House Manager/Personal Assistant, Brentwood
85K plus Benefits (not paid for OT — this is salaried)
50+ hours a week – 8:30am and generally work until 6pm unless client has his kids then HM/PA will need to help with dinner, and after school sports drop off’s and pick ups.
Seeking someone VERY service oriented, loyal, discreet and likes kids (who are lovely).
HOUSE MANAGER/PERSONAL ASSISTANT: JOB DESCRIPTION
General Responsibilities:
· Complete XX and XX personal daily needs.
· Submit staff time sheets every Monday.
· Oversee all staff/house spending – credit cards and petty cash.
· Manage all receipts. Any purchases on XX cards should be reported and receipts notated and sent to XX
· Oversee all house maintenance invoices.
· Keep all house inventory lists accurate and up to date.
· Make sure all equipment in home(s) are functioning properly.
· Oversee staff and any schedule changes.
· Maintain communication for kids. Always coordinate with office.
· Pick up and drop off kids as needed.
· Keep constant communication with office for better functioning schedules and needs met.
· Arrange fresh flowers for the house weekly and orchids as needed.
· Keep house maintenance up to date.
· Arrange deliveries of movies and set them up in the theatre. Movie return.
· Place all orders for specialty house supplies as needed.
· All returns for online and in store purchases.
· Maintain an efficient and high functioning household.
· Manage storage units.
· Gift purchases as needed.
· Special projects as directed.
· Coordinate with family members for family functions.
· Arrange food deliveries with Nora weekly and any special food requests.
Daily Responsibilities:
· Walk through house to ensure everything is in order and for those final touches.
· Meet with XX and XX to discuss daily needs.
· Check with housekeepers for any items that need to be purchased.
· Run errands.
· Check mail.
· Discuss dinner/night plans with xx and xx.
· Communicate with staff about xx and xx schedules and daily/nightly plans.
***Job is not limited to the above list. Employee must be willing to help when needed in other areas, especially with the children.

EA/PA NYC —

In: Uncategorized

18 Apr 2014

EA/PA to high end Caterer/Events Executive.
NYC/ As well as surrounding areas when needed.
65K – 100K DOE and Salary history — plus insurance of some sort.
(Prefer to stay at the 85K level).
Hugely successful and LOVELY, events/caterer who services millionaires and billionaires in NYC/Hamptons etc.,
seeks a SUPREMELY organized EA/PA.
Ideal person will will be savvy, fashion forward, polished and may have assisted with some events for their employers.
While he does work many, many hours, he does seek someone to work “normal” hours. 9am – 5/6pm.
If there is a huge event that may need some extra hand holding, must be flexible but these are not the norm.
Client is incredibly hard working and gives the AAA treatment to clients at all times.
MUST have valid drivers license as you will do some work from an office in NJ. Must be OK to drive.
Duties will include but are not limited to:
Admin work (emails, correspondence, paperwork, interface with partner in business as well as managers in the company.
Errands, gift buying, travel arrangements if needed.
Interested parties should have successfully assisted another high level executive/person who is extraordinarily busy (prefer to see resumes with longevity and not job hopping).
Will have exceptional communication skills, will have strong problem solving skills and will anticipate needs.
We seek someone who is versatile, strong, smart, and will keep client moving forward and feeling organized at all times.
Must also be able to talk to the folks delivering foods and then be able to work/walk with the people in the penthouse.
There is CAT —
PLS send resumes to lori@thegrapevinela.com – in WORD if interested with a salary level as well as a blurb about your experience.

Personal Assistant/Project Manager – Pacific Palisades
Philanthropic executive seeks a highly polished and sophisticated individual – 10-20 hours a week.
Flexible with 50-70% of work completed remotely.
Looking for a bright, organized and professional Personal Assistant/Project manager to ensure to keep this busy person always on track.
Requirements:
~Bachelors Degree, smart, shows good judgement
~Strong written and verbal skills
Requirements:
• Bachelors degree, intelligent and demonstrates good judgment
• Strong writing and verbal skills.
• Very organized and enjoys organizing.
• Works independently, efficient with time, and comfortable with routines and maintaining/using list
• Proficient with gmail, google docs, FB and Twitter, word, plus a working knowledge of excel, powerpoint
• Extremely trustworthy with confidential information
• Pleasant and upbeat attitude
• Sense of urgency, habit of timely completion
• Available by phone/email/text regularly
Work:

• Liaison with charitable and educational organizations and their senior executives; handle donations.

• Handle/vet emails on a daily (not hourly) basis, scheduling, draft letters

• Internet research savvy to provide background on people, places,topics prior to meetings

• Family projects, e.g. online shopping, planning outings, holiday cards

Personal Assistant/House Manager
High profile Family — West Valley
8am – 7/8pm – with flex.
Please submit resume with salary history (no higher than 75/80K)
Seeking an exceptionally detailed House Manager/Personal Assistant who will manage all details as related to the busy client’s businesses, schedules for business and personal as well as children.
Will also manage home and staff.
Ideal person will have a true service heart, be a true team player and is willing to wear many hats. Must also be able to work in an environment with young kids.
We seek someone who is exceptional at details and thinking ahead but is also fashion minded and “gets it”.
Clean driving and background check is a must.
• Management of family schedule for wife and kids. Ensuring that Mr.’s office is in sync with schedule. Go over daily schedule everyday with Mrs.
• Responsible for the management of the home. Work with vendors for repairs.

Assistant to TV Producer/Entertainment Entrepreneur
29K a year
Monday to Friday 9-6/7
Client has a deal with Lions Gate, with a TV show in development.
Great opportunity for exposure to film, music and TV.
Reading scripts, scheduling, attend pitch meetings etc.
PLease senda resume in word to lori@thegrapevinela.com

Assistant to President of Mini Major Film Studio
Seeking a a highly motivated and proactive assistant for the office of a high level executive. This position requires an ability to interact with staff at all levels in a fast paced environment, while under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality. Perform administrative and office support activities. Must be comfortable with occasionally being on-call after work hours and weekends (holidays included, Rolling heavy calls, Manage script submissions, Manage expenses, Prioritize and manage multiple projects simultaneously, and follow through in a timely manner, Oversee office PA, interns. Previous agency and/or studio experience required, Undergraduate Degree required, Proficiency in Windows operating system and MS Office (Outlook, Word, Excel, Proficiency in answering multi-line phone, Must have valid California driver’s license and clean driving record, Must have reliable car and proof of valid auto insurance (we will reimburse for mileage), rStrong knowledge of major industry executives, talent, film and media, proactive, ability to demonstrate discretion, tech savvy.

Please send a resume in WORD to lori@thgrapevinela.com

Chief of Staff/EA/PA for Financial Entrepreneur.
Santa Monica
9-6 weekdays but must be avail emails nights and weekends (NOT 24/7).
55K – 85K DOE and Salary History plus Benefits, 401K, $500 towards charity
Unlimited paid vacation days 9 (with reason of course).

We seek an EXTRAORDINARY Chief of Staff/ EA/PA for a very dynamic and enterprising TYPE A Financial Entrepreneur/Wealth management executive.
He is dedicated to a certain way of investment and believes in all things “green” (earth not only money).
Fantastic culture that is “fresh” — comparable to tech world.
The principal seeks an individual who is Type A in efficiency and organizing, is into health and well being, is supremely dedicated to the role but most of all can keep him organized.
A true GATEKEEPER who is able to make decisions, and make life easier and more streamlined.
Client believes in work/life balance but would hope that someone can check emails Sunday nights to get things situated for Monday and rest of week.
KEY RESPONSIBILITIES:
~Email Gatekeeper: able to handle all scheduling, related emails, as well as create two files “must” be read” as related to clients. Respond to emails on principal’s behalf.
~Calendar management: Will ensure that all work related as well family related/personal schedules are taken care of at all times and well thought out.
~Travel Planning: for client and family, usage of miles, lounge access, upgrades, UBER, public transport or other services.
~Expenses/receipts
~Attendance of most meetings
~Occasional personal errands: picking kids up at school and bringing to office. Dropping dry-cleaning, buying a gift, minor grocery shopping or errand running.
Ideal person will have/know:
~Google Calendar
~ Have excellent follow up/ follow through without being asked.
~ Will be good at anticipating
~ Have excellent time management
Degree in FINANCE Preferred but not necessary.
OCD level of organizational skills, nothing can slip through crack ever.
Committed to personal and professional growth. Ideally into yoga, health/fitness and well being.
Please send a resume to lori@thegrapevinela.com with salary history.

EA to COO/ Office Admin.
40K-50K plus benefits
Culver City
The COO of an Iconic sports and entertainment company specializing in licensing, clothing lines etc., seeks a admin assistant for the COO.
Will be responsible for all admin duties — as well as taking notes in all meetings.
Responsibilities:
Manage COO’s scheduling, communication and travel coordination
Draft original and routine correspondence for COO’s signature
Manage deliverables to the COO and provide any necessary reporting
Provide assistance to the COO by taking notes in meetings
Pitch in with office management responsibilities as a true team member
Other duties as assigned by the COO
Requirements:
4+ years stable administrative experience, with at least 2 years executive experience
Excellent written and oral communication skills, including the ability to draft correspondences and other communications quickly with minimum direction.
Experience facilitating meetings
Keen attention to detail with ability to track and manage multiple projects at one time
Ability to act efficiently on last minute projects
Proficiency with Microsoft Excel, Word and Power Point / general computer literacy
Proactive and service-oriented but easy going personality
Self-starter with demonstrated ability to work both independently and within a team
Ease in getting along with team members at all levels
Experience managing up
Consistency and a high degree of quality in work
Excellent execution – a perfectionist
Curiosity and a constant interest in learning
Excellent judgment, discretion, and diplomacy
A high level of energy and enthusiasm
4 year degree or equivalent experience
Please email a resume in WORD to lori@thegrapevinela.com — with salary history.

Corporate Concierge/Director of Hospitality
75K – 100K DOE and Salary History
Benefits
Hours are 9-6pm but must be able to stay late as needed for CEO/Partner when guests are in town or for events (Maybe once a month or so).
One of the largest names in “life style” (clothing/architecture/etc.) brands today seeks the ultimate concierge/event/ hospitality “coordinator”.
This is “hybrid” role and will continue to evolve as one grows in the job and see what is needed.
The brand is completely understated elegance, sophisticated California chic.
We seek someone who is able to wear multiple hats, is fluid, is humble; no role is above or below someone.
DUTIES:
Create a “first impression” process for clients and AAA list guests. This will start with pre-paring for the visit to welcoming guests, arranging meals and lunch.
Will understand food, food preparation.
Vision for tables, set up, table design, surroundings etc.
Aware of all things “culture” whether it is the obvious tourist attractions, newest restaurants or things that are just blossoming (inherently interested in food/culture/travel).
Create and implement electronic communications: schedules and protocols for when guests will be coming, what happens on arrival, and planning.
Will also keep a database of likes, interests and such as related to each VIP.
Work with Office manager to plan and host events for company.
Will also work with Office Manager to develop experiential elements and innovative service strategies for the brand.
Ideal person will have come from event planning, concierge and life style work – ONLY.
Please send a resume in WORD to lori@thegrapevinela.com along with salary history.

EA/PA to CEO Film Production Company
60-85K DOE and salary history, plus benefits and cell/milage reimbursement as appropriate.
Office — TBD (Between Larchmont and West Ho)
Client Home- West Hollywood area
An executive and producer at an LA/NYC based production company seeks a dynamic, smart/sharp EA/PA.
With homes both in LA and NYC, and festival/premier obligations, there may be some travel involved so ideal person will be available by email 24/7 and will be fluid and flexible and able to travel at times.
While they seek the location for their office (LA), assistant will work either remotely or at the client’s home.
Single person but very busy.
Assistant will be right hand person for client — gate person. Will interface with several employees at the office (development team, coordinator and acquisitions).
Great opportunity for involvement.
KEY RESPONSIBILITIES
~Will liase with coordinator/scheduler at the office as well as the Director of Creative affairs pertaining to all business schedules.
~Responsible for management of all calendars both personally and professionally; anticipate calendar risk and plan contingencies with options for change as needed.
~Travel arrangements: itineraries/schedules, hotels if needed, transportation.
~Restaurant reservations and keeping track of current restaurants, etc.
~Clerical duties such as phones, correspondence, expenses.
~Anticipate Principal’s needs.
~Ensure that home is maintained and cared for; will manage the HSKP and a potential part time PA.
~ Gift buying, run errands etc.
~Will also assist with any needs related to dog.
Ideal person will be:
~ Jack or Jill of all trades, will have excellent communication skills (oral and written), can anticipate issues.
~Will work effectively and efficiently.
~ Have strong problem solving skills.
~Self motivated with a can do attitude.
~ Able to travel on occasion.

About this blog

Welcome to The Grapevine Agency! We are the premiere corporate and domestic staffing agency in Los Angeles and New York. We decided to create this blog as a forum for all of our Grapevine fans. We will be discussing hot topics regarding the job market as well as offer many tips and advice on how to find and land that perfect job. Also, we are now posting all of our corporate and domestic job lists here and will update them regularly. Feel free to ask us questions and give us suggestions about things you would like to see up here and will try our hardest to give you what you want. Enjoy!

Photostream