please send me your resume in a WORD doc ASAP!
Below is a new TEMP job at a GREAT entertainment company in NY.  Very entry level.  We need someone smart and polished with a 4 year college degree who has common sense and is a quick learner!   If you do well, this can become a perm job and be used as a great stepping stone after an appropriate time on the desk (we look for at least a 12 month commitment).

 

Rate is $14/hour + OT eligible, and there is a little OT to be expected in the role.

Position:  Receptionist, Operations Department

 

Mini studio seeks a TEMP(possibly to PERM)  Receptionist to assist the Office Manager in keeping daily operations running smoothly.

  • Responsibilities:
    • Answer high volume of incoming calls
    • Greet guests
    • Validate parking
    • Manage conference room schedule
    • Work with office runners to maintain order and cleanliness in all common areas – lobby, kitchen, conference rooms, copy areas and supply rooms
    • Keep kitchen, copy rooms and supply rooms stocked, and assist Office Manager in maintaining supply inventory lists
    • Assist Office Manager in maintaining employee contact sheet
    • Assist Office Manager in issuing keys, access cards and parking assignments
    • Other duties as assigned

 

  • Requirements:
    • Proficiency in Windows operating system and MS Office (Outlook, Word, Excel)
    • Proficiency in answering multi-line phone
    • Undergraduate degree required

 

  • Desired Skills:
    • Prior receptionist experience in an entertainment industry setting preferred
    • Excellent phone demeanor and customer service skills
    • Ability to interact well with others, and work well alone or in a group setting
    • Ability to take direction, pay attention to detail, and prioritize tasks
    • Ability to demonstrate discretion and interact comfortably with high-profile guests

 

Looking for an Office Manager for amazing and fun Non-Profit office in Santa Monica!

We are seeking a bright, polished and detailed Office manager to make sure our office is running smoothly.

 

  • Salary based on experience 50-60K + Health insurance
  • College graduate
  • In Executive Assistant and/or Office Management for at least 2-5 years
  • Two week vacation
  • Sick days

 

  • Duties and Responsibilities

◦                     Welcome and attend to all visitors

◦                     Maintaining the general appearance of the office(s) to be orderly and attractive

◦                     Order and maintain all office equipment

◦                     Answer and direct calls in a warm, courteous and efficient manner

◦                     Receive, organize and sort mail

◦                     Coordinate all expense reports including cooperate credit card reconciliation

◦                     Coordinate and maintain filing system for all expense reports

◦                     Work with bookkeeper on accounts payable including filing system

◦                     Work with bookkeeper to coordinate donations received

◦                     Manage bookkeeper and report to Director of Operations to ensure work is done smoothly and efficiently

◦                     Liaise with bookkeeper, Accountant, President and Director of Operations

◦                     Coordinate filing systems for all legal documents pertaining to our NGO status and incorporation

◦                     Coordinate filing system for board communications

◦                     Coordinate board communications related to meeting schedules and minutes

◦                     Liaise with President, Director of Operations and Treasurer for monthly Board report package

◦                      Executive Assistant duties: scheduling, calendar management & coordination for President

◦                     Manage HR files/benefits via online HR agency

◦                     Communicate with building management and cleaning service

◦                     Travel coordination for the President and assist with others in office

◦                     Conference and event attendance coordination

 

  • Abilities

◦                       Friendly, outgoing, patient and positive demeanor.

◦                      Ability to communicate effectively and thoroughly.

◦                      Ability to work independently and in cooperation with others.

◦                      Self-motivated and resourceful with a strong work ethic (go above and beyond when necessary)

◦                     Strong ability to plan, organize and prioritize work.

◦                      Ability to analyze, problem solve and take initiative

◦                       Strong proficiency in Microsoft Office (Word, Outlook Excel).

◦                     Ability to work with frequent interruptions and adapt to changes.

◦                     Able to maintain a high level of confidentiality.

 

PART TIME Nanny needed in Greenwich Village NY for a busy Entertainment family!  Kids are 9 and 11.  Ideal candidate will be FRENCH speaking, very flexible and able to stay over nights at times as both parents are busy entertainment people.  This is a live out role.  Must live in NYC currently and have a few years of great nanny experience and EXCELLENT references.  Basic cooking knowledge is needed and there may be occasional travel but very rare.  Ideal candidate is bright, fun loving, upbeat and extremely professional and detailed.  We need someone with energy who can have fun with the kids,  help with their schedule, activities, school work and sometimes bed time routine.  Must be very reliable and a great communicator!  Salary is based on experience!!


Executive/Personal Assistant
Newport Beach
$65-75K DOE & salary history & benefits

Private investor seeks an excellent career Executive-Personal Assistant to work from her small 4-person office in Newport Beach. Paralegal experience is a plus but not mandatory. This position will be responsible for extensive administrative support including calendar management, drafting correspondence, travel-planning, creation and management of highly effective organizational and filing systems (both physical and eFiling), track and report monthly expenses, handle confidential information, answer and place phone calls, reply to emails, prepare presentations, act as gatekeeper and employer’s “ambassador”, assist with research, take minutes at meetings, source vendors and contractors, assist with planning social events, personal shopping and run errands. Must-haves include: high proficiency in MS Office Suite (including Excel & PowerPoint), MAC and PC fluency, a professional, “can-do” attitude, diplomacy, grace under fire, refinement and polish, discretion, loyalty, trustworthiness, honesty, anticipatory/forward-thinking, service-hearted and seeking a long-term multi-year commitment. (Employer’s current EPA is retiring after 25 years.) General schedule is Monday through Friday 9AM-6PM or 10AM-7PM. For immediate consideration, please email your updated resume in Word with salary history and a formal letter of introduction.

We are looking for someone to assist the Owner and Partner of this amazing magazine. You will handle all admin duties that go into running a magazine with room to grow within the company. Must be confident, have a great phone manner, understand the entertainment culture and be great at multi-tasking and handling all the little details without letting anything fall through the cracks. This is a fast paced environment and strong verbal communication skills are required. This is the perfect job for someone who is open to learning. Need to know how to make things happen and think on your feet. Our company seeks employees that are hard working, team players and outgoing. We all work hard to produce a successful publication but we have a lot of fun doing it. You will have some interns to manage that will help assist as well. This is a cool, hip, laid back company but very busy, and heavy phones. Prefer someone who lives on the Westside.
Schedule M-F 9-6PM
Salary 35K + $ towards health benefits.
JOB REQUIREMENTS: MUST BE EXTREMELY ORGANIZED, SELF-MOTIVATED AND EXTREMELY RESPONSIBLE AS THEY ASSIST THE PUBLISHER, EDITOR AND ASSOCIATE EDITOR WITH DAY-TO-DAY FUNCTIONS OF THE MAGAZINE, INCLUDING BUT NOT LIMITED TO:
-Office Management: Answering phones, sort mail, order office supplies, manage schedules (including booking travel) for Publisher and Co-Editor and oversee the Internet, phones and general building maintenace
-Assist the Publisher and Advertising Director with client accounts: handle media kit requests, follow up on leads, coordinate with clients on artwork, added value, billing and general client needs.
-Oversee the production and distribution of each issue: order paper, confirm print order and printing dates, update mailing lists, coordinate with local distributor, file trademark application, etc.
-Manage print subscriptions and online app
-Assist the Associate Editor with Editorial Department, including the intern program (hiring, training, mentoring)
-Light Accounting

We need someone to work every other Fri in a 2400 Hollywood Hills home.  Must be an excellent cleaner with great references.  8am-4/5pm.  Must start asap!

$25/hour ON THE BOOKS.

 

Email Rachel@thegrapevinela.com if interested!

A prominent person in the music business seeks a FULL time Personal Assistant to be the right hand person during the production and tour of a
a new program to be aired on YOU TUBE. This client is extraordinarily well known in this world and has worked with notable AAA list names as a coach.
Think of this role as working with the next Simon Cowell.
Start date: November 1, 2014
November 19th 3 week European tour begins (will be gone for Thanksgiving) London, Paris, Madrid, Milan and Berlin.
Return December 15th. May work through holidays but can have XMAS off.
On set production starts third week of January but will be working straight through.
The hope is to do 3 seasons a year.. so this could be on going!
MUST have had previous PA experience. We seek someone who compose emails, has high literacy, has preferably dealt with celebrities,
has excellent interpersonal/phone skills. Will know WORD, EXCEL, Social Media. Will have a VALID passport and ready to go.
Hard worker and efficient.
MUST be ok with small dogs.
$20 an hour plus per diem when traveling.
All costs paid for by production.

PA/Family Assistant/Estate Manager Needed for High Profile Family, Santa Barbara
24/7 Availability on email, but plan to be in person about 50 hours a week, most weeks.
65K-80K base, plus OT, paid vacation and benefits.- Comes out to about 100K with OT included.
Ideal person will be based in the Santa Barbara/Santa Ynez Valley area OR willing to move in that area and pay own cost of living.
The ideal candidate for this role is “down to earth” but extremely organized, highly resourceful and exceedingly flexible (meaning may work nights, weekends or a holiday as needed). Will manage a ranch style property, farm style, down to earth home.
MUST have 7 plus years of experience (recently) working with either another high profile person/family OR for a high net worth family/individual. No exceptions at this time.
Must be able to maintain the highest level of professionalism at all times and be able to handle a wide range of responsibilities.
Entertainment experience is a PLUS.
The following are essential to the role:
~ Can successfully manage complex travel and travel with client as needed.
~ Highly organized, able to manage multiple projects, while prioritizing tasks.
~ Good at anticipating needs and being highly resourceful at all times.
~Able to manage all needs for the Mrs, the child(dren), their nannies as well as home needs.
~Hard working, DISCREET, highly efficient.
~ Interface with all business executives, and perhaps from time to time be on a set (stage, video, photo).
~Good computer skills
~Strong problem solving skills
~Can make good decisions and have good judgement.
~Quick to respond to needs.
KEY Responsibilities
~Calendar management for family and Mrs., as well as make reservations, appointments, errands, gift buying, etc.
~Travel arrangements as well as travel.
~Manage staff and home.
~Interface with all business associates.
~Keep family and principal on schedule and aware of changes as they arise.
~Work well with internal and external team
~Anticipate needs. Be forward thinking.

PT Weekend Housekeeper
Ideal candidate will have 5-10 years experience as a housekeeper in a similar setting (high end hotel or estate), will be professional and whose work history exhibits longevity. Conversational English is a must; will interact with principals and guests. Looking for a detail/quality oriented person to provide the highest quality service. Will be required to a “jack-of-all-trades” as weekends are busy and there is the need to be flexible.
Shift: Saturday and Sunday (potentially more if called upon for events), 12-8pm, 20 hours (more depending on events)
Duties:
General housekeeping duties: cleaning bathroom, cleaning bedrooms and public areas, etc
Light kitchen work: dishes, making/serving drinks, assisting server
Occasionally greeting guests
Some laundry, as needed

Full Time Laundress
Ideal candidate will have 5-10 years experience as a laundress in a similar setting (high end hotel or estate), will be professional and whose work history exhibits longevity. Conversational English is a must. Looking for a detail/quality oriented person to provide the highest quality service. This is not a high volume household so quality is paramount.
Shift: Monday through Friday, 8am-4pm, 40 hours
Duties: Care for all clothing, towels and linens.
Includes hand washing designer clothing

Care of clothes for a 2-5 person home (numbers vary)
Coordinate with established dry cleaning company for care of bed linens.

Launder bath and pool towels

Launder and press kitchen linens

Keep inventory of house linens
Mending
Position is eligible for health benefits

About this blog

Welcome to The Grapevine Agency! We are the premiere corporate and domestic staffing agency in Los Angeles and New York. We decided to create this blog as a forum for all of our Grapevine fans. We will be discussing hot topics regarding the job market as well as offer many tips and advice on how to find and land that perfect job. Also, we are now posting all of our corporate and domestic job lists here and will update them regularly. Feel free to ask us questions and give us suggestions about things you would like to see up here and will try our hardest to give you what you want. Enjoy!

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