Executive Assistant to CEO of Entertainment/Media Co – Century City

Prominent Producer is seeking a full-time Executive Assistant to be based in the company’s Los Angeles office in Century City.  Applicants must have a minimum of 7 years of experience supporting a C-level executive.

Duties include but are not limited to:

  • Heavy phone and email correspondence; screening mail and packages
  • Calendar maintenance—meetings, conferences, calls, and off-site events
  • Extensive travel arrangements, including booking private aviation and all accommodations
  • Planning events, including holiday parties, company outings, etc.
  • Bill pay and expense reports
  • Document maintenance
  • Personal shopping pertaining to business, including purchasing all gifts, clothing, tickets, and    hard-to-find items.
  • Close coordination with the Principal’s Personal Assistant in Chicago regarding calendars, travel, etc.
  • Updating and maintaining extensive contact lists and Rolodex
  • Organize and track communications for CEO through precise call sheet management
  • Organize and track CEO’s short-term and long-term responsibilities with diligence utilizing a formal tracking system and assist in note taking or writing first drafts  of speeches or correspondence based on executives note

Ideal candidate should possess/ maintain all of the following:

Above all a sense of humor!  Ability to play well with others but get done what needs to get done in service of the executive.

  • Excellent organizational, time management, problem-solving, and follow-up skills which include seeing around corners and thinking ahead when executive isn’t!
  • Keen ability to multi-task
  • Attention to detail
  • Excellent oral & written communication skills
  • Desire to take initiative; self-motivated
  • Flexibility, dedication, and stamina in a fast-paced environment
  • Ability to assess appropriate political/diplomatic protocols
  • Maintain discretion & confidentiality
  • Ability to prioritize and/or communicate with executive to determine priorities
  • Ability to remain calm under pressure & handle stressful situations

Competitive compensation package commensurate with experience; full benefits package provided.

 

Assistant/Office Manager for very cool fast growing high end jewelry co (celebs etc) Sherman Oaks

An amazing CEO of a very cool and well known jewelry company that caters to the fashion elite and celebrity worlds seeks a dynamic, smart, ultra organized and tech savvy assistant/office manager to join a growing team.  The company has grown from a one person on their own to a few folks.  Their following is huge with plenty of press and attention.  This busy mom who also works needs a great team around her to ensure that all things are moving forward in her office. Ideal person will be about 40K-45K but MAY have some wiggle room for the right person, and will also consider stipend towards benefits.

Executive Chef for UHNW Corp Office NYC

UHNW Client seeks a corporate chef for their offices on the UES NYC. Ideal person will be an Executive Chef, will ideally have worked in high end restaurants, , will have a heavy culinary development/recipe development background.  Will  run the corporate kitchen.  Breakfast, which is continental for the main staff and made to order for more senior staff and lunch, the same way. There are also many events.  Can be assisting with feeding 200 plus people a day with other chefs and beverage and food person on the team  as well.   Monday through Friday 7am – 4pm OR 9am – 6pm.  Compensation and benefits based on experience.

3 MONTH CHEF NEEDED-ON HOLD

Looking for a Chef to help a talent stay on track with a new diet!

This is a 3 month contract job.

Breakfast, Lunch and Dinner M-F.

Breakfast and Lunch will be plated every day.  Dinner will be prepared and then left to self serve.

Menu will be approved  by the trainer (Health Focused).

The objective is to get him in shape while eating a healthy diet.  He has emphasized that’s he wants to be excited when he sees his food.  That being said, I want to mention that we are not looking for a “chef” that makes extravagant meals…more-so a “cook” that can create uncomplicated meals.  His palate is very simple.
Some example meals would be: Ham egg and cheese on English muffin for breakfast
Chicken pesto sandwich and side salad for lunch
Lasagna with broccolini for dinner
The Chef will also have to follow the correct macro numbers that he is going to need to reach each day in order for him to meet his overall fitness goals.

You will also be cooking for his girlfriend who’s only dietary restriction is NO CHEESE (preference, not allergy).

7K/ Monthly

Household Personal Assistant needed- Beverly Hills!

Looking for a PA with at least 2 years of PA experience working out of a home for a very busy actress in Beverly Hills (also has a home in Malibu).  You will be the one handling all household and personal needs for a very busy Mom + Actress + Producer + Activist + Businesswoman.   There is also an EA and PA already in place that will be with her while your job will be to hold down the fort at home.  No travel needed.

Duties will include; errands, all vendor meetings, scheduling household repairs, overseeing household inventory, grocery shopping, drug store runs, walk dog, receive packages and mail, pick up dry cleaning and anything else that pops up!

Ideal candidate speaks Spanish but not a deal breaker.  Must be kid friendly as there are kids in the home but have a nanny.

 

This is for a super organized, detailed and hardworking PA who is looking to stay somewhere long term or grow into more of a House Manager role down the line.  There is also a Malibu property but you wouldn’t go there very often.  Must have a great can do attitude and like to work with a busy team!

 

50-55K + benefits after 3 months (Medical and Vision/ no dental), cell phone and car reimbursements as well as lunch daily.

Full time Family Assistant/Nanny High End Family- BH

A lovely but busy family with several kids ranging in ages seeks a fluid, flexible, smart, kind active, responsible, organized and problem solving nanny/family assistant to work with their family another staff.  Sometimes the role can start earlier in the AM, another times the role can start later in the day, depending on the schedule of the parents.  Plenty of driving kids to activities, organizing their “stuff” such as backpacks and such, assistance with meal prep, getting younger one to bed and so on.  Will run some errands and assist with light admin needs.  There is travel as well to exciting places and some occasional weekend work here and there  65K plus benefits.

House Manager needed- Los Feliz! ON HOLD

65K- 80K + HB DOE + cell phone reimbursement

Duties include; taking care of the house, pool maintenance, managing the gardener, getting rooms repainted, car servicing, being there when venders come etc, occasionally driving one of the kids, heating up dinner or running an errands, should be available to do anything that needs to be done in or out of the house (errands to the grocery store, Home Depot, some event planning etc.
Ideal candidate is extremely discreet and not overly chatty.  Looking for someone to really be a self starter and hold down the fort.  This is a beautiful yet more casual home so no one too buttoned up.  Prefer someone down to earth who is more low key and great at taking initiative and tackling tasks!
There are 3 kids but the oldest is in college, the middle child will go to college in the fall, and the youngest is 13.
Hours would be 9-5 or 10-6 with flexibility M-F and the occasional weekend day or late night if needed.

3 Day a week Housekeeper- Brentwood!

$25/ hour net

Looking for an excellent and meticulous Housekeeper to work for a busy family in Brentwood.  Ideal candidate can communicate really well and speaks perfect english.  General housekeeping duties include all the deep cleaning as well as some light cooking for the mom and 2 kids.  5 bedroom home and mom likes things to be neat and organized at all times

Monday, Wed and Fri 8 or 9 hour day!

Design Assistant – Remote Work , Los Angeles based (with some travel)

A fast growing designer with both corporate and home based design clients is looking to hire an amazing right arm.  She is a busy single mom with 3 kids and has a very fast paced moving life.  She’s super cool, engaging and willing and wanting to work with someone and let them learn and grow, as long as she gets all that she needs from this person.  The ideal candidate will be ULTRA ULTRA organized and really detailed as there are moving parts daily.  We can not stress enough that for this client, organization is key.  A true self starter, who is self reliant, a self starter and resourceful.  In this role you will make sure that she has her schedule for each day, will ensure that all the missing holes are attended to, will do a lot of follow up with vendors, clients, contractors, looking at swatches, participating in ideas.  Will make lists for each project and ensure that she has answered all of her client’s needs.  Will also assist with bookkeeping/invoicing, ordering, research, etc.  Lastly, this ideal person will also be able to travel to her corporate sites in very cool cities and do FaceTime with her to go over status and needs of each project, assist with installs, shop in various cities for final touches, so on and so on.  Her aim is to keep growing so this role only has upward mobility!

This is a remote role for the most part, all by phone and maybe meeting at times for face time in Sherman Oaks.  For now about 30 -40 hours a week at $25 an hour.