Well known hip hop artist needs a Personal Assistant based out of Miami.  (open to someone based in LA and NY who is happy to move).  An apartment and car will be provided by the client.  Ideal candidate has experience working in the music industry as either a Personal Asst, Label Asst or Management Asst.  This is a busy role as the client spends part of his time traveling internationally where you will travel and assist him.  Other times he is recording and there will be some late nights in the studio.  This is a big role that you will share with another PA (12 hours on, 12 hours off with a week off every month so you don’t burn out).  This is excellent for someone who loves being the man/woman behind the man and has no ego, a great work ethic and can make this job top priority.  Lot’s of travel and variety in this busy role.  Must have an understanding of the music industry as well as an interest in Hip Hop music.

 

Salary 60K + Stipend towards benefits.

 

First round of meetings will take place in LA.

  • Comments Off on Personal Assistant needed for Hip Hop Artist- Miami

Visionary Entertainment and Finance executive seeks a full time, long term Executive Assistant/Personal Assistant.

The role calls for someone who can handle a very cool and fun, but intense exec who has exceedingly high expectations of himself and those around him. Seeking a driven and positive EA/PA.
70% EA, 30% PA

Seeking someone who is:

Self Starter / Independent Thinker
Manages Up – Proactive Progress Updates and Communicates Regularly
Thinks Well Ahead In All Aspects
Speaks Up, Assertive, Confident
Wants to be of Service and Supportive
No Ego, Receives Feedback Well
Enjoys being in a support role
Very Tech Savvy, Detail Oriented
Incredibly Competent
Professionalism
Proactive Nature
Meticulous with data/information
Needs little direction because they are smart and can think ahead, or will ask questions when little direction is given.  Ability to work with a great deal of discretion, protecting sensitive personal and company information

SALARY
Salary will be roughly 50-70K with bonus potential up to 100K Total Comp
Must have Car
Must have Computer

BUSINESS
Exec’s clients are all HNW people around the US. Sensitive information is shared, and discretion is incredibly important. Candidate must be savvy, smart and keen to learn, manage relationships to some extent.
Must be able to communicate via email and phone with clients, be a strategic partner.
Work with Exec to manage priorities on a daily, weekly, and Monthly basis
Coordinate, calendar, and manage calls/meetings using technology systems
Manage multiple projects simultaneously, capturing all items in a project management tool and/or Google Sheets . Travel with CEO as necessary

TECHNICAL BUSINESS ASPECTS
Zoho CRM for calendaring, scheduling, follow ups, tasks, events and meeting management,
GOOGLE, DROPBOX, Tech Savvy, Problem Solver,
Managing contacts, database, relationships, information, automation

PERSONAL
Management of travel, creating itineraries, and doing any research needed for travel
Occasional Errands, Groceries
Organizing Dinners/events/parties
Making reservations/appointments
Coordinate complex domestic and international travel, creating and managing detailed itineraries and handling rescheduling/rebooking

RENTAL MANAGEMENT
Monitoring and running 3 Airbnbs using tech platforms Homeaway, Tokeet
Maintaining a close record of all apartments/utilites/emails/websites/credit cards
Ensuring that all homes are stocked with correct food, pantry items, toiletries, linens
Handling all guest issues that arise
Making properties go on autopilot so they run themselves

HOURS
Work hours are non traditional, but M-F 9-6/7 is expected and sometimes longer depending on schedule. Must be available to answer calls, texts and emails at night or on weekends. Must be available to handle issues if they pop up in emergencies.

LOCATION
Bev Hills, Weho, Soho House

  • Comments Off on Exec/Personal Asst for Entertainment/Finance Exec – West Hollywood

A lovely, but very busy and exceedingly Type A ( in the organizational department) UHNW Mrs, seeks a full time, long term Personal Assistant.  This will be a new role as she has always taken care of her own needs for herself and her family.  The husband has his own office assistant.

The client has several homes across the states and Mexico but this role will only be personal assistant based.  Will work with an estate manager in place already and will interface with house keepers and other staff.  All of the staff has been there for many years.  They are not always in the CA residence.  Will work remotely much of the time and when they are in CA, will go to the Newport based home once or twice a week.

The role calls for someone who is a true self starter, knows how to keep themselves on task and ultimately enjoys being of service to someone who is very very busy, and enjoys communications so they know what has been managed and what needs to be addressed. Salary will be roughly 80K-125K DOE.  Benefits of some sort may be considered down the road.  This is a NON Entertainment role.  IF interested, please send a resume in word.

Areas of duties will include but not limited to:

Management of travel, creating itineraries, and doing any research needed for travel
Managing all correspondence/emails
Maintaining Insurance for cars and homes,
Errands
Management of gifts log for birthdays and Christmas
Shopping, assistance with styling and perhaps packing sometimes
Organizing events/parties/engagements
Ensuring that all homes are stocked with foods, pantry items, toiletries, face products, clothing, linens, and so on
Uploading photos and create albums
Work with the estate manager as team for needs involving the home
Assist with decorating and or renovations/ projects
Manage family/individual calendars
Ensure manuals have been created for the home and work with EM for this part
Making reservations/appoinments
Work with chef for menus
Organizing closets, drawers etc
Sell old clothing on the real real or donate

  • Comments Off on Personal Assistant to UHNW – LA/Newport Cove (remote too)

Seeking a poised and polished Executive/Personal Assistant to a businessman who is the Chairman of his firm.  While they are dealing with clients and businesses at the highest levels, and this client is a true serial entrepreneur, the environment is young, fresh and hip.  With that “cool” vibe however, we are seeking someone who is SMART, detailed, a true problem solver and someone who inherently can think 12 steps ahead of any needs.  The office hours are Monday to Friday 8am – 6pm with flex at all times and an ability to answer calls in the evening and on weekends as needed.  With hard work and excellent care for the client, the client is great at giving back to the employee and is a great boss.  Ideal person will be VERY streamlined, detailed, organized.  Will be excellent at schedules/calendars, have excellent communications skills both written an coral, will also be OK with errands and personal needs.  Will also be open to working with the wife (who is lovely) when needed.  This calls for someone who enjoy working in a true environment who doesn’t have an ego and throughly enjoys helping others. Seeking to pay between 70K – 1000K depending on experience. There are also great benefits and 401K offered.  Great opportunity.

  • Comments Off on Executive/Personal Assistant to Chairman- Century City

Seeking a kind but energetic and firm nanny for 2 boys ages 5 years old.  They cousins.  The role calls for about  25-30hrs/week.  Both boys attend school, so the hours would be from 2/2.30 to 7/7.30, there will be some late nights and occasional weekends.  Duties include picking up the kids from school (different schools) and doing different afternoon activities (park, swim lessons, etc..), preparing healthy meals, bath and getting the boys ready for bed.  There may be some random errands as well.  The person would also be responsible for the boys laundry, cleaning etc…  Near Hancock Park.   Seeking someone who is patient, caring, flexible and fun!  Ideal person would also speak Spanish but is not a deal breaker.  Take home of about $20 – $22 an hour.

 

  • Comments Off on Afternoon Nanny for 2 boys- by The Grove

We are seeking an EA/PA to help a couple both in their home (Palisades) and the husbands Finance small office (Beverly Hills).  Ideal candidate is comfortable in both the office and home environment.  Must have great admin skills and be comfortable with scheduling meetings, answering phones and overseeing travel arrangements and may even oversee an office move down the line for the husband as you will work part time from him office.  On other days you will be based at the home overseeing some household projects, help wife with a renovation, meeting venders, scheduling repairs and running some errands.  Really nice couple who just need an extra set of hands and someone with a go with the flow mentality to help wherever needed.  This is a great job for someone who doesn’t like to sit at a desk all day and is organized and takes pride in checking things off the to do list!  Looking for someone with a great personality who likes to stay busy and enjoys some variety.  Ideal candidate is looking for a long term fit.  The couple has 2 teenage kids that are self sufficient but must be kid friendly and willing to pitch in with a ride or a birthday party if ever needed.  This is a true Hybrid role for a great family!

60K/65K  + DOE

normal working hours with some flex for OT.

  • Comments Off on EA/PA needed for busy couple- Pacific Palisades and Beverly Hills

Seeking a hungry, hard working, personal/executive assistant who can essentially be the “side body” assistant to a music manager who is enormously busy with many high profile clients.  This position is not for a “clock watcher” or someone who needs their down time.  This is a supremely exciting role for someone who wants to learn and see what it means to be a music manager to some of the biggest names in the music industry.  Witness from the front row what it takes to keep the machines running for big name artists.  You will be there to ensure that you are the “liaison” for the music manager and his offices (with assistants in each office), with his family and friends, other business associates.  In this role you will essentially become the “Chief of Staff” and will assist another executive as well by being the eyes and ears for this person who runs operations and runs the business on many levels with the manager.  The role alls for someone who is as driven as their employers and the clients.  The role needs someone who is a TRUE problem solver, is resourceful, is dedicated to the role and at this time this is their focus.  The position is as demanding as it is exciting.  The team is wonderful, respectful and appreciative but calls for all team members to be on point 110 % of the time.

Seeking to pay 55K – 75K plus benefits for the right person who is committed 24/7.  As the company continues to grow there is ample opportunity to grow and learn exponentially.

 

  • Comments Off on EA/PA to Music Manager- West Hollywood

A high-profile startup CEO is looking for an extremely hungry, motivated, driven, and detail oriented Executive Assistant who loves working in a fast paced, high-energy environment. This is an opportunity for a highly organized individual to work directly for and with the CEO. The ideal candidate is highly professional and has experience working with executives. This person should possess the ability to multi-task, think strategically, create efficiencies, stay flexible, and stay one step ahead. This is a dynamic role where you will be assisting our business with many with day-to-day tasks. The CEO is a serial entrepreneur who has been successful before, is working on a few exciting ventures and is creating a very warm and cool culture.  There is ample opportunity to learn so much.  Los Feliz, 65K plus benefits.

Responsibilities

  •  70% EA, 30% PA
  •  Be a strategic partner by handling a busy meeting calendar including adding, canceling 
and editing meeting requests, as well as ensuring timing and logistical details are in 
place to maximize the CEO’s efforts while acting as a liaison on behalf of CEO
  •  Gatekeeper to CEO and businesses (podcasts, events, press, meetings, personal,
  •  Work with CEO to manage priorities on a daily, weekly, and yearly basis
  •  Coordinate, calendar, and manage over 100 meetings monthly
  •  Coordinate complex domestic and international travel, creating and managing detailed 
itineraries and handling rescheduling/rebooking
  •  Travel with CEO as necessary
  •  Communicate directly with talent, clients, agents, investors, and other high level 
executives
  •  Manage multiple projects simultaneously, capturing all items in a project management 
tool and/or Google Sheets, updating CEO on progress regularly and proactively
  •  Ensure CEO is on time to appointments and meetings as well as has all needed personal 
and business items
  •  Organize and maintain rolodex and relationships
  •  Proactively and meticulously track expenses, submitting expense reports proactively and 
in a timely manner
  •  Act as a temporary office manager ensuring company has all full stock of all office 
materials and products.
  •  Handle a variety of business and personal special projects such as event planning, gift 
buying, catering, online orders and returns, supplies, etc.
  •  Conduct research as needed
  •  Create agendas for meetings, join meetings with CEO and take thorough notes
  •  Represent the company with professionalism and create a welcoming environment for 
guests/clients/partners
  •  Provide additional support to other departments as needed

Basic Qualifications

  •  Bachelor’s degree or equivalent work experience
  •  Minimum 2 years of senior team level support experience
  •  Ability to work with a great deal of discretion, protecting sensitive personal and company 
information
  •  Extremely detail-oriented, organized and able to thrive in a fast-paced, deadline-driven 
environment
  •  Experience working with executives in a fast-paced environment preferably in 
technology, media, internet or related companies
  •  Highly proficient in Google Apps, particularly Google Calendar, and Google Docs
  •  Flexible: in terms of responsibilities and responsiveness with a positive “can-do” spirit
  •  Natural ability to multitask and prioritize in a dynamic environment
  •  Quick learner – have a “knack” for tech – able to figure out new systems and adapt on the 
go
  •  Independent: you will be able to work under little direction and exercise sound judgment 
when making time-sensitive decisions
  •  Team player: able to thrive in a team setting and willingness to help others
  •  Self-starter: knows when to trust instincts and when to ask for help
  •  Problem solver: you will be able to actively find a creative solution efficiently and 
proactively
  •  Professional demeanor and comfortable working with executives and VIP visitors
  • Bonus Points
  •  You are interested in technology, advertising, media, marketing, or writing
  •  You’re game for whatever comes your way
  • Comments Off on EA to CEO of a new start Up (has had successful businesses)- Los FelizJuly 15 start date

The President of an ultra high end luxury hotel group is seeking a poised and polished Executive Assistant for their office.  The brand is the star in high net worth and they are managing a global brand with many moving parts at all times.  This role calls for someone who is not a clock watcher, who is worldly and sophisticated their own presentation, is accustomed to working in C level suites, and is knowledgeable about the world at large.  The client does travel 60% of the time, so while there are normal office hours, the EA is required to be available on call (cell/email) at all times for time zones and changes needed etc.  Must have experience with intense management of calendar/schedules that are always changing,  extensive travel arrangement that are both national and international (creating of itineraries/cars), long and detailed expense reports, interfacing with other members of the team internally and externally as well as working with the teams of UHNW folks and celebrities.   We are seeking someone at the top of their game who is hard working, and  effective at taking care of someone at this level. You will have EXCELLENT writing skills, will be a true problem solver, exhibits good judgement at all times and remains composed when things get stressful.

In order to be considered for this position you MUST send a writing sample, as well as your resume in word and salary needs.  Salary scale 80K – 100K plus benefits.

  • Comments Off on Executive Assistant for President of Luxury Hotel Group- West Hollywood

Part Time Family Assistant

Tarzana, CA

$25 an hour plus paid holidays and vacation, gas reimbursement as needed

Monday to Thursday 2pm – 7pm

A wonderful and warm family in the Tarzana area with 2 working parents, seek a very organized, smart, sophisticated and highly resourceful family assistant to manage day to day needs for their very busy family. A 12 year old son goes to school nearby in Calabasas and a 16/17 year old daughter goes to school in Studio City. We seek someone to assist with tidying, organizing, errands and shopping. Will ensure that all needs are set for busy mom and dad, will pick up kids as needed, will assist with homework and will enjoy being in the kitchen. There is a house cleaner twice a week but still need to assist with cleaning the kitchen after meals, will engage with kids.

  • Comments Off on Afternoon Nanny – Tarzana

About this blog

Welcome to The Grapevine Agency! We are the premiere corporate and domestic staffing agency in Los Angeles and New York. We decided to create this blog as a forum for all of our Grapevine fans. We will be discussing hot topics regarding the job market as well as offer many tips and advice on how to find and land that perfect job. Also, we are now posting all of our corporate and domestic job lists here and will update them regularly. Feel free to ask us questions and give us suggestions about things you would like to see up here and will try our hardest to give you what you want. Enjoy!

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