Afternoon Family Nanny/Assistant- BH

A lovely single mother with two kids ages 7 and 8, seeks a family nanny/assistant Monday through Friday 1pm – 9pm, later a night too so they can have a night out.  It’s about 42.5 hours a week. $25  take home.  This is a very busy role with friends and activities.  We are trying find someone who can engage the kids and can bring some stability to the home.  They are warm and kind but going though some changes the home and they need someone who can be involved and all in. LOVELY people.

NEW PA needed in Calabasas!

Need a  SUPER organized PA to handle lots of logistics for busy entertainment person.  Very heavy schedules, calendars, communications  point person with all things production and the personal team, lot’s of travel arrangements, logistics, google docs and excel knowledge a must!  Must have 2yrs PA experience with a celebrity and have a calm and professional demeanor.

 

$65-72K based on experience

Executive Assistant for High Profile Music – LA

Seeking a truly kick butt, ever present, hard working, MASTER of scheduling EA/day to day movement of a music based person.  MUST work well in a team, independently and always be forward thinking. Will know the names of the players, knows how this fast paced world works as well as understand how to manage the time well of someone who has to be in 12 places at once.   Open for salary within reason but prefer cap at 125K (as the max with a true proven history of resume) plus benefits.  MUST HAVE MUSIC EXPERIENCE!!

Executive Assistant/TRAVELING Assistant – NYC based

Executive Assistant to Chairman NYC

130K- 155K plus benefits

Seeking quick witted, dynamic, fast moving EA to work in fast paced office.

IDEAL person will come from a talent agency, music manager or another “entertainment” based company.

Managing the fast-paced day to day calendar for the Chairman

Answering phone calls and responding to emails in a timely matter

Experience with booking travel accommodations including flights, restaurants, hotels and cars

Coordinating and scheduling meetings along with booking conference rooms

Experience with expense reports and finances

Preparing paperwork and documents for meetings as needed

Very detail oriented and able to multitask

High- level written and verbal communication skills

Confidence is key

Previous c-suite administrative experience is preferred

 

As an Executive Assistant to the Chairman, you’ll be involved in the day to day planning of his busy life. One of a team of assistants, you must be willing and able to work symbiotically with other assistants, including planning and booking travel. This role requires up to eight (8) weeks of travel, often times during holidays. Ideal candidate will be thick skinned, well spoken and have incredible attention to detail. Must be able to work under stressful situations and be extremely organized.

Desired Skills and Experience

  • Bachelor’s degree required
  • Must have 7+ years of experience  working as an executive assistant
  • Ability to work and thrive in a fast-paced environment
  • Must be proficient in Microsoft Office (Word, PowerPoint, Excel, Outlook)
  • Excellent written and verbal communications skills is a must
  • Someone who has prior experience working for a C-level executive is required

Part time Personal Assistant – Century City/BH

The lovely owner of a boutique talent agency seeks a part time assistant — roughly 10 hours a week to manage some errands and needs for about 10 hours week.  Will run errands/shopping.  Will pay up to $30 an hour. Open to when these hours occur. Must be detailed and forward thinking, capable and kind.

Office Manager/Executive Assistant for Boutique Talent Agency- Century City

A well renowned and top tier boutique talent agency with a huge presence in town seeks a dynamic, hard working and detailed Office Manager/Executive Assistant to join their team of about 10 people. The position reports to the founder/CEO of the company who is absolutely charming, wonderful and caring about their employees.  The team their is a true family with everyone pulling their weight to ensure success each year.  The client is a firm believer in including the “associates” in all efforts of the office.  This means, when possible, office associates are invited to premiers and parties, exposed to the “more fun” parts of the job.  In turn, they seek folks who are dedicated and hard working, detailed, motivated and there to ensure that the best foot is always put forward.  Duties include handling phones, administration as well as office management, overseeing the intern program, and contract administration. Ideal candidate will work well under pressure, be able to multitask, be adept at problem-solving, have a professional demeanor on phones with clients and casting, is motivated, ambitious, and extremely computer savvy.  Up to 50K DOE, plus some monies towards benefits and 401K matching after 90 days.  LOVELY company!

 

Second Personal Assistant for Entertainment Family — East LA

Busy family looking for a second assistant. Second assistant will work closely with first assistant managing homes and staff. The second assistant will be lead PA/ EA for spouse who is an entrepreneur in the apparel, spirits and music industries.

Position is full time and based in Los Angeles. Typically a 40-60 hr work week with flexible hours Sunday-Friday. Very rarely work on weekends but must be flexible as needed. Duties include all aspects of keeping the principals life running smoothly including calendar management and email correspondence, travel coordination, errands as well as sharing house management duties with other assistant. Positive team attitude with no task to small attitude.

Ideal candidate is assertive, resourceful and reliable.

Must have prior experience.

Salary DOE. Around 70k-80K a year

Executive Assistant for C level Office – BH

$70K – 80K DOE plus over time and benefits

Monday-Friday  9:30am-7pm, BH

Seeking a polished and dynamic, whip smart EA to work within the CEO’s office of a busy company.   We are seeking someone who as a true go-getter way of thinking.  Remains calm when it gets busy, it always positive and energetic. Accustomed to working in a position where you are self directed, and extremely discreet. Have the mind set of what ever it takes to get the job done. Will be on point and detailed at all times.

Responsible for

Managing professional and personal needs.

Book and organize frequent travel arrangements, restaurant reservations, etc.

Manage ever changing and demanding calendar.

Calls, priority lists, and so on.

Ideal person will have 5+ years’ work experience on a C level desk.

Knows Windows XP: Word, Excel, PowerPoint, Access, Outlook, Project, Visio, QuickBooks, and Concur Expense Programs

Has exceptional organizational skills with excellent memory skills and the ability to recall things quickly

Professional-level written and verbal communication skills, strong decision-making abilities, and attention to detail are essential

Chief of Staff/Executive Assistant- Chicago or LA (with TRAVEL)

Chief of Staff/ Career Executive Assistant WITH Travel is needed immediately.

Must have 10 years minimum experience in high level demanding position assisting a C level executive.

The role can be based in Chicago or Los Angeles  (CA homes are in Palm Springs and Montecito—client is here often, and potentially will be here 60% of the time shortly).

If reside in LA must be OK to travel 2 days a week.  This is not a 100% of the time remote role.

125K – 150K plus bonus depending on experience.

CEO/ Founder of a very prestigious and busy architecture/design firm with multiple projects and homes around the country.

The EA’s responsibilities will include but are not limited to:

Managing all confidential day to day responsibilities. Providing over-site and guidance to all internal matters. Advising the CEO on all pending affairs and decisions. Responsible for all staff and HR duties. Writing proposals and drafts of letter, etc. for the CEO.  May act was a proxy under certain circumstances for the CEO. Ability to manage varied projects with a high degree of business acumen. Excel at organizational management and understand how to delegate to others within the structure.

Ideal qualities:

Will be a true problem solver, deal with issues before being brought to the CEO.  Will always be the ultimate “gate keeper.” Must have excellent correspondence skills with articulate and gracious communication ability.

Will have a 4 year degree and advanced degree(s) preferred.

Ideally the person we are recruiting for works efficiently and effectively and is highly organized. They must be people oriented,  objective and communicate well with different personality types. It is also helpful to have the ability to think ahead and catch problems before they arise. Above all else a EA/Chief of Staff must be willing to use their power and influence to lead from behind. They must be passionate about their role and the mission of the organization.