Second Assistant/Executive Assistant- Woodland Hills and remote for now

In: Uncategorized

23 Aug 2017

Second Assistant, will work with a first assistant as a co-partner.
Hours 10am – 6pm, but avail on email bc of travel needs
Salary: Starting salary $75k
Benefits: Medical, Dental, vision
Location: Currently position works remotely. At end of the year/sometime at beginning of year position would be based in Woodland Hills

A prominent C-Level Executive is searching for a sharp and meticulous second assistant. You will join a growing team and provide support to the lead executive assistant. This is a great opportunity for an experienced executive assistant who is capable of supporting everything a busy executive needs. The role will require that you manage all travel, including all trip logistics, drivers, hotels, meals and entertainment; communicate with household staff for several properties; manage vendors; buy gifts; and prepare, submit expense reports, and shepherd through approval process. Our ideal candidate is discreet, highly professional, hardworking, with a keen ability to prioritize tasks and multitask at a very high level. This is a position that requires 24/7 availability and dedication.

Responsibilities: About 70-80% of role is managing travel. This includes largely both business and personal travel (personal jet/net jets/helos/cars/booking hotels etc.) There are people who coordinate with the position on all of these and are familiar with the principal’s needs. Will also book family travel and for friends. The person handles specials projects. The second assistant also communicates with house staff about meetings that will be happening at the house, upcoming travel etc. Hours are typically 9-6pm (when in an office it will either be 9-6pm or 10-7pm. Person needs to always ‘be available’ ESPECIALLY when principle is traveling to handle any last minute changes.

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