Office Assistant to owner of luxury car concierge company (West LA)
$45-52K (paid as an Indep Contractor (1099), not employee) with room to grow as company opens locations in other cities
Mon-Fri 8:15AM-5:15PM (40 hours per week with hour off for lunch)

· Computer proficiency: Word, Excel, Quick Books, iCal, iPhone
· Handle invoicing using QuickBooks, answer phones, general office tasks
· Dropping clients’ luxury cars off at their homes & offices (must have perfect CDL and be able to drive a stick and be comfortable driving high-performance luxury vehicles – Porsche, Ferrari, Lamborghini, Maserati, etc.
· Pick-up breakfast & lunch & other errands for owner

Executive Assistant needed for established Music Executive, NY NY
Full-Time EA needed for busy NYC Music Executive. Must have agency experience and ideally 3 plus years.
Full-time role. Someone who understands the Music lingo and is a true support person to a busy executive.
Excellent Compensation and package.

Executive/Personal Assistant for President of Nutrition Co and wife (works in PR for the same co)
El Segundo, CA
75K – 85K plus benefits and 401K
9am – 6pm
Exciting new opportunity as the EA/PA to the President of the #2 fastest growing company in North America.
This is not an entertainment based co and is focused on health and nutrition. Their goal is to end obesity.
The President is extraordinarily dynamic, hard working and disciplined. He is entrepreneurial and spends time
being the spokesperson and face for the company, as well as interviewing and connecting with other highly successful people in the nutrition and fitness world.
This a fast growing but young company who’s energy is more like a tech based company.
In this role we seek someone who can split their time 50/50 between EA based work, calendars, complex travel arrangements, and then also be able to run errands, asset with household and property needs as well as
be the liaison between the President and the other executives. Will also support the wife with some needs who works in the PR dept.
Duties will cover but are not limited to:
Manage day to day admin affairs – appointments, schedules, ensuring on time.
Maintain efficient flow of information to all areas and parties.
Screen calls, correspondence, etc.
Review and proofread anything requiring a signature.
Schedule and organize all personal household work and related personal needs.
Will be OK to get coffee in the AM and lunch everyday for client and wife.
Manage reservations and other such needs.
Ensure dog’s needs are met and taken to vet etc., as needed.
Handle business and personal finances, reconcile credit card statements.
Will be bale to be nurturing and caring, while being organized and effective at all times.
Will be discreet.
Ideal person will have worked as the EA for a Senior level Exec for at least 4 years.
Expert level of Microsoft Office- Outlook, Power Point, Excel, Word.
Exceptional organization skills
Adaptable
Expert level of written and oral communication.
Demonstrates high performance goals , is a true problem solver and can work independently as well as within a team.
Please send a resume in WORD With salary requirements as well as a blurb about your history and why this role is of interest to you.

Sports Personality/Motivational Speaker and his wife/business partner seek a career Executive/Personal assistant to work from their home-based office in Pacific Palisades assisting them with their professional, personal and philanthropic endeavors. “Must-haves” include a professional and courteous demeanor at all times, excellence in multi-tasking, ability to juggle constantly changing priorities, high proficiency in MAC products, including iPhoto and online photo database such as Dropbox and Shutterfly, high proficiency in outlook Calendar, flexibility and adaptable demeanor while having the ability to work in occasional high-pressure situations, anticipatory/forward-thinking and discretion. Using employer’s car, the EA/PA will occasionally drive for 15 year old child, take small dogs to vet and run errands. The EA/PA will also manage and delegate to a 20-30/hour-per-week Junior Administrative Assistant. General schedule is Monday through Friday 8/830AM-5/530PM. $60-70K DOE & stipend toward medical insurance after 90 days. Candidates must be local, have long-term intent and be able to pass a security background check and have excellent verifiable references. For immediate consideration, please email your updated resume in Word (not pdf)

Sports Personality/Motivational Speaker and his wife/business partner seek a career Executive/Personal assistant to work from their home-based office in Pacific Palisades assisting them with their professional, personal and philanthropic endeavors. “Must-haves” include a professional and courteous demeanor at all times, excellence in multi-tasking, ability to juggle constantly changing priorities, high proficiency in MAC products, including iPhoto and online photo database such as Dropbox and Shutterfly, high proficiency in outlook Calendar, flexibility and adaptable demeanor while having the ability to work in occasional high-pressure situations, anticipatory/forward-thinking and discretion. Using employer’s car, the EA/PA will occasionally drive for 15 year old child, take small dogs to vet and run errands. The EA/PA will also manage and delegate to a 20-30/hour-per-week Junior Administrative Assistant. General schedule is Monday through Friday 8/830AM-5/530PM. $60-70K DOE & stipend toward medical insurance after 90 days. Candidates must be local, have long-term intent and be able to pass a security background check and have excellent verifiable references. For immediate consideration, please email your updated resume in Word (not pdf).

Entertainment Company
(Mid-Wilshire)
Office Manager/Bookkeeper Job Responsibilities
70-80K DOE plus medical
• Direct and oversee all aspects of the finance and accounting operations of the company:
o Manage bi-­‐weekly payroll and interface with Paychex
o Manage and ensure timely payment of payroll taxes
o Manage the daily accounting operations of the production company
including, bill pay, overseeing bank accounts, managing cash flow and
allocating funding between projects
o Pay all recurring bills and prepare checks for non-­‐recurring
o Reconcile QuickBooks with bank statements monthly
o Prepare monthly profit/loss statements
o Process all employee expense reports, paying the credit card company
directly, imputing expenses by classification and project into
QuickBooks and issuing reimbursement checks as needed to
employees

• Manage regular business operations
o Manage all corporate insurance, including workman’s comp and
general liability
o Ensure company is in compliance with all federal employee practices-­‐
including OSHA, ObamaCare and State and Federal employment laws
o Manage office supplies, stationery, and other general office
o Manage website to ensure information is up-­‐to-­‐date and correct
o Manage physical office needs (telephones, printers, office build-­‐out,
etc.)
o Ensure completion and retention of all legal documents
o Ensure all licenses and permits are acquired up-­‐to-­‐date

• Manage relationship with accountants
o Provide all financial tax information to accountants to ensure
compliance with all tax reporting requirements including,
employment taxes, city taxes, State and local taxes
o Formulate and issue 1099 reports for each independent contractor
that is paid more than $600 in a calendar year.
o Manage, file and pay LA City taxes directly
o Manage, file and pay all LLC taxes directly
o Provide all financial tax information to accountants to ensure
compliance with all tax reporting requirements including,
employment taxes, city taxes, State and local taxes

• Manage business side of productions
o Ensure company has proper legal documentation for all working and
potential projects
o Coordinate and manage all aspects of workman’s compensation insurance, production insurance and commercial insurance based on the individual needs of each project
o Coordinate with Show Accountant for each project to ensure proper payment of all expenses. And that all expenses are legitimate

• Serve as HR Department
o Provide all new employees with tax forms, etc.
o Create and maintain employee files for all employees, including
annual reviews and any other necessary documentation
o Ensure compliance with all employment laws

EA/PA to Chairman and CEO of Fashion Company
100K plus Benefits (DOE and Salary History)
Fantastic new role for a HIGH end EA/PA who has worked for CEO’s or Chairmans — or a very high-end celebrity managing all admin and personal needs.
(Please do not apply if you do need meet these very specific requirements)
Seeking someone who is highly polished and LOVES fashion as well as thoroughly enjoys being a high end right hand person to a busy individual.
EA to Chairman and CEO of Fashion Co.
Downtown
Act as gatekeeper at all times, be meticulously organized, detailed, a problem solver and proactive.
Manage CEO’s calendar and appointments, ensuring CEO is adequately informed and prepared in advance.
Conduct research to provide CEO, independently and as assigned, relating to business contacts as well as business and personal dealings. High level of taste as it relates to curating CEO’s business life is essential.
Maintain a constantly updated list of personal and professional contacts.
Draft mail, letters, and correspondence on behalf of the CEO, ensuring that time-sensitive deadlines are met.
Manage CEO’s personal and business correspondence, acting as not only Executive Assistant but as business manager to the CEO’s personal affairs as well. Manage and interact with contractors, financial advisors, accountants, attorneys, doctors, etc.
Manage a full-time Personal Assistant
Respond to all emails promptly, accurately, and politely both during and after business hours.
· Personal buying: gifts for personal and professional contacts
Prepare records such as agenda, notices, minutes, and resolutions for meetings, ensuring that materials are distributed in advance.
Prepare presentations, slide decks, and speaking notes for CEO
Serve as a liaison between the CEO and business contacts.
Assists with sorting, prioritization and disposition of incoming calls and correspondence (email and postal mail), responding independently when appropriate.
· Arrange and coordinate business meetings, conferences, special functions, appointments, full event coordination including site selection, managing the budget, preparing agendas, etc.
· Arrange and coordinate travel schedules and reservations. Manage travel plans to ensure they are aligned with meeting requirements.
Requirements:
Must have excellent taste in food, entertainment, travel, and fashion, staying constantly abreast of new restaurants, travel destinations, etc.
Must be extremely proactive, confident, and assertive (while maintaining politeness), assuring efficiency in all dealings. Ability to understand current and new technologies as it relates to the role is critical.
Must have excellent verbal and writing skills, with impeccable handwriting.
Must understand the basics of business and personal finance, with an ability to quickly identify stakeholders in various scenarios, liaising constantly with internal and external partners.
Must be able to solve problems independently, finding creative answers to abstract questions, assignments – essentially, you must be an excellent problem solver.
Must understand and have extensive working knowledge of travel arrangement protocols. Be able to provide seamless travel plans to CEO.
Communication: excellent phone manners and email correspondence, especially in being able to deal effectively, professionally and cordially with individuals.
Must be extremely independent, self-aware, and sensitive to others – ability to predict needs before they arise is critical to success in this role
Must be self-motivated, proactive, with excellent time management skills. There is no downtime in this role – the successful candidate will be self directed and able to assign herself/himself tasks independently.
Task oriented with a strong attention to detail when composing, typing and proofing materials.
Ability to prioritize competing tasks within deadlines and flexibility to adapt to constant schedule changes
Must be able to work in a fast-paced environment with demonstrated ability to handle multiple competing tasks and demands.
Must be able to multi-task and balance numerous responsibilities
Skills and experience
Bachelor’s Degree and 4+ years’ of executive level administrative experience.
Strong communication skills are critical (phone, email, in-person, etc.)
Exceptional writing and grammar skills (resumes without cover letters will not be considered)
Proficient in Microsoft Office programs (Outlook, Word, PowerPoint, and Excel), Visio, and Adobe, as well as Gmail and Google Apps for Business.
Excellent organizational skills (oral and written) and the ability to excel at details, multi-tasking, project management, and working under pressure
Punctuality and consistent dependability is critical
Flexibility to meet the President/CEO’s demanding schedule
Ability to maintain absolute confidentiality in all aspects of performance
High level of maturity, courtesy and self-confidence
Must be patient, self-reliant and poised while presenting a highly professional image.
Team player with ability to be flexible while working in a fast-paced, deadline-driven, ever-changing environment
· Must be willing to travel, occasionally on short notice, up to 15% of the year
· When principal is traveling in different time zones, must be available by phone and email 24 hours a day – occasionally working odd hours to accommodate schedule
· Must be able to answer emails on weekends and evenings

EA to CEO – Creative/Production and Talent Management Co
Based in NYC – Brooklyn (Global based co)
70K
A senior EA is needed for Global CEO and Chief Creative Officer based in NYC.
The successful candidate must have supported CEO level executives in the past and ideally has 2/3 years experience at a talent agency or management company.
Ideal candidate must be dynamic, pro-active, driven, ambitious, smart and well presented. They also need to be used to managing a high volume of work as well as complex schedules/calendars, travel and accommodation itineraries. Other tasks include expense reports and some personal organization.
PLEASE send a resume in WORD with brief description explaining experience as related to this role as well as salary history.

Personal Assistant/Backup Office Assistant for Entertainment CEO
40K – 50K DOE and Salary History
BH Canyon home, BH office
Very busy executive who has a number of businesses (very exciting) and is always on the move, seeks a dynamic, driven “hungry”
personal assistant who can and is willing to be ultra organized and exceedingly flexible.
In this role you wear every hat imaginable, but will be focused primarily n the executive and ensuring that this person is
on time to meetings, knows their schedule, knows schedule changes, is on time for needs for family etc.
Duties include but are not limited to: Driving as needed, gift buying, organizing, packing and ensuring have all needs for trips, handling all personal needs, errands.
If you are successful in this role, prove yourself to be strong and capable, there is opportunity for growth down the road.

EA/PA for HIGH Profile Talent, NYC
Seeking a poised, and dynamic individual who really is OK to commit heavily to a role.
This client seeks a strong EA/PA who can interface with business associates, can manage staff in the home and will be able to be fluid
in all areas of needs.
Will have excellent communication style, will be extraordinarily proactive and will always be supremely flexible.
General hours are 9:30am to 7:30pm but often can run later and does require being on call for weekends as well.
This is a challenging and hard working role however offers exceptional opportunity to work with some of the biggest names in entertainment and to be
exposed to a lot.
Salary MAY be open for the right person but most likely will not exceed 90- 95K plus benefits.
IF interested, please send a resume in WORD – with experience as an EA/PA, preferably to talent or high net worth individuals as well as your salary history and needs.

About this blog

Welcome to The Grapevine Agency! We are the premiere corporate and domestic staffing agency in Los Angeles and New York. We decided to create this blog as a forum for all of our Grapevine fans. We will be discussing hot topics regarding the job market as well as offer many tips and advice on how to find and land that perfect job. Also, we are now posting all of our corporate and domestic job lists here and will update them regularly. Feel free to ask us questions and give us suggestions about things you would like to see up here and will try our hardest to give you what you want. Enjoy!

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