Full time working mom and dad in the entertainment sector, seek a really dynamic, hard working, team oriented Personal Assistant.
West Hollywood for home base/ Hollywood for work base.
Will work out of both areas.
Paid hourly (not salaried) $25 an hour on the books
This is a true Personal Assistant role, not an Executive Assistant, nor is there growth. Will report to and work with the Executive Assistant.
Must be a true team player.
Very non-traditional hours. Often needed early morning and late at night with time off in between during the day.
Duties will include but are not limited to:
Errands, (grocery, pharmacy, cleaners, gift shopping and returns)
Dog walking, feeding, sitting
Must be flexible to work weekends as needed (not usually a full weekend always). If work a weekend, will have a day off during the week.

Seeking a dynamic, FLEXIBLE, super flexible nanny to join a family in Malibu.

LOCATION: POINT DUME – MALIBU

FULL TIME: 12-13 hour days x 4 days per week – likely Monday through Thursday 7a-7p, 7.30a-7.30p etc.

COMPENSATION: $25-$30 per hour with benefits after 90 days plus vacation and sick time etc.

CORE REQUIREMENTS:

English speaking

Must have experience with younger children, ideally 2-6 years old, though primarily caring for the 2 yr old.

Possible teaching background would be a plus

Flexible with scheduling is key, especially for holidays and travel occasionally

Clean driving record

Live-in would be a plus

Cooking would be a plus

 

 

Part Time Executive Assistant/Family Assistant
$25 an hour on the books
Brentwood
General hours can be Monday, Wednesday, Friday, 10am – 5pm
OR Family is flexible on days and hours, and if needed can offer some extra hours as well.
A really nice mom and family with 4 kids seeks a TRUE assistant who can be a right hand person. The ideal person is “family” friendly so once in a great while may have to pick up a kid as needed, but is not the norm. The role is mostly “desk” work: schedule reservations, travel arrangements, assist with any school forms/medical etc for kids, correspondence, filing and insurance, errands etc. Will also assist with events, gift shopping, and any other needs that may arise.
This is a LOVELY family with 4 amazing kids, and two really sharp parents, therefore candidates should be a team player, SUPER bright, and DISCREET.

PUBLICIST Needed for Prestigious LA Theater
West LA, 70-75K
The Publicist oversees press/media relations for prestigious LA Theater. This includes but is not limited to: directing publicity campaigns for at least eight productions annually as well as special events, working with media/influencers to continue to raise the theater’s national profile, providing publicity support for all of the departments including production, artistic, marketing, development (including fundraising events) and the theater’s award-winning education and outreach programs. The Publicist works across all departments to provide brand-aligned institutional messaging and supports the theater’s leadership through publicity efforts.
PUBLICIST RESPONSIBILITIES
• Develop and implement a proactive, creative and effective media outreach strategy for all productions and special events and activities
• Manage reviewers as well as all press kit resources (bios, headshots, production photography, b-roll, etc) for each production
• Develop and maintain strong relationships with key arts/entertainment journalists, resulting in deliverables (feature story placement, etc.)
• Oversee press outreach and media strategy for annual high-profile fundraisers, events and activities
• Provide communications support to all departments/partners
• Manage photographers and reporters at all opening nights, fundraisers and special events
• Manage Communications Editor position

PUBLICIST COLLABORATIONS
• Collaboration with the Director of Marketing and Communications to:
o Lead a national communications strategy for the theater, continuing ongoing meaningful outreach to key media and arts influencers across the country
o Develop mission-driven, creative and brand aligned organizational collateral, speeches and other external communications
o Strengthen the brand by building meaningful relationships with the theater’s artists, donors and the larger theater community
o Employ social media communications (Facebook, Twitter, Pinterest, etc.) to the benefit of the theater

PUBLICIST QUALIFICATIONS
Education:
• Bachelor’s Degree in communications, journalism, English or related field
Experience:
• Seven or more years in publicity in an arts or related field
• Non-profit, managerial and New York and/or Los Angeles experience a plus
Required Skills:
• Must be a highly organized self-starter with excellent writing, editing and interpersonal skills, and have a very hands-on working style
• Must be able to manage, multi-task and prioritize
• Must be able to build on existing relationships with both regional and national media
• Must have a general love of theater and the arts
• Must be able to work nights and weekends
Position Type:
• Full-time, exempt position with health benefits (dental, vision and retirement benefits also offered)
• Reports to Director of Marketing and Communications

2.5 year old and 4.5 year old in need of amazing, energetic and professional camp counselor in Beverly Hills!

M-F Hours are 12:30pm- 7:30pm + some night time babysitting!

Looking for someone upbeat, engaging and fun to hang with our little ones!  Also may need someone to act as Mother’s helper for errands, grocery runs etc.  Will prep kids dinners, handle bath time and activities through out the day.

Need someone who loves to travel as we do travel internationally a couple times a year!  Also we spend 6 weeks in the Hamptons every summer so need flex!

 

$20/hour! no health benefits!

please send me your resume in a WORD doc ASAP!
Below is a new TEMP job at a GREAT entertainment company in NY.  Very entry level.  We need someone smart and polished with a 4 year college degree who has common sense and is a quick learner!   If you do well, this can become a perm job and be used as a great stepping stone after an appropriate time on the desk (we look for at least a 12 month commitment).

 

Rate is $14/hour + OT eligible, and there is a little OT to be expected in the role.

Position:  Receptionist, Operations Department

 

Mini studio seeks a TEMP(possibly to PERM)  Receptionist to assist the Office Manager in keeping daily operations running smoothly.

  • Responsibilities:
    • Answer high volume of incoming calls
    • Greet guests
    • Validate parking
    • Manage conference room schedule
    • Work with office runners to maintain order and cleanliness in all common areas – lobby, kitchen, conference rooms, copy areas and supply rooms
    • Keep kitchen, copy rooms and supply rooms stocked, and assist Office Manager in maintaining supply inventory lists
    • Assist Office Manager in maintaining employee contact sheet
    • Assist Office Manager in issuing keys, access cards and parking assignments
    • Other duties as assigned

 

  • Requirements:
    • Proficiency in Windows operating system and MS Office (Outlook, Word, Excel)
    • Proficiency in answering multi-line phone
    • Undergraduate degree required

 

  • Desired Skills:
    • Prior receptionist experience in an entertainment industry setting preferred
    • Excellent phone demeanor and customer service skills
    • Ability to interact well with others, and work well alone or in a group setting
    • Ability to take direction, pay attention to detail, and prioritize tasks
    • Ability to demonstrate discretion and interact comfortably with high-profile guests

 

Looking for an Office Manager for amazing and fun Non-Profit office in Santa Monica!

We are seeking a bright, polished and detailed Office manager to make sure our office is running smoothly.

 

  • Salary based on experience 50-60K + Health insurance
  • College graduate
  • In Executive Assistant and/or Office Management for at least 2-5 years
  • Two week vacation
  • Sick days

 

  • Duties and Responsibilities

◦                     Welcome and attend to all visitors

◦                     Maintaining the general appearance of the office(s) to be orderly and attractive

◦                     Order and maintain all office equipment

◦                     Answer and direct calls in a warm, courteous and efficient manner

◦                     Receive, organize and sort mail

◦                     Coordinate all expense reports including cooperate credit card reconciliation

◦                     Coordinate and maintain filing system for all expense reports

◦                     Work with bookkeeper on accounts payable including filing system

◦                     Work with bookkeeper to coordinate donations received

◦                     Manage bookkeeper and report to Director of Operations to ensure work is done smoothly and efficiently

◦                     Liaise with bookkeeper, Accountant, President and Director of Operations

◦                     Coordinate filing systems for all legal documents pertaining to our NGO status and incorporation

◦                     Coordinate filing system for board communications

◦                     Coordinate board communications related to meeting schedules and minutes

◦                     Liaise with President, Director of Operations and Treasurer for monthly Board report package

◦                      Executive Assistant duties: scheduling, calendar management & coordination for President

◦                     Manage HR files/benefits via online HR agency

◦                     Communicate with building management and cleaning service

◦                     Travel coordination for the President and assist with others in office

◦                     Conference and event attendance coordination

 

  • Abilities

◦                       Friendly, outgoing, patient and positive demeanor.

◦                      Ability to communicate effectively and thoroughly.

◦                      Ability to work independently and in cooperation with others.

◦                      Self-motivated and resourceful with a strong work ethic (go above and beyond when necessary)

◦                     Strong ability to plan, organize and prioritize work.

◦                      Ability to analyze, problem solve and take initiative

◦                       Strong proficiency in Microsoft Office (Word, Outlook Excel).

◦                     Ability to work with frequent interruptions and adapt to changes.

◦                     Able to maintain a high level of confidentiality.

 

PART TIME Nanny needed in Greenwich Village NY for a busy Entertainment family!  Kids are 9 and 11.  Ideal candidate will be FRENCH speaking, very flexible and able to stay over nights at times as both parents are busy entertainment people.  This is a live out role.  Must live in NYC currently and have a few years of great nanny experience and EXCELLENT references.  Basic cooking knowledge is needed and there may be occasional travel but very rare.  Ideal candidate is bright, fun loving, upbeat and extremely professional and detailed.  We need someone with energy who can have fun with the kids,  help with their schedule, activities, school work and sometimes bed time routine.  Must be very reliable and a great communicator!  Salary is based on experience!!


Executive/Personal Assistant
Newport Beach
$65-75K DOE & salary history & benefits

Private investor seeks an excellent career Executive-Personal Assistant to work from her small 4-person office in Newport Beach. Paralegal experience is a plus but not mandatory. This position will be responsible for extensive administrative support including calendar management, drafting correspondence, travel-planning, creation and management of highly effective organizational and filing systems (both physical and eFiling), track and report monthly expenses, handle confidential information, answer and place phone calls, reply to emails, prepare presentations, act as gatekeeper and employer’s “ambassador”, assist with research, take minutes at meetings, source vendors and contractors, assist with planning social events, personal shopping and run errands. Must-haves include: high proficiency in MS Office Suite (including Excel & PowerPoint), MAC and PC fluency, a professional, “can-do” attitude, diplomacy, grace under fire, refinement and polish, discretion, loyalty, trustworthiness, honesty, anticipatory/forward-thinking, service-hearted and seeking a long-term multi-year commitment. (Employer’s current EPA is retiring after 25 years.) General schedule is Monday through Friday 9AM-6PM or 10AM-7PM. For immediate consideration, please email your updated resume in Word with salary history and a formal letter of introduction.

We are looking for someone to assist the Owner and Partner of this amazing magazine. You will handle all admin duties that go into running a magazine with room to grow within the company. Must be confident, have a great phone manner, understand the entertainment culture and be great at multi-tasking and handling all the little details without letting anything fall through the cracks. This is a fast paced environment and strong verbal communication skills are required. This is the perfect job for someone who is open to learning. Need to know how to make things happen and think on your feet. Our company seeks employees that are hard working, team players and outgoing. We all work hard to produce a successful publication but we have a lot of fun doing it. You will have some interns to manage that will help assist as well. This is a cool, hip, laid back company but very busy, and heavy phones. Prefer someone who lives on the Westside.
Schedule M-F 9-6PM
Salary 35K + $ towards health benefits.
JOB REQUIREMENTS: MUST BE EXTREMELY ORGANIZED, SELF-MOTIVATED AND EXTREMELY RESPONSIBLE AS THEY ASSIST THE PUBLISHER, EDITOR AND ASSOCIATE EDITOR WITH DAY-TO-DAY FUNCTIONS OF THE MAGAZINE, INCLUDING BUT NOT LIMITED TO:
-Office Management: Answering phones, sort mail, order office supplies, manage schedules (including booking travel) for Publisher and Co-Editor and oversee the Internet, phones and general building maintenace
-Assist the Publisher and Advertising Director with client accounts: handle media kit requests, follow up on leads, coordinate with clients on artwork, added value, billing and general client needs.
-Oversee the production and distribution of each issue: order paper, confirm print order and printing dates, update mailing lists, coordinate with local distributor, file trademark application, etc.
-Manage print subscriptions and online app
-Assist the Associate Editor with Editorial Department, including the intern program (hiring, training, mentoring)
-Light Accounting

About this blog

Welcome to The Grapevine Agency! We are the premiere corporate and domestic staffing agency in Los Angeles and New York. We decided to create this blog as a forum for all of our Grapevine fans. We will be discussing hot topics regarding the job market as well as offer many tips and advice on how to find and land that perfect job. Also, we are now posting all of our corporate and domestic job lists here and will update them regularly. Feel free to ask us questions and give us suggestions about things you would like to see up here and will try our hardest to give you what you want. Enjoy!

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