Entry Level PA needed!
Salary 37K + possibly stipend towards health benefits.
Mileage reimbursement per CA state law, and full phone reimbursement.
Very busy VIP looking for an assistant both in her home and office. Ideal candidate has 1 year of agency or Industry experience here in LA. Must have an interest in POP CULTURE and understand the big picture of the entertainment industry. Must have excellent organizational skills, the ability to keep a calendar, arrange travel plans and perform general admin duties. MUST BE A DOG LOVER (this celebrity has 2!). Must be open and flexible over weekends or to work overtime as needed. You will have your own car and be available for errands. No ego. Major plus for any graphic design experience and or creating pitch decks! This is a great opportunity to get in with a great person/company!
A married couple, with 2 kids and 2 very busy schedules (both shooting) seeks a dynamic, whip smart, on their toes at all times personal assistant to manage a variety of needs from business to personal. There can be travel either for their entertainment related work and or for their philanthropic work. Seeking to pay $30 an hour plus gas and mileage. 8 hours a day but the times of day may vary depending on schedule/some set needs. The ideal person will be accustomed to juggling several needs at once, knows how to check things off a list and will knowhow to do “triage” to manage what needs to be attended to first. Needs can range from calendars/schedules for them and their kids and will also involve setting meetings, reservations, appointments, management of travel and so on. Will take care of home needs and pet needs as well as even dog walking. Mailing packages, errands, gift buying, event planning as needed. Ideal person will also be able to manage computer admin needs such as calendar input, well versed in Microsoft Suite, and may also know INDesigner and Keynote Speaker. Their days can run the gamut from basic home needs, to the set needs to assisting in planning travel of work in South Africa. Can be involved in creative meetings, dealing with the government – tourism in Ghana. This can be a dynamic role with a lot to offer in terms of exposure and the ability to learn. Good but very busy people who need an assistant that is eager to get into the minutia for them. MUST also be tech and social media savvy.
Awesome client with a cool business nearby to their home is seeking a chef to come and cook dinner for their family 3or 4 days a week. On average they eat 6/630pm and have 2 kids, ages 8 and 12. They eat healthy organic, and are open to most foods. Ideally they seek someone to shop and cook for them as well as assist with cleanup when the nanny isn’t there. IF interested, PLS send a resume IN WORD as well as rate and advise what time you’d need to get started. They seek to have some good food but definitely aren’t eager to break the bank with this hire either so please keep that in mind. Thanks!
A very high profile creative couple in the entertainment sector seeks a FASTIDIOUS , TYPE AAA Executive/Personal Assistant who is RAZOR, graceful and on point at all times. SHARP in every way. This role will work closely with another LA based assistant. This client is always on the road with movies/TV/businesses and works at the highest levels with the most notable talents out there. They also have homes London, Seattle, Bel Air, Florida etc. This person DOESN’T have to travel, but MUST be available at all times for the clients. This is a demanding role and requires that someone MUST be extremely communicative, informed and work in good form with manners and grace at all times. This role calls for someone who is also flexible so if you are a clock watcher, not for you. In this role you will manage an ever moving schedule/calendar, will assist with research, will assist with just being organized and getting things done at all times, interface with business associates, manage billing, work with amazing housekeepers in each home and MOST importantly will listen to their needs/rules as pertaining to their schedules and will have the foresight to plan meetings with time to get there, traffic, parking etc. WILL also be able to look at the calendar and see over the next days/weeks/months where trouble shooting should happen and will have a problem solving ability. The BIGGEST KEY component for success in this role is to have predictive insight, be timely, composed, graceful at all times. If you are able to be successful, they are people who take good care of their people with many of their staff being with them for years and years! Open for salary for the right person based on experience.
A three-time entrepreneur with a proven track record of success and innovation in marketing, sales, and cloud computing, seeks a career minded Executive Assistant in Sherman Oaks. The client is a fantastic CEO who is fun and kind but is rapidly growing their current business and seeks someone adept at being a high level EA.
Key attributes for this position will be an energetic and self-motivated professional with a genuine desire to provide high level administrative support to the Executive and be an integral part of the team. The Executive Assistant will be managing calendars, ensuring that he is set for meetings with clients, arranging travel and may be involved with special projects, as well as will assists tin event planning and some personal needs. High level of executive functioning is key for this very busy person. Hassle free. • 7-10+ supporting C-level executives/high level executives • Exceptional verbal and written communication skills • Strong proficiency in Microsoft Office Suite • Positive client service orientation and attitude • High level of organization and multi-tasking abilities • Maturity and a team player Excellent benefits; work/life balance. 75K- 100K (maybe higher for the right person with proven long term track record).
Our client, an UHNW individual, is seeking a top-level, no-ego, career Executive/Personal Assistant to join the Family’s long-term staff at their Beverly Hills estate. You will be working alongside an Estate Manager (11 years), a Personal Aide (14 years), and other amazing team-members so it is important that you enjoy working on an excellent cohesive team, all of whom are humble, without ego and are on board for one reason and one reason only –to provide exceptional service to an exceptional family. Keywords that describe the ideal candidate include: Professional, poised, polished, mature, no-drama, service-hearted, organized, diplomatic, respectful, calm, proactive, anticipatory, team-player/team-builder, educated, gracious, loyal, discreet, caring, positive, upbeat, resourceful, bull-juggler and creative. Must haves include: excellent written and oral communication skills, high-level Mac proficiency, long-term intent, ability to pass a comprehensive background check, excellent verifiable references, intimate knowledge of Los Angeles, and the ability to travel within the US 1-2x per year. Responsibilities include maintaining a busy and ever-changing calendar, responding to emails (sometimes up to 150 per day), US mail and phone calls, drafting letters, tracking invitations and gifts, liaising with Family Office Staff (accounting/finance/ investments/philanthropy), Corporate Staff, Flight Department, Owner’s Rep for ongoing residential construction projects (a big plus if familiar with construction and interior design) as well as countless others in the Principal’s orbit. General office hours are Monday-Friday 10am-7pm with ability to be accessible as needed after hours and on weekends via text/email. $100-130K++ DOE plus full benefits. For immediate consideration, please email your updated resume in Word (NOT PDF) including “reason for leaving” in italics under the last bullet of each job ALONG WITH a professional letter of introduction explaining why you are the perfect candidate for this wonderful opportunity to firstname.lastname@example.org. Interviews will be held in November/early December for an early January start date. Only local LA/SoCal-area candidates will be considered so please do not respond otherwise.
Personal Assistant needed for a very busy actor based in Los Angeles. There is travel and there is set work so can be on the road and away for a few weeks/months. Will need to travel with the client wherever the next job is. This includes both domestic and international travel. Personal Assistant duties such as heavy scheduling, personal errands, organizing, emailing, note taking, etc. Must have had experience as a personal assistant, ideally has worked on sets, and ultimately knows how to be discreet, professional and knows how to set boundaries as a personal assistant.
– $70K- $75K / no benefits at the moment but seeing about stipend towards.
A lovely but busy couple seek a not overly formal driver but must have excellent driving record. They can guarantee 35 hours per week but their needs are varying–no set schedule. Some weeks they will probably drive 10 hours and others the full 35- even 40 hours. Need a ton of flexibility. No huge late nights. They do driving for offsite meetings, BH or downtown.For now they are closer to Venice and will be moving again west side down the road. There is some driving as well on Thursdays and such to Palm Desert. No kids but there are dogs. Car is provided and driver will care for the car.
A very busy entertainer who runs several businesses in entertainment/beauty is looking for a great right hand! She is Type A and needs someone who is super on it, self starter, sharp and has great common sense. This private client needs help with email corespondents, scheduling, errands, drive to meetings, take notes, execute tasks from meetings, coorindate venders and glam for photo shoots etc. Ideal candidate is discreet, detailed and professional. Someone with boundaries who can be a gatekeeper to her busy life and take things off her plate. There may be some travel if she is on tour but mostly LA based. Her and her husband live in Hollywood with their small dog! Must be dog friendly. Social Media savvy is a PLUS! We need someone who has the ADMIN exp (maybe worked on a desk) but isn’t too set in their ways to tackle the PA needs. Go with the flow and good upbeat energy!
Typical hours 10-7pm + flex as her life is not 9-5.
45-65K + benefits.
Looking for someone to clean and keep house and kitchen tidy during Thanksgiving. The family will be hosting about 20 people and will need some extra hands in the kitchen.
2pm- 9pm on Thanksgiving day/evening.
If interested, please email Rachel@thegrapevinela.com