Executive Assistant/TRAVELING Assistant – NYC based

Executive Assistant to Chairman NYC

130K- 155K plus benefits

Seeking quick witted, dynamic, fast moving EA to work in fast paced office.

IDEAL person will come from a talent agency, music manager or another “entertainment” based company.

Managing the fast-paced day to day calendar for the Chairman

Answering phone calls and responding to emails in a timely matter

Experience with booking travel accommodations including flights, restaurants, hotels and cars

Coordinating and scheduling meetings along with booking conference rooms

Experience with expense reports and finances

Preparing paperwork and documents for meetings as needed

Very detail oriented and able to multitask

High- level written and verbal communication skills

Confidence is key

Previous c-suite administrative experience is preferred

 

As an Executive Assistant to the Chairman, you’ll be involved in the day to day planning of his busy life. One of a team of assistants, you must be willing and able to work symbiotically with other assistants, including planning and booking travel. This role requires up to eight (8) weeks of travel, often times during holidays. Ideal candidate will be thick skinned, well spoken and have incredible attention to detail. Must be able to work under stressful situations and be extremely organized.

Desired Skills and Experience

  • Bachelor’s degree required
  • Must have 7+ years of experience  working as an executive assistant
  • Ability to work and thrive in a fast-paced environment
  • Must be proficient in Microsoft Office (Word, PowerPoint, Excel, Outlook)
  • Excellent written and verbal communications skills is a must
  • Someone who has prior experience working for a C-level executive is required