Executive Assistant for BH Development/Production and Finance Co.

35K plus Benefits

Beverly Hills-based development, production and financing company looking for executive assistant/creative executive.

Candidate should be a self-starter, able to multitask, have had some agency, management company, studio or corporate entertainment experience with a general, working knowledge of the film and/or TV industry, including contacts within the business.

Responsibilities include overseeing and managing head of company’s schedule and calendar; coordinating meetings and calls (often on multiple time zones); managing festival coordination, travel and registration; managing readers for coverage; creating writer/director and casting lists; taking a first-pass on incoming material; input on scripts, books, projects; some project research; database management; overseeing creation of collateral materials on projects when necessary.

Individual should be able to work in a fast-paced environment and handle multiple projects. This job is part administrative yet also highly creative. It is a fairly young company so lots of opportunity to be a part of a great team and have a voice. Must be enthusiastic and engaged.

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EA for C Level Exec in Entertainment (Producer/Manager/ Entrep.), BH

Salary up to 85K DOE and Salary History plus benefits

Monday to Friday 8:30m – 7pm with a lot of flexibility

.• Detail Oriented: Must possess and maintain the sharp philosophy of “Double Check, Triple Check” with any and all tasks.
Work Ethic: Punctual, Flexible attitude, honest, team player, up down communicator, loyal•

Attitude: “Anything & Everything” is possible attitude, positive thinker, forward thinker, ‘don’t take no for an answer’ philosophy, strong will mentality, motivation to succeed
Computer Skills: Must be proficient with Microsoft PC and MAC programs consisting of the following: Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook and iWork. Also, sharp knowledge of the web and being able to surf and research it quickly and easily is required.
Experience in Photoshop and Illustrator.

Responsibilities
Administrative needs, including scheduling, managing calendars and corresponding while maintaining confidentiality
Assist in researching issues or special projects
Arrange travel (Commercial and charter), including transportation, hotel and any special needs in the US and globally
Serve as gatekeeper with calls
Manage software tools and solutions to improve efficiency
Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
Offices supplies, stocking and ordering, including gifts
•Greet and direct visitors
•Maintain and execute expense reports
•Gather, enter and/or update data in records and databases
•Establish and maintain the files and records of the executive
Qualifications
3+ years of experience providing C Level executive-level support
Excellent written and verbal communication skills
Ability to identify and anticipate needs and stay on top of priorities
Good organization and time management skills
Flexibility and adaptability to juggle a range of different tasks
Discretion and an understanding of confidentiality
Proficient in technology, Word & Excel, email programs
•Must be competent in problem solving issues related to BlackBerry mobile devices, Mac computers +Dvices

You must:
Must have the mindset that no task is too big or too small
Operate with the utmost in discretion and confidentiality
Possess a high level of maturity, courtesy, patience, and self-confidence
Be able to answer emails on weekends and evenings

Benefits: medical, dental and Vision, 401k

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Seeking a FULL TIME CHEF who can do both delicious home-style meals for the family and elegant dinner parties. Looking for very flexible hours.
Must be able to work well with a large staff and have calm energy.

We seek someone who can be flexible as needed with schedule but that can basically serve dinner 3-4 times per week and someone who can be there whenever needed.

Extra money for working holidays and large parties over 20ppl. Salary DOE (as well as some benefits).

SCHEDULE:
Tuesday – Saturday, off Sunday and Monday.
Looking for flexibility with a 48 hour notice.

3 served dinners
5 served lunches
3 served breakfasts

Shifts:
Tuesdays: 12pm to 9pm
Available to prepare/serve lunch at 1:30pm or dinner at 7:30pm on an as-needed basis.

Wednesdays: 8am to 4pm
Shop at the Farmer’s Market
Available to prepare/serve breakfast at 9am and Lunch at 1:30pm as needed.

Thursday: 8am to 4pm, alternating 12 to 9 week to week
Available for breakfast/lunch at (9am/1:30pm) or lunch/dinner (1:30pm/7:30pm)

Friday: 12pm to 9pm
Available to prep and serve 1:30 lunch, 7pm dinner as needed.

Saturday: 12pm to 9pm
Available to prep brunch/lunch, 12:30/7pm as needed.

STOCKED FOOD
– Must leave stocked food/snacks for the family (i.e., fritatta for breakfast, fruit plates, crudites, other snacks requested)
– Make sure all food in the refrigerator and pantry is fresh

REQUIREMENTS
– Available all major holidays
– Experience with cooking baby food/purees
– Experience with designing creative diet plans
– Foodie philosophy — passionate about ingredients and seasonal items
– Knowledge of wine and wine pairing

RESPONSIBILITIES
– Stocking the fridge and pantry (grocery store, farmer’s market, and specialty stores)
– Be prepared to work a dinner party of up to 16 people on any given night. Notice will be provided, especially if this is falls on a night where the chef is not scheduled for a dinner shift.
*Kitchen assistants allowed for parties over 6 people or for a party with VIP guests (as needed)
– Ensure housekeepers are trained to serve and set the table properly. Hire outside service staff as needed.
– Plan large parties with the Estate Manager
– Clean up after meals
– One staff meal per day (group lunch)
– Shop for kitchen equipment/supplies
– Oversee the gardeners in their maintenance of the vegetable garden/citrus orchard (Carolwood)

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Assistant to partner at Management Firm, BH

9am – 7:30pm

$26-28K plus benefits

A very successful manager, who is also one of the partners, seeks a supremely dynamic, smart, fast moving and efficient assistant.  There COULD be potential for growth down the line AFTER you have spent time on the desk (a couple of years at least) and proven your ability to have a tremendous work ethic. Ideal person will be supremely organized and detailed, will be a true problem solver and will always anticipate needs for both the manager and their clients.  This is a very busy desk and will ask that you be exceptional in all administrative areas: busy phones, ever changing schedule/calendar, travel arrangements, interfacing with internal and external business associates, tracking projects and so on.  AGENCY experience is highly preferred.

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$12/hour + OT and benefits.

Looking for a top notch Agent’s Assistant who has spent at least 1 year on an Agents desk and know how to run a very busy Partner’s desk!  Ideal candidate is a pro at rolling calls, handling very busy and ever changing scheduling,  coverage, interfacing with high end clients and making sure your boss is on time and on schedule.  This is a desk where once you pay your dues you can GROW so ideal candidate wants to be an agent down the line!!

 

Great opportunity to work for one of the best in the industry!  At least 1 year commitment.

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Nanny
Monday through Friday
7am – 7pm/8pm
80K p[us benefits
Beverly Hills
Seeking a creative, warm, fun loving but also firm nanny to work with 4 kids ages 1.5, 6, 9, 11
Must be able to: manage all needs for kids as related to driving, school, eating, home work and playing.   Ideal person will speak Portuguese and or Hebrew

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Weekend Nanny
Friday, Saturday and Sunday
12-14 hour days
60K plus benefits
Beverly Hills
Seeking a creative, warm fun loving but also firm nanny to work with 4 kids ages 1.5, 6, 9, 11
Must be able to: manage all needs for kids as related to driving, school, eating, home work and playing.
ideal person will speak Portuguese and or Hebrew

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Executive Housekeeper, BH- WEEKEND

Friday to Tuesday

$35- $40 an hour depending on experience and salary history.

Lovely family in BH with a large home seeks a FULL CHARGE Housekeeper to work with 2 other housekeepers.  Will be responsible to be the lead HSKP and ensure that everything is being deep cleaned, and is well organized at all times. Client is  currently in a rental, but will be moving in 4-6 months to a newly built home in Holmby Hills.  The family seeks an A+ housekeeping team.

MUST be calm, DISCREET, and an assertive clear thinker who can take service to the next level.

 

 

 

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Personal Assistant/House Manager for CEO of Film CO

BH and Burbank from time to time

Monday to Friday, 8am – 7pm and on call as needed

$65-75K plus benefits, will consider 85-90K doe and salary history

A multi faceted, dynamic and ever busy CEO of a film company seeks a hard working, talented and experienced Personal Assistant/ House Manager.  This role will report to the CEO but will also work with the Mrs. as needed for personal assistant/house related needs.  Must be kid friendly.  Will manage vendor relationships, do personal errands, ensure that all needs in the home are meet, pay bills, and over all will assist with this extraordinarily busy CEO and their family.  GREAT opportunity to see a master at work and help to facilitate all needs.

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Executive Assistant to Development Exec, TV Unscripted

$16-$18 an hour plus benefits

BH

Executive Assistant to Development Executive

Seeking an Executive Assistant to support a high-volume, fast-paced  Television department. This is an ideal position for those with a strong interest in launching a career in creative development for unscripted television. The ideal candidate will have prior unscripted television experience, and a demonstrated ability to interact with staff at all levels in a fast-paced environment, under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism.

Key Responsibilities:

  • Successful candidate will perform administrative and support activities for a busy unscripted television office, including, but not limited to:
    • Answering phones, rolling calls for the executive and managing phone sheet.
    • Maintaining executive’s address books and schedules.
    • Coordinating and managing executive’s schedule, including organizing meetings, events, and conferences.
    • Meeting and greeting talent, consultants, vendors, partners, and other department guests.
    • Reviewing, creating and managing travel and expense reports, and submitting to appropriate internal parties for payment.
    • Managing development materials (trailers, clips, etc).
    • Other team projects and duties, as assigned.

Required Skills/Qualifications:

  • Bachelor’s degree in Media Studies, TV, film or related field required.
  • 1-2 years’ previous Assistant experience supporting high-level executives, with a strong preference for those with unscripted television experience, either at an agency, network, or production company.
  • A love and passion for all forms of non-scripted/reality TV, with a strong interest in developing a full-time career in unscripted television content development and creation.
  • Ability to prioritize multiple tasks and responsibilities in a fast-paced environment, take direction efficiently, and pay strict attention to detail.
  • Proficiency in Mac operating system and MS Office (Outlook, Word, Excel, PowerPoint).
    • Knowledge of social media platforms and trends is a plus.
    • Familiarity with troubleshooting issues with portable devices, such as phones and tablets, is a plus.
  • Must possess strong writing skills.
  • Demonstrated ability to operate with discretion and interact comfortably with high-profile talent, executives and department guests.
  • Excellent phone demeanor and interpersonal skills, with the ability to interact well with others, and work effectively either alone or in a team setting.
  • Must be able to work flexible hours and overtime, as required.
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About this blog

Welcome to The Grapevine Agency! We are the premiere corporate and domestic staffing agency in Los Angeles and New York. We decided to create this blog as a forum for all of our Grapevine fans. We will be discussing hot topics regarding the job market as well as offer many tips and advice on how to find and land that perfect job. Also, we are now posting all of our corporate and domestic job lists here and will update them regularly. Feel free to ask us questions and give us suggestions about things you would like to see up here and will try our hardest to give you what you want. Enjoy!

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