Executive/Personal Assistant for Head of VERY successful Event Co in Entertainment- LA

Unique personal and executive assistant position for ambitious self-starter who wants a career in event production/event marketing in the entertainment industry. Applicants should be highly organized, pro-active, task oriented and willing to take responsibility for ensuring that the company runs smoothly and effectively.  In addition to administrative tasks, you will have the opportunity to work on high profile events and interface with senior and management level entertainment industry and corporate brand partners. You’ll need to be both detail oriented and and possess the ability to see the big picture, assess, clarify and validate client needs on an ongoing basis. This is a hands-on, all-in role that requires someone with a very strong work ethic and the physical stamina to work long hours for weeks at a time during film festivals and large-scale projects.

Ideal person could have graphic design experience but not a deal breaker.  MUST know photoshop or illustrator, have to be proactive, organized, good memory.  Excel and google doc. It’s alot of rsvp list management, scheduling, creating decks etc.

Job Requirements:

  • Strong written and oral communication skills and confident in a client-facing role
  • Ability to manage vendors and articulate expectations to temporary event staff
  • Proficient in Powerpoint, Photoshop and Pagemaker and adept at creating compelling client presentations
  • Valid passport and willingness to travel
  • Reside in Los Angeles

Responsibilities will include:

– Scheduling and coordinating personal and business calendars

– Coordinating travel

– Creating presentations and event recaps

– Guest list creation and management

– Developing meeting agendas and taking meeting notes

– Billing, filing and organization

– Maintain home office and equipment and set up remote office needs when on-site

If you think you’re a perfect fit for this job, send us your resume and a cover letter explaining why