Talent Agency is seeking an Assistant. 1-2 years agency experience is required!!

Candidates who possess a strong desire to become an Agent should apply. Responsibilities include script coverage, knowledge about InEntertainment & Breakdown Express is mandatory, rolling calls, providing administrative and client support including reviewing material, generating and scheduling auditions as well as coordinating with casting directors, managers and publicists. Ideal candidate will be personable, extremely detail-oriented, motivated, have excellent communication skills, calm under pressure and have an excellent work ethic. This position also provides excellent potential for growth/upward mobility.

***Please do NOT apply if you don’t have at least 1 year agency/management experience.

  • Comments Off on Talent Agent Assistant-Century City

Looking for a Family Assistant to help a busy couple who has a 14 year old daughter in Hancock Park.  Both parents work so they would need help with the following tasks: Picking up 14 year old from school in Bel Air daily, running errands, walking their dog a few times a day, household managing, inventory, gift buying, grocery shopping, drug store runs and some light tidying of the home. They have a HSK twice a week so no real cleaning.  Looking for someone who is VERY trustworthy, bright with a nice demeanor.  Looking for a 1-2 year commitment.

Hours 10am-6pm/7pm M-F.

Salary $20-25/hour cash

  • Comments Off on Family Assistant needed for family in Hancock Park!

Part Time Nanny (Can grow into more full time)
Palisades
$20 an hour plus OT for sleep over and travel
Current needs: Tuesday, Thursday 6:30a to 6:30pm plus Saturdays (not a deal breaker)
A lovely family in the Pacific Palisades area seeks a nanny to be with their son, 3.5,
Tuesday and Thursdays. The hours start at 6:30am to assist with feeding and dressing. Either mom or
dad usually take to school. Dad works in entertainment so is gone the rest of the day.
While little boy is at school duties: tidy up his room as well as the play too, ensure clothes are all fitting,
do laundry and any food related needs for the little boy.
Pick up is at 12:30 and then there till about 6:30pm.
There is another nanny who works MWF— and is in school for child development.
There is a chance that as their school continues, they will need more hours on MWF.
We seek someone who is warm and lovely, and has an true interest in kids and will spend time playing and
encouraging his development.

  • Comments Off on Part Time Nanny, Pacific Palisades

samantha slaven publicity (www.samanthaslaven.com) is looking for a fast-paced, detail- and multi-task oriented assistant who’s unflappable under pressure, loves all things fashion, blogger and celebrity, and is able to manage multiple priorities without constant supervision. Responsibilities include daily clippings, sample tracking/showroom management, industry research and heavy admin, and successful candidates will be quick learners, have previous work or internship experience at a lifestyle/fashion pr agency, great writing and grammar skills, and a Type A personality. Fantastic opportunity to learn and grow!

  • Comments Off on Admin Asst for Style based PR Co- Exciting Opp

Executive/Personal assistant to the President/CEO.

80-110K base plus BONUSES each quarter, DOE and Salary History

The candidate will be required to be/become a resident of St. Thomas, Virgin

Islands. The ideal candidate may be found in the mainland U.S. and in that case, client will pay reasonable relocation costs. This position will report to the CEO and will work with an existing staff..

Travel – Willingness to travel at the last minute with or for the CEO with less than 24-hours notice is required. A current passport is necessary as this travel may occur outside of the country.

Working condition – The assistant will be on call 24 hours a day/7days a week. Multi‐tasking and prioritizing tasks effectively are a must. The ideal candidate must be able to thrive in a high‐stress and fast‐paced environment. Constructive criticism will be given and should be received well with a desire to improve.

The assistant will have the ability to work out of the company office as well as the employer’s home. Much of the time the assistant will be working “on the go” and from home. The necessary equipment is provided to be able to work remotely from anywhere and we expect this person to have the responsibility of making themselves work efficiently from any location and to manage their own schedule of work.

Trust/Confidentiality – The candidate must be extremely trustworthy as they will be entrusted with both corporate and personal credit cards along with cash to manage. It also must be understood that this employee will attend social engagements with the employer and be constantly interacting with his friends and family. Therefore, it is imperative that the person in this position be able to separate themselves and maintain a respectful and professional front, no matter the situation/location.

This person will be exposed to and entrusted with personal and confidential information on a regular basis. A Nondisclosure Agreement will be required of the employee which includes serious consequences should confidential information be disclosed. A keen understanding of discretion is required especially due to the nature of living on a small island.

Compensation – The package will be generous due to the demanding schedule for this position.

Benefits include health insurance and four weeks paid time off annually. Additional time off may be permitted with the understanding that it is a “working holiday” and the priority tasks at hand must not be halted.

 

DUTIES

  • CEO travels frequently and the candidate must have the ability to organize travel and itineraries including domestic and international from beginning to end to include all air, ground, water transportation, accommodation bookings, meeting room requirements, dinner reservations, events and catering. Could include travel by helicopter, boat, car service, rental car, private plane, commercial airline, train, etc. Travel can include multiple guests of the CEOs, changes frequently and involves more than booking simple commercial flights. Proper dedication to a smooth travel process for CEO, family and friends means being on task at the time of travel events (i.e. flight landing, car transfer, hotel check-in) to ensure if issues arise, they can be handled with the least amount of inconvenience possible to the traveler(s).
  • Cater to guests of CEO such as hotel check ins, entertaining and providing concierge services.
  • Personal errands for CEO and family such as airport/inner island transfers, mail pickup and sorting, car repairs and maintenance, grocery shopping, taking pets to the vet, doctor visits, school visits/pick up, etc. Consider it the norm, and not the exception, to be running errands outside of regular business hours.
  • Manage all of CEO’s assets including real estate, time share and boats; includes coordinating maintenance/repair, guest usage, organization, stock of necessary and preferred items and coordinating with outside vendors, housing staff and property managers.
  • Maintain existing relationships with established vendors and personnel to provide the highest quality experience for the CEO. Establish new relationships that will benefit the cause.
  • Plan events such as birthday parties and large dinner parties. Events are sometimes in foreign locations. Could include booking keynote speakers or celebrity entertainment and then coordinating necessary contracts associated with the event. Suggesting and obtaining gifts for family/friends.
  • Coordinate and maintain an ever‐changing calendar and remind CEO of key events, be responsible for getting him on the call, to the location and prepared.
  • Provide CEO meals (take‐out generally) or coordinate with a chef.
  • Pack and unpack CEO for travel. Ensuring stock of CEO favorite items at office and house and for travel.
  • Basic computer/clerical tasks including: accounting for expense reports, tracking receipts, petty cash and credit card reconciliations, paying vendors/bills/staff, some basic spreadsheet, document creation/editing, reviewing contracts/documents for accuracy, form completion on behalf of CEO, preparing documents for notary, light IT trouble shooting/coordination with company’s IT personnel.
  • Special projects involving creative problem solving both for personal and business needs, internet research and cold calling as needed often requiring independent discretion and follow‐up.
  • Other projects include assembling purchased items for house/CEO use, learning new tech objects to summarize instructions for CEO.
  • Occasional babysitting (if no nannies can cover the task).
  • Cover for the lead assistant and other staff as needed.
  • Help manage household, nanny and contracted staff.

REQUIREMENTS

(please do not apply if you do not meet all of these requirements)

  • 3+ years experience as a Personal Assistant or Executive Assistant in a demanding role OR 3+ years in manager (or higher) level of marketing for a corporation including event planning.
  • Willingness to be based in St. Thomas, USVI and experience an island lifestyle that can be wonderful and frustrating all at once.
  • Excellent written and verbal communication skills with a polished and professional demeanor regardless of the informal nature of the environment.
  • Proactive and bright with high cognitive abilities.
  • The person who will be most successful in this role will be independent, confident, assertive and unbiased in their observation and exposure to personal elements of the CEOs life (i.e. recognize when to have an opinion to share and when not to).
  • They will have a proven track record of discretion, honesty and trustworthiness.
  • They will be proficient in the English language, both speaking and writing.
  • Their driving, criminal and credit records will be clean of indiscretions.

 

SPECIFIC TECH SKILLS

o Expert at Microsoft Office Suite including Outlook

o Good familiarity with both Macs and PCs

o Knowledge of Android and iOS systems

 

PLUSES

o Experience with high‐net worth family

o Experience in an office/corporate environment

o College degree

o Proficiency in foreign languages especially French and Spanish

  • Comments Off on Executive/Personal Assistant for Entrepreneur, ST THOMAS

EA to CEO of Entertainment based Production CO
Burbank, CA
Base is 70-75K with at least 2 hours of approved OT which makes role come to 96K-103K
Asking on benefits but fairly certain they are there.
A fast paced, hard working and dynamic CEO of a prolific producing and finance company is seeing a strong
EA. MUST have had experience working with high level executives and knows how to masterfully deal with an ever changing schedule, can interface with business associated
inside and outside the company and over all knows how to be a true right hand and gatekeeper for someone who works with major people at the highest levels.
We seek someone who is composed, articulate, calm under pressure and most of all, knows how to be resourceful and anticipate needs.
This CEO travels often so must have experience managing and arranging travel.
Ideal person would have experience in Mandarin but this is not a deal breaker.

  • Comments Off on EA to CEO of Entertainment/Finance Co needed ASAP

General Manager. High Profile Restaurant Group

5 day work week 55K-60K with potential 20%bonus

Plus Benefits

  • XXX Restaurant Group is a group of small, casual neighborhood restaurants that serve fresh, healthy innovative food combined with warm efficient service. We are a fast paced, friendly place that customers describe, as “My kitchen away from home!” The entire brand is all about approachability, from our food to our signature beachy-chic ambience.
  • Teamwork is essential at XXX restaurants and it shows in our daily work environment, which is always appropriate but fun and friendly. We pride ourselves on maintaining a respect driven and drama free work environment. Our goal is to consistently keep our food and service of the highest quality, yet embrace the modern need for healthy quick casual meals.

The key to making it all happen is simply to always find the precision in casualness. To provide the finest quality of food and service without the pretense and ceremony associated with quality dining. Be yourself, have fun, make people happy!

The overall role of the General Manager at XXX Restaurant Group is to :

  • Run the restaurant as if it was his/her own
  • Be a dynamic leader of the restaurant
  • Maintain a level of service and hospitality that proudly reflects the Blue Plate Brand
  • Maintain a positive and respectful work environment at all times
  • Oversee Executive Chef and culinary team to ensure a high level of kitchen operation
  • Exceed budgeted financial benchmarks
  • Increase overall sales and profitability
  • Be a role model
  • Be an excellent mentor and developer of talent
  • Always hire your best team member, Maintain staffing pars. Follow hiring guidelines
  • Maintain a high level of integrity at all times
  • Stay humble, stay coachable, and always be willing to learn and get better.
  • Maintain all applicable laws and guidelines
  • Maintain cleanliness, safety, and organization of the restaurant

 

General responsibilities will include:

Operations

  • Ensures opening and closing checklists are executed by the management team
  • Ensures the smooth operation of each and every lunch and dinner shift
  • Maintains an exceptionally strong floor presence, knowing investors and regulars, while aggressively making new regulars out of first time guests
  • Ensure proper cash handling procedures are followed at all times
  • Ensure the restaurant is health department ready at all times
  • Ensure restaurant is always staffed to build sales
  • Ensure all schedules are properly written to budget and sales volume, that hot schedules templates are in place and accurate, and schedule system is followed each week
  • Maintain social media standards by taking pictures and sending content
  • Follow all interview and hiring guidelines. Maintain a properly staffed restaurant that minimizes overtime
  • Maintain staff files, including keeping I-9 binder current, and food handler cards up to date
  • Ensure all training systems are in place and followed at all times
  • Ensure workers compensation policies and procedures are being followed
  • Ensures all hiring and firing procedures are in place including corrective counseling documentation
  • Sends out weekly staff email to enhance overall restaurant communiation
  • Conducts weekly management team meetings
  • Follows the Monday GM Routine
  • Maintains a current and competitive beverage program
  • Maintains all front of house training materials
  • Maintains all front of house smallwares using smallwares guide
  • Ensures concierge visits and emails are happening twice per month
  • Conducts monthly all staff service meetings
  • Conducts team member evaluations every 6 months
  • Sends out weekly staff email
  • Ensures daily pre shift meetings are happening in the restaurant, and the staff is well informed.
  • Maintains exceptional uniform standards with all team members

 

Food Quality

  • Perform Line checks with Executive Chef twice per week to ensure highest quality product going to our guests
  • Ensures we are purchasing from only from approved vendors, and hold vendors accountable to the highest quality standards
  • Ensures all product is being prepared to Blue Plate recipes
  • Constantly taste, coach, and mentor team to achieve perfect food
  • Ensures all proper holding and cooling procedures are in place
  • Ensures every plate that leaves the kitchen is properly presented and executed

 

Financial

  • Perform daily labor audit to ensure all team members are properly punching in and out, breaks are being taken and accounted for, and labor hours match what is scheduled
  • Ensures completion of all schedules in hot schedules weekly. Have posted by Thursday at 5pm for the following week.
  • Achieves budgeted labor cost by daily by assessing staffing needs and business flow
  • Achieves budgeted food cost by managing purchasing, production, and waste
  • Ensures team is Properly coding and scanning all weekly invoices in a timely manner
  • Reviews CTUIT General Ledger report weekly to ensure zero missing invoices
  • Maintain accurate inventory pricing weekly
  • Maintain repairs and supplies budget monthly
  • Maintain accurate and appropriate food inventory levels at all times.
  • Conducts inventory once per month with AGM / Chef and properly inputs into CTUIT
  • Review pricing each week from all vendors to ensure we are ordering the best quality at the best price
  • Review team member rates of pay periodically and be proactive with evaluations and raises
  • Review comps daily from the day before and react as needed
  • Ensures maintenance log is filled out weekly
  • Ensures all tipped team members are declaring tips appropriately and total restaurant tip declaration does not fall below 12%.

 

Health Sanitation and Safety

  • Ensure that we are health department ready at all times by using the health department checklist daily
  • Follow all proper heating and cooling procedures and methods at all times

Maintain a clean and organized walk in and storage areas at all times

  • Maintain all equipment “ like new”. Always clean and properly functioning
  • Ensure safe work environment at all times. Clean and dry floors, sanitation water properly maintained
  • Keep all product out of temperature danger zone at all times.
  • Ensure cooling log is accurate and used each and every shift

 

Mentoring and Leadership

One of the most important job duties of the General Manager is to constantly mentor and develop your team. Daily coaching and side by side development is at the core of our brand, and is essential to our restaurants executing at a consistent high level. Be a coach, a mentor, and a leader each and every shift. Your team needs to want to follow you and your direction, and work hard for you so the restaurant can execute. Take pride in developing your team, and take an interest in their lives and their careers. The goal is to have them look up to you!

 

  • Comments Off on General Manager needed for High Profile Restaurant Group

Development /Admin Associate

Valley Village, CA (Near Sherman Oaks)

50K

Laurence School, an independent kindergarten through sixth grade school located near Sherman Oaks, California, is seeking a Development Associate to provide administrative support for the Director of Development in implementing the annual fund, campaigns, events, and alumni relations and grandparents programs. Works independently under the general direction of the Director of Development. The incumbent must exercise excellent judgment and communication skills in working with a broad spectrum of people, including senior administrators, faculty, staff, parents, students, and other Laurence constituents. Handles sensitive and confidential information regularly.   The Development Associate manages the school’s fundraising and constituent database. The successful candidate will have strong analytical and technical skills, including data entry and excel. S/he will have strong organizational, project management and writing skills. Bachelor’s degree required.

 

Laurence School is an equal-opportunity employer and does not discriminate based upon race, religion, gender, national or ethnic origin, disability, or as otherwise prohibited by law. Our teachers, administrators, and staff members receive competitive salaries and excellent benefits, including the option for HMO or PPO insurance and a 401(k) Plan, with matching levels based upon years of service. Salary range for the position is $40,000 to $50,000. Salary will be commensurate with experience level.

  • Comments Off on Development/Admin Associate at Private School, LA

Family / Personal Assistant Needed for High Profile Family 

Beverly Hills / Canyon

90K

6 day work week: ‪Monday thru Friday hours vary day to day with one weekend day (varies ‪between Saturday and Sunday). Requires flexibility.

A wonderful, high profile family seeks an experienced family / personal assistant to join the team. Will work with the entire team of mom, dad, nannies and executive assistant. Ideal candidate has experience managing household vendors (gardener, pool service, housekeeping, etc.), running errands and is an overall go-getter with strong communication skills. Ideal person may have been a house manager or personal assistant in another home and thrives on a fast paced and busy home. Seeking a true team player, someone who can perform as an ambassador for the family while also maintaining the highest level of discretion. Candidate will help with all areas of the family’s life and act as a true right hand person. Looking for someone who is professional, down-to-earth and has strong interpersonal and management skills to build/maintain relationships with the team and vendors.

Duties include, but are not limited to: 

Administrative needs such as, scheduling (booking personal appointments or reservations for the family, inclusive of children’s activities and schedules – will work with nanny’s), E-mail correspondence, managing calendars

Able to manage multiple projects and tasks simultaneously

Work closely with executive assistant to help make home life and work life seamless

Travel coordination (airline tickets, greeters, hotel arrangements, transportation, food requests, etc…)

Packing for travel

Pet care (dog friendly)

Household car maintenance

Shopping: groceries for the household, gift buying, errands, meals, clothing, etc…

Manage food delivery with chef (out of house)

Household needs: manage vendors, manage some financial bills, scheduling repairs, deliveries, upkeep of household inventory and supplies

Help coordinate nanny/child schedules

Manage multiple properties

Research and facilitate renovations

Okay with travel if needed

Event / guest planning

Airport runs (pick up / drop off)

Must currently live in LA with car and driver’s license

  • Comments Off on Family/Personal Assistant, Entertainment/High Profile

Afternoon Nanny/Family Assistant
Studio City
Monday to Friday 3pm – 7pm, with Friday staying late for date night.
Hopefully open to Saturday night as needed when told in advance
$20-$22 an hour
A lovely family with 2 working parents and 2 kids (8 and 13) seeks a lovely, warm, energetic family assistant/nanny for the afternoon.
This role will be Monday to Friday: Monday to Thursday 3pm – 7pm, Friday till maybe 10pm for date night and SOME Saturdays with notice.
This is a wonderful and warm family who seeks someone who organized, detailed, fluid and flexible.
Will drive kids to activities etc., will assist with unpacking lunch bags and backpack, some home work assistance,
errands, some emails as needed for mom and dad work, but will also be fun and be OK with playing around or jumping on the trampoline.

  • Comments Off on Afternoon Nanny/Family Assistant

About this blog

Welcome to The Grapevine Agency! We are the premiere corporate and domestic staffing agency in Los Angeles and New York. We decided to create this blog as a forum for all of our Grapevine fans. We will be discussing hot topics regarding the job market as well as offer many tips and advice on how to find and land that perfect job. Also, we are now posting all of our corporate and domestic job lists here and will update them regularly. Feel free to ask us questions and give us suggestions about things you would like to see up here and will try our hardest to give you what you want. Enjoy!

Photostream

Recent Comments