Family/Personal Assistant/House Manager for Entrepreneur
West Los Angeles/Santa Monica Area
Full-Time | Salary + Healthcare
Monday through Friday
Approximately 9:00 AM – 6pm, with flexibility as needed ( not too often )
Up to 130K DOE plus Health Benefits

A LOVELY entrepreneur based in the West Los Angeles / Santa Monica area is seeking a highly organized, proactive, and warm Family Assistant / Personal Assistant / House Manager to oversee the day-to-day operations of the home and support the smooth running of the household.
The ideal candidate is someone who is lovely, thoughtful, detailed and proactive, with a good head on her shoulders and a natural ability to problem solve and anticipate needs.
The principal is known for being exceptionally kind, easygoing, fair and reasonable, with the philosophy that as long as the job is done well and the home runs smoothly, there is flexibility and trust in how the role is managed. You will truly be able to manage yourself in this environment.
This role requires someone who enjoys creating order, anticipating needs, and ensuring a home environment that is welcoming, organized, and well cared for.

Duties include:
• Oversee the day-to-day functioning of the home, ensuring everything runs smoothly and efficiently.
• Maintain and regularly update the existing House Bible, including household systems, vendor contacts, manuals, passwords, and operational procedures.
• Maintain detailed running lists for household needs, supplies, and ongoing tasks.
• Ensure the home is consistently stocked with groceries, pantry staples, and household essentials.
• Keep the kitchen well supplied with fresh fruits, fresh-cut vegetables, and healthy ready-to-eat options for the family.
• Troubleshoot household issues and proactively address maintenance or operational needs.
• Assist with home cooked meals two times per week — the family has many recipes already available.
• Be comfortable welcoming and managing frequent overnight guests and visitors.
• Prepare and maintain the guest suite, ensuring it is fully stocked with fresh linens, toiletries, and amenities.
• Provide guests with necessary information including WiFi access, household instructions, and entry codes when appropriate.
• Ensure the home is always guest-ready, including stocking the mini bar and maintaining clean, welcoming spaces.
• Liaise with friends and family members visiting the home, helping coordinate logistics and ensuring a warm and organized experience.
• Ensure the home is prepared for entertaining, including grocery shopping, stocking supplies, and coordinating vendor support when needed.
• Help manage event preparation and post-event reset.
• Responsible for thoughtful gift purchasing and preparation for holidays, birthdays, and special occasions. The principal is very generous and enjoys celebrating others, so ensuring gifts are sourced, wrapped, and ready for various occasions will be an important part of the role.
• Serve as the primary point of contact for household vendors and service providers.
• Schedule and coordinate maintenance appointments, repairs, deliveries, and home services.
• Oversee ongoing home maintenance and repairs, ensuring the property is consistently well maintained.
• Track projects and follow through to ensure work is completed properly.
• Assist with day-to-day family logistics and coordination.
• Coordinate with the children’s mother regarding schedules, logistics, and needs related to the children.
• Provide transportation support for the youngest child, including dance drop-off and pick-up.
• Assist with light coordination of children’s schedules and activities as needed.
• Assist with family pets as needed, including helping coordinate care for the dog when it transitions between homes.
Household Support & Personal Assistance
• Provide light meal preparation on Mondays and Tuesdays.
• Run errands including grocery shopping, returns, and other household or personal needs.
• Assist with travel preparation and logistics, including research for destinations, accommodations, activities, and reservations.
• Help coordinate travel arrangements and ensure details are organized prior to departure.
• Assist with packing and travel preparation when needed.
• Provide light administrative support to the entrepreneur including limited calendar coordination and scheduling assistance as needed.
• Be comfortable assisting with tidying, organizing, and maintaining overall household order.
• Help with household tasks that keep the home running smoothly.
• Assist with laundry as needed for the household, while coordinating outside help if laundry volume becomes too heavy.
• Maintain a general sense of order and readiness throughout the home.

Senior Executive Assistant – Family Office (Real Estate Focus)
Location: Beverly Hills, CA
Schedule: Typically 10:30 AM – 5:30 PM, with flexibility for occasional events
Salary: $120,000 – $140,000 DOE
Position will begin toward the lower end of the range, with meaningful bonuses and salary growth after year one based on performance and longevity.
Benefits: Health Insurance, 401(k), Flexible Time Off, Paid Holidays and Office Closures

A beloved assistant who held this role for over 18 years is retiring. The principal is seeking someone who values longevity and is looking for a true long-term professional home.
Overview
A highly accomplished and private entrepreneur, serving as CEO of a prominent family office, is seeking a polished, discreet, and highly capable Senior Executive Assistant to support his professional operations.
This is a true gatekeeper role within a respectful, professional, and collaborative environment. The position is primarily office-based and requires someone who is organized, proactive, calm under pressure, and able to manage evolving priorities with autonomy and sound judgment.
The ideal candidate is tech-savvy, service-oriented, and exceptionally detail-oriented, with strong PC proficiency, particularly in Microsoft Word and Outlook. Equally important, this individual will have a strong understanding of the real estate world, including familiarity with transactions, timelines, and key stakeholders, as real estate is a core component of the principal’s business interests.
The principal is also actively involved in philanthropic and political initiatives, requiring an assistant who can handle highly confidential matters with discretion and care.
For the right individual who demonstrates loyalty, capability, and sound judgment, this role offers meaningful long-term growth within a stable and highly regarded family office.

Key Responsibilities
Calendar and Administrative Management
• Manage complex professional calendars, including meetings, board commitments, philanthropic engagements, and social obligations
• Coordinate with board administrators, advisors, real estate professionals, and charitable organizations
• Maintain contact databases and track invitations, RSVPs, and key relationships
• Draft, edit, and manage professional correspondence
• Serve as a trusted gatekeeper and point of coordination for internal and external stakeholders
Travel and Logistics
• Coordinate detailed domestic and international travel itineraries, including private aviation when required
• Secure reservations at top venues across Los Angeles, Beverly Hills, Montecito, Aspen, and other destinations
• Manage last-minute changes with discretion and efficiency
Event and Social Support
• Assist with planning intimate gatherings, board functions, and philanthropic events
• Coordinate vendors, venues, and guest communications
Technology and Office Support
• Provide hands-on support with PC-based systems and digital organization
• Prepare documents and presentations using Microsoft Word
• Interface with internal team members, external partners, and IT support as needed
• Track expenses and liaise with accounting or business management teams
Operational Support
• Support real estate-related administrative needs, including coordination with brokers, property managers, and vendors
• Track timelines, documents, and communications tied to real estate activity
• Document key preferences, contacts, and processes to ensure continuity
• Anticipate needs and proactively resolve issues
• Ensure the office runs smoothly and efficiently at all times

Qualifications
• 5+ years supporting a UHNW individual, executive, or family office in an EA or PA capacity
• Strong proficiency with PC systems, Microsoft Word, Outlook, Teams, and Zoom
• Solid understanding of the real estate landscape, including transactions and key players
• Experience coordinating with boards, foundations, or philanthropic organizations preferred
• Strong travel coordination experience
• Familiarity with West Los Angeles service providers, venues, and restaurants
• Exceptional discretion and professionalism
Personal Attributes
• Polished, professional, and approachable
• Highly service-oriented with a no task too small mindset
• Calm, solutions-oriented, and highly organized
• Excellent judgment with a proactive, anticipatory approach
• Interested in building a long-term partnership within a family office environment

Private Chef for Couple – Full-Time | SoHo, NYC

Location: SoHo, Manhattan, NY
Schedule: Monday – Friday, 10:00/10:30am – 6:30pm
Compensation: $150,000+ DOE, Health Stipend, PTO

A health-conscious couple in their 30s based in SoHo, Manhattan is seeking a talented Private Chef to prepare thoughtful, high-quality meals centered around clean, nourishing ingredients. This role is ideal for a chef who enjoys creating vibrant, seasonal meals and working with fresh, whole ingredients in a private household environment.

The ideal candidate has a strong background in vegetarian, gluten-free, and dairy-light cuisine, while also being comfortable preparing fish and meat dishes on a regular basis. While one member of the household primarily follows a vegetarian diet, the other enjoys fish and meat frequently, so the chef should be comfortable creating balanced meals that accommodate both preferences.

The couple enjoys globally inspired food and particularly loves Mexican, Chinese, Indian, and Thai flavors, so a chef with confidence executing authentic international cuisine will thrive in this role.

A strong emphasis is placed on cooking from scratch using whole, high-quality ingredients. The chef should be skilled at preparing house-made staples such as sauces, pickles, ferments, plant-based milks, and condiments, and should ensure that every meal is nutritionally balanced with adequate protein, particularly in vegetarian dishes where plant-based proteins like lentils, beans, tofu, and other complete proteins should be incorporated thoughtfully.

Responsibilities

• Prepare daily lunch and dinner, along with healthy snacks as needed
• Develop menus centered around vegetarian, gluten-free, and dairy-light cooking, while also incorporating fish and meat for one principal
• Ensure meals are nutritionally balanced and protein-forward, particularly in vegetarian dishes
• Prepare weekly menus in advance including macros and protein totals per meal
• Source high-quality, seasonal ingredients and manage grocery shopping
• Maintain awareness of dietary preferences including no canola or seed oils
• Prepare elements from scratch such as sauces, pickles, ferments, plant-based milks, and condiments when appropriate
• Maintain a clean, highly organized kitchen environment
• Manage pantry and refrigerator organization and ingredient rotation
• Ensure meals are thoughtfully plated, flavorful, and nutritionally balanced
• Coordinate kitchen provisioning and ingredient sourcing
• Possible summer travel

Meals should prioritize:

• Whole, minimally processed ingredients
• Balanced sauces and thoughtful seasoning
• Complete vegetarian dishes that are satisfying and protein-rich
• House-made components whenever possible

Desserts are rarely requested. Instead, the couple prefers savory elements such as fresh hummus, house-made pickles, fermented vegetables, sauces, and other from-scratch staples.

Personality & Work Style

• Calm, flexible, and easygoing
• Comfortable going with the flow in a private household
• Able to adapt to occasional last-minute plan changes
• Organized and proactive with menu planning and kitchen management
• Discreet, professional, and respectful of household privacy

Qualifications

• Previous experience working as a Private Chef in a private household
• Strong background in health-focused, plant-forward cuisine
• Expertise in gluten-free and dairy-light cooking
• Ability to prepare balanced vegetarian meals with sufficient protein
• Comfortable preparing fish and meat regularly when requested
• Experience with global cuisines and bold flavors
• Familiarity with fermentation, pickling, and house-made staples is highly valued
• Ability to plan menus and provide basic nutritional/macronutrient information
• Highly organized, discreet, and self-sufficient
• Professional demeanor and excellent communication skills

Location: Beverly Hills & Malibu, CA
Schedule: Saturdays & Sundays, approximately 9:00/10:00 AM – 5:00/6:00 PM, with occasional Friday support
Compensation: $35–$40 per hour (DOE)
Guaranteed Hours: 15 hours per weekend
Start Date: ASAP

A warm and loving family based between Beverly Hills and Malibu is seeking a reliable, engaging Weekend Nanny or Manny to assist with the care of their sweet 4.5-year-old son. Their older child (age 9) is with the family every other weekend.

The family already has an exceptional full-time nanny and is looking for someone who can step in on weekends to provide additional support, bringing a positive, energetic presence to the household.

This role is ideal for someone who enjoys being active, engaging with children, and becoming a trusted part of a family’s routine.

Responsibilities
Provide attentive care for a 4.5-year-old boy
Engage in fun and enriching activities including swimming, beach outings, and outdoor play
Assist with children’s laundry and keeping play areas organized
Help with light meal preparation or cooking for the children
Drive the child to outings or activities as needed (candidate must have a reliable car and clean driving record)
Work collaboratively with parents and the family’s full-time nanny
Be proactive, helpful, and willing to jump in where needed

Ideal Candidate
Warm, energetic, and engaging personality
Naturally nurturing with a “mom-type” presence; someone who truly enjoys children
5+ years of professional childcare experience in a private home
Able to read the room and support the family’s rhythm with ease
Comfortable swimming and spending time at the beach
Excellent driving record and reliable vehicle
Positive attitude and long-term mindset

The ideal candidate is someone friendly, dependable, and easy to be around, who enjoys working as part of a team in a loving household and is seeking a long-term weekend position.

Location: Brentwood

Schedule: Monday – Friday | 9:00 AM – 5:00 PM

Compensation: $35–$40/hour + $200 monthly gas allowance + Health Benefits (Kaiser)

Start Date: April 2026 (flexible for the right fit)

A warm and welcoming family in Brentwood is seeking a full-time Housekeeper to assist in the care and upkeep of their approximately 9,000 sq. ft. home. This is a team-oriented household, and the Housekeeper will work alongside a long-term Nanny/Household Assistant who has been with the family for over a decade.

The family consists of two adults and three children (ages 15, 13, and 10). The home also includes one dog and two cats, all well trained. The ideal candidate is reliable, organized, detail-oriented, and comfortable working in a family environment while maintaining a high standard of household care.

Responsibilities

• Full-charge housekeeping for a 9,000 sq. ft. home

• Deep cleaning, dusting, vacuuming, and mopping throughout the home

• Cleaning and maintaining bedrooms and bathrooms

• Kitchen upkeep, organization, and daily maintenance

• Laundry management including washing, folding, ironing, and organizing closets

• Maintaining overall organization and tidiness of the home

• Occasional light household errands as needed

• School pickup for the children using the family Honda minivan

• Occasional assistance with the children after school as needed

Ideal Candidate

• Previous experience working in private homes

• Strong attention to detail and high cleaning standards

• Comfortable working as part of a team

• Warm, trustworthy, and professional demeanor

• Comfortable around children and family pets

• Valid driver’s license and clean driving record

Additional Details

• Family vehicle provided for school pickups and errands

• Monthly gas allowance provided

• Health benefits offered through Kaiser

The family is hoping to welcome the right person in April, though they are flexible for the right long-term fit.

Personal Assistant / Office Manager

Bel-Air + Century City, Los Angeles

Salary: Up to $150K + health benefits after 90 days + 401K match

We are seeking a seasoned Personal Assistant and Office Manager to support a Founder and their spouse in a high-touch environment. This role is ideal for a career assistant with experience supporting a founder or high-net-worth principal who operates with discretion, precision, and ownership.

This is a hybrid role, split between a Century City office (team of 5) and the principals’ Bel-Air residence. You will serve as a trusted right hand, ensuring both business and personal operations run seamlessly.

Schedule

Monday through Friday, 9:00am to 5:00pm, with flexibility for events and occasional after-hours needs. No travel required.

Key Responsibilities

• Manage complex calendars and daily logistics
• Oversee office operations and vendors
• Provide high-touch support at the residence
• Coordinate travel, meetings, and appointments
• Handle errands, gifting, and personal shopping
• Assist with events and small gatherings
• Manage household vendors, inventory, and upkeep
• Create systems to streamline operations

Qualifications

• EA/PA experience required, HNW or founder support preferred
• Strong tenure and long-term mindset
• Highly organized, proactive, and detail-oriented
• Discreet and confident handling sensitive matters
• Tech-savvy with strong communication skills
• Resourceful, adaptable, and solutions-driven
• Valid driver’s license and reliable vehicle

The Ideal Candidate

Polished, intuitive, and always one step ahead. You thrive in a fast-paced environment and take pride in keeping everything running effortlessly.

Nanny/Family Assistant for Active Boy – Menlo Park, CA
Location: Menlo Park
Compensation & Benefits: $45–$50/hr, DOE, $500 monthly health stipend, PTO & Sick Days
Schedule:
• Monday–Friday: 12:00pm–7:00pm
• Thursday later end time: 12:00pm-10:00pm
• Flexibility for earlier hours during school breaks and summer
• Travel required with the family at times

A warm and thoughtful family in Menlo Park is seeking an experienced Nanny or Manny to support their bright and energetic 6-year-old son. The family has had the same nanny for the past six years and is now looking for someone who can provide more structured support as their son continues to grow and develop.
Their son is high functioning on the autism spectrum and currently participates in OT and ABA therapy, with speech therapy beginning soon. The ideal candidate will have a strong understanding of emotional regulation, respecting boundaries, and calmly navigating moments of frustration or aggression. Patience, consistency, and a nurturing but confident approach are essential.
This is a wonderful opportunity for someone who enjoys working with active children and wants to be a supportive, positive presence in a child’s development.

Responsibilities
• School pickup and transportation to activities and therapy appointments in family’s vehicle.
• Prepare healthy meals and snacks for the child, with openness to researching and introducing new foods
• Support daily routines and help reinforce structure and consistency
• Encourage independence and tidiness, guiding the child to help clean up toys and personal spaces
• Child’s laundry and bedroom organization
• Manage and coordinate the child’s activity and therapy schedule
• Research summer camps and enrichment activities, keeping track in spreadsheets
• Light household support related to the child and maintaining an organized environment
• Work collaboratively with parents and therapists to support developmental goals

Ideal Candidate
Experience working with children on the autism spectrum or with special needs (preferred)
Knowledge of emotional regulation strategies and respectful boundary setting
Patient, calm, and able to confidently navigate challenging moments
Energetic and active, able to keep up with a busy child
Tech-savvy and organized with schedules and research
Valid driver’s license and clean driving record
Passport Ready and ability to travel
Clean Background Check
CPR Certification Required

Vaccinations: Due to an immunosuppressed household member, the client prefers candidates who are up to date on vaccinations. The COVID vaccine is not required, but the candidate should be willing to receive a seasonal flu shot each fall (paid for by the family).

Driving: A family vehicle will be provided for transporting the child. A reliable personal vehicle is also required for occasional household errands during the workday.

Waldorf-Inspired Nanny / Family Assistant for High-Profile Family

Location: Woodstock, Vermont
Schedule: Monday–Friday, approximately 10:00am–6:00pm (flexibility required)
Compensation: $25–$30/hour DOE + PTO and sick days
Travel: Occasional travel and overnights required
Start Date: June 2026

A warm and private family in beautiful Woodstock, Vermont is seeking a thoughtful, grounded Nanny / Family Assistant to support their 4-year-old daughter and assist with light child-related household support during school hours.

Their daughter will attend a Waldorf Pre-K program beginning this fall (8:00am–3:00pm, with optional after-care). The ideal candidate will enjoy imaginative play, outdoor exploration, and a low-screen environment.

Because the child will be in school during much of the day, the nanny will help with child-related organization and errands while she is away, then focus on childcare in the afternoons.

Responsibilities

Childcare (Primary Focus)
• Care for a bright and active 4-year-old girl
• School pick-up and after-school routines
• Creative play, crafts, and outdoor activities
• Prepare healthy snacks and simple meals for the child
• Coordinate playdates and activities
• Maintain organization of the child’s room, toys, books, and art supplies

Child-Related Family Assistant Tasks (While Child is in School)
• Children’s laundry and seasonal clothing organization
• Grocery shopping or unpacking groceries as needed
• Running occasional errands (post office, returns, dry cleaning, etc.)
• Coordinating child-related appointments
• Resetting common areas and light kitchen tidying

Travel & Flexibility

Due to the parents’ professional schedules, the nanny should be comfortable with occasional schedule shifts, overnights, and travel.

Ideal Candidate

• Warm, calm, and emotionally intelligent
• Organized and proactive
• Comfortable working in a private household
• Enjoys nature and outdoor activities
• Flexible when schedules shift
• Confident working independently

Experience Preferred

• Several years of professional nanny experience
• Experience with preschool-age children
• High-profile household experience a plus
• Comfortable with travel and overnights

Additional Details

The family has a dog and horses, so comfort around animals is important. They value imagination, creativity, and presence, and hope to find someone who appreciates the peaceful Vermont lifestyle.

Lead Housekeeper | Private Family Residence – Encino, CA

Location: Encino, CA

Schedule: Monday, Wednesday, Thursday, and Friday, with Saturday availability if needed Typical hours are 8:00am to 4:00pm or 9:00am to 5:00pm, with some flexibility appreciated

Compensation is $35 to $45 per hour, payroll, DOE

We are seeking an exceptional Lead Housekeeper to help care for and maintain a warm, beautifully run private family home. This role is ideal for someone who is experienced, polished, highly organized, and takes genuine pride in creating a clean, calm, and welcoming environment.

The ideal candidate is confident in all aspects of luxury housekeeping, with particular strength in laundry, wardrobe care, and household organization. We are looking for someone who is proactive, detail-oriented, and understands how to support the rhythm of a busy family home with discretion, care, and consistency.

Key Responsibilities
Maintain the home to an impeccable, guest-ready standard at all times, with a consistent focus on cleanliness, order, and overall presentation
Expertly manage all laundry, including washing, pressing, steaming, folding, and the care of delicate, designer, and everyday garments
Oversee wardrobe organization, seasonal changes, and the careful maintenance of clothing and personal items
Create and maintain thoughtful organizational systems throughout the home so everything is beautifully kept and easy to manage
Handle daily housekeeping and deeper cleaning as needed, always with a sharp eye for detail
Monitor household supplies and inventory, ensuring the home is stocked, organized, and running smoothly
Assist with occasional light meal preparation for two children, ages 10 and 12
Provide attentive care for two small dogs, including feeding, walking, and maintaining clean, well-kept pet areas
Help support the overall day to day flow of the household and work well alongside any additional staff when needed
Assist with packing, unpacking, and general household preparation when required
Take ownership of maintaining a calm, orderly, and exceptionally well-presented home environment
Maintain the utmost discretion, professionalism, and respect for the family’s privacy at all times

Qualifications
Significant experience working in a private home, ideally at a high standard
Strong knowledge of laundry, fabric care, ironing, steaming, and wardrobe management is essential
Highly organized, dependable, and able to take initiative
Comfortable working independently while anticipating needs
Trustworthy, discreet, and naturally service minded
Flexible, polished, and able to adapt to the changing needs of a busy household
Comfortable around children and small dogs

Personal Qualities
A warm, calm, and positive presence within the home
Impeccable attention to detail and a strong sense of pride in presentation
Professional, well-presented, and reliable at all times
A natural sense of order, care, and responsibility
A proactive mindset with a genuine sense of ownership in their work

This is a wonderful opportunity for someone who loves what they do and understands the value of helping a family home feel cared for, peaceful, and exceptionally well maintained.

This is a long-term opportunity for someone who values consistency, discretion, and being part of a well-run, respectful home.

Start Date: Immediate

Part-Time / As-Needed Professional Organizer – High-End Homes
Schedule: Part-time / project-based as needed, Monday-Friday
Location: West Hollywood, CA
Compensation: $55/hr, DOE

A highly regarded professional organizer who works within ultra high-net-worth homes is seeking additional organizers who are interested in part-time, project-based work assisting with a variety of organizing projects.

This is a wonderful opportunity for individuals who enjoy creating order, systems, and beautiful living spaces while working in some of the most exceptional private residences.

Projects will vary depending on client needs and may include organizing kitchens, closets, pantries, storage spaces, home offices, and other areas within luxury homes.

Responsibilities
Assist with home organization projects in private residences
Organize closets, kitchens, pantries, storage rooms, garages, and home offices
Implement systems that maintain order and functionality
Work efficiently while maintaining the highest level of discretion
Collaborate with the lead organizer and adapt to each client’s home and preferences

Requirements
Previous organizing or high-end household experience preferred
Strong attention to detail and aesthetic awareness
Professional, discreet, and respectful of private homes
Ability to take direction while also working independently
Flexible schedule and availability for project-based work
Comfortable working in high-net-worth residences

Ideal Candidate: Organized, efficient, discreet, and looking for supplemental work

Live-In Newborn Nanny (Relocation Available)
Location: Westwood, Los Angeles, CA
Schedule: Full-Time | 5 Days per Week
Compensation: $32/hr, DOE + Bonus | Private Apartment Provided
Start Date: May 1, 2026

A warm and welcoming family in Westwood is seeking a Live-In Nanny to care for their newborn baby, due May 23rd. This is a wonderful opportunity for a nurturing, reliable nanny who enjoys caring for infants and building a long-term relationship with a family.

The father grew up in Toronto and was raised with long-term nannies who remained with his family for many years. Because of these positive experiences, the family values loyalty, trust, and consistency in their household and hopes to find someone who would enjoy becoming a meaningful part of their family for many years to come.

The family is open to relocating the right candidate to Los Angeles. Candidates who are familiar with households that have traditionally employed Filipino nannies or who share similar cultural values of dedication, warmth, and long-term commitment are warmly encouraged to apply.

Responsibilities
Childcare
Provide full care for newborn baby, including feeding, diapering, bathing, and establishing sleep routines
Support healthy developmental milestones through age-appropriate interaction and engagement
Maintain a safe, calm, and nurturing environment for the baby
Manage baby-related laundry and keep nursery and baby items organized
Monitor baby during naps and provide occasional evening coverage when needed

Household Support
Prepare meals for the baby as they grow and occasionally assist with simple family meals when possible
Maintain tidiness of common areas and the nursery
Assist with light household cleaning and organization
Support the family in maintaining a well-run and organized home

Travel
Travel with the family when required
Spend July and August at the family’s lake homes in Canada, assisting with childcare alongside additional household staff

Requirements
Significant newborn or infant care experience
Warm, nurturing, and patient personality
Organized and comfortable helping maintain a tidy home environment
Willingness to live in the family home and travel when needed
Ability to build a long-term relationship with the family
Comfortable working in a structured and organized household
Valid passport and ability to travel internationally

In a perfect world, the family would love someone with maturity and experience who is seeking a stable, long-term role and enjoys becoming part of a family’s daily life.

Accommodations
This is a live-in role with a private apartment within the home, including:
Bedroom
Living room
Kitchenette
Private bathroom

Weekend Housekeeper for UHNW Active Family
Location: Santa Monica, CA (Relocating to Brentwood within the next year)
Schedule: Saturday & Sunday | Flexible hours (schedule to be mutually agreed upon)
Compensation: $40 – $55/hour DOE

A busy and active UHNW family is seeking a Weekend Housekeeper to support their household team. This role is ideal for someone who is detail-oriented, proactive, and comfortable working in a lively home with children and pets.

The family currently resides in Santa Monica but will be relocating to a newly built home in Brentwood within the next year. They also maintain a Malibu residence, where occasional housekeeping assistance may be requested.

Household Details
Approximately 12,000 sq. ft. residence
Family of six with four children (ages 6–15)
Two dogs and two chickens
Team of housekeepers currently in place

Responsibilities
Housekeeping & Laundry
Perform detailed housekeeping to maintain a clean and organized home
Clean bedrooms, bathrooms, kitchen, and main living areas
Assist with rotational deep cleaning projects as needed
Support laundry needs including washing, folding, and ironing
Maintain organization of closets, pantries, and refrigerators
Pick up after children and help keep shared spaces tidy

Household Support
Walk the family dogs and assist with basic pet care
Let chickens out in the morning and ensure they are fed
Assist with general household organization and tidying
Occasionally help with light supervision of the youngest child if needed

Team Environment
Work collaboratively with the household’s housekeeping team
Communicate effectively with other staff members to ensure tasks are completed efficiently
Maintain a positive and cooperative attitude within a team setting

Ideal Candidate
Prior experience working in a private residence or similar environment
Strong housekeeping and laundry skills with attention to detail
Comfortable working in a home with children and pets
Friendly, reliable, and adaptable
Team-oriented with a positive attitude

Requirements
Excellent verifiable references
Ability to pass a full background check
Valid driver’s license preferred

Full-Time Housekeeper for UHNW Active Family
Location: Santa Monica, CA (Relocating to Brentwood within the next year)
Schedule: Monday – Friday, 10:00 AM – 6:00 PM or 11:00 AM – 7:00 PM
Compensation: $40 – $55/hour DOE + Full Benefits
Bonus opportunities for house sitting or pet sitting when the family travels.

A busy and active UHNW family is seeking an experienced Full-Time Housekeeper to join their household team. The ideal candidate is organized, proactive, and comfortable working in a lively family environment with children and pets. This is a hands-on role for someone who takes pride in maintaining a clean, well-run home and enjoys working collaboratively with other staff members.

The family currently resides in Santa Monica but will be relocating to a newly built home in Brentwood within the next year. They also maintain a Malibu residence, where occasional housekeeping assistance may be needed.

Household Details
Approximately 12,000 sq. ft. residence
Family of six with four children (ages 6–15)
Two dogs and two chickens
Team of four housekeepers currently in place

Responsibilities
Housekeeping & Laundry
Perform full-charge housekeeping to maintain a clean and organized home
Daily cleaning of bedrooms, bathrooms, kitchen, and common areas
Rotational deep cleaning and detailed upkeep throughout the residence
Laundry responsibilities including washing, folding, ironing, and garment care
Maintain organization of closets, pantries, refrigerators, and storage areas
Regularly clean out and organize the refrigerator
Pick up after the children and keep shared spaces tidy

Household Support
Walk the family dogs throughout the day and assist with basic pet care
Let chickens out in the morning and ensure they are fed
Help maintain organization throughout the home including closets and cupboards
Occasionally assist with light supervision of the youngest child if needed
Provide occasional housekeeping support at the family’s Malibu home

Team Environment
Work collaboratively with the household’s existing team of housekeepers
Maintain a positive and cooperative attitude within a team setting
Communicate effectively with other staff members to ensure tasks are completed efficiently

Ideal Candidate
Experience working in a large private residence or similar environment
Strong housekeeping and laundry skills with excellent attention to detail
Comfortable working as part of a team
Organized, proactive, and able to take initiative
Friendly with children and comfortable around pets
Thick-skinned and adaptable in a busy household environment

Requirements
Excellent verifiable references
Ability to pass a full background check
Valid driver’s license preferred

Coldwater Canyon, Los Angeles
Schedule: Friday–Friday Rotation (Live-In During On Week)
Compensation: Up to $100,000 annually, inclusive of a benefits stipend structured to support health and related coverage., DOE
Start Date: Flexible / ASAP

A thoughtful, creative, and experienced Rotational Nanny is sought for a warm, values-driven family in Coldwater Canyon. This is a unique opportunity to join a close-knit household that prioritizes family time, emotional development, and enriching childhood experiences. The role will work in rotation alongside a long-term nanny who has been with the family for over eight years, creating consistency and continuity for the children.
The family has two sweet, active boys, ages 9 and almost 4. The parents work in film and television production and maintain demanding schedules, so they are seeking a calm, independent nanny who can confidently manage days, anticipate needs, and bring positive energy into the home. Someone who is unfazed by a dynamic household environment, with people coming and going as part of the parents’ professional lives, is essential. Above all, the family is looking for someone who is deeply focused on the children and genuinely passionate about enriching their lives.

Typical Responsibilities
Support morning routines, school drop-offs, and pickups
Engage the children in creative, screen-free activities and age-appropriate play
Provide homework support and encouragement
Drive children to and from school, activities, and appointments (family vehicle and credit card provided)
Coordinate daily schedules with foresight and organization
Prepare light meals or assemble food for the children if comfortable
Support bedtime routines as needed during rotation
Travel domestically and internationally with the family when required
Maintain consistency and communication with the co-nanny and parents

Ideal Candidate
Experienced rotational or live-in nanny who thrives with independence
Warm, kind, creative, and emotionally intuitive
Highly organized with strong foresight and problem-solving skills
Comfortable supporting children across a wide age range
Passionate about childhood development and finding thoughtful alternatives to screens
Grounded and discreet, with the ability to remain focused on the children in a high-profile environment
Background in education is a plus but not necessary
Confident driver with a clean driving record
Flexible, adaptable, and genuinely happy to be part of a close family unit
Open to candidates of any age and gender
Willing to sign a Non-Disclosure Agreement (NDA)

Household Details
Two-parent household; father is a writer/director, mother is a producer
Active production schedules, primarily based in Los Angeles
A long-tenured nanny already in place (over 8 years with the family)
No cleaning responsibilities required
Private live-in accommodations provided during rotation, including a dedicated bedroom and bathroom

Family values sitting together, shared time, and maintaining a connected household culture.

This role is best suited for someone who brings light, responsibility, and presence into the home, and who truly wants to invest in the emotional, intellectual, and day-to-day well-being of two wonderful boys. Longevity is desired, but the family is most focused on finding the right person, someone with great energy, integrity, and a genuine love for children.

Afternoon/Evening Housekeeper
Location: Holmby Hills
Schedule: Monday–Friday, 12:30 pm – 9:00 pm (flexibility for occasional weekends)
Compensation: $40-$45/hr, Full Benefits
Start Date: ASAP

A prominent 11,000 sq. ft. Holmby Hills estate is seeking an experienced and professional Afternoon/Evening Housekeeper to join their household team. The home features 6 bedrooms and 7 bathrooms and is occupied by a couple and their three dogs. This position works closely with a morning Housekeeper to ensure the residence is maintained to the highest standards.

Responsibilities:
Full cleaning and detailed upkeep of the estate
Laundry and ironing, including use of a Mangel iron press
Table setting and serving dinner
Assisting the Chef as needed
Providing polished support during dinner parties and events with VIP guests
Monitoring and ordering household supplies when running low
Occasionally staying overnight to care for the family’s dogs ($150 per night weekdays / $175 per night weekends)

Qualifications:
Minimum 5 years of housekeeping experience in a private estate setting
Strong team player with ability to work collaboratively alongside another Housekeeper
High attention to detail and organization
Excellent references from previous households
Legal to work in the U.S. and able to pass a comprehensive background check

This is a wonderful opportunity for a polished, discreet, and dedicated professional looking for a long-term role in a beautiful estate.

JOB FILLED

Beverly Hills, CA

Salary:  DOE

A full-service, global influencer and experiential marketing firm creating innovative live and digital experiences for leading fashion and lifestyle brands. The company specializes in culturally relevant strategy, high-impact campaigns, and brand storytelling that bridges entertainment, social media, and experiential design.  The company is seeking a polished, highly organized, and dynamic Executive Assistant to support the Founder in a high-volume, fast-paced environment. This role is ideal for someone with a minimum of three years of executive assistant experience who is deeply passionate about pop culture, entertainment, and social media.

This is an opportunity to join a rapidly growing agency and serve as a true right hand to the Founder — both professionally and personally. The ideal candidate is calm under pressure, detail-oriented, proactive, and eager to grow within an entrepreneurial environment. You must thrive in a fast-moving setting and operate with discretion, efficiency, and sound judgment at all times.

On both a client-facing and personal level, this role functions as an extension of the Founder.  MUST know CANVA and can make decks.

Key Responsibilities

Executive & Administrative Support

Manage heavy scheduling, complex calendar coordination, meetings, calls, and appointments

Coordinate domestic and international travel arrangements

Prepare and submit expense reports

Serve as liaison across internal teams, clients, and partners

Events & Special Projects Support

Assist with event logistics and execution

Update client status reports

Track RSVPs, social placements, and campaign deliverables

Create face sheets and support event materials

Maintain and update case studies and digital wrap reports

Assist in creating pitch decks and materials for prospective and current clients

Industry & Cultural Awareness

Stay informed on entertainment trends, brand collaborations, talent news, and pop culture developments

Support social media monitoring and manage social calendars as needed

Personal Support

Manage select personal and family-related responsibilities for the Founder with discretion and professionalism

Skills & Qualifications

Minimum of 3 years’ experience as an Executive Assistant (marketing, events, entertainment, or fashion experience preferred)

Proven ability to make independent decisions and manage shifting priorities

Comfortable operating in a high-volume, fast-paced environment

Exceptional organizational and problem-solving skills

Strong written and verbal communication skills with excellent attention to grammar and detail

Ability to collaborate cross-functionally with administrators, leadership, and clients

Extremely proficient in Google Suite and Microsoft Office

Skilled in Canva, CapCut, Adobe Illustrator, and Photoshop

We are looking for an experienced, dedicated, kind couple to work for an UHNW couple in Virginia who live on a large plot of land with a vineyard. The perfect couple will be able to cook well, serve formal meals and take care of all house management and vendors. On staff there are two housekeepers, Gardners, groundskeepers and an executive personal assistant.

Must haves: Excellent cooking skills and the ability and curiosity to learn new recipes. The ability to work very full time when the clients are in residence (50% of the time) and work an 8-4 schedule when they are out of residence. Time management skills. Tech Savvy. A heart for service. A dog and cat lover. The ability to work peacefully with other staff members and with the principals. A refined sense of service and professionalism.

When the clients are in residence the schedule is Monday-Friday with a half day needed Saturday mornings and Sundays OFF (except on the rare occasion when they are hosting guests). When the clients are out of town (2 weeks out of every month) you will work 8-3, M-F.

Pay structure: DOE, $200,000-$250,000/year + medical and vision benefits. PTO & a newly renovated 2 bedroom residence with detached entrance included for living quarters. Relocation package will be included after a trial period.

JOB FILLED

Beverly Hills, CA

Hours: Monday–Friday, 9:00 AM – 5:00 PM

Salary: Up to $100,000 DOE + benefits

A fast-growing and dynamic activewear brand is seeking a highly organized, proactive Executive/Personal Assistant & Office Manager to support the Chief Operating Officer. This role will provide seamless administrative, operational, and personal support, ensuring the COO’s professional and personal responsibilities run smoothly.

The ideal candidate is polished, discreet, detail-oriented, and thrives in a fast-paced entrepreneurial environment. This is a wonderful opportunity for someone who enjoys wearing multiple hats and being a trusted right-hand support within a collaborative, team-oriented culture.This individual may also assist the CEO on occasion when their assistant is unavailable.

We are seeking someone who is resourceful, solutions-oriented, and comfortable toggling between office support and occasional personal or household needs. The right person will be proactive, capable of connecting the dots quickly, and happy to jump in wherever needed.

Seeking someone who has good tenure in each role (no job hopping)--- is seeking a good long term role.

Key Responsibilities

Manage and maintain the COO’s complex professional calendar

Schedule, prioritize, and coordinate meetings, events, and travel

Prepare documents, correspondence, and meeting materials

Maintain organized digital and physical records

Serve as a liaison between the COO and internal/external stakeholders

Coordinate personal travel including flights, hotels, ground transportation, and detailed itineraries

Manage personal appointments including medical visits, family commitments, and social engagements

Handle errands such as dry cleaning, returns, deliveries, and mail

Assist with event planning for personal gatherings including dinners, birthdays, and celebrations

Support personal shopping, gift purchasing and wrapping, and holiday cards

Coordinate children’s schedules, school tours, extracurricular activities, and appointments

Maintain personal documentation including insurance, travel documents, and visas

Manage vehicle maintenance including servicing, car washes, and registrations

Assist with light household coordination including vendors, maintenance appointments, and home organization as needed

Oversee office kitchen supplies, groceries, and general restocking

Coordinate office vendors including maintenance, technology, and facilities needs

Manage office supplies inventory and ordering

Handle incoming and outgoing mail and packages

Help foster a positive office culture by coordinating team celebrations, birthdays, milestones, and events

Qualifications

Bachelor’s degree or equivalent experience preferred

2-4 years of Executive Assistant and/or Personal Assistant experience supporting a fast-paced principal

Valid California driver’s license and reliable personal vehicle

Comfortable supporting occasional family-related needs and working around children

Highly organized with the ability to manage multiple priorities simultaneously

Discreet and professional with experience handling confidential information

Excellent written and verbal communication skills

Strong attention to detail and follow-through

Tech-savvy with proficiency in Google Workspace, Microsoft Office, Slack, Asana, and calendar management tools

Experience with event planning and vendor coordination

Resourceful, adaptable, and solutions-oriented

Nice to Have:

Experience supporting founders or executives within fast-growing brands or startups

Background in office management or household coordination for high-net-worth individuals

MUST have availability for client is always doing extensive global travel | 24/7 availability required

Hours: Based on the needs of the job

Salary: DOE plus Benefits

MUST be LA based!!  This is a remote role and no travel for the coordinator

We are seeking an exceptionally polished, highly capable Travel Coordinator to support an ultra-high-net-worth family with nonstop global travel and a fast-moving lifestyle.

This is a booking role, this is a true right-hand for all travel needs for someone who deeply understands luxury travel at the highest level and thrives being on the move.

Will report to Principals, Chief of Operations— as well as work closely with internal teams

The ideal candidate has significant experience managing complex, international travel for UHNW principals and loves the pace, intensity, and precision required.

This role sits at the center of a larger ecosystem and works seamlessly with internal teams, external partners, and global vendors to ensure every movement is effortless, thoughtful, and flawlessly executed.

Will work in tandem with another travel coordinator

Key Responsibilities

End-to-End Travel Management

Oversee all domestic and international travel planning and execution, often on very short notice

Coordinate private aviation, commercial flights, ground transportation, security, and visas

Maintain strong relationships with top-tier hotels, private aviation providers, concierge services, and destination teams

Ensure itineraries are detailed, intuitive, and adaptable to real-time changes

On-the-Ground & Advance Coordination

Work in advance with destination teams to pre-set dining, spa services, wellness appointments, activities, and special experiences

Ensure hotels and properties are fully briefed prior to arrival with preferences, room setups, amenities, and special requests

Anticipate needs so principals can move effortlessly from city to city without friction

Cross-Functional Collaboration

Partner closely with other assistants, property managers, chefs, gifting teams, security, and business teams across multiple locations

Serve as a central point of communication, ensuring alignment across all moving parts

Maintain discretion, clarity, and calm under pressure

Ideal Candidate Profile

Proven experience supporting UHNW principals with significant, frequent, international travel

Truly loves travel and supporting people remotely that are on the move

Deep knowledge of luxury travel standards, private aviation, five-star hospitality, and elite concierge services

Exceptionally detail-oriented with strong follow-through and anticipation skills

Calm, polished, and solutions-oriented in high-pressure environments

Comfortable working 24/7 and adjusting schedules across time zones

Collaborative by nature and able to work seamlessly within a larger global team

Discreet, trustworthy, and emotionally intelligent

This Role Is For Someone Who

Finds satisfaction in making complex logistics look effortless

Understands that luxury is in the details

Thrives in a fast-paced, high-expectation UHNW environment

Wants a long-term role supporting a well-resourced family at the highest level

West Hollywood, CA

In-Office: 8:00am – 6:00pm

Compensation: Salary up to 125K DOE + Benefits + Discretionary Bonus + Paid Time Off

A highly accomplished, buttoned-up CEO with experience leading major companies is seeking a polished and strategic Executive Assistant to manage the daily flow of an ever-evolving desk and dynamic professional life. This is a pivotal right-hand role requiring sound judgment, discretion, and the ability to anticipate needs before they arise.

The ideal candidate has supported C-level executives and understands how to protect, prioritize, and propel a CEO forward. You are calm under pressure, highly organized, and capable of serving as both a strong gatekeeper and a thoughtful ambassador. You know when to be firm, when to be warm, and how to navigate internal teams, external stakeholders, and talent with professionalism and confidence.

This role also includes light office management responsibilities and requires someone who is present, proactive, and deeply invested in ensuring the CEO is prepared, focused, and positioned for success at all times.

Key Responsibilities

Executive Support & Calendar Management

• Manage complex and ever-changing calendar, ensuring strategic prioritization of time

• Coordinate meetings across internal teams, external stakeholders, and talent

• Prepare the CEO for each day with detailed agendas, briefing notes, and transition reminders between meetings

• Serve as primary gatekeeper, thoughtfully vetting and managing access to the CEO

Travel & Logistics

• Coordinate comprehensive domestic and international travel (commercial flights, car services, hotels, itineraries, research)

• Ensure seamless execution of all logistics and troubleshoot in real time as needed

Meeting & Board Preparation

• Prepare materials, presentations, and documentation for executive and board meetings

• Track action items and follow through to completion

• Anticipate preparation needs and ensure all materials are organized and delivered in advance

Operations & Administrative Oversight

• Manage expense reporting and reconciliation

• Oversee gifting initiatives on behalf of the CEO

• Track correspondence and follow up on key communications and calls

• Sort and manage incoming mail and priority documents

• Ensure office is stocked and running smoothly; liaise with IT and vendors as needed

This is an exceptional opportunity for a seasoned Executive Assistant who thrives in a fast-paced, high-visibility environment and takes pride in elevating the executive they support. The right candidate will be poised, resourceful, detail-oriented, and deeply committed to excellence.

Location: Greenwich Village, Manhattan
Compensation: $35–$45 per hour, DOE, Paid on payroll. Full benefits.
Schedule: Approximately 40 hours per week
• Wednesday (half day): 1:00/1:30 PM – 7:00/7:30 PM
• Thursday – Saturday: 7:30 AM – 7:00 PM
The schedule is structured as a 3.5 day / 3.5 day rotation with another full-time housekeeper. Some overtime may be required and is included in the schedule.

A private family in Greenwich Village is seeking a professional, detail-oriented Housekeeper to help maintain their three-story residence with a terrace. You'll work on a 3.5 day rotation with another full-time housekeeper.

The ideal candidate is organized, proactive, and takes pride in maintaining a beautifully run home. This role requires a high level of professionalism, discretion, and teamwork, while also being warm and adaptable in a busy private household.

The position reports to the Family Assistant and works closely with the other housekeeper to ensure the home runs smoothly.

Responsibilities
• Cleaning and maintaining all living areas, bedrooms, bathrooms, and common spaces
• Dusting, vacuuming, sweeping, and mopping floors
• Cleaning and sanitizing bathrooms, kitchen surfaces, and appliances
• Making beds and changing linens
• Laundry and folding as needed
• Maintaining organization of closets, cabinets, and drawers
• Monitoring and restocking household and cleaning supplies
• Preparing guest rooms when visitors arrive
• Assisting with light meal preparation or simple cooking when requested
• Being available for occasional errands with a provided credit card and car
• Being present for deliveries, contractors, or household vendors when needed

Pet Care Assistance:
The home has three dogs (two English Bulldogs and one larger dog). The housekeeper should be comfortable around dogs and willing to help as needed, including:
• Assisting with feeding and general care
• Administering medications when needed
• Monitoring the dogs and reporting any unusual behavior
• Helping coordinate vet visits when necessary

Occasional pet sitting or house sitting may be requested when the family travels.

Travel:
The family maintains homes in Miami and the Hamptons. The housekeeper should be open to occasional travel, particularly to the Hamptons on summer weekends.

Typical travel duration is up to approximately 1–1.5 weeks at a time.

Ideal Candidate:
The ideal candidate will be a team-oriented, professional housekeeper who enjoys working in a collaborative household environment.
• Minimum 3+ years of private home housekeeping experience
• Exceptional attention to detail and organizational skills
• Professional, discreet, and respectful of household privacy
• Comfortable working as part of a team with other staff
• Strong communication skills and ability to coordinate with the Family Assistant
• Comfortable with dogs and willing to assist with their care
• Open to occasional travel
• Willing to assist with light cooking or meal preparation when needed
• Legal to work in the United States and comfortable being paid on payroll
• Clean background check and excellent verifiable references

Los Angeles–Based | Fully Remote | Full-Time
Base salary plus performance-based bonus

**Must have at least 1-2 years of experience in recruitment (entertainment experience is a PLUS)**

We are seeking a driven, coachable Junior Recruitment Specialist to support full-cycle recruiting across executive and personal searches. This is a true growth role, designed for someone early in their recruiting career who is hungry to learn, motivated by results, and eager to build long-term success within a relationship-driven, high-standards environment.
This is a mentored position. You will work closely with senior leadership, receive hands-on training, clear guidance, and increasing responsibility over time. We are looking for someone who wants to win, take ownership, and grow with the business for years to come.
The role is fully remote with flexibility, but requires vigor, accountability, follow-through, and consistent performance.

Key Responsibilities
Recruiting & Talent Acquisition
Support and manage full-cycle recruiting for assigned searches, from intake through offer
Source, screen, and qualify candidates through direct outreach, referrals, and internal networks
Conduct phone and video interviews to assess experience, capabilities, and overall fit
Evaluate candidates for both skill set and service mindset
Prepare clear, thoughtful, and well-organized candidate summaries for client presentation
Maintain consistent, professional communication with candidates throughout the process

Search Execution & Growth
Partner closely with senior leadership to understand search priorities and expectations
Move candidates efficiently through the recruiting process while maintaining quality standards
Support offer discussions and closing stages
Take on increasing ownership of searches as confidence, judgment, and performance grow

Process, Systems & Brand Representation
Maintain accurate tracking of candidates and searches within internal systems
Uphold a high level of professionalism, discretion, and attention to detail
Represent the firm’s values and standards in all interactions
Follow established processes while contributing ideas for improvement as experience grows
Represent the brand professionally on LinkedIn and other platforms as appropriate

Qualifications
1-3 years of experience in recruiting, talent acquisition, staffing, or a sales-driven environment
Strong written and verbal communication skills
Naturally proactive, competitive, and motivated by results
Coachable, open to feedback, and eager to improve
Highly organized with strong follow-through
Comfortable managing multiple active searches in a fast-paced environment
Tech-savvy, with working knowledge of LinkedIn and modern sourcing tools

Compensation & Growth
Base salary plus performance-based bonus
Clear growth path with expanded responsibility and title progression based on performance
Opportunity to grow into a more senior recruiting role as business and performance scale

Why This Role
This is not a transactional recruiting position. It is a foundational role for someone who wants to build a real career in recruiting.

We are committed to:
Investing in training and mentorship
Providing real responsibility and accountability
Supporting long-term professional growth within a relationship-driven business

If you are hungry, motivated, and ready to learn from experienced leadership while building something meaningful, this role offers a rare opportunity to grow the right way.

Please email Rachel@thegrapevinela.com with resume and salary request.

JOB FILLED

Sherman Oaks, CA

Start Date: Around May 1 with flexibility and opportunity to train in Nashville

Schedule: Primarily Monday through Friday, approximately 11:00am to 7:00pm. Flexibility is essential, including occasional evenings and weekend coverage as needed due to the parents’ work schedules and travel demands.

Compensation: $50+  per hour DOE, plus overtime and stipend toward benefits. Gas and mileage reimbursement provided.

A warm and lovely family originally from Los Angeles is relocating back to LA this summer in early June after 11 years in Nashville and is seeking a dependable, proactive Family and Personal Assistant to support their transition and day to day household needs.

The family is open to someone thoughtful and trainable. Their current support team is based in Nashville, and the selected candidate may begin as early as May 1, with the option to spend time in Nashville learning established systems and processes prior to the move.

The family will be based in Sherman Oaks. They have two children, ages 15 and 12 in 10th and 7th grade, and are seeking someone comfortable supporting active school schedules and overall family logistics.

Responsibilities Include:

• Managing family calendars and scheduling

• Maintaining and overseeing the organizational systems already in place

• Handling event planning logistics and vendor coordination

• Paying household and event related bills

• Thoughtful gift sourcing and purchasing

• Coordinating with other parents for playdates and sleepovers

• School pickups and coordinating tutoring

• Assisting with homework oversight and organization

• Driving children to activities and occasional outings

• Being someone the children can comfortably spend time with while confidently setting appropriate boundaries

• Running errands and overseeing the day to day household flow

• Grocery shopping and keeping the refrigerator stocked

• Light cooking and meal preparation

• Kids’ laundry and light household tidying including making beds and maintaining order

• Walking a small dog

• Interfacing with a part time House Manager

• Coordinating travel details in partnership with the family’s travel agent

Both parents travel for work. At times, the assistant may travel with them. At other times, the role will require staying back with the children to ensure continuity, structure, and support.

Ideal Candidate Traits:

• Warm, emotionally intelligent, and grounded

• Highly organized with strong follow through

• Proactive and able to anticipate needs before being asked

• Confident yet kind, able to set respectful boundaries with teenagers

• Flexible and calm when plans shift

• Discreet and trustworthy

• Tech comfortable and capable of managing digital calendars and systems

• Must have a clean driving record and a safe, reliable, and clean vehicle

• Comfortable driving and managing busy after school schedules

• A steady presence who brings structure without rigidity

This is a wonderful opportunity for someone organized, warm, steady, and emotionally intelligent, someone who can build trust with teenagers while maintaining respectful authority and structure.

Northern Nevada (Near Reno)

Rotational Schedule (varies from 7-14 days on/off)

$130k-$140k per year with benefits-80% of health insurance coverage, paid time off, +sick days

A highly organized and dynamic UHNW family based in Northern Nevada is seeking a seasoned Flexible Rotational Family Assistant for a long-term, career placement. This is a relocation-based role and is not a traditional fly-in/fly-out ROTA position.

The family has three children (one toddler and two elementary-aged) and travels frequently, particularly to California. The ideal candidate is education-focused, proactive, health-conscious, and thrives in a structured yet fluid environment.

Schedule & Structure

• Rotational schedule (typically 7–14 days on/off, varies by family needs)
• Live-in during on-duty rotation
• Live-out during off-rotation
• Flexibility required for travel and occasional schedule adjustments

Important: During off-rotation periods, the candidate must remain local to the Reno/Washoe area and may be asked to assist with pre-scheduled or occasional household-related tasks. This is a relocation-based position and requires local presence.

On-Duty Responsibilities

Child-Focused

• Maintain daily routines as set by parents
• School transportation and activity coordination
• Academic support and enrichment
• Instrument practice support
• Planning educational and developmentally appropriate activities
• Promote outdoor play and active lifestyles
• Teach and reinforce good manners
• Provide attentive, safety-focused toddler care

Family Assistant / Household Support

• Children’s areas organization and upkeep
• Family laundry
• Errands and grocery ordering
• Inventory tracking (clothing, school supplies, household items)
• Healthy meal prep and cooking (pescatarian, limited sugar/dairy/gluten)
• Travel planning and packing logistics
• Light kitchen and common-area upkeep

Travel

• Travel with family required
• Valid passport required
• All work-related travel expenses covered
• Must be travel-ready and adaptable

Ideal Candidate

• Prior rotational or live-in, high-level private household experience
• Education-focused and developmentally knowledgeable
• Adaptable, discreet, and emotionally intelligent
• Calm under pressure
• Strong communicator who takes direction well
• Highly organized with excellent time management
• Comfortable accommodating schedule shifts

Requirements

• Clean driving record
• CPR & First Aid certified
• Strong swimmer
• Valid passport
• Ability to cook healthy meals confidently
• Montessori experience or willingness to learn

Personality Fit

• Team player with a service-oriented mindset
• Positive, proactive, and no ego
• Flexible and solutions-driven
• Comfortable in a health-focused, structured household
• Able to enforce boundaries and model respectful behavior

Woodside, CA

$125,000 – $150,000 DOE + Discretionary bonus + Benefits

Must be comfortable with flexible hours based on the Founder’s schedule

In-person support required

Occasional travel as needed

We are seeking a Founder / Right Hand / Liaison to support a dynamic ultra-high-net-worth Founder in a fast-paced, high-touch environment. This role is embedded with the Founder day to day and acts as a real-time extension of the Founder while working closely with the Founder’s Administrative and Business Development teams.

This is not an Executive Assistant or Personal Assistant role. Instead, this position focuses on capturing ideas, facilitating execution, and ensuring priorities and information move smoothly through the organization so the broader team can operate efficiently and effectively.

The ideal candidate is highly organized, low ego, calm under pressure, and deeply team-oriented, with experience in demanding environments where speed, discretion, and judgment are essential.

Core Responsibilities

Founder Support and Real-Time Execution

Sit with and support the Founder throughout the day, capturing ideas, requests, and decisions in real time

Translate verbal thoughts and in-meeting discussions into clear next steps and follow-up items

Serve as a reliable and efficient path for getting items in front of the Founder and moving them forward

Liaison to EA, PA, and Operations Teams

Act as a bridge between the Founder and the Executive Assistant and Personal Assistant teams

Ensure information is accurately logged, communicated, and routed to the appropriate team member

Provide clean inputs to support drafting of correspondence, scheduling, and follow-ups

Help maintain alignment across teams so priorities remain clear and execution stays consistent

Operational Flow and Organization

Track open items, initiatives, and decisions to ensure timely follow-through

Maintain systems for logging ideas, requests, and commitments using shared tools and documents

Assist with light troubleshooting of day-to-day issues, including phone, laptop, apps, and workflows

Support real-time problem solving to keep momentum and minimize friction

Judgment, Discretion, and Professionalism

Operate with the highest level of discretion and confidentiality at all times

Exercise strong judgment when prioritizing requests and escalating issues

Remain calm, focused, and solutions-oriented in high-pressure situations

Qualifications

3–6+ years of experience in a fast-paced, high-accountability environment such as consulting, investment banking, entertainment, startups, or complex executive support

Exceptionally organized with strong follow-through and attention to detail

Low ego, low drama, and deeply team-oriented

Comfortable operating without formal authority while driving outcomes through clarity and trust

Strong written and verbal communication skills

Tech-savvy and able to quickly learn and adapt to new systems

In-person availability required with flexibility in hours and schedule

JOB FILLED

Location: Westlake Village / Malibu, CA

Schedule: Monday–Friday, 9:00 AM–5:00 PM or 6:00 PM

Compensation: Hourly, DOE, Preference to be at $60 an hour but may consider up to $70/hour for the right person

Benefits: Not offered initially; after 90 days potential stipend

Status: Full-time, in-person

We are seeking a warm, reliable, and highly organized Personal Assistant to support an ultra-high-net-worth individual and couple with day-to-day personal, household, and administrative needs. This is a fully in-person role requiring a calm presence, strong follow-through, and a genuine interest in supporting others.

The ideal candidate is service-oriented and emotionally intuitive, with strong administrative skills and hands-on experience supporting smart homes, along with comfort working across both Mac and PC environments.

Key Responsibilities

• Manage daily personal and household logistics
• Drive principal(s) to appointments, errands, Costco, and city outings
• Handle shopping, returns, dry cleaning, and general errands
• Coordinate party planning, reservations, invitations, and RSVPs
• Manage calendars and respond to invitation
• Research restaurants, classes, and activities
• Pick up items or accompany principal(s) as needed
• Light organization of personal belongings and living spaces (excluding office areas)
• Manage household food, supplies, and essentials
• Pharmacy pickups and organization of medications for principal(s)
• Administrative, Technical & Smart Home Support
• Perform data entry and digital filing across Mac and PC systems
• Maintain organized digital folders for documents, correspondence, and records
• Assist with email organization and light correspondence
• Write and track checks; manage simple payment workflows
• Support light accounting tasks, including expense tracking and categorization (not full bookkeeping)
• Maintain basic spreadsheets, lists, and logs
• Scan, upload, and archive documents
• Translate verbal ideas into clear to-do lists and organized action items
• Operate and support smart home systems (lighting, climate, security, audio/visual, Wi-Fi, appliances), including basic troubleshooting and coordination with vendors when needed
• Provide day-to-day tech support, including Apple products, iOS, Mac OS, and general device setup

Qualifications

Prior experience as a Personal Assistant, Executive Assistant, or similar support role

Demonstrated experience working in smart home environments

High proficiency with Mac, PC, iOS, and common office software

Comfortable supporting technology, devices, and home systems

Experience with digital filing, spreadsheets, and basic financial tracking

Valid driver’s license and clean driving record

High level of discretion, professionalism, and reliability

Calm, patient, and service-oriented demeanor

Ideal Candidate Traits

Compassionate, grounded, and emotionally intuitive

Technically confident and unflappable when troubleshooting

Organized without being rigid or controlling

Comfortable balancing interpersonal support with independent execution

Trustworthy, adaptable, and proactive

Genuinely enjoys supporting people and creating ease in daily life

West Valley, Los Angeles

Schedule: 5 days per week, live-in

Status: Full-Time, Live-In

Reports To: Chief of Staff and existing assistant team

MUST have previous experience working with TALENT

A high-profile talent based in the West Valley is seeking a trustworthy, discreet, and highly capable Live-In Personal Assistant to support day-to-day personal and household needs. This role can be fast-paced and occasionally intense, but the right candidate will receive hands-on training and ongoing support from the broader team.

The ideal candidate is calm under pressure, service-oriented, tech-comfortable, and naturally anticipates needs. Absolute discretion is required at all times.  MUST have an understanding of current pop culture and works with talent.

Key Responsibilities

Household & Personal Support

• Receive, track, and manage all incoming packages and deliveries
• Prepare simple meals and beverages as needed (e.g., sandwiches, light snacks, baked goods,
• Greet vendors and service providers; assist with setup and access as needed
• Provide basic IT and tech troubleshooting (TV/apps, phone support, smart home basics)
• Operate and monitor household equipment, including cryotherapy unit, sauna, gym equipment, electric bikes, and Polaris vehicle (training provided if needed)
• Feed and assist with daily care of dogs
• Maintain general order related to pet needs and routines

Administrative & Team Coordination

• Act as a liaison with assistants regarding appointments, schedules, and logistics
• Support the Chief of Staff and assistant team with ad hoc requests and coordination
• Assist with filming the client for social media content when requested
• Handle miscellaneous personal requests as they arise, maintaining flexibility and a positive attitude

Requirements

Prior experience as a Personal Assistant, House Manager, or similar private service role

High level of discretion, professionalism, and emotional intelligence

Comfortable with technology and learning new systems

Calm, adaptable, and service-driven mindset

Comfortable with dogs

Valid driver’s license and clean driving record

Ability to live on property five days per week

Additional Notes

This is a high-trust role within a private household. Confidentiality and discretion are non-negotiable. While the role may be demanding at times, it is well supported, and training will be provided to ensure success.

Location: Coral Gables, FL
Schedule: Monday-Friday, 10am-6pm with flexibility for events or weekend help as needed
Compensation: $50/hour DOE, plus paid time off per year

A private family in Coral Gables is seeking a seasoned, professional Housekeeper to oversee the day-to-day care and presentation of a large residence (approx. 12,500 sq. ft.). The household consists of six individuals, along with one large dog and one small dog. This role is ideal for someone who is naturally organized, detail-focused, and comfortable working in an active yet respectful home environment.

The Housekeeper will be responsible for maintaining established systems and standards throughout the home and will collaborate with other household staff to ensure smooth daily operations.

Key Responsibilities
Complete daily cleaning and ongoing maintenance of all living areas
Manage household laundry, ironing, and care of fine and delicate items
Maintain organization of closets, storage areas, and pantries
Monitor household supplies and restock as needed
Assist with table setting, light service, and preparation during gatherings
Keep high-traffic areas neat and orderly throughout the day
Work cooperatively with existing household staff
Assisting with special events

Ideal Background
Minimum of 5 years’ experience working in large private residences
Polished, discreet, and calm demeanor
Comfortable around children and dogs
Strong organizational skills with a proactive mindset
Must speak English and Spanish

Calabasas, CA
Start Date: Mid-May 2026
Schedule: Full-time, 5 days per week (2 consecutive days off)
Compensation: $35-$40/hour, DOE
Accommodation: Private live-in accommodations provided

A busy, warm, and welcoming family in Calabasas is seeking an experienced Live-In Nanny to primarily support their newborn, with occasional assistance caring for their 12-year-old daughter. The family is looking for a nurturing, reliable, and proactive nanny who is confident working with infants and comfortable supporting the overall rhythm of a busy household.

The ideal candidate is organized, safety-focused, and naturally attentive to children’s developmental needs. This is a wonderful long-term opportunity with a kind family seeking a trusted partner in childcare.

Primary Responsibilities
• Full newborn care including feeding, diapering, soothing, and maintaining routines
• Supporting healthy sleep schedules and developmental milestones
• Monitoring baby supplies and maintaining nursery organization
• Assisting occasionally with care and transportation for the 12-year-old daughter
• Driving children to activities, appointments, or school as needed
• Children’s laundry and light tidying related to the children
• Maintaining a safe, clean, and nurturing environment
• Collaborating closely with parents to support household routines

Qualifications
• Minimum 5+ years of professional nanny experience
• Strong, verifiable newborn/infant experience required
• Valid driver’s license with clean driving record and confidence transporting children
• Excellent references
• Background check required
• Comfortable working in a home with one dog
• Calm, dependable, and communicative personality

JOB FILLED

Salary:  up to $100,000 (open to $105,000 in lieu of benefits)

Employment Type: Full-Time

Benefits: None (salary adjusted accordingly)

Los Angeles-based with extensive domestic and international travel and touring

Hours & Work Style:  Non-traditional schedule tied to the needs of a high-profile music career. The team makes a real effort to be thoughtful and avoid burnout, but flexibility is essential. This is not a clock-watching role and is best suited for someone comfortable with the natural ebb and flow of demanding work.

We are seeking a highly organized, motivated Executive/Personal Assistant to support an A-list music artist. This is a fast-paced, hands-on role ideal for someone with a true can-do attitude who is eager to learn by immersion and gain exposure to how an elite music career operates behind the scenes.  Will work closely with with day to day manager.

Key Responsibilities

Executive & Professional Support

Manage complex, fluid calendars across creative, business, and touring commitments

Liaise with management, agents, labels, and external partners

Coordinate all domestic and international travel, itineraries, and logistics

Support touring schedules and on-the-road needs

Handle confidential information with discretion

Personal Assistance, Errands & House Management

Handle personal errands and day-to-day tasks

MUST be OK with cats and liaise house keepers and cat caretaker

Assist with light house management, including vendors, deliveries, and maintenance

Manage personal appointments, gifting, and lifestyle logistics

Ensure the artist’s home and personal affairs run smoothly

Maintain organized systems for calendars, contacts, travel documents, and expenses

Assist with reconciliation and reporting

Support ad hoc projects and last-minute requests

Qualifications

1–5 years of relevant EA/PA experience

Exceptionally organized, reliable, and detail-oriented

Flexible, calm, and solutions-focused

High level of discretion and professionalism

Los Angeles–based and open to travel

Ideal Candidate Profile

Genuine can-do attitude; eager to be helpful

Not a clock-watcher; energized by fast-paced environments

Curious, adaptable, and excited to learn

Comfortable wearing many hats

Benefits: Health Insurance

401(k) Plan

Flexible Time Off

Paid Holidays & Office Closures

Salary: $120,000 – $135,000 DOE

Position will start toward the lower end of the range, with the intention of meaningful bonuses and salary increases after the first year based on performance, trust, and longevity.

Location: Beverly Hills | Hybrid (4 days office / 1 -2 day residence, 5 minutes away)

Schedule: Typically 10:30 AM – 5:30 PM, with flexibility as needed for events and such

A highly accomplished and private executive couple are seeking an experienced, discreet, highly tech-proficient and deeply service-oriented Executive Personal Assistant to support both their professional and personal lives. This is a true gatekeeper role. They are wonderful and warm.

This role supports a successful entrepreneur primarily in the office, while also providing dedicated assistance to his wife—particularly with technology, scheduling, and household oversight—both in the office and at the home residence.

The ideal candidate is proactive, polished, calm under pressure, and confident managing all levels of day-to-day support. This individual will anticipate needs, manage complex and evolving schedules, and operate with autonomy, sound judgment, and complete discretion. Strong technical proficiency—specifically on a PC using Microsoft Word and Outlook—is essential, along with the ability to step in and assist with a wide range of technology needs. This client is also heavily involved in politics.

Key Responsibilities

• Calendar, Scheduling, Board & Philanthropic Support
• Maintain and coordinate complex personal and professional calendars for both principals
• Schedule meetings, appointments, travel, and events with precision and foresight
• Coordinate scheduling related to boards, foundations, and charitable organizations, including meetings, calls, and events
• Serve as a liaison with board administrators, philanthropic partners, and charitable organizations as needed
• Proactively identify and resolve scheduling conflicts between the husband and wife
• Send reminders and confirmations; ensure seamless follow-through
• Maintain accurate and up-to-date contact databases, including spouses’ names and key details
• Track RSVPs, guest lists, and social commitments
• Secure dinner reservations at top venues in Los Angeles, Beverly Hills, Montecito, and Aspen
• Plan and manage domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries
• Coordinate private aviation logistics when applicable
• Handle last-minute changes, cancellations, and rerouting calmly and efficiently
• Ensure all travel aligns with the couple’s preferences and expectations
• Event, Social & Charitable Support
• Assist with planning and execution of social gatherings, board-related functions, and charitable events
• Coordinate venues, vendors, catering, and guest communications
• Manage invitations, RSVPs, and updates with accuracy and discretion
• Manage incoming and outgoing emails, calls, and mail
• Draft, proofread, and send correspondence on behalf of both principals
• Act as a professional gatekeeper, managing relationships and inquiries appropriately
• Provide highly responsive, hands-on support to the wife, including ongoing assistance with technology, systems, and computer-based needs
• Prepare documents, presentations, and reports using Microsoft Word and PC-based systems
• Provide hands-on assistance with technology, troubleshooting, formatting, file management, and digital organization
• Interface with internal office teams and external IT professionals to ensure systems, technology, and workflows are aligned with the principals’ needs
• Work with IT
• Track expenses and liaise with the family’s accounting and business management teams
• Assist with overseeing  a household staff of approximately five people, ensuring smooth daily operations
• Provide driving and transportation support when required
• Document personal preferences, appointments, household processes, and key details to ensure continuity and consistency
• Anticipate needs and proactively resolve issues before they escalate
• Make thoughtful, independent decisions without requiring approval for routine matters
• Adapt easily to changing priorities and last-minute requests
• Ask smart questions when needed while taking full ownership of outcomes

Qualifications

Minimum 5+ years of experience supporting a UHNW individual or family as an EA/PA in West Los Angeles

Extremely tech-savvy, with strong proficiency in PC-based systems, Microsoft Word, Outlook, Zoom, Microsoft Teams, and mobile devices

Comfortable assisting with all levels of technology needs, from simple troubleshooting to ongoing system support

Experience interfacing with boards, foundations, or charitable organizations strongly preferred

Exceptional organizational skills and attention to detail

Experience coordinating high-level travel and reservations

Familiarity with top restaurants, vendors, and service providers in West Los Angeles

Absolute discretion, professionalism, and service mindset

Personal Attributes

Polished, professional, and approachable

Highly service-oriented with a “no task too small” mindset

Proactive, resourceful, and self-directed

Calm, solutions-focused, and adaptable

Strong judgment and common sense

Thoughtful and mindful with spending, aligned with the wife’s tastes and expectations

Honest, hardworking, high-energy, and not a complainer

Compensation: $200,000–$275,000 (commensurate with experience)

Location: Beverly Hills / West Hollywood

Reports To: Director of Estate Operations/ Chief of Staff (within a structured Family Office)

An ultra-high-net-worth family is seeking a seasoned, highly polished Estate Manager to lead the full scope of operations across a luxury compound in Beverly Hills.  This is a senior-level leadership role for a deeply service-oriented professional who understands white-glove service at the highest level and brings discretion, structure, and calm authority to complex environments.

The ideal candidate is buttoned-up, refined, and hospitality-driven, with a strong command of estate operations and an instinctive understanding of anticipatory service.

This individual will operate as a trusted steward of the estate, ensuring exceptional standards, seamless execution, and an elevated experience for the principals at all times.

Role Overview

Serve as an estate manager within a sophisticated UHNW household and family office structure

Report directly to the Director of Estate Operations,  working in close partnership to execute strategy, systems, and daily estate operations

Act as a key extension of leadership, translating vision into execution across properties and teams

Uphold the highest standards of professionalism, discretion, confidentiality, and service

Schedule & Expectations

General business hours with significant flexibility required— no clock watchers

Long days as needed to support the principals and estate operations

On-call mindset appropriate for a UHNW environment, balanced within a collaborative leadership team

Key Responsibilities

• Lead, manage, and mentor a large, multi-layered household staff of approximately 25 full-time and part-time employees
• Oversee staff including housekeepers, chefs, personal assistant, facilities, security and additional estate personnel
• Establish and maintain white-glove service standards, ensuring consistency across all departments
• Implement and enforce SOPs, training programs, and performance expectations aligned with luxury hospitality best practices
• Ensure seamless communication and operational alignment between estate teams and the family office
• Anticipate the Principals’ needs and proactively resolve issues before they escalate
• Maintain a calm, polished presence while navigating high expectations and complex logistics

Ideal Candidate Profile

• Extensive experience managing UHNW estates or comparable luxury hospitality environments
• Deeply service-driven with a strong understanding of discretion, boundaries, and anticipatory service
• Polished, buttoned-up, and professional in presentation and communication
• Confident people leader with emotional intelligence and the ability to manage large, diverse teams
• Highly organized, systems-oriented, and operationally rigorous
• Flexible, solutions-focused, and thrives in fast-paced, high-expectation settings
• True team player who integrates seamlessly within a family office and leadership structure

House Manager for UHNW Home

Private Residences | Full-Time | In-Person

Beverly Hills

Schedule: Monday–Friday, approximately 9:00am–6:00pm (flexibility required), 40–50 hours per week

Availability: Occasional evenings or support for events as needed

Proximity: Must reside within 30–40 MAX minutes of the residencess

Salary up to $175,000 (cap at this time), Competitive benefits package

Generous vacation policy; time off is fully respected and not on-call

Additional Requirements

Background check required & Skills assessment required

The House Manager is responsible for the day-to-day oversight and smooth operation of two private residences. This role focuses primarily on managing the housekeeping team, maintaining high household standards, coordinating vendors, and ensuring that both homes are consistently organized, well maintained, and operating efficiently. The House Manager reports directly to the Chief of Staff.

Responsibilities

Oversee the daily work, scheduling, and performance of the housekeeping team

Ensure all housekeeping duties are completed to professional private-service standards

Review and approve housekeeping time, payroll submissions, and completed work

Conduct routine walkthroughs of both residences to ensure cleanliness and order

Coordinate seasonal maintenance, deep cleans, and ongoing household organization

Organize and maintain closets within both residences

Oversee off-site storage, including inventory tracking and coordination of deliveries

Serve as the primary point of contact for household vendors

Coordinate routine maintenance, repairs, and light construction projects

Provide support for social events as requested

Manage grocery ordering and household provisioning through delivery services

Ensure pantries, refrigerators, and household supplies are properly stocked at all times

Track household inventory and expenditures

Maintain clear communication and regular reporting to the Chief of Staff

Qualifications

Prior experience as a House Manager in a private residence

Proven ability to manage and lead housekeeping staff

Strong understanding of professional housekeeping and household standards

Experience coordinating vendors and household projects

Highly organized with strong attention to detail

Reliable, discreet, and professional in all interactions

Strong communication and follow-through skills

Comfortable using technology to manage household operations

Technical Skills

Google Workspace

Microsoft Office

Asana

Executive/Personal Assistant & House Manager for Entrepreneur Couple

Hancock Park, Los Angeles, CA

Fully In-Office | Monday–Friday, 9:00 AM–6:00 PM

Occasional limited after-hours or weekend support

Compensation: Up to $150,000 DOE + Benefits

Works closely with a remote Virtual EA

Spanish-speaking strongly preferred however not a deal breaker

A high-profile entrepreneurial couple in Hancock Park seeks an exceptional Executive/Personal Assistant & House Manager to support their fast-paced personal and professional lives. This fully on-site role is based in the principals’ dedicated home office.

The ideal candidate is a polished, proactive right hand who brings structure, discretion, and calm to a dynamic environment. You are systems-minded, highly organized, and thrive in managing both executive and household operations with precision.

Key Responsibilities

Manage day-to-day executive and personal support, including calendars, scheduling, documents, and logistics

Oversee and delegate to a Virtual EA while maintaining quality control

Coordinate domestic and international travel (commercial and private) in partnership with concierge providers

Manage four properties (Hancock Park and Malibu), including vendors, maintenance, organization, and readiness

Partner closely with nanny and household staff on schedules, childcare logistics, and home operations

Handle errands, household purchasing, light event planning, and personal admin

Build and maintain systems for travel, gifting, inventory, and property operations

Ideal Profile

Experienced supporting high-level principals and managing multi-property households

Highly organized, tech-savvy, solutions-oriented, and discreet

Calm, service-driven, adaptable, and comfortable around children

Northern California

Schedule: 7:00am–3:00pm, plus weekend coverage

Compensation: Up to $65/hour DOE, excellent benefits, generous PTO

This is a rare opportunity to join a high-performing, well-structured support team serving an ultra-high-net-worth entrepreneur and family. The environment is collaborative, respectful, and intentionally designed to support both the principal and the assistants.

Each team member fully owns their lane while working in close coordination with others. Clear systems, shared databases, and living documents ensure seamless coverage, allowing for true work-life balance within a demanding role. This position is ideal for someone who thrives in a team ecosystem, operates independently, and takes pride in precision, follow-through, and elevated service.

Responsibilities

Gifting & Relationship Management

Gifting is a core component of this role and is handled with strategy, creativity, and discretion.

Build and maintain a comprehensive gifting database

Track birthdays, anniversaries, holidays, and key milestones

Create advance reminders for flowers, notes, and deliveries

Maintain detailed gift histories, including preferences and past exchanges

Draft polished, thoughtful card language and messaging

Source highly personalized, elevated gifts

Travel, Packing & Personal Support

Pack for travel with foresight and precision

Manage outfits, dress codes, and event-specific needs

Assist with shopping and wardrobe support as needed

Coordinate closely with Chiefs of Staff and Executive Assistants on travel logistics

Occasionally travel with the principal (longer trips rather than frequent short travel)

Maintain a strong awareness of fashion, style, and current trends

Personal & Household Support

Run personal and household-related errands

Provide occasional driving support

Assist with health and wellness routines, including supplements and coordination with providers

Ensure personal systems remain organized, current, and accessible to the broader team

Ideal Candidate

Highly organized, detail-oriented, and tech-savvy

Comfortable working autonomously within a team-based structure

Understands shared systems, clean handoffs, and accountability

Polished, perceptive, and emotionally intelligent

Calm under pressure; proactive and solutions-oriented

Service-driven, humble, and consistently professional

Experience working within structured teams is essential (sports or team-based backgrounds often excel)

Comfortable collaborating with an EA, Chief of Staff, and fellow assistants; does not always report directly to the principal

Naturally thoughtful and creative, with a genuine appreciation for gifting and personalization

Requirements

Absolute discretion and professionalism

Ability to manage detailed lists and shared systems with accuracy

Strong written and verbal communication skills

Must pass an extensive background check

Advanced computer proficiency, including Outlook, Google Workspace, Asana, and Slack

Location: Woodside, CA (office-based with flexibility)

Compensation: $185,000–$205,000 base DOE + full benefits

Schedule: Business hours with flexibility; responsiveness outside standard hours required

Team Scope: Oversees 4–5 virtual assistants; in-office leadership in Woodside

Overview

Seeking a low-ego, highly intuitive, tech-savvy Senior Executive Assistant to support a dynamic Founder/CEO. This business-focused role requires excellent judgment, anticipation, and the ability to pivot quickly while keeping priorities, people, and systems aligned.

The ideal candidate is warm, polished, and emotionally intelligent—someone who instinctively reads a room and thrives supporting an independent, fast-moving leader. The role partners closely with the Chief of Staff, Estate Manager, Personal Assistants, and a 24/7 virtual assistant team.

What Success Looks Like

The principal remains focused and in flow

Priorities shift seamlessly without disruption

Systems run efficiently and improve over time

The support team stays aligned and informed

Key Responsibilities

Executive Support

Serve as the primary, Woodside-based Executive Assistant

Anticipate needs and manage requests with discretion and efficiency

Track evolving priorities and adjust plans in real time

Calendar & Travel

Manage complex, fast-changing calendars

Oversee domestic and international travel, primarily private aviation

Handle logistics, briefing materials, and contingencies

Team & Systems Leadership

Lead and coordinate virtual and on-site assistants

Act as escalation point and ensure seamless coverage

Build and maintain effective systems and workflows

Collaboration

Partner with the Chief of Staff and Estate Manager

Coordinate with drivers, household staff, and Personal Assistants

Support social calendars, events, and gifting as needed

Experience & Working Style

Senior EA experience supporting C-level CEOs/Founders or UHNW principals

Highly tech-savvy with strong systems fluency

Calm, proactive, and solutions-oriented

Warm, polished, and emotionally intelligent

Flexible, responsive, and low ego

Morning Support Caregiver – Neurodiverse Adult Care

Location: Santa Monica

Schedule: Monday-Friday, 7:30am-12:30pm

Accommodation: Guest house on the property with private entry and shared bathroom.

Compensation: $30-35/hr + $150 overnight fee during sleep hours. Monthly stipend, pto and sick days provided.

A lovely family in Santa Monica is seeking a dependable, compassionate, and highly professional caregiver to join the care team of a vibrant 26-year-old woman with Autism. She is very verbal, high functioning, and lives independently in her own home on the family’s property. While independent in many ways, she requires consistent oversight, structure, and guidance to ensure safety, accountability, and personal growth. The client lives in her own two-bedroom house on property with kitchen, pool, and sports court, located on the family property.

The family is known for loyalty, generosity, and long-standing relationships with staff (previous caregivers were with the family for 13 and 26 years). The father travels frequently for work, and the care team (including BCBA, therapists, and family members) collaborates closely to ensure consistency and success.

This role requires someone who is smart, patient, kind but firm, and deeply reliable, who can balance warmth with clear boundaries, follow care plans precisely, and collaborate with a team of providers (OT, ABA, social skills, medical specialists, and family).

Key Responsibilities

• Maintain client’s safety and stability at all times

• Follow structured routines, schedules, and behavioral plans as set by the BCBA, therapists, and family

• Prompt and supervise all activities of daily living (ADLs), including dressing, hygiene, meals, and household chores — encouraging independence while ensuring completion

• Monitor food closely to support nutritional guidelines (client has food-processing challenges and will overeat without monitoring)

• Provide medication oversight

• Drive client to activities, social outings, and appointments (vigorous walks, hikes, gym, swimming, social skills groups, visits with peers)

• Support physical activities and structured exercise

• Model appropriate social interactions; reinforce social skills coaching

• Maintain a neat, clean, and organized environment

• Log daily notes and communicate observations with the care team

• Uphold clear boundaries while providing compassionate encouragement

Qualifications

• Minimum 3+ years of professional experience with individuals with Autism or special needs

• Background in ABA, OT, special education, or behavioral support strongly preferred

• Ability to swim and active to join in walks, hikes, and other activities

• Clean driving record, valid driver’s license, reliable transportation, and insurance

• CPR/First Aid certified; TrustLine background clearance required

• Strong communication, follow-through, and problem-solving skills

• Comfortable working as part of a collaborative care team

• Physically able to engage in walking, exercise, and other active routines

Ideal Candidate

• Experienced, professional, and detail-oriented

• Able to follow structured schedules and plans to a tee

• Patient, consistent, and dependable with a calm but firm presence

• Mature, responsible, and loyal

• Team player who values collaboration and respect for family routines

• Someone seeking a long-term commitment with a stable, generous, and caring family

Weekend Autism Support Caregiver – High-Profile Family
Location: Santa Monica
Schedule: Saturday & Sunday, 8:00 AM – 9:30 PM
(13.5 awake hours each day)
Accommodation: Guest house on the property with private entry and shared bathroom.
Compensation: $30-35/hr + $150 overnight fee during sleep hours. Monthly stipend, pto and sick days provided.

A lovely family in Santa Monica is seeking a dependable, compassionate, and highly professional caregiver to join the care team of a vibrant 26-year-old woman with Autism. She is very verbal, high functioning, and lives independently in her own home on the family’s property. While independent in many ways, she requires consistent oversight, structure, and guidance to ensure safety, accountability, and personal growth. The client lives in her own two-bedroom house on property with kitchen, pool, and sports court, located on the family property.

The family is known for loyalty, generosity, and long-standing relationships with staff (previous caregivers were with the family for 13 and 26 years). The father travels frequently for work, and the care team (including BCBA, therapists, and family members) collaborates closely to ensure consistency and success.
This role requires someone who is smart, patient, kind but firm, and deeply reliable, who can balance warmth with clear boundaries, follow care plans precisely, and collaborate with a team of providers (OT, ABA, social skills, medical specialists, and family).
Key Responsibilities
• Maintain client’s safety and stability at all times
• Follow structured routines, schedules, and behavioral plans as set by the BCBA, therapists, and family
• Prompt and supervise all activities of daily living (ADLs), including dressing, hygiene, meals, and household chores — encouraging independence while ensuring completion
• Monitor food closely to support nutritional guidelines (client has food-processing challenges and will overeat without monitoring)
• Provide medication oversight (evening medication at 8:30 PM; bedtime at 9 PM)
• Drive client to activities, social outings, and appointments (vigorous walks, hikes, gym, swimming, social skills groups, visits with peers)
• Support physical activities and structured exercise
• Model appropriate social interactions; reinforce social skills coaching
• Maintain a neat, clean, and organized environment
• Log daily notes and communicate observations with the care team
• Uphold clear boundaries while providing compassionate encouragement
Qualifications
• Minimum 3+ years of professional experience with individuals with Autism or special needs
• Background in ABA, OT, special education, or behavioral support strongly preferred
• Ability to swim and active to join in walks, hikes, and other activities
• Clean driving record, valid driver’s license, reliable transportation, and insurance
• CPR/First Aid certified; TrustLine background clearance required
• Strong communication, follow-through, and problem-solving skills
• Comfortable working as part of a collaborative care team
• Physically able to engage in walking, exercise, and other active routines

Ideal Candidate
• Experienced, professional, and detail-oriented
• Able to follow structured schedules and plans to a tee
• Patient, consistent, and dependable with a calm but firm presence
• Mature, responsible, and loyal
• Team player who values collaboration and respect for family routines
• Someone seeking a long-term commitment with a stable, generous, and caring family

Executive / Personal Assistant to Co-Founder & Entrepreneur

West Hollywood, CA

Schedule: 8-hour workday (hours TBD), on-call as needed

$75–110K DOE + bonus, health benefits, 401(k) w/ match

Full Time, health benefits, 401(k) w/ match

Wellness & flexibility stipend, paid holidays, Summer Fridays

A busy co-founder, entrepreneur, and talent in the beauty space is seeking a highly organized, adaptable Executive/Personal Assistant to support both professional and personal needs. This is a fast-paced, hands-on role requiring discretion, strong communication, and the ability to manage shifting priorities. The position works closely with the brand CEO, EA to the CEO, and leadership team, and is primarily in-office with some remote flexibility.

Key Responsibilities

Executive Support

Manage complex calendars, scheduling, and priorities

Coordinate domestic and international travel and detailed itineraries

Liaise with brand, PR, agent, and leadership teams

Support administrative tasks and ensure follow-through on deliverables

Assist with wardrobe coordination, styling logistics, and returns

Help ensure social and brand commitments are executed on time

Personal Support

Handle personal errands and ad hoc requests

Assist with light home organization during heavy travel periods

Manage gifting, florals, and PR packages

Occasionally film casual content (day-in-the-life or behind-the-scenes) when needed

Occasional airport pickups during working hours

Ideal Candidate

Highly organized, proactive, and detail-oriented

Polished communicator with strong discretion

Fashion-forward with awareness of beauty, trends, and LA culture

Tech-savvy and comfortable managing multiple priorities

Calm, flexible, and service-minded in high-profile environments

Qualifications

Assistant experience preferred (executive, personal, or similar)

Beauty, fashion, or high-profile experience a plus

Strong organizational, communication, and problem-solving skills

Valid driver’s license and ability to commute

Flexible mindset with healthy work-life boundaries

This position has been filled.

Long Term Executive Assistant to Founder & Investor

Ultra-High-Net-Worth Principal- Confidential

Newport Beach / Orange County, CA (Onsite)

Full-Time IN person full business hours with flex as needed due to the nature of the position

Start Date: Immediate

Compensation: Salary DOE + Benefits

We are partnering with a highly accomplished entrepreneur and investor in the search for an exceptional Executive Assistant to serve as a true right hand. This is a demanding, fast-paced, fully onsite role supporting a principal with a direct communication style, high standards, and a strong appreciation for precision, efficiency, and technology.

This position is deeply trusted in nature and designed as a long-term partnership, with the potential to grow into expanded operational responsibilities or a Chief of Staff role over time. The ideal candidate thrives under pressure, anticipates needs instinctively, and takes pride in delivering flawless execution without the need for micromanagement.

The Executive Assistant will manage a mix of professional and personal priorities with discretion, emotional intelligence, and impeccable attention to detail. This role requires someone who can move quickly, remain calm in high-stakes moments, and communicate seamlessly with a wide range of stakeholders.

The principal values directness, confidentiality, and proactive problem-solving. This is not a task-based EA role — it is best suited for someone who enjoys ownership, accountability, and long-term growth.

Key Responsibilities

Manage complex, fast-moving calendars and inboxes

Coordinate highly detailed domestic and international travel (business and personal), with a perfectionist-level approach

Handle budgeting, expense reporting, reimbursements, and financial tracking

Prepare meeting materials, draft agendas, and ensure thoughtful follow-up

Serve as a primary point of contact for vendors, service providers, and external partners

Oversee select personal and household-related logistics

Support ad hoc projects, special initiatives, and time-sensitive requests

Communicate effectively with diverse individuals while maintaining absolute confidentiality

Ideal Candidate

Prior experience supporting Ultra-High-Net-Worth individuals or single-family offices is strongly preferred

Exceptionally strong interpersonal and communication skills; able to keep pace with a fast communication style

Highly organized, detail-oriented, and comfortable in a demanding, high-performance environment

Self-directed and proactive; able to add value immediately without hand-holding

Driven, motivated, humble, and intellectually curious, with the desire to grow long-term

Emotionally intelligent with sound judgment and composure under pressure

Interest in philanthropy and health & wellness (mind, body, spirit) is a strong plus

Must be a dog lover

Values direct feedback, confidentiality, and accountability

Operates with a competitive, leadership-oriented mindset

Technical Requirements

Proficiency with the following tools is expected:

Google Workspace & Microsoft Office

Slack

Notion

Asana

Concur

Expensify

Part-Time Housekeeper
Location: Eden Prairie, MN
Schedule: 2–3 days per week | 12–15 hours total
Start Date: January (flexible for the right fit)

A warm and welcoming family in Eden Prairie is seeking a friendly, trustworthy Part-Time Housekeeper to support their home on a consistent basis. The household includes two adults and a 3-year-old son (in daycare during the day).

The family currently uses a professional cleaning team once per month but is looking for ongoing help with day-to-day upkeep, laundry, and light errands.

While not required, the family would welcome someone who is comfortable with and has experience around young children and is open to occasionally helping with childcare or babysitting if desired. This would be rare and optional, and more likely for someone interested in picking up additional hours.

Home Details
Approx. 5,800 sq. ft. home
6 bedrooms, 5 bathrooms

Responsibilities
General tidying and routine cleaning
Washing dishes and maintaining kitchen cleanliness as needed
Laundry (washing, folding, ironing, organizing)
Light organizing as needed
Occasional errands such as grocery shopping
Meal prep or light cooking is a plus

Ideal Candidate
5+ years of experience working in private homes
Kind, dependable, and trustworthy
Comfortable working independently
Understanding and supportive—one parent experiences episodes of vertigo
Seeking part-time, steady hours with a long-term family

Executive Personal Assistant & Household Manager

Montecito, CA

Salary: DOE Capped at 135K + Benefits Stipend

Primarily Monday–Friday with varied hours. Flexibility is required, with occasional evenings or weekends as needed. Hybrid structure, with significant on-site presence.

A private family with a primary residence in Montecito is seeking a highly capable, proactive Executive Personal Assistant & Household Manager to support two principals and their three kids  (ages 14, 11, and 9). This is a hands-on, dynamic role requiring exceptional organization, discretion, and adaptability. The ideal candidate genuinely enjoys supporting families and can seamlessly balance executive-level administrative support with household and family operations.

Responsibilities

Executive Personal Assistant

• Manage complex personal, business, and family calendars, including medical and school-related scheduling
• Research, coordinate, and book domestic and international travel
• Assist with planning family events, meetings, and social gatherings
• Handle expense reporting, bill pay, and administrative tracking
• Provide administrative support for the principals’ business ventures and family foundation
• Serve as a gatekeeper, managing communications with discretion and professionalism
• Conduct thoughtful research related to purchases, travel, and special projects
• Maintain organized digital and physical filing systems (experience with Asana, Excel, or similar tools preferred)
• Household Management & Family Support
• Oversee daily household operations in coordination with household staff
• Create, implement, and maintain household systems, procedures, and staff protocols
• Plan, budget, and oversee household projects and property improvements
• Vet, manage, and supervise vendors and service providers in collaboration with the business management team
• Remain on-site during vendor services as needed
• Run occasional household errands and handle ad hoc needs as they arise
• Provide driving support for children, including school and extracurricular activities
• Assist parents with managing children’s schedules, activities, and family logistics

Qualifications

• Minimum 5+ years of experience as an Executive or Personal Assistant, House Manager, or similar role
• Strong project management skills with the ability to prioritize, execute, and follow through with precision
• Proven experience in household management, including staff oversight, multiple properties, and home projects
• Prior experience supporting high-net-worth or ultra-high-net-worth families strongly preferred
• Comfortable working both independently and collaboratively; flexible and solutions-oriented
• Experience working with children is highly desirable
• Willingness to travel occasionally (less than 10%)
• Clean driving record and ability to pass a comprehensive background check

The Ideal Candidate

You are calm, even-tempered, resourceful, and highly organized. You take ownership of your work from start to finish and thrive in a role where no task is too big or too small. You communicate clearly, anticipate needs, and genuinely enjoy being part of a family-focused team. This is a unique opportunity to build a long-term partnership with a warm, dynamic household.

Career House Manager / Personal Assistant

Westlake Village & Malibu, CA (Please be local to these areas)

Monday–Friday (occasional evening or weekend calls if needed)

Salary: Up to 100K DOE plus "Benefits" either stipend or on company Benefits (TBD)

Car:  There is an extra Assistant car to be utilized while at the job

MUST be extremely tech savvy

A wonderful couple in their late 70s is seeking a Career House Manager/Personal Assistant to oversee the daily operations of their Westlake Village residence and secondary Malibu home.

The principals are active, social, and family-oriented, with full lives that include frequent travel, family gatherings, and social outings. They value someone who can bring organization, steadiness, and thoughtful structure to their dynamic lifestyle.

The ideal candidate is warm, empathetic, and service-minded, with the emotional intelligence to engage thoughtfully with two vibrant, busy individuals. This role calls for someone poised and confident — capable of managing many moving parts with grace, clear communication, and calm efficiency. They appreciate someone who follows through, anticipates needs, and takes pride in making their daily lives run smoothly.

We’re sharing the broad strokes of this role, but please know not everything happens at once. The pace is balanced and steady, and the couple truly values consistency, reliability, and clear communication above all else.

Key Responsibilities

• Manage all day-to-day needs for the couple and both homes, including travel coordination, itineraries, dining, and personal reservations.
• Oversee maintenance, repairs, and vendor visits for both properties; ensure all work is completed to high standards.
• Supervise and coordinate an ADU build at the Westlake property, including contractor sourcing, budgeting, and timeline management.
• Handle household errands, grocery shopping, and supply inventory to ensure both homes are fully stocked and organized (Amazon, InstaCart etc can be used)
• Maintain detailed household records: vendor lists, passwords, accounts, and key contacts.
• Support with scheduling and appointments (medical, personal, or professional), ensuring seamless communication and preparation.
• Create and maintain family calendars so everyone is aware of upcoming appointments, travel, and household activities. Can set up an APP
• Communicate proactively, always circle back with updates. If something is completed, let them know; if it’s pending or requires approval, keep them informed. Consistent follow-through and communication are highly valued.
• Assist with light administrative support such as tracking expenses, keeping lists, and creating household checklists.
• Coordinate closely with the couple’s daughter to align schedules, manage information flow, and provide consistent updates.
• Open and manage packages, handle returns, and assist with gift shopping for holidays and birthdays.
• Plan and coordinate intimate family dinners and small gatherings.
• HUGE PLUS if open to provide light cooking or meal prep support.  Not required to be a chef, but someone who enjoys ensuring the principals have food and meal options ready.
• Assist Mr., an avid car collector, with buying and selling vehicles — coordinating documentation, logistics, and occasional DMV-related tasks. Any experience handling DMV paperwork or possessing a Notary certification is a plus (but not a requirement).
• Keep the homes running smoothly and efficiently whether the principals are in residence or traveling.
• Bonus: Notary certification is a plus for occasional document signings.

Qualifications

• 5–10 years of experience as a House Manager, Personal Assistant, or Family Assistant supporting private households.
• Strong technology skills: proficient with Apple devices, iPhones/iPads, and PC computers.
• Highly organized with excellent written and verbal communication skills.
• Calm, kind, and patient demeanor; able to handle changes with poise and discretion.
• Experience working with older principals with a respectful, caring, and professional approach.
• Strong attention to detail and proactive mindset; able to anticipate needs before being asked.
• Local to Westlake Village or surrounding areas; must have a reliable vehicle and valid driver’s license.

This job position has been filled.

Executive/Personal Assistant to High-Profile CEO
Stamford, CT — Full-Time, On-Site MUST LIVE LOCAL OR RELOCATE
Schedule:
Monday–Friday, approximately 9:00 AM – 6:00 PM, with reasonable flexibility for occasional early evenings or weekend needs.
Always guaranteed two consecutive days off each week.
Compensation & Benefits:
Competitive base salary $175K DOE + annual bonus
Full benefits, including 100% employer-covered health insurance, 401(k), and use of a company car (including gas)
Standard vacation: Two weeks, increasing with tenure
Relocation support + short trial period with temporary housing provided

We are seeking a polished, dedicated, and professional Executive/Personal Assistant to support a charismatic and well-respected CEO whose ventures span private equity, entertainment, sports, production, and media. This is a unique chance to join a warm, collaborative team that values loyalty, kindness, and a steady, organized presence. The environment is fast-paced when needed, but the culture is healthy, respectful, and committed to reasonable work-life balance.
The CEO has partnered with the same trusted assistant for nearly a decade and is now looking for their next long-term right hand—someone grounded, reliable, and committed to maintaining a calm, seamless flow to both business and personal matters.

Key Responsibilities
Manage and maintain a dynamic calendar, partnering closely with the office administrative team to ensure smooth prioritization of meetings, appointments, and personal commitments.
Prepare and circulate daily schedules, meeting materials, and agendas.
Coordinate all personal and business travel, including private flights, luxury hotels, and well-organized door-to-door itineraries across time zones.
Track and reconcile household, travel, and personal expenses.
Schedule and oversee all personal, medical, wellness, and fitness appointments.
Assist with wardrobe organization and packing/unpacking for trips.
Print, organize, and prepare documents; accompany the principal to select meetings to provide support, take notes, and track follow-ups.
Help coordinate small dinners, gatherings, and occasional special events.
Understand the nuances of high-profile environments and support discreet entry/exit, glam moments, and light production-style needs when required.
Run errands, manage gifting, and assist with key family tasks when appropriate.
Serve as a liaison with household staff, drivers, security, and vendors to ensure smooth day-to-day operations.
Maintain a well-organized VIP contact database and update information as needed.
Manage the principal’s tech needs: phones, laptops, iPads, basic troubleshooting, and content management.
Communicate warmly, graciously, and professionally with all internal teams and external partners.

Qualifications
7–10+ years as a Personal Assistant to a high-profile or UHNW individual.
Demonstrated long-term loyalty and commitment in previous roles.
Experience in entertainment, media, or supporting public-facing figures strongly preferred.
Strong ability to stay organized, anticipate needs, and pivot calmly when schedules shift.
Excellent written and verbal communication skills.
Experience in complex travel planning, personal and household support, and event coordination.
Discreet, polished, collaborative, and service-oriented, with no ego.
Must be fully comfortable with background checks and have an excellent driving record.
Willingness to travel as needed.

Executive Assistant to Business Managers for High Net Worth Clients

Beverly Hills, CA

Hours: 9 AM to 6 PM

Compensation: Around $70,000 to $80,000 plus DOE

This is an hourly role with opportunities for overtime and semiannual bonuses.

Benefits, PTO +

An exciting and well established business management firm in Beverly Hills is seeking an Executive Assistant to support two partners who work with a roster of interesting and high profile clients. The team is warm, welcoming, and known for treating people well. This is a great environment for someone who enjoys meaningful work and a positive, collaborative atmosphere. The role is not heavy on phones or calendar work but does require strong organization, follow through, and the ability to support light financial tasks.

Key Responsibilities

• Track and monitor budget versus actuals for clients and ensure outside reporting is received on time

• Prepare monthly reports using Excel

• Receive and sort incoming mail and route documents to the appropriate parties

• Assist the tax partners with managing client notices and preparing draft responses

• Coordinate partner and client signatures for notice responses and other documents

• Occasionally communicate with state agencies by phone

• Schedule biweekly and monthly agency calls and handle last minute meeting requests

• Send reminders and ensure the partners are prepared for client meetings

• Attend client calls on occasion and follow up on action items

• Send proactive reminders for deadlines, filings, and open business management tasks

• Assist with drafting lease agreements and client onboarding materials

• Review foreign credit card statements, summarize inspection notes, and support research needs

• Obtain tax identification numbers and handle other basic administrative support tasks

• Manage correspondence for both partners and resolve questions whenever possible before escalation

Qualifications

• Strong organizational skills with excellent attention to detail

• Proficiency in Microsoft Office, especially Excel and Outlook is a MUST

• Clear and professional written and verbal communication skills

• Ability to manage shifting priorities in a fast paced environment

• Strong problem solving skills and a proactive mindset

• Ability to work independently while staying aligned with team needs

• Discretion and comfort handling confidential information

• Knowledge of basic tax or accounting concepts is helpful but not required

• Three to four years of administrative support experience, ideally in a tax, accounting, or business management setting

• Prior experience supporting senior executives or leaders in a fast moving environment

Part-Time Infant Nanny (Travel-Friendly)
Location: Beverly Hills, CA
Schedule: Mondays & Tuesdays (daytime OR overnight shifts as needed)
Compensation: $35/hr
Start Date: ASAP

A lovely family in Beverly Hills is seeking a warm, dependable, and highly flexible Part-Time Infant Nanny to care for their baby. The ideal candidate has strong experience with infant care, including night nannying, and is open to occasional travel with the family. This role requires someone with an open and adaptable schedule, as shifts may vary between daytime and nighttime based on the family’s needs.

Key Responsibilities:
Provide attentive and nurturing care for an infant
Support daytime or overnight routines, including feedings, diaper changes, soothing, and sleep support
Clean and sterilize bottles; maintain feeding supplies
Restock nursery essentials and monitor baby inventory
Light cleaning related to the baby (tidy nursery, organize diaper caddy, maintain baby areas)
Accompany the family on travel when needed; provide consistent care while away
Maintain a calm, patient, and professional demeanor at all times

Qualifications:
5+ years of recent infant care experience, including night nannying
Strong understanding of infant sleep cues, feeding schedules, and safety guidelines
Flexible schedule with the ability to work day or night shifts as required
Passport-ready and comfortable traveling domestically or internationally
CPR/First Aid certified
Trustworthy, organized, and proactive
Able to collaborate with parents and follow care preferences

This position is perfect for a nurturing caregiver who loves infants, enjoys a dynamic schedule, and is excited about the opportunity to travel.

Brand & Marketing Manager

Reports to Director of Growth

West Hollywood, LA -- work from a home based office that is corp setting

Luxury Fashion / Beauty / Communications

Salary 90K- 110K DOE plus Benefits

Our client, a fast-growing luxury lifestyle brand, is seeking a highly polished, fashion-forward Brand & Marketing Manager to join their dynamic team. This person will serve as a key right hand to the Director of Growth and will help drive all brand visibility, partnerships, and marketing initiatives. This role is ideal for someone coming from a fashion or beauty brand, a communications/PR agency, or a top talent/creative agency where you’ve supported talent-driven marketing and multi-vertical brands.

The ideal candidate is stylish, strategic, resourceful, and comfortable rolling up their sleeves. This is a collaborative, all-hands-on-deck environment where everyone digs in deep. A strong understanding of luxury, brand positioning, communication strategy, and partnership execution is essential.  Please come with no job is too big or too small attitude!  Brings great energy, loves to work for a fun energy, and knows pop culture and lifestyle!

Key Responsibilities

Partner closely with the Director of Growth to define and execute brand and marketing strategies across all verticals.

Lead partnerships, brand collaborations, and strategic initiatives from concept through execution.

Work directly with an external PR agency to align press, storytelling, and brand messaging.

Manage brand identity, voice, and visual presence across all channels, ensuring consistency and luxury-level refinement.

Support all marketing needs for growth and expansion, including campaign planning, digital content, and brand activations.

Coordinate cross-functional communication between internal teams, PR, creative, talent, and external partners.

Oversee influencer and brand partnerships, seeding initiatives, and experiential opportunities.

Research emerging trends in fashion, beauty, culture, and digital marketing to keep the brand current and competitive.

Track performance metrics, assist with reporting, and optimize strategies based on data and industry insights.

Contribute to an energetic, collaborative team culture where everyone is willing to pitch in.

Qualifications

4–7+ years of experience in brand marketing, communications, fashion, beauty, luxury, PR, or a relevant talent/creative agency.

Strong understanding of luxury brands, aesthetics, and consumer behavior.

Proven experience managing partnerships, collaborations, and multi-channel marketing campaigns.

Excellent written communication, strategic thinking, and project management skills.

Comfortable working in a fast-paced, entrepreneurial environment where priorities shift.

Highly organized, proactive, resourceful, and solutions-oriented.

Polished, chic, and fashion-savvy with a strong eye for design and storytelling.

Executive Personal Assistant/Estate Manager
Washington DC
Monday thorough Friday in person 9am - 5pm
Up to 150K DOE plus Benefits

A high-net-worth Principal in Washington, DC seeks an experienced and polished EA/PA/House Manager to manage personal, household, and administrative operations across multiple East Coast properties. This individual will serve as the Principal’s right hand, ensuring smooth daily operations, communication, and property oversight. The ideal candidate is proactive, highly organized, and thrives in a precise, detail-oriented environment with structured daily reporting.

Key Responsibilities
Oversee household operations and serve as primary liaison for staff and vendors
Maintain detailed records and organized property files
Coordinate maintenance, property projects, and vendor relationships
Manage budgets, review invoices, and track expenses
Handle errands, research, and special projects as needed
Support calendar, correspondence, and travel logistics as requested (Principal handles her own scheduling and bookings)

Qualifications
8+ years supporting a HNW individual or private household in an EA, PA, or House Manager role
Strong administrative and property management experience
Proficiency with Apple products, Microsoft Office, and spreadsheets
Excellent organization, communication, and follow-through
Calm, professional, and discreet with a service-minded approach