Personal/Professional Assistant to Performing Artist/Playwright- NYC
65K – 75K —which may or may not include stipends toward insurance.
For right person MAY go up to 80K.
As this person grows, we assure you, there is growth for assistant in all areas.
MUST be able to travel Internationally and nationally (with travel covered and per diem provided)
A NYC based playwright and performer seeks an experienced, personable – yet calming, well rounded, highly motivated assistant.
The playwright is beyond lovely, and exceptionally busy in all areas of her life.
She seeks someone who can interface and be comfortable with the likes of Bill Gates, and then be OK managing basic needs in home.
Must have attitude that no job is too big or too small.
Will be a fast learner, discreet, terrific at anticipating needs, thinking ahead in all areas as well as a master juggler and be exceptional at multitasking.
Candidate will be detail oriented, have superb interpersonal and communication skills, be an excellent writer, and have terrific administrative skills.
Will be able to trouble shoot on MACS, will know Google docs, drop box, SOCIAL MEDIA – Twitter and Instagram etc., will create systems and overhaul contacts/rolodex etc.
Must know how to hire and delegate as needed when there is a problem.
Position Responsibilities

With minimal guidance, candidate will assume responsibility for aiding artist’s creative work process and schedule, daily running of activities, both remotely and within small office, and some household needs. Responsibilities also include planning, organizing, and executing small projects and being the initial contact for requests for appearances and bookings
Help organize and leverage artist’s time effectively; maintain personal/professional calendar; schedule appointments, meetings, conference calls, etc., correspond with other members of artist’s team
Coordinate logistics and other details for meetings and professional appointments, including local, national, and international travel, social engagements, personal appointments, public appearances, press, etc.
Act as a liaison, problem solver, and facilitator and as the first point of contact for the artist
Independently resolve a variety of requests and issues that do not require the attention of artist
Handle correspondence, email and calls, including screening incoming calls, mail and packages
The duties listed are not inclusive of all functions/responsibilities of the position

Qualifications:
· Minimum 3-5 years experience in theater/arts production and/or office/ home as personal and/or professional assistant
· Bachelor’s degree or an equivalent combination of education and experience
Three weeks total vacation/personal/sick days per year
Option of flex/work from home time depending on experience

Personal Assistant/House Manager
Beverly Hills Canyon
75-90K Plus Benefits DOE and Salary history.
9am – 6pm with flex as needed Monday to Friday
MUST have had at least 3 plus years of experience working in a home for a high end family.
A lovely family with 2 young kids who enjoy a healthy way of life – eating well and are active seeks a true career Personal Assistant/House Manager.
Ideal person will have experience in creating systems in a home — ensuring that all is cared for at all times.
Manage two HSKPS and a fantastic nanny.
MUST be exceptionally organized and never let anything fall through the cracks. Great with follow through.
Errands, interface with EA in an office, organizing, schedules, plan family vacations, events, gift buying etc, etc.
MUST be a DOG lover as there many and they are like the family.
Construction to start in LA home as well as NY home so must be ok to travel and flex as needed.
REALLY wonderful and warm family!

2nd Executive Assistant – Office of the CEO
Beverly Hills
$18 an hour plus OT so can a lost double salary
MUST be very flexible
Production Co/Mini Studio seeks a highly motivated and proactive full time 2nd Executive Assistant to support the office of the Chief Executive Officer. The ideal candidate has keen attention to detail, an ability to interact with staff at all levels of the organization, maintains composure under pressure, remains flexible, proactive, resourceful and efficient, and possesses a high degree of professionalism and confidentiality. This is a great entry-level role for those with an interest in the business or finance side of the entertainment industry.

Key Responsibilities:
• Responsible for handling daily administrative functions for the CEO and other exec office team members, including, but not limited to:
o Answering the CEO’s phone lines, office phone lines, rolling calls, answering inquiries and fielding requests for information.
o Organizing often-changing daily calendar for CEO; ensuring all meeting locations and information are up-to-date & sending daily meeting/appointment reminders.
o Managing offsite schedule, including booking and cancelling (as the need arises) meeting venues, restaurants, etc.
o Coordinating all meeting-related logistics, including preparing documents and presentations, organizing conference rooms, A/V requirements, refreshments and meals, and capturing post-meeting notes/minutes.
o Taking the lead on coordinating the CEO’s travel arrangements including flights, lodging, vehicles, business appointments, and special events, as directed.
o Office logistics – ensure the CEO’s office is stocked and organized daily.
• Troubleshooting IT and Operations/facilities issues, as needed.
o Coordinating offsite runs for business packages and correspondence, either personally or by utilizing outside services.
o Maintaining and updating business contact information.
o Filing and retrieving corporate documents, records, and reports.
o Maintaining office confidence and protecting operations by keeping information confidential.
o Contributing to team effort by accomplishing related results, as needed.
o Maintaining composure under stressful conditions and handling complex problems with minimal supervision.

Required Skills/Qualifications:
• Bachelor’s degree required, with a background in business and finance preferred.
• 2-3 years of work-related experience supporting C-level Executives.
• Must possess exceptional verbal, written and interpersonal communication skills, marked by a high level of professionalism, diplomacy, discretion, composure, and poise.
• Highest degree of organizational skill, with the ability to quickly absorb, retain and distill information regarding work responsibilities, projects, and industry contacts, and then prioritize work accordingly.
• Demonstrated experience and proven methodologies for understanding and anticipating executive level needs to optimize efficiency, organize work, and quickly course-correct, if challenges are presented.
• A self-motivated individual, who is solution-oriented, can work independently with a strong initiative, and seamlessly handle multiple tasks/special projects within specified deadlines.
• Comprehensive knowledge of day-to-day operations for a CEO’s office.
• Ability to maintain confidentiality, work independently as well as with a team and exercise substantial discretion and judgment.
• Possess advanced proficiency in the use of Microsoft Word, Excel, PowerPoint, Outlook and Adobe Acrobat. Knowledge of InEntertainment preferred.
o Familiarity with troubleshooting issues with portable devices, such as phones and tablets, is a plus.
• This is a high-profile, high-volume desk. The successful candidate must be willing and able to work overtime, weekends and holidays, as needed.

EA/Personal Assistant for Actress
West Hollywood
General working hours but must be flexible due to schedules etc.
Ideally knows NY and LA
65K – 75K Depending on experience and salary history – stipend toward insurance
Tech savvy, intelligent, etc.

A lovely actress, who is busy with many moving parts in their life, seeks an experienced and hard working Personal Assistant. She is detailed and specific so needs to be ULTRA organized.
With a home in West Hollywood, and an apartment in NYC, this assistant will manage the myriad needs involving their day-to-day life.
The ideal person will be composed, poised, professional and always presentable. Seek someone who is sophisticated with great taste. Who also can set a TRULY great filing system – photo systems, electronic and syncing everything in her life. GREAT ORGANIZER, efficient working office.

We seek someone who is always steps ahead, anticipating needs, is a true problem solver and is able to bring options to the table when considering
how to handle certain elements such as: vendors/repairs, travel arrangements, needs with schedule, purchases etc.
The assistant will be experienced in interfacing with executives and business associates at the highest levels including agents, management team, business manager, PR and lawyers.
While we seek someone who is exceptionally discreet, dedicated, loyal and has a tremendous work ethic, we do seek someone who has a warm heart and a good time in life.
Duties will cover but are not limited to:
Management of ever moving and changing schedule/calendar
Ensuring that the boss is always aware of changes, is prepared for meetings with address, directions, contact numbers, parking info etc.
Travel arrangements
Will maintain and update lists of contacts and rolodex
Draft mail letters, emails, and correspondence on behalf of actress
Interface daily with business associates as well as family
Respond to information needed on behalf of employer in a timely manner
Attending to errands, personal buying/returns as well as gift buying
Assist with any event planning
Requirements:
. Must have excellent verbal and writing skills, with impeccable handwriting.
. Must have the mindset that no task is too big or too small
. Must be nurturing but also able to take charge as needed
. Will have taste in music, restaurants, clothing, travel destinations.
. Must be extremely independent, self-aware, and sensitive to others – ability to predict needs before they arise is critical to success in this role
. Must be self-motivated, proactive, with excellent time management skills.
Skills and Experience
• At least 3 plus years of experience as a PA
• Strong Communication skills
• Proficient in SOCIAL MEDIA, Tech Savvy as well as excellent on the computer.
• Will be extremely detailed and organized
• Team player with ability to be flexible
• Will be able to travel occasionally
• Available on email if not with client

Night Nanny/Weekend Live in Nanny
Nights are Wednesday to Sunday, but live in weekend Friday PM to Monday AM
Palisades
60-80K DOE and Salary History
When they go away, you are still paid which is a few times a year.
Use of cars when with them.
If nanny travels, paid OT.
2 weeks paid vacation

An absolutely amazing family, mom and dad are the best.
2 kids, boy 3.5 and daughter almost 2, seek a nanny who can assist with nights, Wednesday to Sunday.
Provided with: your own bedroom, living room, bathroom & kitchenette. TV in bedroom and living room,
Will then live in on weekends as a more traditional nanny, Friday PM to Monday AM.
You DO NOT HAVE to stay awake — just be able to wake up when kids wake as mom is on bed rest. Monitors are OK.
Nights – the client is open to start time but does prefer that someone can be there by 10pm. Children are down at 7pm.
Awake time for youngest is about 6am. The littlest does wake with frequency on many nights.
Leaving time in AM is 8am – Thursday, Friday and Monday AM
Please note there is a gym to be utilized as well.
Weekend: For the time being there is flex. You may be able to use the gym or do your own thing, sometimes may not even work Sunday till new baby arrives. Just need to be flex.
The start of the work will be more to gain a rapport with the kids. Bu then there may be some down period. When on major bed rest, we seek a self starter and independent. Dad is around and involved but he doesn’t know eating and nap schedules.
Must be ok with preparing the kids meals, light tidying and light laundry.

EA to C level Producer/Entertainment Exec.
BH
75K – 100K DOE and Salary History, plus benefits
The Grapevine Agency is looking for an executive assistant to a top producer in entertainment. We are only seeking C level EA’s at this time. Must be completely accustomed to working with executives at the highest level. This person must possess excellent phone and people skills, be able to deal with strong personalities, anticipate needs and stay on top of a myriad of projects and details. The position requires someone calm, extremely organized, meticulous, resourceful, motivated and dedicated. While this person is based in entrainment, they have many levels of business they are involved in at any given time.

MUST have at least 5 years experience working in a high level entertainment assistant position.
Duties include:
· Support busy producer in all aspects of his professional and personal life
· Rolling calls, extensive scheduling, heavy e-mail correspondence
· Manage and coordinate two other office assistants
· Liaise with house manager and domestic staff
· Liaise with business managers and attorneys
· Coordinate all domestic and international travel, business and personal, including family
· Approving all expenditures such as credit card reconciliations, gift buying, purchase orders and check requests
MAC devices/MS Office/Social Media
PLEASE only send RESUME IN WORD

Well-known Music Artist is seeking next long-term Personal Assistant. Candidate MUST have LONG-term tenure as a PA working for high profile entertainment personalities. Only local-area L.A.-based candidates will be considered.  Responsibilities include but are not limited to interfacing with employer’s team — manager, agents, publicists, lawyer, business manager, tour manager, et al; managing all communications (email, phone, text, snail-mail); handling all travel (domestic and international); managing business and personal calendar; personal shopping; running errands and more.  Must be available to travel up to one week per month.  For immediate consideration, please email your updated resume in Word and salary history!

EA/PA to CEO of Style based Network
Hollywood
Salary 75K – 95K plus benefits, based on experience and salary history
Seeking a strong EA/PA to strategically manage and maintain the schedule of the CEO so that every day is efficiently organized
Represent the CEO and act as a liaison between them, their management team and organization.
Manage professional obligations of the CEO, appointments, and meeting scheduling, logistics, etc.
Quickly and efficiently manage domestic and international travel. Ensure that all required travel documents (visas) are obtained and travel is booked optimizing travel to effectively manage costs.
Work with executive team to coordinate communications, agenda planning, logistics and follow up on action items.
Plan, coordinate, and execute all types of local and global meetings and events including board and advisory board meetings.
Provide detailed data, information and resources in preparation for meetings.
Handle a large volume of communications including answer calls, screen calls, take messages, and re-direct to the appropriate person.
Handle multiple tasks, switching priorities and focus as needed.
Handle any and all personal requests, and be available on-call.
KEY COMPETENCIES
Organized
Efficient
Diplomatic, trustworthy and able to keep sensitive information private
Independent
Flexible

Qualifications/Requirements

Requires previous executive assistant experience with strong professional demeanor. 5+ years working in a high-paced environment for C-level executive a plus. Preferably from entertainment/talent agency background or large technology company
BS/BA degree desirable, with strong interest/knowledge in entertainment industry.
Interest in the Youtube and Style space.
Ability to handle confidential information and interact with high-level executives a must.
Office coverage often requires extended work hours.
PLEASE send resumes in WORD only. Thank you.

Personal Assistant/Personal Affairs Manager to International
Financier/Philanthropist
Beverly Hills, with occasional travel as needed.
General Hours 9am – 7pm depending on time zones, as well as availability on email at all times.
Salary $125 – 150K plus benefits DOE and Salary history must be provided
Seeking a high level PA to transition and set up the personal life for this executive’s move to LA. We seek someone who is exceptionally refined, dynamic, polished and poised with experience working with executives and high net worth individuals at the highest levels. Additionally, will feel comfortable, and have had experience, interfacing with high level business people, associates etc, including International heads of state. Duties will involve a myriad of needs , no job shall be too big or too small: Overseeing construction of a new home, interior design, recruiting and hiring personal staff, liaising with NYC based EA, and the Chief of Staff of a foundation. Will have exceptional taste in order to be able to throw events, assist with gift buying and setting up the home in general. Ideal person will be multi-languaged, has traveled and knows the world, well read, aware of current events and politics. Must truly enjoy being right hand person who seamlessly keeps employers on point and moving forward. Will have no ego and will be OK managing duties as simple as errands and such.
Los Angeles candidates ONLY, no reelections.
Please be sure to send a resume in WORD.

EA for Real Estate office
9-5pm
Beverly Hills
45K
Small real estate firm managed by a son (40’s) and father – late 70’s who have a ton of property through BH and Los Angeles seek a strong EA/Office Manager to assist with scheduling, interfacing with the managers at the various building, as well as manage inputting information into a real estate property management software – SKYLINE. Previous experience in this arena is preferable. Seeking someone who is able to make a long-term commitment. This is a small office and they keep folks for a long time.

About this blog

Welcome to The Grapevine Agency! We are the premiere corporate and domestic staffing agency in Los Angeles and New York. We decided to create this blog as a forum for all of our Grapevine fans. We will be discussing hot topics regarding the job market as well as offer many tips and advice on how to find and land that perfect job. Also, we are now posting all of our corporate and domestic job lists here and will update them regularly. Feel free to ask us questions and give us suggestions about things you would like to see up here and will try our hardest to give you what you want. Enjoy!

Photostream