Personal Assistant for Entertainment based Individual
Beverly Hills
10am – 5/6pm however MUST be ok with many emails/calls and to be flex when not there
80K plus
This role is to work closely with someone who runs a charity and is a documentarian.
Will work closely with an EM in place who is amazing.
Will run errands, book travel, schedule appointments, schedule drivers etc., and essential be on point at all times.  Just need to be on top of things and make things run smoothly.  A bit of thicker skin is good!

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Busy fun-loving family looking for an experienced, kind, organized, self-starting nanny. Duties may include:

 

__ pick up/ drop off of children at school, afterschool programs, playdates

__ supervising playdates, activities, homework

__ all child-related tasks such as organizing and tidying up children’s play room areas, bedroom areas and kitchen, laundry and dry cleaning, laying out clothes for next day, baths, naps and bedtime

__ cooking: making healthy meals for dinner for the children as well as lunches for school

__ overseeing children and school calendars

__ coordinating with the family assistant on kids schedules

 

Three children at the ages of 8, 3 and 1 years old. There is a lot of help at the house and therefore it is rare to find yourself alone with all three children. The oldest has after school activities daily. We are looking for someone who can work well in a team envrionment, be available to travel, work weekends, overnights and late hours when necessary. Family has pets (dogs and chickens and a fish) – must be comfortable with helping when needed. Family resides in Los Feliz area.

 

HOURS: 12 hour day shifts (3.5 days a week). Another nanny will take on the other 3.5 days. These days will be rotated so not one person will always have the weekends.

 

 PAY:

  1. Hourly rate: $25.00 an hour ++ Depending on experience
  2. PTO (Paid Time Off) – 80hrs a year
  3. Employee will begin accruing PTO on their first day of employment.
  4. Employee may use accrued PTO beginning on their 90thday of employment.
  5. Employees may use PTO for vacation, sick time, personal time or any other purpose.
  6. Health Benefits  – Medical insurance, paid 100% by employer.
  7. Any dependents will be at the cost of employee.
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Looking for a top notch NEWBORN Nanny for a baby in Brentwood (due in Winter but can hire ASAP).

Must be a team player and come with excellent and current references for Newborn.  Ideal candidate understands the world of a celebrity and is discreet and will sign an NDA.  This high profile family already has a 5 year old who has his own nanny but you must be a team player and have no ego.  Nice boss!  Must be able to travel with the family if needed.  Flexibility and long hours needed.

$25-$35/hour based on experience.

 

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For Immediate Hire – Seeking Personal Assistant for a highly sought after digital talent. The perfect person for this role will be able to roll with things as they have a tendency to change in a moments notice. This is a great opportunity to be able to fully invest in the digital talent space with someone that is leading the industry.

To excel in this role, you must have the following skills:

  • He moves very quickly and is always on the move so you will need to stay three steps ahead at all times so nothing falls thru the cracks
  • Ability to organize and maintain his overall requests and keep him and who you report to always in the know.
  • Strong attention to detail and communication skills are a must
  • Help anticipate the talent’s needs before he even realizes the need.
  • Provide phone and communications support, including scheduling and updates throughout the day. Making sure he is on time for meetings and in the know with things happening around the house.
  • Team player
  • Ability to excel working with a small team and ‘organized chaos’
  • Ability to coordinate between multiple parties
  • Must have the mind-set that no task is above or below you
  • Creative problem solver
  • Professional & discreet
  • Strong interpersonal skills
  • Solid understanding of the digital/influencer space. If new to the space, eagerness to fully immerse yourself and learn quickly
  • Other responsibilities as assigned

Responsibilities:

  • Personal scheduling
  • Helping and overseeing organizational tasks as they come thru the talent and management
  • Arranging domestic & international travel
  • Lending a hand to others on the team when needed
  • Ok with being on camera on occasion
  • Dry cleaning, grocery shopping, personal requests, taking the dog to the vet, managing the house vendors

Will pay 60K-70K DOE + Stipend towards benefits!

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A Co-Founder of a well-known brand marketing agency is looking for a well-spoken and very adaptable executive personal assistant whose primary role would be to provide A to Z personal and professional support.  A can-do and always-positive attitude is a must.  Candidate must wear many hats. This is a true “right-hand” position and the candidate must be able to handle heavy workflow in a growing business. Candidate will have a range of responsibilities, including but not limited to, managing employer’s schedule, scheduling meetings/calls, acting as point of contact between executive and employees/clients/external executives, coordinating travel logistics: flights, car service, hotel arrangements, business luncheons, meals and entertainment. To be successful in this role, you should be proactive, meet deadlines and communicate effectively.

Ideal candidate should have personal service or hospitality background, experience directly reporting to a busy executive, and ambition to be a career assistant and open to longevity in this specific position. Must have strong ability to understand and anticipate employer’s needs and use that understanding to create a balanced lifestyle.

 

This is a full-time, permanent position for an executive/personal assistant and compensation will be based on experience.

 

Official work hours are Monday through Friday, 9:30 a.m. to 6:30p.m., although you may need to be accessible and responsive outside of those hours in order to manage workflow. 

               

 

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Personal Assistant/House Manager for AAA talent – Deep Malibu

60K-75K (maybe 78K) DOE and Salary History plus benefits

9am – 5pm with flex as needed and travel (could be two weeks or 4 weeks a few times a year)

Seeking a detailed personal assistant/house manager to work with a client and their family in deep Malibu.  The role does ask for someone to be at the house everyday SO PLEASE make sure you are able to do this commute. On a daily basis you will run errands, assist with grocery needs, attend to whatever is needed at the home, and will be kid, pet and family friendly.  The scope of the role will ask for someone to manage housekeepers and nannies, will work with an amazing Executive Assistant, will cordite schedules for the home/family/kids.  Will assist with pet visits and pet care, will ensure repairs to the home are done well, will ensure the house is stocked and will be aware of needs around the home.  Will work closely with the EA to schedule travel and then asset with packing and overseeing that the family has everything their need for travel.   The role is with a nice family but they, like everyone, has their specific needs and really are seeking someone who is service oriented and is focused on their work.

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Personal Assistant to High Profile Music Talent
Brentwood, CA
Hours: Will work as a 3 day on and 3 day off Personal Assistant and will co share the job with another PA in the role already.
The general hours are about 10am -6pm BUT must be operand OK for late night calls as needed.
WILL switch off so that each PA takes on 2 weekends per month. Will work after hours at home. MUST be OK to travel and when on the road
can be more 24/7.
Salary: 75K plus benefits
Seeking a hard working, dynamic, exceedingly detailed Personal Assistant to work as a team with another Personal Assistant already in place.
There will be a 3 day on and 3 day off rotation. When in Los Angeles will work out of the home in Brentwood. When on the road/tours etc., but be
very good at working on the fly. The ideal person will be somewhat music centric and understand music as well as fashion.
Will have a lovely can do energy and proactive demeanor. Must be able to keep up with a very busy, high paced person. Will be smart, resourceful detailed, and just knows how
to put your head down and get the work done. Will also be a highly good problem solver, will be able to think ahead and will keep the employer on point at all times. In this role
you will assist in many areas of need such as errands (a lot), organizing, assisting the EA/PA and will work effectively in a team of oner staff members.

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Admin Assistant for exciting and fast growing jewelry line. Sherman Oaks, CA

An amazing opportunity to get in to the ground level of a high profile fashion jewelry line. The owner/CEO who has built this brand form the ground up on her own, is seeking someone to join her team as an admin office assistant.  The ideal candidate is fashion savvy, knows the current trends, reads all the pop culture and fashion magazines and blogs.  Their line sells at major retail stores such as Intermix,  Bloomingdales, Jill Roberts etc., and is online at Shopbop, Net a Porter, and is featured in many fashion blogs. She is a true inspiration and is the definition of a working mom.  The team is wonderful and this is an amazing opportunity.    $12 to $17 an hour based on experience and salary history. MUST have excellent computer skills, be exceedingly detailed and on point while mailing pieces to clients and going over major job orders.  Exciting opportunity!

 

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Looking for a great front desk manager/Assistant who has experience working in a busy SPA environment!  This is a very busy job and we need someone razor sharp who is extremely organized and can juggle a lot of balls at once.  Duties will include, greeting many high end clients, answering emails, managing the books/payments, ordering inventory, shipping packages, errands, retail and production management, heavy scheduling for the owner (Personal and Business schedules).  Ideal candidate is not star struck and can multi task well.  Owner is going to be launching a skin care line so this is a great opportunity to get in now and GROW with the company!  Someone who can help with that and bring ideas to the table would be amazing.

 

Schedule approx 8:30-5:30.

 

40K + DOE and health benefits

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EA/PA for executive in finance based family office.

120-140K plus benefits.

This candidate will provide first class executive and personal assistance to the CEO in his family office which is focused on business, investments, philanthropic and progressive political endeavors working in a fast paced and dynamic, small office environment with significant interaction with high level VIPs in the business, arts/education and political communities. The position requires the ability to anticipate next steps, think creatively, be innovative, solve problems and take a broad perspective in order to make the CEO’s life easier. The successful candidate must be highly intelligent, dynamic, tech savvy, confident, anticipatory, a multi-tasker, exceptionally well-organized, resourceful and service-hearted.

The essential functions are:

  • Manage and optimize calendar – Microsoft Office Outlook.  This is of the utmost importance and requires extreme attention to detail and follow up skills as well as high level of understanding of context of meetings and profile of attendees in order to schedule appropriately.  Calendar personal appointments in addition to business meetings and telephone calls.
  • Ensure accurate communication of schedule at all times in addition to daily review of upcoming schedule at end of each work day and coordination of schedule with spouse’s assistant and driver when needed.
  • Feel confident in asking questions when you are not sure or don’t know
  • Coordinate all travel, both domestic and international, ensuring ease, efficiency, and operational connectivity throughout
  • Take initiative to plan in advance of travel and ask appropriate questions to properly accommodate needs and be accessible as needed when CEO travels occasionally to other time zones
  • Be knowledgeable of and current about new restaurants, hotels, travel plans, events, etc.
  • Creatively research various initiatives whether charitable, political or business-related for the CEO and prepare high level profiles of meeting attendees using tech savvy skills
  • Handle miscellaneous items in the office including ordering lunch, stocking beverages, greeting visitors, etc.
  • Set up conference rooms for meetings, arrange for refreshments and clear room after meetings
  • Manage personal projects such as tracking and submitting medical claim reimbursements; preparing expense reports; holiday card list; etc.
  • Coordinate and oversee IT needs for CEO and personal residences including maintaining schedule of all personal IT devices and vendors
  • Coordinate and manage events, lunches and dinners for various business, charitable and politically related events
  • Develop strong rapport with team members while demonstrating flexibility and willingness to assist co-workers at all times
  • Order office supplies, make sure all office equipment is fully functional at all times and provide general administrative support such as overnight mailings, copying, etc.
  • Be willing to help with personal tasks that could include gift buying, wrapping and occasional errands.

Required Skills:

  • Bachelor’s degree and seven to ten years’ related experience working with high profile executive required
  • Personal Assistant experience strongly preferred
  • Demonstrated ability to take initiative, anticipate needs and exercise independent/sound judgment
  • Tech savvy skills for personal and business research
  • In-depth knowledge and proficiency of MS Office, Apple products, Adobe, Dropbox and Skype/Google Hangouts, strongly preferred
  • Excellent communications and interpersonal skills; excellent people and project management skills
  • Acute attention to accuracy and detail in all aspects of responsibilities
  • Excellent ability to prioritize work
  • Excellent planning, time-management, and organizational skills –fast-paced environment
  • Able to handle sensitive information with a high degree of confidentiality
  • Ability to work full-time Monday-Friday 9AM-7PM and be available via email after hours/weekends in order to respond to any occasional time sensitive items.

 You might be a fit if you are…

Intelligent & Quick Thinking
Mature, Honest, Loyal, Discreet & Builds Trust
Tech Savvy
Interested in the arts, service learning projects and progressive politics

Self-Driven to Achieve Results & Stretch Goals
Always Helpful & Delivers Solution-Oriented Results
Absolutely Responsive with Accountable Ownership
Fully-Engaged
Resourceful

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About this blog

Welcome to The Grapevine Agency! We are the premiere corporate and domestic staffing agency in Los Angeles and New York. We decided to create this blog as a forum for all of our Grapevine fans. We will be discussing hot topics regarding the job market as well as offer many tips and advice on how to find and land that perfect job. Also, we are now posting all of our corporate and domestic job lists here and will update them regularly. Feel free to ask us questions and give us suggestions about things you would like to see up here and will try our hardest to give you what you want. Enjoy!

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