exposure to personal elements of the CEOs life (i.e. recognize when to have an opinion to share and when not to).
• They will have a proven track record of discretion, honesty and trustworthiness.
• They will be proficient in the English language, both speaking and writing.
• Their driving, criminal and credit records will be clean of indiscretions.

SPECIFIC TECH SKILLS
o Expert at Microsoft Office Suite including Outlook
o Good familiarity with both Macs and PCs
o Knowledge of Android and iOS systems

PLUSES
o Experience with high‐net worth family
o Experience in an office/corporate environment
o College degree
o Proficiency in foreign languages especially French and Spanish

Part Time Personal Assistant, Venice

Singer Songwriter/TV Producer in Venice area seeks a PT PA
18 hours a week – 2K a month.
Monday Wednesday Friday 11am – 5pm (roughly).
MUST be interested in a long term part time assistant role.
Seeking someone who can assist with: all paperwork admin needs, organizing, finances, emails etc.
MUST be organized, anal and ready to roll up your sleeves.

Executive Assistant – Burbank

Executive Assistant Burbank
50K plus Benefits
General hours 9am – 6pm
A client working on a consulting project with a large media firm seeks a truly dedicated EA. Someone who is resourceful and forward thinking. This is a LONG TERM role. Seeking someone who is eager.
Job Responsibilities:
Setting up teleconferences.
Screening Calls

Managing Calendars

Booking travel
Sending out meeting requests

Record Keeping

Logging activity

On boarding of new staff members
Getting badges and security access for new staff
Job Requirements:
Proficient in Microsoft Word, PowerPoint and Excel
Strong communication and organizational skills

Proactive and committed
Client is an Investment & Advisory Services firm with locations in New York, London, Los Angeles and India.
The clients they work with benefit from a full range of advisory services including Corporate Strategy, System Integrations, Customer Relationship Management, Corporate Finance and Project Management. The executives have access to both capital and professional contacts that allow them to consistently deliver market based client focus engagements.

PA Role to Actress/Blogger (FILLED)

Down-to-earth, “non-Hollywood” Studio City-based actress on popular TV show and blogger seeks a smart, long-term, proactive career Executive/Personal Assistant to perform the following support primarily on the professional (rather than domestic) side of her life:
· Email, schedule, and provide logistical organization with all aspects of a business team for work, publicity, and building a website platform.
· Organization of incoming checks and residuals, minor mathematical calculations, and tracking finances.
· Run errands (post office, driving to doctor’s appointments, dropping off checks at the accountant, etc), and travel coordination and scheduling for speaking engagements and personal travel.
Ideal candidate must be resourceful, extremely organized, discrete with highly confidential information and able to take initiative. Excellence in multi-tasking, ability to juggle constantly changing priorities, great phone and written skills and strong computer and technology skills. MAC is a must and Droid experience is a major plus. Most-often used programs are Word/Pages and Numbers/Excel. Strong ability to work independently is vital as most work is done remotely. Candidates must be local, have long-term intent, have excellent verifiable references and be able to pass a comprehensive background check. High-functioning, gentle and low-key candidates are encouraged to apply.
General schedule is Monday through Friday, 40-hours-per-week with the bulk of the hours in the late morning, and review in the afternoon/evening or as needed briefly on weekend. $30-35/hour (DOE & salary history) with 40 hours per week guaranteed & stipend toward medical after probationary period.
For immediate consideration, please email your updated resume in Word (not pdf) along with a letter of introduction to

Executive Assistant to busy lawyer

Executive Assistant to busy lawyer
West Los Angeles
Salary: Commensurate with experience up to 90K plus benefits
Hours: 9am – 6pm with availability on cell phone and email, with flex as needed
Very busy lawyer seeks a dynamic and extremely organized Executive Assistant to manage all business related needs.
Will be able to work closely with other assistants and in a team like environment.
We seek folks who are qualified, have worked as the EA to top prominent executives and are accustomed to serving their employers at the highest of levels.
Will be well versed in all new restaurants, and local “happenings” in Los Angeles etc.
Will have had experience with their employers in getting them the best of the best, will know short cuts and have access to VIP treatments inn any and all areas of
travel, reservations and so on.
Will be discreet and confidential at all times.
Overall responsibilities:
Manage work day-to-day activities of busy Executive.
. Preparation, revision and distribution of time-sensitive documents and information.
• Ability to develop familiarity with all projects and interface with clients as needed.
• Draft various monthly and weekly status reports, prepare and submit expense reports, efficiently maintain filing.
• Maintain calendar and schedule of all business and personal appointments.
• Roll calls, maintain phone logs, keep track of all incoming calls.
• Create and maintain up to date Contacts list.
• Assist with research and presentation of materials.
• Act as liaison between lawyer and the personal assistants.
• Coordinate busy international and domestic travel including hotels, cars and restaurants.
• Establish and maintain effective administration systems.
• Back up other assistants in covering phones for other departments.
• Attendance at staff and development meetings as specified.
• Handle various projects as needed.
Requirements:
5 plus years assisting C level executives.
Ability to work in fast paced environment and ability to multitask.
Strong interpersonal skills.
Strong organizational skills.
Ability to work independently and in a team.
Demonstrating good problem solving skills.

Personal Assistant to busy lawyer

Personal Assistant to lawyer
West Los Angeles
Salary: Commensurate with experience up to 90K plus benefits
Hours: 9am – 6pm with availability on cell phone and email, with flex as needed
Very busy lawyer seeks a dynamic and extremely organized Personal Assistant to manage all personal related needs.
Will act as back up as needed in office and for other EA’s.
Will be responsible for all “personal” needs including but not limited to:
• Manage household needs for west LA home.
• Shopping, errands- groceries, clothing, etc.
• Gift shopping
• Liaise with office for any day to day needs
• Pet care
• Car maintenance
• Will assist with hotel reservations, dinner reservations and will have experience in ALL CIP Access to any needs.
• Will set up home filing systems and ensure that documents at home are cared for at all times
• Plan and schedule social calendar (in coordination with office).
• Maintain invitations and any lists for events
• Assist with any staff at the home (gardens, HSKP, pool person
• Will be highly motivated and self-organized.
• Detailed and discreet
• Will have good judgment and problem solving skills.