EA/PA High Profile Entertainer
Brentwood
Up to 85K plus benefits DOE
Requirements: At least 5 years experience assisting high profile person at executive level IS A MUST, Mac & Windows knowledge, MS Outlook, Excel, iPhone & Blackberry knowledge, strong work ethic, works well and can be proactive under pressure

Communication with team:
-Business management
-Career management
-Publicist
-Agents
-Estate Manager & House assistant
-Book agent
-Web directors / Social curator
-Travel agent
-Lawyers
-Tour management
-Glam team

Email: Manage all incoming email

Employee management: Oversee wellbeing of employees

Property management: Oversee all properties i.e. homes, offices, construction and property managers, storage units

Travel: Create all itineraries

Scheduling: Scheduling of all professional appointments

Monthly projects: Oversee monthly project i.e. shows, documentary, recording project

Book: Oversee all moving parts for book project

Promo: Interview coordination

Location: Brentwood office

Travel: Occasional

Looking for a babysitter for 2 young girls every Sat night from 6-10pm in Brentwood area.

 

If interested,  please email rachel@thegrapevinela.com your  resume in WORD and hourly rate.  Thanks!


House Manager/Family Assistant Needed for High Profile Family
24/7 Availability
70K base plus OT (total comp 90-100K), paid vacation and benefits.

Ideal person will be based in the greater Santa Barbara area, or willing to relocate.
The ideal candidate for this role is professional but “down to earth”, excellent team management and interpersonal skills, natural leader, excels in a fast-paced and high-intensity environment, extremely organized, active listener, adaptable to any situation, highly resourceful and exceedingly flexible (meaning may work nights, weekends or a holiday as needed.)
MUST have 7 plus years of experience (recently) working with either another high profile person/family OR for a high net worth family/individual. No exceptions at this time.

Must be able to maintain the highest level of professionalism at all times and be able to handle a wide range of responsibilities.

MUST be willing to get their hands dirty (so to speak!)

The following are essential to the role:
~ Able to manage a large estate in a rural setting, coordinating with numerous vendors, subcontractors, and estate staff.
~ Highly organized, able to manage multiple projects, while prioritizing tasks.
~ Good at anticipating needs and being highly resourceful at all times.
~ Able to manage all needs for the entire family (Mr and Mrs, the child(dren), their nannies as well as home needs.)
~ Hard working, DISCREET, highly efficient.
~ Good computer skills, knowledge of the local area is a plus.
~ Strong problem solving skills.
~ Can make good decisions and have good judgement.
~ Quick to respond to needs.
KEY Responsibilities:

~ Manage all aspects of the estate, including day-to-day activity, family’s personal schedule, and estate staff.
~ Oversee projects and work with staff, vendors, and contractors to keep the state functioning and maintained at the highest level.
~ Calendar management for family, as well as make reservations, appointments, errands, gift buying, entertaining arrangements, etc.
~ Work well with internal and external team.
~ Keep family and principal on schedule and aware of changes as they arise.
~ Anticipate needs. Be forward thinking.

We are looking for a weekend Chef for a family in Los Feliz.

Approximate hours 9-6pm Saturday and Sunday.
Flexible availability is a plus, as Head Chef needs occasional coverage as well as entertaining help during week. Hours are negotiable for the right candidate.
This is a busy family, with an impromptu entertaining style.
Candidate must be able to handle many requests at once.
Family loves healthy, gluten free food in the style of Luques/Gjelina.
Gluten free baking experience a plus.

$25 -$30 per hour

Schedule is full time, Monday through Friday.

Objective:

 Busy contemporary artist seeking a detail oriented household coordinator to oversee the general operation of a fast-paced and multi-functioning household.  This role is responsible for coordinating staff and resources, as well as maintaining systems and protocol, to effectively and efficiently execute Principals’ personal needs and logistics as are related to the household.  Successful candidates will have a hands-on work ethic to assist as needed in executing requests.

Schedule is full time, Monday through Friday.

Compensation package commensurate with experience.

Required skills and experience:

  • Requires 3+ years experience in a similar role which could include domestic personal assistance, project coordination, task-oriented teamwork
  • Advanced interpersonal skills, able to effectively streamline communications, delegate, build, and coordinate teams
  • Resourceful and self-directed, with a hands-on work ethic
  • Successful candidates will possess a diversified set of skills and interests
  • Project coordination and/or project management experience a plus
  • Experience in etiquette and hospitality a plus
  • Childcare experience a plus
  • Ability to confidently work in a fast paced, demanding environment

Primary responsibilities include:

Work closely with Principal to attend to household needs. Primary intermediary between Principals and household staff:

  • Execute the Principals’ requests in regards to the household:

E.g. procuring new furniture, household upkeep, preparations for children, meal requests, household inventory upkeep

  • Develop and implement protocol to streamline communications from Principals and effectively distribute information to appropriate parties
  • Coordinate with personal assistants to assist Principals in navigating through daily needs

Oversee the operations of the household:

-       Communicating with household staff to coordinate tasks, and priorities. This position will act as the primary intermediary for the Principals’ requests and must coordinate workflow effectively and efficiently with household staff to successfully execute these requests

-       Responsible for human resources needs of household staff, including overseeing hiring and training of new personnel, supporting needs and addressing obstacles of household staff

-       Responsible for supplying information needs related to the household

Oversee children’s schedules and logistics:

-       Coordinating children’s’ schedules – including pickup, drop-off, and childcare

-       Maintaining co-parenting calendar, including afterschool activities

-       Ensure all house staff and nannies are informed about any special drops and dietary restrictions for kids

Overseeing home maintenance, repair, and development of LA and NY households:

-       Communicating and coordinating household development needs to household project manager. Overseeing progress and priorities of household projects

-       Coordinating contractor access and work in household

-       Addressing and scheduling home maintenance and repair work

-       Coordinating household design projects, including furnishings, decor

-       Overseeing off-site storage unit

-       Responsible for maintenance and repair needs for electronics, mechanics etc.

-       Tracking and upkeep of household inventory of supplies. Ensure proper stocking

-       Be aware of household projects and vendors in order to followup on household project managers’ projects as necessary

Overseeing hospitality in the household:

-       Organize hospitality at the household. Implement proper protocol and handling for VIP guests

-       Primary contact for all household guests. Address and support needs of households’ guests as needed. Including introducing guests to household, handling reservations, providing maps and guides for city, arranging transport as needed

-       Prepare household for guests

-       Assist with planning and organizing parties, events, decorations in home

Oversee family packing and travel preparations:

-       Prepare household for Principals’ departure and return

-       Arrange packing for family

 

$25 – $30 per hour ($52,000 – $62,400) – Depending on experience this may increase

Schedule is full time, Tuesday through Saturday 

High-level artist’s studio seeking an extremely skilled executive assistant to fulfill the personal needs of a busy contemporary artist, managing a large and complex studio practice and home, extensive traveling and entertaining of VIP guests, and an active schedule.

The Executive Assistant is the first point of contact to the Principals, responsible for responding to Principals’ requests and information needs. This role strategically manages the workflow of a team of personal assistants to plan, coordinate, and execute complex and demanding day-to-day operational needs of Principals with an eye towards synthesizing tasks with the bigger picture – of week, month, year.

Schedule is full time, Tuesday through Saturday

Compensation commensurate with experience.

Required skills and experience:

  • Requires 3+ years experience working in the art world. Requires 3+ years experience in a similar role which could include high-level personal assistance, management, task-oriented teamwork
  • Advanced interpersonal skills, able to effectively streamline communications, delegate, build, manage and coordinate teams
  • Resourceful and self-directed, with a hands-on work ethic
  • Project coordination and/or project management experience a plus
  • Experience in etiquette and hospitality a plus
  • Ability to confidently work in a fast paced, demanding environment

Primary responsibilities:

Primary contact for Principal. Primary intermediary between Principals and personal support staff:

  • Responsible for responding to Principals’ requests via meetings, texts, emails, and phone calls
  • Develop and implement protocol to streamline communications from Principals and effectively distribute information to appropriate parties

Strategically manages the Principals day-to-day personal needs and requests, including but not limited to:

-       Overseeing meals, personal health, shopping, researching and planning day trips, sourcing specific products

Manage team of support staff:

-       Coordinating tasks, priorities, and workflow of Personal Assistants to successfully execute requests

-       Responsible for human resources needs of Personal Assistants, including overseeing hiring and training of new personnel, supporting needs and addressing obstacles

Overseeing hospitality in the studio:

-       Organize hospitality at the studio. Implement proper protocol and handling for VIP guests

-       Organize and host studio visits, lunches, dinners etc. with VIP guests. Oversee food preparation, plating and beverages, and serve meals and drinks. Be present to support guests’ needs

-       Plan and prepare studio, resources, and staffing for any events

International and domestic travel with the Principals for professional and/or personal purposes:

-       Plan and prepare all travel logistics, including preparing travel itineraries, scheduling travel days, research travel destinations and hotels, booking transport, and assisting with packing

-       Hands-on supporting needs of Principals during travel

FRI-TUES

$18 – $20 per hour ($37,400 – $41,600 ) – Assistant to EA.

Objective:

High-level artist’s studio seeking a detail-oriented assistant to provide right hand clerical support to artist’s executive assistant. This role reports directly to the executive assistant to coordinate, maintain, and assist in developing systems and procedures that successfully optimize use of resources and provide efficient and effective support to fulfill the Principals’ personal needs.

The clerical assistant is the primary intermediary between the executive assistant and junior level personal assistants, and has a critical responsibility to effectively communicate and distributing information to appropriate parties.

Successful candidates will have a hands-on work ethic and a wide range of skills to assist as needed in executing requests.

Schedule is full time, Friday through Tuesday 9am – 6 pm (adjustable to an extent).

Compensation package commensurate with experience.

Required skills and experience:

  • Requires 1+ years experience in a similar role which could include personal assistance, administrative assistance, task-oriented teamwork
  • Advanced interpersonal skills, able to effectively streamline communications, and coordinate teams
  • Resourceful and detail oriented in following directions, with a hands-on work ethic
  • Advanced computer skills with high proficiency in Microsoft suite and Adobe Acrobat. Experience in Adobe Photoshop
  • Ability to confidently work in a fast paced, demanding environment
  • Experience working in the art world a plus
  • Experience in personal assistance a plus

Primary responsibilities include:

-       Primary clerical support for Executive Assistant:

  • Formatting incoming information and distributing appropriately amongst staff
  • Researching hotels, guides, procuring unique items etc.
  • Formatting travel packets
  • Drafting schedules
  • Researching sources for requests
  • Fill in Executive Assistant overflow tasks and provide assistance as backup during weekend days, this may include responding to and coordinating Principals’ incoming requests

-       Assists in:

  • Scheduling appointments
  • Directing workflow of personal assistants
  • Relaying and formatting information to Principals and appropriate staff
  • Problem solving on how best to execute Principals’ requests

- Oversee studio upkeep and development:

-       Ensure studio is always clean and organized

-       Oversee inventory of supplies at studio. Ensure proper stocking

-       Creating documents that form a centralized and accessible body of knowledge

  • E.g. status updates, rolodex of vendors, inventory reports, passwords

-       Responsible for staying informed of Household coordinator active projects and information to provide assistance/backup as necessary

-       Running errands as is necessary to assist in executing Principals requests

 

 

Seeking a LAUNDRY/ORGANIZER person
Brentwood
3 times a week @ $25 an hour
A family of 6 seeks a REALLY good person to do laundry and assist with keeping closets organized.
MUST know how to separate laundry, colors/whites as well as finer items from “normal” items.
Ideal person will excel in pressing and can fold nicely

House Manager
75K – 90K DOE and Salary History
Plus Benefits
General Hours: 9am- 7pm (with flex as needed)
A very busy family seeks a strong House Manager for their home in Brentwood ( main home) and their Malibu home.
Will work closely with staff at the house as well as the administrative office.
Duties below are included but not limited to:
• Management of collections – art, wine, silver etc.,
• Management of security if needed
• Management of stocking the home (food, beverages) or overseeing
• Manuals for home or personal contacts – resources and vendors
• Packing and unpacking
• Remodeling and construction – oversee remodels and construction as needed
• Pets – any pet care and groomers/vet
• Working with florists who drop flowers each week
• Errands – pharmacy, cleaners etc
• Liaise with staff – HSKPS, Chefs, HM’s, gardeners, pool people, outside cleaners etc.,

PLS ONLY APPLY IF you have the EAXCT right experience. Thank you.
EA for CEO in NYC
$100K-150K DOE & salary history & benefits
Chairman/Founder of NYC Westside-based major global marketing company seeks a top-level seasoned Executive Assistant. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks in a creative environment. This person must be exceedingly well-organized, flexible and enjoy the administrative challenges of supporting a growing office of diverse people and projects.
The ability to interact with staff, clients, guests and personal contacts at all levels and maintain a high level of professionalism and confidentiality is crucial to this role. Excellent written and verbal communication skills, strong decision making ability and attention to detail are equally important.
Primary responsibilities include:
• Responsible for extensive and intricate calendar management
• Handle all travel arrangements including group travel and small number of Executive team.
• Liaison and coordinate with Executive’s personal contacts and providers, including resources associated with family matters, multiple vehicles, real estate, health and wellness and personal investments
• Maintain Executive’s personal banking transactions as assigned by the Executive
• Process business and personal-related expenses
• Answer phones and direct calls Priority and manage multiple projects simultaneously, and follow through on issues in a timely manner
• Assist with special assignments as assigned by the Executive
• Oversee and manage the tasks of an Associate Executive Assistant
• Liaise with other Executive Assistants on projects and tasks
• Assist in coordinating and compiling presentations.

Requirements:
• Extensive administrative level experience to executive level management
• Experience with liaising with household staff
• Excellent command of MS Office product suite, including Outlook. Google experience a plus.
• Experience with the Concur Expense and Travel management platform
• Ability to be available afterhours for support and communication
• Previous management or oversight of administrative staff
• Experience handling multi-line phone systems
• Complete understanding of confidentiality requirements
• Must exercise good judgment, confidentiality, tact, and patience
• Ability to work in a high pressure environment
• Proactive team player
• Excellent planning and organizational skills
• Customer centric and reliable
• Excellent written and oral communication skills
• Excellent attention to detail
• Maintain good presence while interacting with clients
• Flexibility and ability to make changes on the fly
For immediate consideration, please email your updated resume in Word (not pdf) and letter of introduction to lori@thegrapevinela.com

About this blog

Welcome to The Grapevine Agency! We are the premiere corporate and domestic staffing agency in Los Angeles and New York. We decided to create this blog as a forum for all of our Grapevine fans. We will be discussing hot topics regarding the job market as well as offer many tips and advice on how to find and land that perfect job. Also, we are now posting all of our corporate and domestic job lists here and will update them regularly. Feel free to ask us questions and give us suggestions about things you would like to see up here and will try our hardest to give you what you want. Enjoy!

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