House Manager/PA for High Profile Family in Pacific Palisades

Meticulous House Manager/Personal Assistant for High Profile Family in Pacific Palisades

A high profile family in the LA area is looking for a top-notch house manager / family assistant. The placement will be extremely organized and be able to manage multiple projects and tasks while delivering impeccable service to the family.

Responsibilities include:

  • Oversee the daily operations of luxury (informal) home, interior and grounds
  • Ensuring that all areas of the houses are properly organized, stocked and presentable at all times
  • Staff management; conducting walk-throughs and ensuring all deficiencies are corrected, systems implemented and continuously improved
  • Extensive family calendar management for Principals and Children (intricate, high volume)
  • HR and payroll administrative duties
  • Managing and editing (improving) all House Manuals and Housekeeping Guides
  • Extensive Health and Wellness research (vitamins, supplements, best practices)
  • Managing and editing highly detailed Vitamin and Supplement daily dosage spreadsheets for each family member
  • Supervise house renovation projects
  • Vendor Management including sourcing, negotiations and payments
  • Interfacing with Business Office, overseeing house bill payments (check preparation, bill paying on Quicken
  • Assisting with travel planning and managing staff errands
  • Supporting the Principals with any and all day-to-day tasks
  • Inventory, shopping and processing online returns

QUALIFICATIONS

  • Extremely detailed and organized
  • Able to manage multiple projects and tasks concurrently
  • Must be energetic, proactive, and resourceful.
  • Able to communicate/propose effective solutions to the Principals
  • A strong work ethic, with a nothing is too small or too big attitude
  • Solid knowledge of Quicken
  • Excellent verbal and written communication skills; proficient in Apple Platforms and Workflow management software (Wunderlist, Asana)
  • Meticulous sense of organization and attention to detail; excellent follow-through and follow-up skills.

 

SCHEDULE AND COMPENSATION PACKAGE

  • Monday through Friday typically (some weekends required through rare)
  • Needs to be flexible with hours but usually 9am to 6pm
  • Salary DOE $100,000
  • Health Insurance stipend provided
  • 10 paid vacation days per year and major Holidays

 

Estate/House Manager for High Level Home Beverly Hills

Private High-Profile Family in Beverly Hills seeking an Estate Manager & Family/Personal Assistant 

Seeking an Estate Manager & Family/Personal Assistant for a private high-profile family in Beverly Hills. As the Estate Manager, he/she will report to and work directly with the Principals to plan and execute the overall management of their properties and staff. As the FPA, he/she will support and manage a complex family schedule and be the point person for all communication with those outside the family home. He/she will also manage the Principal’s personal calendar and also work closely with the Executive Assistant, as well as the COO to help make the flow between home and work life seamless.

This role requires grace and tenacity under pressure and a positive-minded, “can do” attitude. No task is too small or too big. He/she will be working within a team, but will also need to be comfortable with project ownership across multiple areas of business. There is A LOT to juggle, so the candidate must be an excellent and organized multi-tasker and have an extremely high sense of attention to detail while still being able to see the bigger picture. Must understand how to read a room and how to intuit the Principals’ and family’s needs.

Previous experience working with a high-profile family is a plus, but not required. Overall, a positive attitude is a must and being a quick-learner with the experience and ability to jump into a quickly moving flow with established structures.

The position is Monday-Friday  Must have flexibility with working some holidays.  Salary will beep to 120K plus benefits.

DUTIES INCLUDE BUT ARE NOT LIMITED TO:

Home

  • Responsible for day-to-day operations of properties
  • Daily schedule / status / calendaring and e-mails
  • Personal appointments, reservations, children’s schedule, nanny schedule
  • Owner of Principal’s personal calendar
  • Manage vendors & contractors & oversee any repair or construction work
  • Multiple car maintenance
  • Maintain the house manuals
  • Pet care
  • Travel coordination (airline tickets, greeters, hotel arrangements, transpo, food requests, packing, etc.)
  • Airport runs (pick up / drop off)
  • Managing staff scheduling
  • Supporting and managing family entertaining
  • Personal gift buying
  • Maintain household & grocery inventory & supplies
  • Running errands as necessary
  • Manage food delivery w/out-of-house personal chef
  • Direct supervisor for the 2ndpersonal assistant

Finance

  • Submit monthly business & personal expenses
  • Submit petty cash expenses

Other

  • Manage multiple properties across the country
  • Research and facilitate renovations
  • Birthdays & anniversaries management & gift wrapping/bagging
  • Event / guest planning
  • Liaise between business coordinators
  • Coordinating with other team members

QUALIFICATIONS

  • Adept and knowledgeable in Microsoft Office Suite
  • Experience with home AV systems and basic troubleshooting skills
  • Understanding of tech, especially Apple devices, and basic troubleshooting skills
  • Thrives working within a team but is confident managing projects on their own across multiple areas of business
  • Very strong, positive work ethic
  • MUST work with the utmost discretion and respect in protecting the family’s privacy
  • Proven track record of discretion, honesty, loyalty and trust worthiness
  • Experience in the service industry is a huge plus

 

Personal/ Household Assistant- Brentwood!

Looking for a smart, trustworthy and very detailed PA to assist in a busy home!  Ideal candidate loves being behind the scenes and making everything super organized and running smoothly.  This home needs some TLC and a consistent person there to handle all the inventory, projects, vendors, errands and anything that pops up.  Must be an animal lover as the owners have 4 dogs and 3 cats who you will also be helping with.  This job is a real jack/jill of all trades who can handle things as they arise, put out fires, find solutions and go with the flow!

 

Up to 65K + benefits.

EA/PA needed in Brentwood office!

Looking for a great, hardworking and very detailed Exec/ Personal Assistant to assist a very busy woman and her partner with a tech start up!  You will be responsible for heavy admin work, making the office is running smoothly, handling all calendaring, travel and meetings as well as some personal duties for them.  Must be extremely tech savvy, know how to run social media and be able to work at times alone in the office.  This job is for someone who has interest in the tech/start up world but has no ego when it comes to personal assistant tasks.

 

Salary UP to 65K + stipend towards benefits! Looking to hire ASAP!

Personal Assistant/Family Assistant Laurel Canyon Area

An amazing and fun loving family in Laurel Canyon area, with two very busy working parents, (they own 12 companies) and 2 kids, ages 13 and 9, are looking for an all-purpose, flexible and multi-talented personal assistant/family assistant/nanny.  They have PLENTY of staff for their various businesses, as well as a chef and a housekeeper at home.  And while they are busy, they are both very much involved with their kids.  Due to some travel, and just their busy life, they seek someone to ensure that daily life is moving forward seamlessly.  Kids are at two different schools and participate in a variety of activities so must transport them,  ensure homework’s completed, stocking the house by either instacart or going to stores, buying bday gifts for parties, tidying and organizing, light meal prep if the chef is not there, bedtime rituals etc. They are super warm and fun— and if you are able to be supremely successful in the job,  they are BEYOND generous. Monday through Friday, 12pm- 7pm (with flex as needed) plus benefits.  55K-80K

The ideal candidate WILL HAVE A CAR to use, and will be reimbursed for gas.  We are seeking someone who can share examples of their experience organizing a home, running a household, utilizing technology, etc. WILL HAVE LONG TERM experience in home, with older kids (10 and above).  This person is also proactive, someone who likes to make suggestions and take initiative. They would be flexible and solution oriented as new needs arise. They don’t mind doing the small things (i.e cleaning up around the house) or managing projects (i.e. organizing the garage). They would understand and exercise discretion, judgement and confidentiality. They would have a happy attitude and a good sense of humor. They like to laugh and hope you do too.

Required qualifications include the ability to:

    • Organize the house and help keep it organized
    • Work with the housekeeper/chef, interface wit office staff as needed
    • Shop for groceries/household needs/ clothing etc (at the grocery store/Amazon/ etc)
    • Drop off and pick up dry cleaning, run errands, etc.
    • Oversee home improvements (and coordinate handymen when needed):
    • Assist with keeping track of kids’ school needs/activities/sports
    • Help with party planning
    • Proactively find ways to make lives more coordinated and less stressful.
    • Assist with the  house rules as led by parents.
    • Take care of dog, vet, groomer etc
    • Research as needed
    • Assist with vacation and camp info etc
    • Holiday organization, packing
    • Ability to set-up and use technology (i.e. connecting video game modules to the television; downloading and set up apps on smartphones ( iPhones; use email, calendar apps, task/to do apps, etc.)

PART TIME (15 hours/week) EA needed – work from home!

Client who own movie distribution company and is an actor who travels is seeking a PART TIME EA who is excellent with Excel.  He has approx 20 contracts that have to be filled out and logged every month.  The contracts include film details, sale amounts, dates, etc.  You will work primarily from your own home.  It will be about 15 hours/week (or however long it takes to complete each contract/day).  As the relationship grows, more responsibilities may be added.
Must pay attention to details, as each contract sale is a lot of money and you have to be extremely trustworthy of course, to be viewing all this information.  EA will be required to sign a Non-Disclosure Agreement.
*The work is not hard, but you will have to follow a format and make sure all of the details are 100% accurate.
Main qualities are to be reliable and responsive. And pay attention to details!
$25-$30/hour on the books!

Estate Manager for High Profile Home- Beverly Hills

Private High-Profile Family in Beverly Hills seeking an Estate Manager & Family/Personal Assistant 

Seeking an Estate Manager & Family/Personal Assistant for a private high-profile family in Beverly Hills. As the Estate Manager, he/she will report to and work directly with the Principals to plan and execute the overall management of their properties and staff. As the FPA, he/she will support and manage a complex family schedule and be the point person for all communication with those outside the family home. He/she will also manage the Principal’s personal calendar and also work closely with the Executive Assistant, as well as the COO to help make the flow between home and work life seamless.

This role requires grace and tenacity under pressure and a positive-minded, “can do” attitude. No task is too small or too big. He/she will be working within a team, but will also need to be comfortable with project ownership across multiple areas of business. There is A LOT to juggle, so the candidate must be an excellent and organized multi-tasker and have an extremely high sense of attention to detail while still being able to see the bigger picture. Must understand how to read a room and how to intuit the Principals’ and family’s needs.

Previous experience working with a high-profile family is a plus, but not required. Overall, a positive attitude is a must and being a quick-learner with the experience and ability to jump into a quickly moving flow with established structures.

The position is Monday-Saturday (Saturday being a half day.)  Must have flexibility with working some holidays.  Salary will be between 85K- 120K plus benefits.

DUTIES INCLUDE BUT ARE NOT LIMITED TO:

Home

  • Responsible for day-to-day operations of properties
  • Daily schedule / status / calendaring and e-mails
  • Personal appointments, reservations, children’s schedule, nanny schedule
  • Owner of Principal’s personal calendar
  • Manage vendors & contractors & oversee any repair or construction work
  • Multiple car maintenance
  • Maintain the house manuals
  • Pet care
  • Travel coordination (airline tickets, greeters, hotel arrangements, transpo, food requests, packing, etc.)
  • Airport runs (pick up / drop off)
  • Managing staff scheduling
  • Supporting and managing family entertaining
  • Personal gift buying
  • Maintain household & grocery inventory & supplies
  • Running errands as necessary
  • Manage food delivery w/out-of-house personal chef
  • Direct supervisor for the 2ndpersonal assistant

Finance

  • Submit monthly business & personal expenses
  • Submit petty cash expenses

Other

  • Manage multiple properties across the country
  • Research and facilitate renovations
  • Birthdays & anniversaries management & gift wrapping/bagging
  • Event / guest planning
  • Liaise between business coordinators
  • Coordinating with other team members

QUALIFICATIONS

  • Adept and knowledgeable in Microsoft Office Suite
  • Experience with home AV systems and basic troubleshooting skills
  • Understanding of tech, especially Apple devices, and basic troubleshooting skills
  • Thrives working within a team but is confident managing projects on their own across multiple areas of business
  • Very strong, positive work ethic
  • MUST work with the utmost discretion and respect in protecting the family’s privacy
  • Proven track record of discretion, honesty, loyalty and trust worthiness
  • Experience in the service industry is a huge plus

 

Fashion Styling Entrepreneur and small business owner needs a personal coordinator – NYC

UP to 75K + stipend towards benefits.

 

Fashion Styling Entrepreneur and small business owner needs a personal coordinator for all matters billing, scheduling and email. Travel is a requirement—mostly domestic with some international.

Must be extremely organized.  Based in home office/studio in West Village.  Seeking a self starter who has great common sense and can juggle a lot of balls at once. 

On call 24/7- studio hours 9:30-5:30/6 + FLEX during fashion week and big events.  

Help manage the workspace, other assistants, travel, appointments, client deliverables, etc.

5+ Years experience preferred in personal assistant/management work.

 

Personal Assistant for Entertainment/Fashion Designer West Hollywood

Seeking a truly hard working, multi faceted Personal Assistant  who has lots of experience in entertainment, fashion and is exceptionally detailed and organized but has a great sense of humor and a huge smile. MUST have worked for another high profile person or knows the demands of the ever changing schedule of someone who is in the limelight, has a huge family life and a very busy and fast growing business.  MUST have thick skin and be able to perform things quickly and sometimes without much notice.  Knows how to deal with glam teams, business people, family, social life and will always represent in the best light possible.   Monday through Friday 9am – 7pm.  70K plus  some benefits.

Ideal person will work with office team (family office and business office, will liaise with house manager — for nannies/HSKPS’, errands and such.  Will for the most part be a true right hand and side body PA for the principle.  Be available 24/7.  Must be on hand during events planned to oversee even on holidays. (this is crucial during holidays like Thanksgiving when they host).  Must have thick skin and take direction well.  Strong skills in problem solving, resourceful, organized, willing to roll up their sleeves and do what is needed, zero ego re: any task needed and calm under pressure.  Must drive and have a vehicle and proof of car insurance and a clean driving record.  Looking for long term placement. Must have a list of references from personal to professional.