Film and TV Producer is looking for a Part-Time Personal Assistant who can COOK to work 20 hours a week. Looking for someone smart that is extremely organized and has an exceptional memory and great attention to detail. Should also have an excellent attitude and the life experience/ability to perform a myriad of tasks. Responsibilities will include house management, running errands, scheduling, tracking & paying bills, shopping, meal preparation (healthy/clean meals) and dog walking.
Short Term Production & Talent Relations Assistant (Aug 29th- Sept 16th)
$15 an hour and discretionary bonus
General hours with flex as needed 10am-6pm
A prominent Los Angeles based PR & Marketing firm is seeking a personable, entertainment savvy person to assist the CEO in the planning and production of an upcoming celebrity event in September.
-High-level communication and interpersonal skills; professional demeanor; meticulous sense of organization and attention to detail. A master multitasker; ability to balance competing priorities; excellent follow-through and follow-up skills.
-The ideal candidate has an outgoing personality, is a hard worker and has experience in Entertainment PR, Event Production & Social Media with knowledge of celebrity & pop culture.
-The ability to communicate effortlessly with celebrities and talent representatives is a must.
– Support Executive with any and all day-to-day tasks leading up to event including on- going correspondence with talent representatives and brand representatives
-Execute a comprehensive email marketing campaign
-Social Media savvy and would be expected to draft and post for Instagram, Twitter and Facebook leading up to the event and during the event
-Excellent verbal and written communication skills; proficient in Apple Platforms and Microsoft Office Suite
-Courteous phone and email etiquette
-Strong computer skills to include strong proficiency of MS Office Suite (Outlook, Word, Excel, PowerPoint and databases).
-Important that this individual is poised, personable, perceptive, and adaptable, with a true service-oriented approach
Assistant to 2 Entertainment Associate Attorneys Full Time Job Boutique Entertainment Law Firm in Beverly Hills seeks an Assistant to support 2 Associate Attorneys.
Minimum 2-3 years desk experience at an agency/management/law firm or similar entertainment company.
M-F. 9:30am – 6:30pm. Salary/benefits depends on experience.
55K- 60K DOE
Excellent opportunity with a prominent talent firm in the film and television industry. We are seeking a rock star assistant who has the ability to multi-task, anticipate needs and remain calm in high-pressure situations. Must have excellent verbal and written communication skills with an attention to detail. Ability to maintain a high-level of confidentiality. Take ownership of projects, following through from start to finish. Capable of prioritizing time-sensitive projects in a professional and polite manner. Bachelor’s degree preferred.
Typical duties include:
• Handle correspondence, phones, rolling calls, managing calendar and scheduling meetings for attorneys with clients, agents, managers and studio/network executives.
• Draft transmittal letters and emails to clients, agencies, management companies and studios/networks.
• Coordinate signatures of contracts, tax and other payroll documentation.
• Monitor dates of significance (e.g. calendaring option expiration dates).
• Maintain/administer filing system on Filesite/iManage
• Process checks to be deposited into client trust account; creating invoices.
• Bill for hourly clients in TimeSlips program
• Proficient in Microsoft Office
Executive/Personal Assistant to C Level Exec in Wealth Management
Monday to Friday 9am – 6pm with flex as needed (however this is a very well rounded person and doesn’t usually need 24/7)
Benefits (will be confirmed) plus 2 weeks paid vacation ( more as you get settled in job and prove your work ethic).
70K- 100K DOE and salary history.
A lovely family that is moving here from London to Montecito with one child and another on the way, seeks a experienced and bright EA to asset in the office.
The company focuses on wealth management and strategy. Due to the level of clients DISCRETION and composure at all times is a MUST.
Seeking someone with 5 plus years of experience in C level assisting.
Will have outstanding experience in complex schedules, travel arrangements and will be amenable to 20% of the role being personal assistant based.
Will assist in travel for family , planning events, research and as siting with their move.
In this role one must be excellent in their communication style, detailed an organized, will know ALL Microsoft Office,
This candidate must enjoy working within a small, very dynamic and highly entrepreneurial environment that is mission-driven, results-driven and family focused.
The ideal candidate must possess the following characteristics and abilities:
Very high levels of IQ and EQ (both emotional maturity and intelligence are key)
A high degree of common sense and a practical approach to work is important
A can-do, self-starting attitude is absolutely essential, as is an enthusiastic outlook on life – being always willing to go the extra mile is incredibly important.
Sound marketing skills – to support the CEO in managing a sophisticated and complex new client pipeline
Attention to detail; the role includes preparing reports and other client-facing
documentation to support the CEO, all of which requires meticulous, detail-oriented focus
Ability to be diplomatic and tactful, as our client base are prominent, global billionaire families
Highly proactive; happy to work with minimal supervision
The ability to exercise sound commercial judgement, being required to keep solid
financial and administrative records for the business, and to tightly manage costs
Excellent administrative and organisational skills
The ability to multi-task and methodically prioritise
The ability to work independently on projects from conception to completion under pressure
Perhaps most importantly, the ability to handle a variety of activities and confidential matters with the upmost discretion
Initial Set up:
To assist the set up of the U.S Oxford Place office in Santa Barbara
Liaising with Mr’s London assistant to ensure you have a good understanding of his needs and how he can be best supported.
Sales and Marketing:
Right hand to the CEO in preparing reports and client communications
Managing the scheduling and project planning all current client relationships
Managing all prospective client and introducer relationships.
Assisting the CEO in all correspondence / sending out emails / letters and marketing materials.
Keeping the Dashboard (client prospect list) up to date – ensuring all follow-up action is executed appropriately and in a timely manner.
Maintaining the calendar and events diary.
Ensuring the Oxford Place “house style” is adhered to in all communications.
Booking all travel and accommodation in a cost-efficient, time-efficient manner.
Photocopying, scanning, formatting and filing of documents.
Dealing with external suppliers, orders and everyday queries.
Ensuring office records are kept up to date with an efficient filing system.
Events and Meetings:
Assisting in organizing and delivering events. e.g. – venue bookings, confirming attendance, catering and travel arrangements.
Booking restaurants and tickets for events.
Supporting the preparation and production of presentations for meetings.
Ensuring meeting rooms are prepared and serving tea and coffee to clients at the meetings as required.
Reception duties, greeting visitors, answering phone calls and responding to all enquiries (where meetings occur in Santa Barbara).
Receiving deliveries, arranging for parcel and courier deliveries to ensure secure and timely deliveries.
Managing the overall running of the premise and facilities onsite.
Liaising with phone/broadband supplier when issues arise.
Liaising with I.T and internet providers – managing issues as and when they arise.
Sourcing and ordering stationary, office supplies and equipment.
To assist the Family as they relocate from London to Santa Barbara.
Liaising with the Family’s London-based assistant to ensure the home move is set up efficiently and in a cost effective manner.
Principally reporting to and working closely with Mrs. (primary client) and Mr.as needed.
Booking all family travel / managing changes to bookings
Keeping the Family Manual up to date.
Liaising on household issues
Ensuring rental property has certificates/landlord insurance/appliances cover (as
initial home will be rented)
Setting up/renewing insurance policies i.e. health / home / travel / life insurance &
ensuring we get best premiums
Looking after cars: ensuring Vehicle Tax and all appropriate legal documentation
is up to date / arranging repairs / renewing car insurance.
Personal Assistant for 3 music based artists, Bel Air
50K plus potential stipend towards benefits
General hours: 9/10am – 6/7pm with flex as needed as much of their work happens at night
3 talented young people who are music based: 2 as dj’s and one as a performer seeks a whip smart Personal Assistant. These are very hard working musicians/dj/performers who are growing rapidly in their careers. They do a lot of work for brands and designers and work with a ton of AAA level talent. We are seeking a dynamic, smart, experienced and highly organized assistant to maintain all of their needs: scheduling, reservations, research, errands, organizing, etc. We seek someone who is bright, savvy and highly aware of music, fashion, etc., and is also very hard working and flexible.
Will be based out of a home office for now with potential for a BH based office.
Chef/House Manager for 3 person Family, Bel Air
Tuesday to Saturday, 9am/9:30- 7:30pm
Salary: 85K -100K DOE and Salary History
A lovely and warm, stress free, spiritual family, 3 adults, seek a lovely chef/house manager.
The lovely family seeks someone who cooks well and enjoys cooking but will also be flexible in nature to assist with other needs in the home. The duties would include ensuring that the fridge and pantry is stocked, will clean up after themselves while cooking and after meals. The meals would be lunch and dinner. Dinner is usually served at about 6:30pm. The Mrs. is home and is wanting an open and communicative relationship. There is not a need to cook for other staff members. The most important quality is to find someone who is calm in nature and cooks cleanly and without chaos. They may discuss the idea of a stipend towards benefits and offer a 2 week paid vacation.
Executive and Personal Assistant to C level Executive
Will be a new office based in West side or BH
85K-100K plus benefits and discretionary bonus
General hours with flex as needed 8am-6pm
A prominent Toronto based Private Equity firm is seeking a personable, perceptive, and adaptable high level Personal / Executive Assistant with a true service-oriented approach to support its Los Angeles based Chief Investment Officer/Founder. This will be a start up office assisting a young dynamic guy. He is a true straight shooter who seeks true problem solver, someone who is analytical in their thoughts and can assist in all areas.
This person will be working independently with the Executive and his tight-knit Los Angeles team, as the rest of the firm is located in Toronto.
• 60% PA / 40% EA responsibilities split
• Support Executive with any and all day-to-day tasks, both professional and personal
• Maintain sensitive and complex calendars, requiring coordination between Executive’s professional and personal calendars
• Demonstrate composure, tact and flexibility, regardless of competing priorities
• Handle important professional tasks for Executive including: project management, note taking, email correspondence, charitable giving communications, etc.
• Handle important personal matters for Executive including: shopping/item pickups, car maintenance, gift buying, etc.
• Facilitate private jet and commercial travel; coordinate complex travel logistics with impeccable attention to detail
• Accept deliveries, answer phone calls and greet visitors
• Oversee the day-to-day office operations including: office management, errands, ordering supplies, catering, etc.
• Planning, setup and execution of company stakeholder events, management off-site/team building activities, and office events
• Liaising between the accountant(s) to coordinate personal finances and household managers.
• Prepare external/internal written communication, as directed by Executive.
• Respond to requests from Executive to include information gathering/follow up, arranging appointments, researching and clarifying information, etc.
• Maintain the Executive’s contacts databases, ensuring updates are made on a regular basis and lists are accessible and easily referenced.
Desired Skills & Experience
• Bachelor’s degree with minimum of 5-7 years’ experience supporting high level executives in a similar role
• Ability to maintain the highest standard of confidentiality
• Detail oriented self-starter with the ability to anticipate needs and propose/execute solutions
• Must be proactive, resourceful, engaged and with a quick-thinking, fast-paced, and intuitive approach
• Comfortable and experienced in managing multiple tasks and projects independently with minimal supervision
• A strong work ethic: “no task is too big or small”
• Excellent verbal and written communication skills; proficient in Apple Platforms and Microsoft Office Suite
• Must have a car for out-of-office errands
• Ability to absorb large amounts of work and projects simultaneously.
• High-level communication and interpersonal skills; professional demeanor; meticulous sense of organization and attention to detail. A master multitasker; ability to balance competing priorities; excellent follow-through and follow-up skills.
• Strong computer skills to include strong proficiency of MS Office Suite (Outlook, Word, Excel, PowerPoint and databases).
• Ability to travel on occasion to other offices / residences when necessary. Accessibility/availability after hours is also required.
• Important that this individual is poised, personable, perceptive, and adaptable, with a true service-oriented approach
House Manager for High Profile Client
￼Working Days: Thursday – Monday
Salary 80-85K plus Health Benefits and 401K
Looking for a charismatic, confident house manager that doesn’t take no for an answer to oversee and execute the running of the household, including recruitment of housekeeping staff, managing expenses, and acting as an advance party to ensure the home is impeccably set. The ideal candidate has five years’ experience running and managing a large scale household, is able to switch between projects and priorities seamlessly, and takes a great deal of pride ensuring that the needs of client and household are constantly met.
Responsibilities include but will not be limited to:
Look after daily needs of family and pets; ensure house is in perfect working order at all times
Daily walkthrough of house to ensure highest level of cleanliness (supervising polishing, vacuuming, etc); weekly check of light bulbs
Prompt payment of invoices once approval to pay has been received
Liaise and supervise on-site contractors/service engineers
Order and maintain stock of all household items required for the house – food, stationary, beauty products, medicine, toiletries etc.
Identify items requiring repair (i.e. leaks, stains, cracks) and notify appropriate party immediately
Control valuable assets and ensure they are adequately insured i.e. art, jewelry, home contents
Maintain inventories of ski equipment, mountain biking equipment, and wardrobe ensuring folding and laundry standards are maintained
Oversee all swimming pool & hot tub needs
Walk dog and take to vet appointments when needed; maintain food & supplies
Coordinate gardeners and landscapers to ensure all gardens are maintained to the highest standard
Drive family and guests when required
Assist housekeepers with cleaning when necessary
Organize all aspects of parties and dinner service
Five years’ experience with background from fine hotel or restaurant and ability to travel without
Knowledge of housekeeping standards along with household items and their care, including
Working knowledge of the hot water and heating services, Apple products, iPhone, Cable, DVD
player, home audio systems, Crestron Systems and technical aspects of an ultra-high-end home
Uncanny responsiveness with the ability and desire to closely follow set protocols, lists, and
Proficient cookery and food preparation skills to assist with meal service
Office and technology skills a must
EA/PA for Publicist in Film and TV
Based in Calabasas and Burbank
General hours: 9-6pm or so, 40-50 hour work week, with occasional weekend work as related to business
Salary starts at 50K -55K with 90 day review (poet nail raise based on performance) plus benefits
A very busy publicist in the entertainment sector seeks a very abled EA/PA to assist in managing
a very busy schedule an hectic business life. One third of the work is from the home office, one third from office in Burbank and then some from the field. Seeking someone who is able to travel on occasion.
Must know both Mac and PC, is very tech able, and is a master of juggling many things at once.
Will drive so employer can chat or email with clients. Will be able to handle all business and personal related matters. This is a true gatekeeper role and must be solid in your experience and a true problem solver.
Wil do full background check of criminal, driving and credit.
Family Assistant/ Nanny- there are 2 Roles: each 7 days on and 7 days off
65-85K DOE and salary history plus medical
General Hours: School year: Start at 7am to 9:30am
Afternoon Hours 3:30- 9:30pm
Summer Hours: 1pm – 9pm
UHNW family with 4 kids: 3.5, 5, 7 and 15 seeks a SUPREMELY organized, energetic and detailed Nanny/Family Assistant. We are seeking someone who is a college graduate, who is really capable at Internet research, Outlook and Excel.
There is a home in BH as well as 2 other homes in CA
Must be OK to travel during summers and vacations to other homes as needed.
The ideal person will have worked as a nanny/family assistant, will have been instrumental in assisting a mom with organizing all needs from grocery shopping, errands, organizing (closets, inventory for food, camp/school schedules, projects etc).
This role requires someone with lots of energy, who is dynamic and throughly on top of things.
We also seek someone who knows how to handle these managerial needs but also enjoys spending time with the 3 year old and can sit down and color or a do a puzzle.
MUST have longevity ( a few years in each role) a perfect driving record and a can do attitude.
Welcome to The Grapevine Agency! We are the premiere corporate and domestic staffing agency in Los Angeles and New York. We decided to create this blog as a forum for all of our Grapevine fans. We will be discussing hot topics regarding the job market as well as offer many tips and advice on how to find and land that perfect job. Also, we are now posting all of our corporate and domestic job lists here and will update them regularly. Feel free to ask us questions and give us suggestions about things you would like to see up here and will try our hardest to give you what you want. Enjoy!